Council: May 16th 2022
MINUTES OF THE REGULAR MEETING OF COUNCIL
MAYFIELD VILLAGE, OHIO
Monday, May 16, 2022 – 7:00 p.m.
Mayfield Village Civic Hall – Mayfield Village Civic Center
The Council of Mayfield Village met in Regular Session on Monday, May 16, 2022 in Mayfield Village Civic Hall. Council President Schutt called the meeting to order at 7:00 p.m.
ROLL CALL:
Present: Mr. Arndt, Mrs. Jurcisek, Mr. Marquardt, Mr. Murphy, Mr. Schutt, and Mr. Williams
Also Present: Mayor Bodnar, Mr. Wynne, Ms. Calta, Chief Carcioppolo, Chief Matias, Mr. Cappello, Mr. Marquart, Mr. McAvinew, Mr. Russell, Mr. Sipos, Ms. Wolgamuth, and Ms. Garbo
Absent: Mr. Meyers (excused), Mrs. Betsa (excused)
Council President Schutt:
Welcome everyone to the Regular Meeting of Council for May. It is Monday, May 16, 2022 at 7:00 p.m.
As Ms. Garbo mentioned, Councilman Meyers is excused from this evenings meeting.
The Pledge of Allegiance to the Flag was given.
Consideration of Minutes:
Regular Council Meeting: April 18, 2022
Mrs. Jurcisek, seconded by Mr. Marquardt made a motion to approve the Minutes of the Regular Council Meeting of April 18, 2022.
Council President Schutt asked, any discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Minutes of April 18, 2022 Regular Meeting Approved as Written.
Comments From Mayor Bodnar
Mayor Bodnar stated, thank you Council President. I just have a few things this evening. First I want to thank the Mayfield Village voters for voting overwhelmingly supporting the Beta Zoning Overlay District. I think that’s going to be a very strong positive for our community. I’d also like to thank John Marquart for all the work he put into it and all his professionalism, thank you John.
I also want to thank everybody who worked at shred day on Saturday. I came in at the tail end of the morning. I’m told they were overwhelmed in the morning with lots of people who were using our services. So I thank everybody from the Service Dept, Finance and Maura from the Police Dept, shred day was a successful event.
The Community Partnership on Aging Council on Governments met this morning, I can give a brief report on that. They’re providing a lot of services, this year for the most part they’re on track with what they want to do. Their meal expenses are coming in at about 200 % of what was budgeted, but fortunately they were able to secure grant money to keep them on track so they’re able to provide all the necessary meals that they want to this year.
This is Older Americans Months. Happy Older Americans Months to everybody here. On Friday, May 26th CPA is going to have an Older Americans Month open house at the Kiwanis Lodge in Richmond Heights from 3:00 pm – 5:30 pm. Anybody is invited to go, I believe if you’re over 60, you’ll be sent home with a boxed dinner. I will not be able to go that evening, but anybody here is welcome. The Community Partnership on Aging is continuing its outreach efforts to reach more people and be able to provide more services. They’ll be reaching out not just to the Mayor’s and other designated people who work with Seniors, but they will be reaching out to Members of Council. So you may be getting an email from CPA describing their services and asking you to promote their services. That’s all I have, thank you.
Comments From Council President Schutt
Thank you Mayor Bodnar. I would like everybody to keep Councilman Al Meyers in your thoughts and prayers. Al is still at Hillcrest Hospital from a procedure that he had done and another one to be done either tomorrow or Wednesday. Please keep Councilman Meyers in your thoughts and prayers. As well as Clerk of Council Mrs. Betsa, she’s at home recovering from her procedure that was about a month ago. She’s doing physical therapy and recovering well. Hopefully we’ll have Mrs. Betsa back soon.
The June Council Caucus meeting is scheduled for Monday, June 6 at 7:00 p.m. and the next Regular Meeting of Council will be on Monday, June 20 at 7:00 p.m. That’s the end of my report.
Open Portion – For Public Comment (5-minute limit imposed by Chair)
Council President Schutt stated, next is the open portion of our meeting, if you have any comments, please come up to the podium and state your name and address.
There was none.
Council President Schutt stated, since there are no comments, we’ll move on to the Department Head Reports.
Department Head Reports:
Administration – Ms. Wolgamuth – Thank you Council President. As you and I discussed earlier, we’ve gotten away from our regular reporting on community activities, so we’re going to try to get back to that this evening. I’m going to start by saying that the Records Commission met on April 7 to review and approve the records disposal forms that were submitted by various Village departments. Those are the records that were part of what was shredded on shred day this past weekend. I did get a report that a total of 441 boxes were shred on Saturday, 59 were Village boxes and 382 were boxes from Village residents. So we’re looking to secure a date for another shred date this year. It’ll likely be October, as soon as that’s scheduled we’ll let you know.
The Citizens Advisory Committee did not meet last month due to electrical work being done in this building, but they have a meeting scheduled for next Monday May 23 at 7:00 p.m. On the agenda is a discussion from Service Director Sipos regarding Village Beautification, so stay tuned for that.
I wanted to let Council know that the restroom/kitchen renovation project is on schedule and is expected to be complete by the end of June. All seems to be going well.
The sidewalk repair letter that we had talked about for Aintree Park will be going out this week. We hope to be going out to BID on that project by mid to late summer. We’ll also keep you updated on that.
Finally, I’d like to also congratulate John Marquart for all his work on the Beta Core Commercial Overlay District that was passed by the voters and I’m going to pass over to him, I know he wanted to make some comments. Thank you
Mr. Marquart stated, thank you Ms. Wolgamuth. Thank you Diane, thank you Council President. Briefly I’d like to echo the Mayors comments. First off thanking Council for your support of Issue 13 and then most definitely thanking the residents of Mayfield Village for their overwhelming support this past Tues. Issue 13 passed by a margin of 84% to 16%, so I think that sends a pretty good signal that the residents recognize the value of bolstering the commercial tax base. I’m very appreciative of that turnout. I do think as the Mayor stated, the Beta Core Commercial District Overlay may not pay dividends in the next few months, but I think it will over time. At the end, thanks everyone for your support. End of report.
Council President Schutt stated, thank you Mr. Marquart. Thank you for all your hard work on that as well.
Building – Mr. Russell – Thank you Council President. I attend the Board of Zoning Appeal meetings, Planning & Zoning and also the Architectural Board of Review meetings. I’ll give a little excerpt on what happened on the April 19 BZA meeting, we had two applicants on the docket, a driveway width variance which was approved and a square foot variance for a shed which was denied at that meeting. On the ARB mtg date of May 12, we had one applicant for an addition and that was approved at that meeting. So every month I’ll be giving an update on those meetings. That’s all I have.
Council President Schutt stated, thank you Mr. Russell.
Parks and Recreation – Mr. McAvinew – Thank you Council Present. I have a few items. The COA Board met last Thurs, May 12, I was not in attendance but Sean Supler was. Caroline came in and talked about CPA Connect Program which is a program for Seniors, they can get a chrome book when they learn how to use it with their classes, it’s income status based. One of the major discussions was the Appreciation Luncheon that’s coming up was rescheduled for June 2, the original date was the same day that Center School was letting out for their final day, so everything would not fit in that parking lot. But we do have that planned for June 2 at the Community Room from 12:00 - 2:00 p.m. There’ll be food from Pizzazz, a D.J. this time, so it’s going to be a really good day.
They also covered a handful of up and coming programs. May 17; the Dignity Memorial Program, June 7; The Family Trust and June 28; “Don’t Go Broke in a Nursing Home”, kind of an educational seminar on nursing home care you can look for. On July 26 we have AARP Safe Driving Course.
The COA Board was also very happy with the Mother’s Day Pancake Breakfast. They complimented the event, they enjoyed it very much being at the community room and talked what a lovely layout.
The Parks Board meets next Wed, May 25 at the Civic Ctr at 6:00 p.m. We’re going to discuss reviewing of the Mother’s Day Pancake Breakfast, the good & bad and what we can improve. Also, the Mayfield Memorial Scholarship Program. Then we’re also going to talk about upcoming events. We have coming up our Memorial Day Event on Sun, May 29 at Whitehaven at 1:00 p.m. You’ll see an email went out today from me, plus there’ll be a news release going out about that event, it’s about an hour to two hour event. Mary Singer organizes it, we support it, it’s a good event.
We also have coming up Cruise Night. We have a volunteer sign up form. If anybody’s available, we’re always looking for volunteers, we’ve been struggling for volunteers lately. I’ll pass this form around, 3 – 7 p.m. or any portion of it definitely would help, we have multiple spots still available and you get a Cruise Night t-shirt for it, so what else more can you ask for.
Also coming in June is our International Day of Yoga and the Concert Series at the Gazebo. That ties into ChamberFest going into the end of June and then our Independence Day Celebration. I’ll pass the sign up form around, if anybody’s interested, it would be much appreciated. With that I end my report.
Council President Schutt stated, thank you Mr. McAvinew.
Police Department – Chief Matias – Thank you Council President. I just have one quick item. This week is the Police Memorial Week in the Greater Cleveland area. During this week we thank all of our Law Enforcement Officers for their dedicated service and honor those who died in the line of duty serving their communities, including our own Officer David Wiley who died in the line of duty on September 5, 1979. I just want to thank all of our Officers for their service and also of course thank our community for always supporting our Officers and the department.
Council President Schutt stated, thank you Chief.
Council President Schutt asked, are there any other Department Head reports? There was none.
Council President Schutt asked, are there any other Committee reports? There was none.
Old Business:
- Third Reading of Ordinance No. 2022-04, entitled, “An emergency ordinance amending Mayfield Village Codified Ordinance Chapter 1519 Fireworks” Introduced by Mayor Bodnar (Fire Department) (First Reading–March 21, 2022; Second Reading–April 18, 2022) (Fire Department
Ms. Calta stated, can we have a motion to amend first because at Caucus I talked about the amendment to clarify the one section and then we also put in an emergency clause so that this can be passed this evening and be effective immediately and we can get the word out about it in advance of not only the Fourth of July, but also Memorial Day.
Council President Schutt stated, thank you Ms. Calta.
Council President Schutt asked for a motion to amend.
Mrs. Jurcisek, seconded by Mr. Marquardt, made a motion to amend Ordinance No. 2022-04.
Council President Schutt asked, discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Ordinance Amended.
Council President Schutt asked for a motion to suspend.
Mrs. Jurcisek, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.
Council President Schutt asked, discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Rules Suspended.
Council President Schutt asked for a motion to pass.
Mrs. Jurcisek, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2022-04.
Council President Schutt asked, discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Ordinance Enacted.
- Third Reading of Ordinance No. 2022-05, entitled, “An ordinance enacting Mayfield Village Codified Ordinance Section 1383.06 Automatic Fire Detection Systems” Introduced by Mayor Bodnar (First Reading–March 21, 2022; Second Reading–April 18, 2022) (Fire Department)
Mrs. Jurcisek, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2022-05.
Council President Schutt asked, discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Ordinance Enacted.
New Business:
- Motion to acknowledge receipt of financial reports for April 2022 and to approve of same as submitted (Finance Department)
Mrs. Jurcisek, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for April 2022 and to approve of same as submitted.
Council President Schutt asked, discussion?
Mr. Wynne stated, I’d like to comment on the financial report, just to update Council on the income tax front. If you remember when we did the budget process planning, we assumed possibly monthly collections of about $650,000 - $700,000 before the impact of any type of refunds. So for the first four months of the year we’ve been averaging $990,000 in collections. That’s really the result of the year-end bonuses that were paid by the corporations in December, but we didn’t actually receive those payroll dollars until Jan & Feb. For the first four months we started pretty strong, but we are starting to settle into that $650,000 - $700,000 a month range right now going forward in May.
From a refund standpoint as of this morning, looking at our fourteen largest taxpayers which account for about 85% of our total tax money, total refunds either processed or in process, as of this morning they’re $330,000, so it’s significantly less than what we had thought might happen, not knowing at all where it was going to be. So far, I’m happy to see how that’s coming in.
For the first four months of the year, the financial report through April only reflects about $30,000 in refunds. There will be another $30,000 reflected in the May numbers and then refunds right now are hitting pretty hard and fast just because the tax filing deadline has passed and RITA just started processing those through, so we’ll see more of a big chunk hit when we put out our June reporting.
Last item. If you read in the financial report, I recorded a $378,000 loss in April to right down investments to market value. We’re required to record our investments at market. Generally, it’s not a big difference because we invest in CD’s and Federal Securities, there’s generally not a big difference between market value and what we have them on the books at. But recently with the Fed increasing the interest rates to combat inflation, as the interest rates go up it has a negative impact on the market value of the investments. Because it was so significant for the first four months of the year, I wanted to start recording it now versus waiting until the end of the year. This is not money we will lose. It’s a loss on paper that we will recoup as the investments reach maturity. So it’s not money we lose, but on paper, it is a loss and I’d rather recognize it on the financials now instead of waiting until the end of the year.
Mr. Wynne asked, does anybody have any questions of any of those items?
There was none.
Council President Schutt asked, any other comments or discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Financial Reports for April 2022 Acknowledged and Approved as Submitted.
Council President Schutt stated, the following three ordinances regarding the Mayor’s and Council’s compensation are being introduced by me as Council President. If any other members of Council would like to sponsor the legislation, please let me know as we go through each of these three and the heading will be amended prior to the second reading.
- First Reading of Ordinance No. 2022-06, entitled, “An ordinance adjusting the compensation of the Mayor and submitting same to the electorate for approval by majority vote”. Introduced by Council President Schutt.
Council President Schutt asked, are there any other members of Council that would like to sponsor this legislation?
Mr. Williams replied, yes I would.
Council President Schutt asked, any others?
There was none.
Council President Schutt stated, Ordinance No. 2022-06 will be on second reading at the next regular meeting of Council on June 20, 2022.
- First Reading of Ordinance No. 2022-07, entitled, “An ordinance adjusting the compensation of the President of Council and members of Council and submitting same to the electorate for approval by majority vote.” Introduced by Council President Schutt.
Council President Schutt asked, are there any other members of Council that would like to sponsor this legislation?
Mr. Williams replied, yes I would.
Council President Schutt asked, any others?
There was none.
Council President Schutt stated, Ordinance No. 2022-07 will be on second reading on June 20, 2022.
- First Reading of Ordinance No. 2022-08, entitled, “An ordinance increasing as of January 1, 2024, the annual compensation of the Mayor, President of Council and members of Council by 2.5% and submitting same to the electorate for approval by majority vote.” Introduced by Council President Schutt.
Council President Schutt asked, are there any other members of Council that would like to sponsor this legislation?
There was none.
Council President Schutt stated, Ordinance No. 2022-08 will be on second reading on June 20, 2022.
- First Reading of Resolution 2022-24, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Great Lakes Crushing Ltd. in the amount of $873,113.00 and directing the Mayor and President of Council to enter into a contract for Phase 1 of the Worton Park Culvert Replacement Project.” Introduced by Mayor Bodnar.
Mrs. Jurcisek, seconded by Mr. Marquardt made a motion to suspend the rules of Council requiring a Resolution to be read on three sperate occasions.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Rules Suspended.
Mr. Williams, seconded by Mrs. Jurcisek made a motion to enact Resolution No. 2022-24.
Council President Schutt asked, discussion?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Resolution Adopted.
Council President Schutt stated, Resolution No. 2022-24 is approved.
- First Reading of Resolution 2022-25, entitled, “An emergency resolution authorizing and directing the Mayor and President of Council to enter into a contract with Flock Group Inc. for the lease and service of automatic license plate readers in the amount of $21,400.00 for a two-year term.” Introduced by Mayor Bodnar
Mrs. Jurcisek, seconded by Mr. Marquardt made a motion to suspend the rules of Council requiring a Resolution to be read on three sperate occasions.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Rules Suspended.
Mrs. Jurcisek, seconded by Mr. Marquardt made a motion to enact Resolution No. 2022-25.
Council President Schutt asked, discussion?
Mr. Murphy asked Chief Matias, I think it was the last time we talked about this, it was a 12-month term and now it’s a 2-year term. I wonder if you got more favorable economic conditions. I didn’t go back and check but I thought we were talking about 12 months last time and now I see it’s a 2-year term.
Chief Matias replied, extending it won’t get you any more of a discount but it will lock the price in. In talking with the Flock rep, they do anticipate just because the cost of materials, an increase next year. By doing the 2-year term, it will actually lock the price in for the next 2 years. I think that’ll be beneficial.
Council President Schutt asked, any other discussion or questions?
There was none.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Resolution Adopted.
Council President Schutt stated, Resolution No. 2022-25 is approved.
ANY OTHER MATTERS THAT MAY COME BEFORE COUNCIL
Council President Schutt asked, are there any other matters to come before Council tonight?
Mr. Wynne stated, I just wanted to mention one thing I forgot earlier. Our property and liability insurance expires June 30th. It’s up for renewal, so our insurance broker is going out to market getting pricing for us. I hope to have that for you by Caucus.
Council President Schutt stated, thank you Mr. Wynne.
Council President Schutt asked, are there any other matters?
Mayor Bodnar stated, Council President earlier I omitted to thank Shane McAvinew and the rec staff and all of your volunteers, including your family all of the time Shane, who put on a very successful and wonderful Pancake Breakfast at the community room. It was my first trip to breakfast there. It’s going to be a wonderful tradition from year to year, it’s very beautiful there. Also, thanks to the Garden Club for all the plants, wreaths and floral arrangements, they were beautiful, I think I have half of them in my house now. Also I want to mention and thank the Historic Society, they had a great meeting last week where they invited area residents who’ve lived here for 60 years+, they each had a very interesting story to tell. Our own Patsy Mills was the last presenter and at the end of her talk she just encouraged everybody to participate in their communities, to volunteer because that’s how you make your community great. I was very proud of Patsy and very glad to be there. Also I want to thank Jeff Piorkowski for wonderful article. Thank you.
Council president Schutt stated, thank you Mayor Bodnar.
Council President Schutt asked, are there any other matters?
There was none.
ADJOURNMENT
Mr. Marquardt, seconded by Mrs. Jurcisek made a motion to adjourn.
ROLL CALL:
AYES: All
NAYS: None
Motion Carried. Meeting Adjourned.
The meeting adjourned at 7:25 p.m. The next Regular meeting of Council will be on Monday, June 20, 2022 at 7:00 p.m. in Civic Hall at the Mayfield Village Civic Center.