Council: February 18th 2020

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Tuesday, February 18, 2020 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Tuesday, February 18, 2020, at Mayfield Village Civic Hall.   Council President Schutt called the meeting to order at 7:00 p.m.

ROLL CALL: 

Present: Mrs. Jurcisek, Mr. Marquardt, Mr. Meyers, Mrs. Mills, Mr. Murphy, Mr. Schutt, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marquart, Mr. Marrelli, Mr. McAvinew, Mr. Metzung, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – January 21, 2020

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of January 21, 2020 as written.

Council President Schutt asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of January 21, 2020 Meeting Approved as Written.

Special Council Meeting – February 3, 2020

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Special Council Meeting of February 3, 2020 as written.

Council President Schutt asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of February 3, 2020 Meeting Approved as Written.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Joan Gottschling - President, Mayfield Township Historical Society

I am here as representative of Mayfield Township’s Historical Society.  For a start, I just wanted to tell you, that in 1819, a few people that were brave from Willoughby came down the Chagrin River and settled in the Original Mayfield Township as farmers.  And as all of the communities grew, in the 1920’s they broke off, Highland Heights, Mayfield, Mayfield Heights and Gates Mills.  The Historical Society represents all four of those communities in case you didn’t know.

I would like to say hello to Council, the Mayor and our two new members.  I am here tonight to thank you for your continued support of the Historical Society with the grant that you give us every year.  It really helps us to finance not only our house tours that the Mayfield City School kids come to every year, the third graders, but it also helps us with some maintenance and our programming.  Last year, we had over 150 students come through the house.  This year, we got St. Paschal’s and St. Francis to come also. We are trying to get Corpus Christi to come also because they are also a part of the Original Township.

Every second Wednesday of the month we have a program with a speaker at 7:00 p.m. at the Community Room.  We have historical people.  We had someone talk about Clare Booth Luce, and Eleanor Roosevelt. We are going to talk about the Cleveland Rams before they were the Cleveland Browns.  Our meetings are at 7:00.  We have some homemade cookies and refreshments afterwards. Everyone is always invited to come.

Without your continued support, it would be very hard for us to do what we are doing.  We also had a booth up last year at the Grove for the first time. We had old before and after pictures of various locations around Mayfield Village.  It was a real big hit with people because they said, oh, I remember - that kind of thing.  It was very encouraging.  We also have some of the oldest homes, pictures from the 1870’s that we have and today what they look like.  We have a lot of positive comments.  We also played some 1890’s games with the children that came up.  That was kind of fun.  They seemed to have a good time.  We hope to be at the Grove again this year with a table with some information about our association.

We hope that as Council members as you get out to the community and start talking to your constituents, you might find that retired person looking for something to do, maybe has an hour to spare or a month or a week. Send them our way.  We can always use the help.  We have docents.  They give tours to the kids or anybody who comes to the house.  We have quilters that quilt every Monday.  We have a librarian and a couple of assistants that use the library for research.  People call in and say, is my grandfather buried in the Union Cemetery?  The librarian does the research.  It’s kind of fun.  We have a lot of people with talents out there in the Village that we could use.  If you know someone looking for an extra volunteer job, just give us a call.   We also publish all of our information in the Voice of the Village.

So, I want to thank you for supporting us again this year.

Council President Schutt stated, thank you.

June Sladek
6759 Eastgate Drive

I wanted to say thank you. I am here to tell you something that some of you may already know. I have been working with Shane. My organization is called the Side FX Project. It was started through my survival of breast cancer. I was a performer for many years, making money, having fun and doing some things on the side as a way to have an artistic outlet. But after my breast cancer journey, I decided I wanted to gig for causes.  Because I was still alive, I wanted whatever I was doing to make a difference. I started that mission in 2015.  I sit on the Board of Directors for Komen Northeast Ohio and have been doing some fundraising for local 501(c)(3)’s grass roots, very small organizations and in contrast, Susan G. Komen.

This year, this is our first Side FX Festival. It’s a vision of mine to not just try to bridge the cause of breast cancer but bridge the wellness and well-being resources within the community and kind of anchor that cause with music. So, the festival is going to take place at the Grove on June 20th. It’s called Women Rock for Wellness and it is the Side FX Festival. It’s going to be an afternoon of all kinds of fun for the entire family. We are going to have 5 female acts performing at the Grove. In addition, we are going to have 20 exhibitors. Those exhibitors will be ranging from health and well-being from the traditional medical side all the way to very alternative ways of seeking well-being and health. It’s a wonderful thing for the community. I know it will help everyone see what’s available in our local community. I am doing it in a fun and inviting way. I hope you all get behind Women Rock for Wellness. After my expenses are paid- I did not get a presenting sponsor, I was really hoping for one of the hospital systems. I am still waiting to hear from Metro as well as the Cleveland Clinic but right now, if my expenses are covered and I do pretty well, anything additional after my expenses are paid are being completely donated to the Karen P. Nakon Foundation. Karen P. Nakon was a woman who didn’t survive her breast cancer journey. She had three small children. Her husband started this Foundation in her honor.  He grants money to women that are struggling financially due to a cancer diagnosis. That is going to be where our proceeds go. Each and every year if we do well hopefully, the Grove is an amazing place. Pray for no rain.  Hopefully we will be able to do it again. This will be the kick-off of something really special for the community.

Council President Schutt stated, thank you. It sounds like it’s going to be a nice event at the Grove. Anyone else?

Daniel Paul
Owner, ProTouch Group

We were the apparent low bidder for the Parkview Park Improvements Project. I am here tonight because the recommendation was made to go with the second low bidder and I believe that that recommendation is a mistake. I was not given the opportunity to alleviate any concerns on the part of Jim McKnight or the Recreation Department of why we would be unable to handle that project. All that I was told was the fact that this project seemed so much larger than projects we’ve done in the past. And while yes, that is so, the actual scope of work that this project encompasses has not been outside of our ability to complete. The reason this project is so large in cost is because the total of $521,000 are strictly equipment expenses, playground equipment, the rubber surfacing, the site furniture, the shade structures. If you take that away, that leaves an actual work to be completed of approximately $303,000 which when you compare that to the work we have done in the past on other projects, it’s very similar in size to what we’ve done. Our references have always come back impeccable so it is not an issue of the quality of our work. Also, by going with the second bidder, the Village is going to incur an additional cost of approximately $15,000 that you would be saving at that point. We were also in talks with Mayfield Heights in order to reuse the playground rather than it being completely scrapped. Their Recreation Director has expressed interest in possibly reinstalling it at one of their parks so I am not sure how that would happen, but I would rather see that equipment being reused for other children rather than just being scrapped for steel at that point. We have never had any issues with failing to complete any projects we have been given nor have we ever been issued any liquidated damages against us. At this point, we do 98-99% municipality work, government agencies, we work with the Mayfield School District, Highland Heights, Cleveland Heights School District. I believe out of all of the people that bid this project that no one has the level of experience with parks and playgrounds as we do short of Mid-States Recreation who is also a supplier. All of the other companies are just general construction where we specialize in parks and playgrounds. I thank you for the opportunity to address these concerns and I ask the Council to possibly at least take my opinions and comments into consideration before making the final awarding of the contract.  Thank you.

Council President Schutt stated, thank you. We have this as an agenda item later in the meeting.  It will be discussed.

Comments from Mayor Bodnar

Thank you, Council President.  Just a few comments.  I wanted to thank Mr. McAvinew for breathing new life into Reserve Hall.  Mr. McAvinew brought the Chardon Polka Band to Reserve Hall last Thursday and despite very threatening weather conditions, we had a pretty good crowd there and they really livened up the space.  We had a good time.  We had a woman there who was 104 years old who came to that concert that evening.  So, thank you Shane.  I know you have something else going on this week.  You can bring it up in your report.

I also wanted to give everyone the word that the Ohio State Legislature is considering legislation which would make distracted driving a primary offense.  If you recall, we enacted that legislation in Mayfield Village last year and somebody from the audience, I believe Mr. Christian said, why isn’t the State doing this and coordinating this so it’s the same in every city?  Well, they are going along that track.  I don’t know what that legislation is going to say ultimately but they are working on something that would be cohesive and would be the same in every city.  So, that’s the end of my report.  Thank you.

Council President Schutt stated, thank you Mayor Bodnar.

Comments from Council President Schutt

I just had one comment.  Happy Early Birthday to Diane Wolgamuth.  Her birthday is on February 21st.

DEPARTMENT HEAD REPORTS:

Mary Betsa (Council)

Upcoming Events:

  • April 4, 2020 - Newly Elected Council Training – Independence, Ohio
  • April 7-9, 2020 - Local Government Officials Conference – Columbus, Ohio
  • April 30, 2020 – Ethics Session – Mayfield Village Reserve Hall
  • May 6, 2020 - House Bill 9 Training – Mayfield Village Reserve Hall

Registration is still open for these events.  Just let me know if you wish to attend and I will sign you up.

  • May 16, 2020 -Shred Day – 9:00-12:00 – Civic Center Parking Lot

Just a reminder that Shred Day is on Saturday, May 16th from 9:00-12:00 in the Civic Center Parking Lot.

Shane McAvinew (Parks and Recreation)

  • Commission on Aging – The next meeting will be held on Thursday, March 12, 2020 at 12:00 in the Community Room.  I also have to report with great sadness that former Commission member Bob Perna passed away on February 6th.  We have extended our sympathy to his family and Jan.  He came to all the COA meetings since I have been attending them and sat there with his wife.  It was definitely a loss.  He was a very nice gentleman both at COA and he played cards.  He was a good guy.  He had a good sense of humor.
  • Parks and Recreation – As the Mayor spoke, we had our first concert, the Chardon Polka Band, last Thursday in Reserve Hall.  We had about 70 people come out with that weather.  Chardon did entertain everyone for the full hour.  There was a lot of clapping.  Most people got up and danced and I encourage that.  This week we have Kevin Sutton at Reserve Hall.  He is with Irish Folk and More.  The following week we will have Justo Saborit who does Latin followed by the Cleveland Institute of Music.  So, the next three Thursdays we will have something from 6:30 to 8:30. I am sure we will have 70-80 people again plus this week which are good numbers.  I think it will keep on growing.  I really think last week we would have had a full house if it wasn’t for the weather.  We had a lot of people who called and cancelled.

    Also, I have to thank June for being here. She has been a pleasure to work with.  We started discussing this last summer and then she came back. She is a ball of energy. I am sure it is going to be a great collaborative effort.  She’s taking the spear on this but Mayfield Village is fully supporting it and helping out with the event.

    There is a Parks and Recreation Board meeting tomorrow night starting at 6:30 with committee meetings and 7:00 with the whole meeting in this room.
  • Senior Services – We had about 100 seniors attend the trip preview in January. A lot of the trips are full.  A lot of them are already sold out.  We expect the rest of them will be.  There are two trips in March which is Miss Molly’s Tea Room and Franklin Park Conservatory.  A Lunch N Movie will be held by CPA and at Governor’s Village next month.

Council President Schutt stated, thank you Shane.

Chief Paul Matias (Police) - I just wanted to cover something in my report that I saw in the Plain Dealer on Sunday.  There was an article on the front page that said, Training Critical; Payment Lacking.  The article basically covers that the State of Ohio has always for years been having trouble funding continuing education for police officers of the State.  There’s a lot of good things in the article, but Mayfield Village was actually mentioned and it could seem like it could be kind of negative so I wanted to just clear up what the article said.

Prior to 2017-2018, the Peace Officer Training Council did require certain continuing education for all law enforcement in Ohio.  You would complete the training and you would report it to the State and if you failed to report it to the State what would happen is an officer who didn’t complete the training would be placed in what’s called a cease function status where they couldn’t function as a police officer until they completed the training.

During the writing of the article, The Plain Dealer did a public records request and obtained about 55 letters from the training commission to the Cuyahoga County Prosecutor’s office naming officers who were in the cease function status.  They gave a list of some of the cities which included Cleveland, Linndale, North Royalton and Mayfield Village.  So, when I saw this on Sunday I was like, really?  I immediately knew what they were talking about.  I am a little disappointed that in researching the article they didn’t try to make contact with me.  I don’t know if they did with the other cities.  But to clarify, the part that is listed on page A-20 where it’s just a little blurb with Mayfield Village.  What happened is prior to 2017 when those letters were sent out, we had several people retire.  If everyone remembers, Pat Dearden, two Chiefs ago now, Don Smith, everyone remembers him.  When those officers retired, they were never removed from the State’s active roster so even though they were long gone, naturally they wouldn’t have done the training, when the State checked their records, they just included them in with the cease status notifications.  So, at no point did any officer from Mayfield Village ever work in a cease function or has ever worked.  It is an administrative error.  I have already cleared it up with the training commission.

If the Plain Dealer would have talked to me and checked, they would have seen that we are actually very active with our training.  I have some more details of that that I will provide for you in a letter for your packet kind of outlining the training we have already done so far this year and how involved we are in the training.  We are actually doing a lot of training and it is free.  Some of the descriptions in the article says it’s difficult to get training because of the cost.  We are managing to find quite a bit of free training out there.  So, if anyone has any specific questions about this, let me know.  I did reach out to the authors of the article and asked them to correct it or remove Mayfield Village from the electronic copy.  I have not heard anything back from them.  Again, I will provide some more details on things we are working on in your packet and if you have any questions, just let me know.

When we get to the vaping legislation, I have some comments about that.

Council President Schutt stated, thank you Chief.  Thank you for that background information as well. We appreciate that.

Committee Reports:                                                            

Citizen's Advisory Committee - Mrs. Mills- Our last meeting was January 20th. Bob Haycox was elected Chairman again.  Our issues discussed were the up and coming zoning issues for the election on March 17th.  Our next meeting is February 24th. Shane McAvinew will be our guest speaker.  He is going to tell us all about The Grove.

Council President Schutt stated, thank you. Are there any other Ad Hoc Committee or In Committee status reports?

There were none.

Council President Schutt stated, prior to moving on to Old Business, I also wanted to mention that we have Dave Conley in attendance as well from The Illuminating Company.  Thanks for all you do for Mayfield Village as well.  We appreciate it.

Mr. Williams stated, excuse me, Council President?

Council President Schutt stated, sure.

Mr. Williams stated, a couple of things before we move into Old Business. I have had some communications within Ward 4. A couple of things I just wanted to bring up for the record. We have been patiently waiting for a report from the Sewer District regarding flooding and drainage issues in our area. I was told by the Village Engineer today that that report will be coming out.

Mr. Cappello stated, we should have a meeting within a month to discuss their findings.

Mr. Williams stated, thank you very much.  I just wanted to acknowledge that because it’s something that’s been important in our Ward.  Another item that’s come up recently and I have heard it before was the subject of broadband communications amongst the residents.  We have it in the business district and according to one resident, he was told by the former Mayor that it might be under consideration in the future.  I just wanted to ask a question, does that ring a bell?  I know we talked about it but I wanted to put it on the record.

Ms. Wolgamuth stated, yes and I responded saying that I do remember when the fiber ring went in on Beta Drive there was discussion about could we run fiber to the neighborhoods as well?  It never happened.  I think it didn’t happen because the cost to run the fiber down all the side streets was prohibitive and then each household would have to connect to that fiber so then that household would have to pay to make the connection.  I think at that time it just kind of went away because we didn’t know if there would be people who would actually connect.  So, to run fiber, it didn’t make sense.  I have not really heard much about it since and you had asked if the Master Plan was addressing it.  It has not come up in any of the Master Plan discussions either.  So, unless it’s raised again, I would say it’s a dead issue.

Mr. Williams stated, thank you.  That’s all I have Council President.

Council President Schutt stated, thank you George.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2020-03, entitled, “An Ordinance appropriating funds for current expenses and expenditures for Mayfield Village, Ohio for the period from January 1, 2020 and ending December 31, 2020 and declaring an emergency.” Introduced by Mayor Bodnar.  (Finance Department) (First Reading – 1/21/20)

Council President Schutt asked, any questions?

Mr. Wynne stated, I would just like to make a couple comments about this as well as the next piece of Old Business.  Council should have all received copies of the draft budget for 2020 a couple weeks ago.  Just some things for you to be aware of.  On the revenue side, last year our income tax collections were a little bit over $20 million.  Our budget reflects $17 million, not that we are expecting any type of decrease, but as I have always done, we tend to be very conservative in the budgeting process never really knowing how the employers will be paid out with employee bonuses and how that will impact our revenue, so we tend to budget conservatively and budget lower in the event that those numbers don’t come in as we expect.  But we do expect our revenues to be the same this year as they have been in the past.

On the expenditure side, nothing really unusual on the expenditure budget. You can see separately also a copy of the capital budget so you can see the extent of the capital projects that we are contemplating.  The only item of note from an operating standpoint to make you aware of the budget is that there are plans to staff dispatch with two employees 24/7 so the budget does reflect the hiring of three additional dispatchers on a full-time basis.  The budget reflects hiring them on April 1st.  That date’s not going to happen.  We will be planning on hoping to hire them throughout the year. Those are the two biggest items I wanted to bring to your attention that you should be aware of in the budget.

As you review it, if you have any questions, please reach out to me.  Give me a call. I will be more than happy to discuss any concerns or questions anybody has.

Council President Schutt stated, great.  Thank you.  Any other questions or comments?

There were none.

Ordinance No. 2020-03 moved to Third Read.

  • Second Reading of Resolution No. 2020-12, entitled, “A resolution requesting the Cuyahoga County Fiscal Officer to adjust the amended official certificate of estimated resources for 2020.”  Introduced by Mayor Bodnar. (Finance Department). (First Reading – 1/21/20)

Council President Schutt asked, any questions.  Do you have any comments on this one too?

Mr. Wynne replied, no.

Resolution No. 2020-12 moved to Third Read.

NEW BUSINESS:

  • Motion to acknowledge receipt of financial reports for January 2020 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for January 2020 and to approve of same as submitted

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for Janaury 2020 Acknowledged and Approved as Submitted.

  • Motion to authorize an expenditure in the amount of $9,876.32 to Cleveland Division of Water for annual hydrant fee – 2020.  (Fire Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $9,876.32 to Cleveland Division of Water for annual hydrant fee – 2020.  (Fire Department)

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the amount of $5,600 to City of Shaker Heights for HHTRT 2020 annual contribution.  (Fire Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $5,600 to City of Shaker Heights for HHTRT 2020 annual contribution.  (Fire Department)

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in an amount not to exceed $14,500 to Sal Chemicals for 2020 chemicals for Parkview Pool. (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $14,500 to Sal Chemicals for 2020 chemicals for Parkview Pool. (Parks and Recreation)

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the amount of $5,884.59 to PM Graphics for 2020 Entertainment Guide printing for special events at the Grove and Gazebo.  (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $5,884.59 to PM Graphics for 2020 Entertainment Guide printing for special events at the Grove and Gazebo.  (Parks and Recreation)

Council President Schutt asked, discussion?

Mrs. Mills asked, when is this coming out?

Mr. McAvinew stated, we are about 90% finished right now.  The goal is to have it out in the mail by the first or second week of April.  We are still waiting on some advertisers.  We did increase the amount of advertising in the brochure.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $22,800 to Treasurer–SPAN for 2020 SPAN dues. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt made a motion to authorize expenditure in the amount of $22,800 to Treasurer–SPAN for 2020 SPAN dues. (Police Department)

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: Jurcisek, Mills, Murphy, Williams, Marquardt, and Schutt
NAYS: None
ABSTAIN: Meyers

Motion Carried. Expenditure Authorized.

  • Motion to declare Detective Bureau car 4653 surplus (2005 Ford Crown Victoria VIN:  2FAFP71W85X137350) and to sell it on Govdeals.com. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to declare Detective Bureau car 4653 surplus (2005 Ford Crown Victoria VIN:  2FAFP71W85X137350) and to sell it on Govdeals.com. (Police Department)

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Vehicle Declared Surplus and Approved to sell on Govdeals.com.

  • Motion to authorize an expenditure in an amount not to exceed $7,000 to Klynn Nurseries for purchase of 39 trees for the 2020 Spring tree planting. (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $7,000 to Klynn Nurseries for purchase of 39 trees for the 2020 Spring tree planting. (Service Department)

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • First Reading of Ordinance No. 2020-04, entitled, “An emergency ordinance enacting new Sections 521.14 and 521.15 of Chapter 521 of the Codified Ordinances of Mayfield Village concerning electronic smoking devices.”  Introduced by Mayor Bodnar.  (Police Department)

Council President Schutt stated, Chief Matias would like this passed as an emergency this evening.

Mr. Mills, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2020-04.

Council President Schutt asked, discussion?

Mr. Coyne asked, did you want the Chief to weigh in?

Chief Matias stated, the reason we wanted to do this as an emergency ordinance was by doing the three readings, it kind of extends it out a couple months from the time we can enact it.  Again as I described at the Caucus meeting, the reason we wanted to make this local ordinance is to allow us to continue aggressively addressing the vaping problem that has affected all high schools in this area and in the country and by passing this right now we can immediately transition from the State ordinance which isn’t effective to the local ordinance which will give us the ability to keep going.  If we go for all of the readings, the school year will be over before we can actually get it to where we can start using it.  I am asking we do this as an emergency so we can keep addressing the problem immediately.

Council President Schutt stated, that makes sense.  Any other questions or discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Resolution No. 2020-13, entitled, “A resolution authorizing an agreement with Delta Dental as and for an employee dental program.”  Introduced by Mayor Bodnar (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2020-13.

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2020-14, entitled, “A resolution authorizing an agreement with Metlife as and for an employee AD&D and life insurance program.” Introduced by Mayor Bodnar. (Finance Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2020-14.

Council President Schutt asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2020-15, entitled, “An emergency resolution designating certain financial institutions as depositories for interim funds of Mayfield Village, Ohio for the period commencing with February 19, 2020 and terminating December 31, 2020.” Introduced by Mayor Bodnar. (Finance Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2020-15.

Council President Schutt asked, discussion?

Mr. Wynne stated, this is a late entry for this evening.  Just a quick background.  First of all, the background on approving depositories. We are required every five years to have the financial institutions that we deposit our money in approved by Council.  That five years expires December 31, 2020.  That’s why this legislation terminates on that date just to make it consistent.  I found out on Friday that the investment advisor that I have been dealing with with UBS Financial Services who manages all of our CD transactions has left UBS and taken a position with Wells Fargo Advisors.  What this Resolution is requesting is to add Wells Fargo Advisors as an approved depository so I can work with him to move our portfolio over to Wells Fargo where he can manage it from his new employer.

Council President Schutt stated, thank you Ron.  Discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2020-16, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Licursi Company in the amount of $868,236.75 for the Parkview Playground Improvement Project.” Introduced by Mayor Bodnar. (Parks and Recreation).

Mrs. Mills, seconded by Mrs. Jurcisek, made a motion to adopt Resolution No. 2020-16.

Council President Schutt asked, discussion?

Mr. McAvinew stated, I was kind of jotting down some things here, my thoughts and stuff.  I wanted to talk a little bit about the project and how we got to where we are at right now.

Two years ago, I looked at our budget and we talked about building a new playground and what we would do to do that and what this playground meant and what we needed it to be.  We talked about it being inclusive, a playground for everybody to come.  We initially sat down with Danielle and said think big and she thought real big which is great.  Then we sat down and thought how can we get here?  Let’s looked for grant funding.  Once again, Danielle did a wonderful job and she got grant funding for the project.  Two years later, when it originally was on the map for a 5-year project, we got the funding secured to move forward.  Six different designs that we looked at, maybe seven.  Multiple pieces of equipment, multiple meetings over and over again all to get in the hopes to build not the best playground in Cuyahoga County, just the best playground.  The best playground that we could afford to build.

I would like to take a minute to thank the Mayor from day one. She was supportive.  I remember Danielle coming to the meeting showing the big picture of what she wanted and I said, well, let’s go see the boss.  We talked it through and she was supportive from the first design to the last design.  I would like to thank Ron.  I knew when I was going upstairs, I was scratching my head and waiting for Ron to call me what this number was on this sheet from the original couple hundred thousand dollars. Danielle, for having a vision to what she wanted, what was best for Mayfield Village, what was best for the adaptive population and Mr. McKnight for putting that into reality and allowing us to come up with what we feel is the best playground.  Once again, not Cuyahoga County, the best playground.

It then came to the bidding process.  It’s always easiest to look at the sheet and select the lowest.  But the reality of this is it is lowest and best and I really truly believe that I looked at all of the proposals set forth and the lowest and best is Licursi.  It is.  I want you guys to know I am not from this part of the State so very few companies I even know on that sheet.  Just from what was presented by the information presented to me and the projects presented, our discussion with Mr. McKnight and Mrs. Echt that I firmly believe that that is my best recommendation to Mayfield Village and Council.  I will let Mr. McKnight if he wants to talk some more where it came from.

Jim McKnight
Landscape Architect

I put the plans together for bidding. We received 8 bids so there was a lot of interest in the contracting community.  The low bid was received from ProTouch.  We investigated some of their references.  We got a good response from the quality of their work.  Our big concern with their portfolio of their projects was the size of their projects.  They had no project larger than $200,000 on the list.  This is quite a bigger project in scale compared to the projects they have completed.  The second low bidder is Licursi Company out of Kirtland and they have completed a project of $1.2 million for the City of Lakewood within the last few years.  They did two playgrounds at Lakewood Park and Cove Park.  I have also worked with Licursi over the years.  They have also completed the University of Akron Coleman Common Project.

My recommendation after reviewing the low bid was to go with Licursi Company. We also have a couple of alternates that we are recommending be accepted as well.  One is for a drinking fountain and the other is to replace a fence along the parking area at the edge of the playground.  Are there any other questions?

Mr. Coyne stated, just to add to Mr. McKnight’s comments.  The difference was approximately 1% so it was very close.  The ProTouch bid was a good bid. We have reached out to them too.  If they want to meet further, we would be glad to talk to them further.  It was a close call but it is lowest and best.

Mr. Paul asked, you reached out to us?  Is that what you said?

Mr. Coyne replied, yes.  The public portion is closed at this time. Actually, I did send a letter to you today.

Mr. Paul asked, today?

Mr. Coyne replied, yes.

Mr. Paul stated, okay.

Ms. Jurcisek stated, if you look at the two alternates, the grand total between the two is an $8,000 difference.  I do have one question in regards to one of the alternates, the fencing.  It’s talking about replacing the fencing.  It won’t be replaced to enclose the playground.  It’s just another ornamental fence that will extend it further, is that correct?

Mr. McKnight replied, that’s correct, yes.  The overall length of the playground is going to be a little bit longer along the edge of the parking lot than what the current playground is.  This would essentially replace what’s there and extend it to the new walkway.

Mrs. Jurcisek asked, so the fence will run the whole way to the parking lot?

Mr. McKnight replied yes.  It will not enclose all four sides of the playground.

Mrs. Jurcisek stated, got it.  Okay.  And then the other question that I think I spoke with Danielle and Shane was copied in is my concern about the lighting.  I didn’t know if there was any talk about lighting.  I know Shane said you might be able to address that.  I know at the Grove events in the evening whether we want them there or not, there’s a lot of kids on the playground in the evening and it’s dark over there.

Mr. McAvinew stated, Mr. McKnight and I spoke about that in our conversation. We were going to look at the project.  There is, and that to me would be considered something that would be a contingency.  We didn’t think about it when we worked through the project.  We can look at doing it still this year if the money is available.  If not, I agree it’s something, I don’t think it would be a great expense because we have existing light poles right there that we could probably tie in off of that are hardly used for the pool so I don’t think it would be a very large expense.  Electric’s right there.  That’s something that can be done after the whole playground’s done.  We have existing electric that we can do this.

Mrs. Jurcisek stated, okay.  I see hundreds of kids up there at various times in the evening during the Grove events.  Has there ever been an issue, Chief, that you know of, with the kids up there?

Chief Matias replied, not that I am aware of, no.

Mr. McAvinew stated, they are generally well behaved.

Mrs. Jurcisek stated, I know, ideally you would like lights at the playground in the evening.

Mr. McAvinew stated, I think something definitely needs to be done.  As the project goes on, we can see if we are going to do it this year or in 2021.

Mrs. Jurcisek stated, okay.  Thanks.

Council President Schutt asked, any other comments?

ROLL CALL:

AYES: Jurcisek, Meyers, Mills, Murphy, Williams, and Schutt
NAYS: Marquardt

Motion Carried. Resolution adopted.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Schutt asked, are there any other matters that may come before Council at this time?

Mr. Williams stated, my other comments from Ward 4, it was in the paper recently that Highland Heights passed a deer management deer culling initiative and it seemed to go very very fast from the first time I heard about that they were looking at it until they passed it.  Seeing as my Ward is closer to Highland Heights, I was going to reach out to them to learn more.  The Chief attended a meeting there and learned some additional details about their program.  I just wanted to make a recommendation that we allow the Chief and/or Highland Heights provide some information on their program and how it came about and what they are doing to our Council.  I wanted to present it here first to see if it makes sense for the Council to hear it.

Chief Matias stated, just real quick, the meeting I went to, I didn’t really follow as far as the details.  I know there was quite a bit of time from when they did their initial deer survey as far as the deer count and then surveying the residents and then working with the Department of Agriculture on the actual culling program.  By the time it got to their Town Hall meeting they had a few weeks ago, they were kind of done talking about it from the feeling I got from the meeting.  It was, now it’s time to decide if we are going to do it or not.  There was a lot of background, but I didn’t know enough of the details.  When they actually got to that meeting, the purpose of the meeting was not we want to hear from you and we want to talk about it, it was we need to decide now, are we doing this or not?  Their Council voted on it the next week.   So, there was a lot done beforehand.  Again, I could get some details.  And I have some stuff on it that I can get to you.

Mr. Williams asked, so does Council want to hear from Highland Heights?  It’s okay either way.

Mr. Coyne asked, do we know Chief what their culling methodology is going to be?

Chief Matias replied, there are going to be sharpshooters from the Department of Agriculture.  Right now, they have it just on City property or commercial property with permission of the owner.  They are not going on any private property.  They actually, at the time of the meeting didn’t even have any sections.  They didn’t determine where they were going to do it yet until they actually were sure they were going to do it.  The Department of Agriculture does it.

Mayor Bodnar stated, I know that they voted on it so we could request Minutes from the meeting to give us more details on what they are planning to do. Diane, we usually get a report from the Metroparks.  They did it very recently.  Have we gotten anything back on that?

Mrs. Wolgamuth replied, I don’t think they typically send us a report unless you request one.  We have in the past, so I can ask them. I think they just give us numbers.

Mr. Williams stated, so I will do this separately and see what I find out, if it is appropriate to bring it to Council.

Council President Schutt stated, okay.  Any other matters?

There were none.

ADJOURNMENT:

Mr. Meyers, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 7:54 p.m.  The next Regular Meeting of Council meeting is scheduled for Monday, March 16, 2020 at 7:00 p.m. in Reserve Hall.