Council: September 23rd 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, September 23, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, September 23, 2019, at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL: 

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Mr. Schutt, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Budzik, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marrelli, Mr. McAvinew, Mr. Metzung, Mr. Marquart, Ms. Wolgamuth, and Mrs. Betsa

Absent: Dr. Parker

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – August 19, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of August 19, 2019 as written.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None                      

Motion Carried. Minutes of August 19, 2019 Meeting Approved as Written.

Comments from Mayor Bodnar

Thank you Council President.  I have a couple of things I wanted to report on tonight.  First of all, as you know, there have been some water pressure issues that residents along Village Trails and in that area have experienced so I want to give you an update on that.  We have been in touch with Cleveland Water.  As you know, we hired our own engineer to do some investigating.  Cleveland Water has replaced internal components and the control accessories on the existing pressure regulator valve.  We have also just found out that they have also agreed to install a high pressure relief valve that was recommended by our engineer so that’s a good thing.  The Village has also purchased some pressure gages that we will install on Village Trails hydrants so that we can monitor the water pressure in that area more easily and pursuant to the advice we got from our engineer as well as several others, we are going to recommend to residents that they install a pressure regulator valve and expansion tank on their own units. We have sent all of the necessary information for individuals who have damages to our insurance company.  They have not yet made a determination but we are keeping in contact with them about the damages and should be getting a letter out this week to residents in the area to apprise them of what’s going on.  That is moving forward in a good way at this point.

I also wanted to commend the Community Partnership on Aging.  Yesterday was our Walk and Stroll with the Mayors.  We had four out of the five Mayors in the Community Partnership there along with our own Councilman, Mr. Meyers.  The walk started right here at the Civic Center and then we walked past the Fire Station and the 911 Memorial and the Gazebo and through our trail and then came back and had lunch.  It was a lovely event.  NOPEC was a corporate sponsor so I thank them. The money that was raised yesterday will go to the Safe at Home program.  Kudos to the Community Partnership on Aging.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

There was no discussion.

DEPARTMENT HEAD REPORTS:

Mary Betsa (Council)

  • Upcoming Events

Everyone should have received information about the Hall of Fame and VIP Celebration on Thursday, October 24th.  If anyone would like me to make a reservation for them, please let me know.

  • House Bill 9 Training

The requirements for designating a representative to attend Sunshine Law Training has changed.  Instead of accepting letters of designation for those Council members who are unable to attend the training session, we now have to have it as part of the record in the Minutes that I or someone else be designated to attend in their stead.  At this time, there are two Council members who are unable to attend the House Bill 9 Training, Mr. Marquardt and Dr. Parker.  I will be attending before their term ends this year.

Council President Saponaro asked, and I think at our last Council meeting it was reflected in the Minutes and therefore satisfies the requirement?  Is that correct?

Mrs. Betsa replied, no.  It must be reflected in the Minutes of a Regular Council meeting.

Council President Saponaro asked, how do we do this? We just have to talk about it and it satisfies the requirement?

Mrs. Betsa replied, yes.  I was in contact with the Auditor’s office.  I received confirmation via e-mail that as long as it is in the Minutes, that is fine.

Council President Saponaro stated, perfect.  It’s in the Minutes.  All right.  Anything else?

Mrs. Betsa replied, no.

Chief Eugene Carcioppolo (Fire) - I just wanted to commend our department and our Dispatcher Laurie Hughes for a job well done with the big storm that blew through about a week ago.  We responded on multiple mutual aid calls with the other agencies in the area and Laurie Hughes handled it very well and so did our department.  I just wanted to make sure that they were acknowledged.

Council President Saponaro stated, thank you. We appreciate that as well.

Chief Paul Matias (Police) - A little PR thing. In October, our department is participating in what is called a Pink Patch Project.  Each October, police departments throughout the country do a breast cancer awareness where they wear their department patches but have them designed in pink.  I have one of the patches here so you can see what they look like.  We are doing this for awareness for the fight against breast cancer and the support organizations that address this disease.  We are doing a fundraiser to support the Gathering Place where we have a limited amount of patches and pins which I have here.  Any profits from this we are going to donate to the Gathering Place. In your Council packet you have a letter talking about it.  I will be releasing this information on our Facebook page tomorrow.  Kathy Troyer came up with this plan a few months ago. We are curious to see how it goes.  If you have any questions, let me know.

Chief Matias stated, also, next week, October 2nd is my first of the four community seminars we are doing.  Next week is Disaster Preparedness.  I am excited about it. We are getting ready for it.  Please attend.  It will be exhilarating, informative and entertaining, or at least maybe one of the three.

Council President Saponaro asked, what is the time of that?

Chief Matias replied, October 2nd at 7:00 p.m. at the Community Room.

Council President Saponaro stated, perfect. And how long do you expect that to go?

Chief Matias replied, I am shooting for an hour to an hour and a half. Again, we are going to see how it goes.

Council President Saponaro stated, very good.  Thank you Chief.

Shane McAvinew (Parks and Recreation):

  • Commission on Aging/Senior Services - The Commission on Aging met last Thursday.  The next meeting is on November 7th at 11:00 a.m. in the Community Room. We discussed the Senior Fair on Thursday, September 26th which is this Thursday at the Community Room from 5:00-7:00.  There will be civic groups there.  NOPEC will be there.  Department Heads will all be there for residents to come and ask questions, learn more about what each department does and what’s available to them in the community.  They also had a senior trip to Chautauqua on September 18th. About 50 people attended.  There is a CPA Lunch N Movie coming up on October 2nd.  Also, the Lunch and Movie at Governor’s Village will be on the 16th of October. We have also have a new event that Donna has coming up, our Senior Homecoming Dance which will be on Friday, October 25th. We have had a pretty good response for that.  It was originally on the 18th, but we moved it to the 25th because of an event going on in the school and we were concerned with parking over at Center School.  Two Lunch N Learn programs will be held in October and the traditional Mayfield Art Show will be held on October 13th through October 20th at the Mayfield branch library. A reception for the artists and patrons will be held on Sunday, October 13th at 2:00 p.m.
  • Parks and Recreation – Parks and Recreation met last Wednesday. The Entertainment Committee and Programming and Special Events Committees met at 6:00.  The Entertainment Committee had about a dozen residents who attended. The majority of that discussion was about the Grove entertainment and things going on at the Grove this year and moving forward.  There was all positive feedback from the residents. We broke down how the Grove is funded with them.  Also, at the regular meeting we discussed the 2020 Parkview Playground Project which is budgeted for 2020. We did receive a $375,000 grant towards that project.  We hope to go out to bid next month. Danielle Echt will be at Council making a presentation of where we started and where we ended up at.  Does anyone have any questions?

There were none.

Council President Saponaro stated, very good.  Thank you for that report.  Mr. Marquart, would you mind speaking about the Beta breakfast to inform everyone as a follow up?

Mr. Marquart stated, yes.  Thank you Council President.  Thank you Mayor Bodnar and the rest of Council who attended.  Last Wednesday morning we held our first Beta breakfast meeting at the Community Room.  It was attended by roughly 50 business people up and down Beta.  Almost all of Council was there as well, thank you.  Department Heads were there as well, thank you.  It was essentially a meet and greet as well as an opportunity for Village staff to roll out some ideas that we have for improving the website, creating some district identity along Beta and working out some zoning issues that we would like to get accomplished with Council over the next few months.

Council President Saponaro stated, very good.  Does anyone have any questions?  I would like to say I thought you did an excellent job.  I think people really enjoyed it.  The Chief got up and spoke as well as the Mayor.  The business folks that I spoke with were very pleased at just being able to talk with each other and having that forum.  Kudos.  Also, the Mayfield Chamber spoke there. I invited Joe to come and talk at a Council meeting.  I think it’s important for us to work together. We do things with the Chamber, so we might as well get them in collaboration.

Mayor Bodnar stated, I would also like to note that Council President attended and spoke some words and introduced everyone to the members of Council who were there.  I think that goes a long way in just closing a circle and getting everybody connected.  Thank you.

Mr. Marquart stated, the feedback was overwhelmingly positive.  Everyone had great things to say about the staff, Council and Mayor.  I think it went real well.

Council President Saponaro stated, excellent.  To that end, I know that Tuff Sheds just had their Grand Opening.  The fruit of our work in trying to get different things passed; they did open on Thursday.  I am not sure if anyone was in attendance or was able to go to it.

Mayor Bodnar stated, I did.

Council President Saponaro stated, so the Mayor was there.  We are going to try to make sure that we are aware and make sure we are attending these different functions, not only the Mayor but members of Council who can be there.

Mayor Bodnar stated, I find when we do these things, the businesses and representatives are very appreciative that we turned out and showed up for their events.

Council President Saponaro stated, all right. Excellent.  Thank you for the impromptu report.  I appreciate that.

Comittee Reports:

Citizens Advisory Committee (Patsy Mills):

Mrs. Mills reported, we met on September 16th. Chief Matias was our guest speaker.  He informed us about this traffic analysis that his department has been doing.  The statistics on that was in the packets.  Is that available on-line?  Can you put it on-line?

Chief Matias replied, no.

Mrs.  Mills stated, okay.  If anyone wanted it, they could call you?

Chief Matias replied, yes.

Mrs. Mills continued, we also talked about possible zoning changes here in the Village in March of 2020.  The Village is investigating high water pressure issues on Village Trails which the Mayor has already alluded to.  Road improvements on Wilson Mills are complete. The Senior Fair is this week.  I wish everybody would come because it’s really a nice affair.  The Homecoming Dance is the end of October. Our Appreciation Dinner is the end of October.  We had a very very good informative meeting.  We talked about the Walk and Stroll.  The snow plow applications are due October 7th so if you haven’t sent in your money for snowplowing, get busy and do that.  The next meeting for the Commission is scheduled for October 28th at 7:00 p.m. at the Bennet VanCurren Historical House.

Council President Saponaro stated, thank you, Mrs. Mills, any other reports?

Mr. Williams reported, earlier this summer, the Union Cemetery Committee met.  That Committee consists of representatives from Highland Heights and Mayfield Heights.  I represent Council for Mayfield Village.  It was the first meeting in a while.  In your packets were the Minutes from that meeting. If there’s any questions or comments, let me know.  With the help of Mrs. Betsa, the Committee filed a Grant with the Ohio Department of Commerce for driveway maintenance repairs in the Cemetery. We were just awarded the grant for $1,000 from the Department of Commerce.

Council President Saponaro stated, excellent.

Mr. Williams stated, we will be working with the Service Department to improve the driveway at the Union Cemetery.

Council President Saponaro stated, very good.  Thank you Mr. Williams.  Job well done, Mrs. Betsa.  Thank you.  Any other questions on that?

There were none.

Council President Saponaro asked, any other reports?

There were none.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2019-15, entitled, “An Ordinance amending Codified Ordinance Section 131.10 relating to food and beverage purchases for meetings and fundraisers.” Introduced by Mayor Bodnar (First Reading – July 15, 2019; Second Reading – August 19, 2019)  (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-15.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2019-17, entitled, “An Ordinance revising the zone map of Mayfield Village so as to amend the zoning classification of land located at 730 SOM Center Road, Mayfield Village and known as Permanent Parcel Number 831-15-003 from its current classification to Office Laboratory District.” Introduced by Mayor Bodnar (First Reading – August 19, 2019) (Administration)

Council President Saponaro stated, this is now on Second Reading.  It will move to Third.  I would like to get a motion to refer this Ordinance to the Planning and Zoning Commission.

  • Motion to refer Ordinance No. 2019-17 to the Planning and Zoning Commission.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to refer Ordinance No. 2019-17 to the Planning and Zoning Commission.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance No. 2019-17 referred to P&Z.

Council President Saponaro stated, this will now go to Planning and Zoning Commission. It went to their workshop and will go to their official voting meeting.

  • Second Reading of Ordinance No. 2019-18, entitled, “An Ordinance revising the zone map of Mayfield Village so as to amend the zoning classification of 0.379 acres of land located at 6625 Wilson Mills Road, Mayfield Village and known as a portion of Permanent Parcel Number 831-15-014 from its current classification to Small Office Building District.”  Introduced by Mayor Bodnar (First Reading – August 19, 2019)  (Administration)

Council President Saponaro stated, this is also on Second Read this evening and will move to Third Read for the October meeting.  I would like a motion to refer Ordinance 2019-18 to the Planning and Zoning Commission.

  • Motion to refer Ordinance No. 2019-18 to the Planning and Zoning Commission.

Mrs. Mills, seconded by Mr. Williams, made a motion to refer Ordinance No. 2019-18 to the Planning and Zoning Commission.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance No. 2019-18 referred to P&Z.

  • Resolution No. 2019-51, entitled, “A resolution creating Fisher Park.”  Introduced by Mayor Bodnar (First Reading – August 19, 2019) (Administration)

Council President Saponaro stated, this is the Second Reading.  You will notate that it was originally called Thornapple Park and then Mr. Haserodt suggested based on the history that this would be renamed as Fisher Park which made sense due to the family’s involvement in the community for so long.  This is on Second Read.  It will go to Third Read at our next Regular Meeting of Council in October.

NEW BUSINESS:

  • Motion to acknowledge receipt of financial reports for August, 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for August, 2019 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports Acknowledged and Approved.

  • Motion to authorize expenditure in an amount not to exceed $12,650.00 to Cianci Construction for Parkview Pool Restroom Renovation Project.  (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $12,650.00 to Cianci Construction for Parkview Pool Restroom Renovation Project.  (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure to Lone Wolf Sound Company in an additional amount not to exceed $500.00 for 2019 Special Events. (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure to Lone Wolf Sound Company in an additional amount not to exceed $500.00 for 2019 Special Events. (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in an amount not to exceed $14,878.09 to New Vista Enterprises for the Grove Landscape Project.  (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $14,878.09 to New Vista Enterprises for the Grove Landscape Project.  (Parks and Recreation)

Council President Saponaro asked, discussion?  Is there a contract related to this as well?

Mr. McAvinew replied, no.

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in an amount not to exceed $7,000 to PM Graphics to provide printing and mailing services for the 2019-2020 Fall/Winter Program Guide which features all the programs and special events in the Mayfield School District.  (Cost shared with Mayfield Heights) (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $7,000 to PM Graphics to provide printing and mailing services for the 2019-2020 Fall/Winter Program Guide which features all the programs and special events in the Mayfield School District.  (Cost shared with Mayfield Heights) (Parks and Recreation)

Council President Saponaro asked, discussion? Are those costs shared equally?

Mr. McAvinew replied, there is a precise formula out there where we share it based upon programming and how many pages are used in the brochure.  Mayfield Village uses a lot more pages so we have a higher share cost, but we also partner with the schools to get a better mailing rate.  We also get advertisement for that brochure.  I think this year we had around $3,500 that went back, $1,750 for Mayfield Village, $1,750 for Mayfield Heights that goes back to help subsidize the cost.

Council President Saponaro stated, great.  Thank you.  Any other questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in an amount of $8,435 to City of Mayfield Heights for Co-Op Teen Camp (pass through) (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount of $8,435 to City of Mayfield Heights for Co-Op Teen Camp (pass through) (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the amount of $7,000 to Camping World for supplies for Boating Safety Education (reimbursable through ODNR Grant) (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $7,000 to Camping World for supplies for Boating Safety Education (reimbursable through ODNR Grant) (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in an amount not to exceed $10,000 to D.J.L. Material for Crafco Sealant and Melter/Applicator for crack sealing of Village streets (ODOT Co-operative purchasing program) (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $10,000 to D.J.L. Material for Crafco Sealant and Melter/Applicator for crack sealing of Village streets (ODOT Co-operative purchasing program) (Service Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure to Green Vision Materials in an amount not to exceed $7,500 for annual grinding of wood waste (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure to Green Vision Materials in an amount not to exceed $7,500 for annual grinding of wood waste (Service Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Resolution No. 2019-60, entitled, “A resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Fiscal Officer.” Introduced by Mayor Bodnar (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-60.

Council President Saponaro asked, discussion?

Mr. Wynne stated, this is an annual requirement. In July, Council passed the Alternative Tax Budget which gave the County a preliminary look at our numbers for next year and how we want to allocate our property tax dollars.  They have approved that Alternative Tax Budget.  This Resolution just formalizes what they have approved.  It is an annual requirement.

Council President Saponaro stated, very good.  Any questions on this?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-61, entitled, “An emergency resolution authorizing and directing the Mayor and President of Council to enter into a Natural Gas Sales Agreement with NextEra Energy Services, Ohio LLC in order to enroll in the preferred NOPEC Municipal Pricing Program.”  Introduced by Mayor Bodnar (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-61.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-62, entitled, “An emergency resolution authorizing and directing the Mayor and President of Council to enter into the Second Amendment to Option and Tower Lease Agreement with New Cingular Wireless PCS, LLC.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-62.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-63, entitled, “An emergency resolution authorizing the Mayor and President of Council to enter into a contract with Greve Chrysler Jeep Dodge for the purchase of two (2) 2020 police vehicles in the amount of $59,416.00 through the State of Ohio’s Department of Administrative Services (DAS) Cooperative Purchasing Program.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-63.

Council President Saponaro asked, discussion? Is that an aggregated number for each?

Chief Matias replied, it’s for both vehicles.

Council President Saponaro asked, per vehicle? We just need to be clear on that.

Mr. Wynne replied, for both.

Chief Matias stated, it’s for both vehicles.

Council President Saponaro stated, it’s in the aggregate.  Okay.  I just wanted to make sure of that.  Are there any other questions?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-64, entitled, “An emergency resolution authorizing the Mayor and President of Council to enter into a contract with Lee Kinstle GM Sales & Service for the purchase of a 2020 Chevrolet Tahoe Pursuit in the amount of $43,054.00 through the State of Ohio’s Department of Administrative Services (DAS) Cooperative Purchasing Program.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-64.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Saponaro asked, are there any other matters that may come before Council at this time?

There were none.

ADJOURNMENT:

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 7:30 p.m. The next Regular Meeting of Council is scheduled for Monday, October 21, 2019 at 7:00 p.m.