Council: October 21st 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, October 21, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, October 21, 2019, at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL: 

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Mr. Schutt, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marrelli, Mr. McAvinew, Mr. Metzung, Mr. Marquart (7:15), Ms. Wolgamuth, and Mrs. Betsa

Absent:   Dr. Parker

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – September 23, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of September 23, 2019 as written.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of September 23, 2019 Meeting Approved as Written.

Council President Saponaro stated, next I would like to call Danielle Echt up.  She is the Assistant Recreation Director who will be presenting on the proposed new inclusive Parkview Playground.

  • Presentation by Danielle Echt, Assistant Recreation Director on proposed new inclusive Parkview Playground

Thank you for allowing me to talk about a new inclusive Parkview Playground.   I have been working with Shane and Landscape Architect Jim McKnight on this design.   The process of putting this together has been exciting for me and I hope it is something we can bring to Mayfield Village.

We all know that Mayfield Village is a beautiful area with qualities that make it a desirable community to live in.  I think adding this inclusive playground will enhance the community and keep Mayfield Village on the forefront of creating top notch facilities and programs.  This playground will have less physical barriers and different equipment that all ages and abilities can play with.  It will be unlike any other playground in this area and I think there are some really cool features.  Hopefully everyone on Council was able to look at the design. We have also included some here.  But one of the things that I personally enjoy I think is the swing along swing.  This is a swing where an adult and child can swing together.  We have contrabass chimes in the center of the playground.  Besides making music, it creates a strong vibration that people can feel so someone who has difficulty hearing can feel the vibration to the music that they produce.  Of course, there’s other musical instruments on the playground as well. The seesaw can accommodate two to four people sitting in the seats.  But with its flat top, other people can sit on top so more people can use it and those people sitting on top don’t have to worry about climbing into a seat so it makes it accessible to more people. By including some basic workout equipment as part of the playground, adults can also now get in some exercise while their child is playing nearby. The surrounding playgrounds really don’t have features like this. These pieces of equipment help make the facility inclusive and unique.

It should also be known that there is enough space where other items could be added in the future.  We can also add things like more shade structures as needed. 

The department had already planned to replace the playground within a few years because Parkview is over 20 years old.  It is used heavily and has seen a lot of wear and tear over the years.  Mayfield Village budgeted $500,000 for a playground.  I was able to apply for two grants and we received nearly $378,000 in funding.   With this money, Mayfield Village would be spending approximately $450,000 on a new inclusive playground.   This is less than what we anticipated overall.  The timing seems right to construct this new playground for 2020. 

I hope that you can consider replacing Parkview Playground next year. I think it would be an asset to the community and an outstanding facility in the heart of the Mayfield Village Recreation area.

I open it up to any questions or comments.

Council President Saponaro stated, thank you Danielle. Who has any questions or comments for Danielle?  Does anyone need Mr. McKnight to walk through any of the plans or address anyone regarding anything on here? I think it’s pretty self-explanatory. Excellent job. Congratulations on the grants. It’s outstanding.  Anybody? Well thank you so much.

Comments from Mayor Bodnar

I would just like to thank our friends in Highland Heights, specifically Council Representative Ann D’Amico with the support of Mayor Brunello. Yesterday we put on a wonderful tea party fundraiser for the Community Partnership on Aging.  It was a very nice afternoon at Stonewater.  As you know, the Community Partnership on Aging benefits our community as well as several others.  So just a shout out to them to thank them for all of their hard work.

Comments from Council President Saponaro

Thank you, Mayor.  I’ve got a few comments.  This evening I want to talk about District 6 Town Hall Meetings.  Representative Robinson who is our District Representative is having a Town Hall meeting on November 11th at 6:30 at the Gates Mills Community Building.  It’s a great opportunity to meet with that Representative from the District to talk about any of the concerns that you have and see what he can bring back as far as that is concerned.

I also wanted to talk about an upcoming Public Hearing which is scheduled for November 18th.  This public hearing will cover Ordinance No. 2019-17 which is relating to revising the zone map of Mayfield Village to amend the zoning classifications on land located on SOM Center Road from its current classification to office-laboratory district.  The public hearing will also cover Ordinance No. 2019-18 and that’s also revising the zone map to amend the zoning classification of land located at 6625 Wilson Mills Road from its current classification to small office building district.  That will be at 6:00.  It is a public hearing.  You are welcome to come and give your comments.  Later that evening at 7:00, Council will have these Ordinances on for their Third Read.  Just wanted to make sure everyone is aware of that and we encourage you to come.

Lastly, my wife Monica and I had the pleasure of attending one of the seminars that was put on by the Police Department who have done an excellent job with the support of Administration of course.  We attended the drug forum that was held last Wednesday.  Jim Joyner was the guest speaker.  He did an outstanding job.  He has offered to come back and put on a program for the Village.  It’s an 8-part program that is educational and just I think would be truly informative about not only opioids but the drug crisis itself, how to look at this from a different perspective.  It was eye opening for many people and for those of us who have experienced first-hand loved ones with drug addictions, it was excellent.  I would like to work with you on that to make sure that we can bring Mr. Joyner back and of course with the Administration. That was outstanding.   Kudos Chief, you have done an outstanding job.  I know that all of the other forums have been well received and I know you have one coming up again this Wednesday.  I will let you talk about that in your report.  Thank you.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Mary Murphy
816 Hardwood Court

I have been a member of the Rec Board for about 20 years starting back in the Elliot Ross era when the Rec Department was pretty basic.  We have had many projects and events in Mayfield Village over the last 20 some years including many senior programs, the new Community Center, Wildcat Fitness at the High School, the soccer fields by Progressive, the First Responders Memorial, the baseball fields, the Greenway Trail, kids’ holiday parties, the tennis courts, the pool, the Historical House, new Fire and Police buildings.  The Grove and concerts, fireworks in the Village and on and on and on, I think you get my point.  We are very lucky to have all of this going on in the Village and I am hoping that Council will vote to make the playground update the next great project.  Special thanks to Danielle who submitted and arranged and worked all of this out and got the matching grants.  That is huge and we in the Village appreciate that part of it to and we appreciate you. Thank you.

Council President Saponaro stated, thank you Mary.  Anyone else?

Kate Sullivan
513 Zorn Lane

I want to thank you for the opportunity to address Council.  I am a long-time resident and very active in the community.  As an adaptive swim instructor, I am one of the original founders of the Adaptive Recreation Program which was established back in 2004.  We currently have over 50 adaptive programs a year. We have approximately 175 adaptive participants in our spring and summer programs that use the Parkview Playground area.  As a member of the Parks and Recreation Board, we originally designed Parkview Playground back in 1999.  At that time, we chose apparatus that were available to being inclusive.  The playground is now in need of being replaced and we are committed to it being inclusive.  The entire area will be used frequently by all ages and abilities.  The playground’s location is fairly central to all of the recreation facilities built in the area.  We are proposing a state-of-the-art inclusive playground.  It would enhance the community and be beneficial to people of all abilities.  They will be able to play together whether they have a disability or not.  They will have equal access to engage and play and interact with one another.  As Co-Chair of the Village Parks and Recreation Board, we are committed to making these continuous improvements and grow in our community as a whole.  So please support our efforts.  Thank you.

Council President Saponaro stated, thank you very much Kate.  We appreciate your words.  Anyone else?

There were no further comments.

DEPARTMENT HEAD REPORTS:

Diane Wolgamuth (Administration) - Just a reminder that this year’s Volunteer Appreciation Dinner is this Friday starting at 6:00 at the River Grove Recreation area in the Metroparks.  And just to follow up on your comments about the rezoning.  Mr. Coyne did put an article in the Voice of the Village which should be out I am hoping by the beginning of the month.  It gives some more detail about those rezonings and there’s a photo rendering of the buildings that are proposed there.  So look for that in the next issue.  Thank you.

Council President Saponaro stated, thank you.

John Marrelli (Building)

Planning and Zoning - Planning and Zoning Commission was pretty busy last Thursday.  They went through viewing some of the preliminary final site plans for the planned residential development on the end of Highland Road near the 271 bridge.  They approved the tree clearing which had also gone through the Board of Appeals and are recommending that the clearing start for roadwork and utilities but there are still details that has to be fleshed out which you will see at the next Planning and Zoning workshop.  They also viewed a presentation for a 12-unit planned residential development on the northwest corner of SOM and Highland which will be going to the ballot possibly in March.

Mr. Coyne stated, they have a lot of work to do before it even gets there, so I don’t know if it’s going to get there yet.  P&Z has to act and Council has to act as well.

Mr. Marrelli stated, so it’s a piggyback on the school building rezoning, the surgery center over at U-H.  We also have this 12-unit development on the corner of Highland and SOM.  We have already approved most of the development on the end of Highland near the bridge.

Council President Saponaro stated, thank you.  Anything on ARB?

Mr. Marrelli replied, nothing on ARB.

Council President Saponaro stated, okay.

Mary Betsa (Council)

Upcoming events –

I have still been receiving reminders from the Mayfield Area Chamber of Commerce about the State of the Cities’ luncheon on October 24th from 11:30-1:00. If you still would like to attend, just let me or Debbie Thomas know.

Also, just a reminder that Caucus on Monday, November 4th will be in Reserve Hall due to the fact that the Board of Elections will be setting up for voting on November 5th.

Ron Wynne (Finance) - Just a couple quick things.  This is the year that our collective bargaining agreements with Police and Fire as well as our wage ordinance expire.  We have been working on that process for several weeks now and actually we will have our first round of negotiations with both groups this week so we will keep Council posted as that moves forward.  Also, our health insurance plan with Medical Mutual is up for renewal.  I am expecting renewal information any day and we are also going to market to get quoting done from the other major insurance carriers.  That will be on a really fast track because the Medical Mutual agreement expires at the end of this year so hopefully we will have more information in the next week or two for that.

Shane McAvinew (Parks and Recreation):

  • Commission on Aging – The next Commission on Aging meeting will be held on Thursday, November 7th at 11:00 a.m. in the Community Room.  All are invited to attend.
  • Senior Services – This Friday, we have our Senior Homecoming Dance Party.  We have approximately 75 seniors plus signed up for it.  It’s from 1:30-3:30. If you know of anybody who still wants to attend, we do have some spots available.  It’s going to be a nice day.  They are going to get their pictures taken.  It is going to be enjoyable.  Many thanks go out to all of the Department Heads and those who participated in the Senior Fair or sent a representative.  It was all great.  Also, we have 250 applicants who opted in to the snow removal program.  Remind your friends and neighbors that opt-out applications are due by December 31st.  Also, we have two Lunch-N-Movie programs in November.  Approximately 50 seniors attended the tour of the Amish Home.  The Mayfield Art Show was held October 13th through the 20th at the Mayfield Branch Library.  We had over 94 entries that were received.
  • Parks and Recreation - We have our Halloween Party this Saturday.  It will be in this room starting at 11:00 for the kids and families of Mayfield Village.  If you happen around the community, you have probably seen a lot of the windows painted throughout the different areas in Mayfield Village, Mayfield Heights, Highland Heights and the Police Department and the Fire Department.  We have windows painted with the traditional Middle School Window Painting Contest.  We had 48 signed up this year in different windows throughout the community.  I will be going out with Mrs. Mills and the rest of the crew on Wednesday to do our judging.  It will be a tough one this year.  Outside of that, I just have to thank Danielle Echt for all of the hard work that she has put into this playground.  We really anticipated that it was going to be a five-year process to get the funding.  The fact that she was able to turn that around in one year is quite impressive and I think I have said it before, Cuyahoga County is the toughest County in the State of Ohio to get these funds.  This was extra special.  The lady from the State, Mary Fitch also thanked her and said how tough it was to get funding from the State of Ohio for this project from the County.  As we reported, it’s going to be great.  It hopefully will be up and done by May or June.  We will be coming back to Council in probably February after we go out to bid in January.  It’s going to be a great transition for Mayfield Village.  I especially thank her for all of her work.

Council President Saponaro stated, thank you Mr. McAvinew.  We also concur.  Congratulations and job well done Danielle.

Mayor Bodnar stated, I just want to chime in and echo everyone’s remarks and thank Danielle.  Obviously, this is not just a job for you but this program is a little passion of love for you.  You have been able to ignite a fire in a lot of other people in this community.  I think we are all supportive of a great inclusive playground.  Thank you.

Council President Saponaro stated, thank you Mayor.

Chief Paul Matias (Police) – The only thing I have is the last of our seminars for October is this Wednesday, October 23rd at 7:00 right here in Civic Hall. It’s our Crime Prevention seminar.  We have gotten great feedback on these.  I appreciate the support from everyone.  As we have been doing these programs, I think everybody who’s attended has enjoyed them.  If you have missed any, again, come to our last one this Wednesday at 7:00.  I think you will enjoy it.

Council President Saponaro stated, and Chief, I have been asked about the Women’s Self Defense.  I know some women who were not able to attend who are interested in knowing are we planning this again?  If so, what does that look like?  Have we thought about it?

Chief Matias replied, once I finish all of the seminars for October, my staff and I were going to look at how everything went.  This was kind of an experiment for all of us.  We are going to look at it.  We got a lot of great feedback on that seminar.  Everybody should be careful out there.  I posted on our Facebook page, Mayfield Heights is hosting a similar type of seminar that’s called a RAD seminar in November.  You can call Mayfield Heights if anybody would want to attend those.  And yes, we are definitely going to be looking at different options for all of the programs, but definitely Women’s Self Defense.  We will get something together for that as soon as we can.

Council President Saponaro stated, very good.  Thank you so much.

Doug Metzung (Service Department) - Mr. Metzung stated, thank you Council President.  It’s that exciting time of year again.  Leaf season started this week.  It will run for the next 8 weeks until mid-December.  Put your leaves to the curb, not in the street please. No sticks.  So, it will run for the next 8 weeks until mid-December.  Thank you.

Committee Reports:

  • Citizens Advisory Committee (Patsy Mills):  Our meeting will be next Monday at the Bennett Van Curren Historical House at 7:00. All are welcome.  It’s an open meeting.  Come and join us if you can and then you can tour the House also at the same time.   Thank you.

Mr. Saponaro stated, thank you Mrs. Mills, does anyone else on Council or Administration have any Committee reports?

There were none.

OLD BUSINESS:

  • Resolution No. 2019-51, entitled, “A resolution creating Fisher Park.”  Introduced by Mayor Bodnar (First Reading – August 19, 2019) (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-51.

Council President Saponaro asked, discussion?  Does anyone have any questions on this at all?

Mayor Bodnar stated, I would like to thank the community for the positive feedback we got on creating this park.  I just want to recognize a member of our audience tonight who is a resident of our community, Mr. Ray Haserodt who is in the back row there. Mr. Haserodt suggested we name the park Fisher Park to honor the heritage of this area so thank you for making the suggestion and for coming out tonight.

Council President Saponaro asked, any comments?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

NEW BUSINESS:

  • Motion to authorize execution by the Mayor and Finance Director of Extension Agreement with James G. Zupka, CPA, Inc. for annual audits from January 1, 2019 to December 31, 2020. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize execution by the Mayor and Finance Director of Extension Agreement with James G. Zupka, CPA, Inc. for annual audits from January 1, 2019 to December 31, 2020. (Finance Department)

Council President Saponaro asked, discussion?

Mr. Wynne replied, this will be the final extension that the State of Ohio will request us to make for the audit.  When they make these requests, it’s usually based upon their own workload and staffing levels because we are required to be audited by the State.  This will be the final two years out of the 10 years that’s allowed and then after the 2020 audit it will revert back to the State of Ohio.

Council President Saponaro asked, any questions regarding this?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Execution Authorized.

  • Motion to acknowledge receipt of financial reports for September, 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for September, 2019 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Financial Reports for September 2019 Acknowledged and Approved.

  • Motion to authorize expenditure in an additional amount not to exceed $3,000 to Amanda Slutsky-Rookie Sports Club for Rookie Sports Co-Op Payment ($9,000 approved by Council on 7/15/19) (Rookie Sports Club Cost Share 25/75; Village to receive 25% of collections).  (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an additional amount not to exceed $3,000 to Amanda Slutsky-Rookie Sports Club for Rookie Sports Co-Op Payment ($9,000 approved by Council on 7/15/19) (Rookie Sports Club Cost Share 25/75; Village to receive 25% of collections).  (Parks and Recreation)

Council President Saponaro asked, discussion?  So, this did better than anticipated and therefore you are coming back to us.  Again, kudos to our Parks and Recreation Department.  Any other discussion or questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Additional Expenditure Approved.

  • Motion to authorize an expenditure in the amount of $6,201.79 to Northcoast Two Way Radio for equipment and installation for the 2020 Chevrolet Tahoe Pursuit (Reference Resolution 2019-68) (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $6,201.79 to Northcoast Two Way Radio for equipment and installation for the 2020 Chevrolet Tahoe Pursuit (Reference Resolution 2019-68) (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $1,850 to Greve Chrysler Jeep Dodge for overage for new 2020 Dodge Chargers. (Resolution No. 2019-63 passed September 23, 2019-$59,416) (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $1,850 to Greve Chrysler Jeep Dodge for overage for new 2020 Dodge Chargers. (Resolution No. 2019-63 passed September 23, 2019-$59,416) (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Additional Expenditure Approved.

  • Motion to authorize the purchase of 1,800 (+/- 10%) tons of road salt from Cargill, Inc. for the 2019-2020 winter season at a cost of $73.28 a ton in an amount not to exceed $145,094.40.  (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize the purchase of 1,800 (+/- 10%) tons of road salt from Cargill, Inc. for the 2019-2020 winter season at a cost of $73.28 a ton in an amount not to exceed $145,094.40.  (Service Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • First Reading of Ordinance No. 2019-20, entitled, “An Ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2019 and ending December 31, 2019 and declaring an emergency.” Introduced by Mayor Bodnar.  (Finance Department) (Read in title only)

Ordinance No. 2019-20 moved to Second Read.

  • First Reading of Ordinance No. 2019-21, entitled, “An Ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2020 and ending March 31, 2020 and declaring an emergency.” Introduced by Mayor Bodnar.  (Finance Department) (Read in title only)

Ordinance No. 2019-21 moved to second Read.

  • Resolution No. 2019-65, entitled, “An emergency resolution repealing Resolution 2019-61 that authorized and directed the Mayor and President of Council to enter into a Natural Gas Sales Agreement with NextEra Energy Services, Ohio, LLC in order to enroll in the preferred NOPEC Municipal Pricing Program.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-65.

Council President Saponaro asked, discussion?  Tony, do you want to clue us in on this just to make sure we have it clear for the record?

Mr. Coyne stated, sure and if you look at the next Resolution that you will be addressing, it has to do with the NOPEC contract which is in your materials.  Basically the unit charge fluctuates on almost a weekly basis so when we originally passed this we did not have the contract to be executed immediately and the price changed somewhat so we had to agree to address it again which is what you are doing in the next Resolution and then we will have the Mayor and Council President execute that Agreement tonight.  I might add it worked to our benefit.  We are saving .10 per unit because of the change in pricing.

Council President Saponaro asked, does anyone have any questions?

There were none.

ROLL CALL:

AYES: All

NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-66, entitled, “An emergency resolution authorizing and directing the Mayor and President of Council to enter into a Natural Gas Sales Agreement with NextEra Energy Services, Ohio, LLC in order to enroll in the preferred NOPEC Municipal Pricing Program.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-66.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All

NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-67, entitled, “An emergency resolution repealing Resolution 2019-64 that authorized and directed the Mayor and President of Council to enter into a contract with Lee Kinstle GM Sales & Service for the purchase of a 2020 Chevrolet Tahoe Pursuit in the amount of $43,054.00 through the State of Ohio’s Department of Administrative Services (DAS) Cooperative Purchasing Program.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-67.

Council President Saponaro asked, discussion?  As you will see in the next Resolution, this is being repealed and then it’s going to be replaced with another 2020 Chevy Tahoe Pursuit but for a much better price.

ROLL CALL:

AYES: All

NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-68, entitled, “An emergency resolution authorizing the Mayor and President of Council to enter into a contract with Tim Lally Chevrolet for the purchase of a 2020 Chevrolet Tahoe Pursuit in the amount of $35,454.80 through the State of Ohio’s Department of Administrative Services (DAS) Cooperative Purchasing Program.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-68.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All

NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTER BEFORE COUNCIL

Council President Saponaro asked, are there any other matters that may come before Council at this point?

There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 7:35 p.m.  The next Regular Meeting of Council is scheduled for Monday, November 18, 2019 at 7:00 p.m.