Council Min: November 18th 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, November 18, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, November 18, 2019, at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL:

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Mr. Schutt, Mr. Saponaro, and Mr. Williams

Also Present: Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marrelli, Mr. McAvinew, Mr. Metzung, Mr. Marquart, Ms. Wolgamuth, and Mrs. Betsa

Absent: Dr. Parker and Mayor Bodnar

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Special Meeting of Council – October 7, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Special Meeting of Council of October 7, 2019 as written.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of October 7, 2019 Special Meeting Approved as Written.

Regular Council Meeting – October 21, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of October 21, 2019 as written.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.Minutes of October 21, 2019 Meeting Approved as Written.

Council President Saponaro stated, next, I have the honor and privilege to read a Resolution to someone who is very deserving.

  • Resolution No. 2019-70, entitled, “A resolution thanking Fire Department Executive Assistant Cheryl Garinger for her dedication and service to Mayfield Village and congratulating her on her retirement.”  Introduced by Mayor Bodnar and Council as a Whole.

WHEREAS, Cheryl Garinger is retiring from the Mayfield Village Fire Department after 31 years of service. Her last day of work will be November 26, 2019; and

WHEREAS, Cheryl Garinger was hired on November 7, 1988 as a Finance Clerk in the Finance Department; in 2004, she became the Fire Department’s first Administrative Assistant; and

WHEREAS, since that time, Cheryl Garinger’s title was changed to Fire Department Executive Assistant and she served in that capacity under Fire Chief David Mohr and now Chief Eugene Carcioppolo; and

WHEREAS, one of Cheryl Garinger’s most notable accomplishments during her tenure with Mayfield Village was development of the Mass Inoculation Point of Dispensing Program (MIPOD) during 2005. Cheryl recruited over 250 volunteers from Mayfield School District communities to participate and oversaw several live exercises and one activation. The H1N1 activation took place in December 2009 and over 2,400 people were successfully vaccinated in just four hours; and

WHEREAS, Cheryl’s accomplishment did not go without notice and she was named by the Sun Newspapers as Mayfield Village’s Most Influential Person of 2006; and

WHEREAS, Cheryl has been a dedicated employee and a willing volunteer at many Village events, including Cruise Night and Pancake Breakfast. An avid scrapbooker, Cheryl spearheaded and organized Scrapbooking Weekends, which have become a very successful annual recreational program in the Village.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF MAYFIELD VILLAGE, OHIO, THAT:

Cheryl Garinger be and is hereby recognized for thirty-one
(31) years of dedication and tireless service to Mayfield Village.

Council President Saponaro stated, join me in congratulating Cheryl.

Council President Saponaro stated, I would like to take about 5 minutes.  We have a long agenda, but I would like to take a break.  We have cake in the back to celebrate Cheryl. I know her family and friends are here and those who support her.  Let’s take a 5 minute break and congratulate Cheryl.  Thank you.

Council took a break at 7:10 p.m.

Council reconvened at 7:15 p.m.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Derek McDowell
6543 Highland Road

I am able to talk now about the other item that I wanted to talk about in the last meeting?  I just wanted to make sure, yes?

Council President Saponaro stated, the other item that you are talking about is a private agreement with the school board and other parties so it has nothing to do with Mayfield Village.

Mr. McDowell asked, so I am not able to talk about it?

Council President Saponaro stated, you can say whatever you’d like to, but we can’t speak on it because it has nothing to do with us.

Mr. McDowell stated, okay, I am going to go ahead and take my 5 minutes.  So, I read an article in the paper, Cleveland.com, about a property swap for the high school.  Part of what Mayfield is engaged in was they wanted to ease traffic on Wilson Mills. In exchange for that, Skoda Construction would be able to use the property on Wilson Mills for, I guess, realigning the intersection of Miner and old Center School would be given to Skoda, or sold to Skoda. So, my question is –I guess you guys can’t answer questions.

Council President Saponaro stated we can’t answer questions because it has nothing to do with Mayfield Village.

Mr. McDowell stated, I understand that.

Council President Saponaro stated, so you are addressing something to the public, okay, that has nothing to do with the body that you are addressing it to which is perfectly fine I guess.  It just doesn’t make sense.  You are better off going to a School Board meeting and addressing it with the School Board because the School Board is the one that’s entering into it.  We are not the School Board here.  Mr. Hughes is here.  Ms. Groszek was here and Mr. Hess.  I am sure that they could direct you on when you can come and address it with the School Board.  This really doesn’t have anything to do with Mayfield Village Council because we have no control over that part of it.  It would be no different than if you are selling your house to another member and they want to come up and discuss it with us because it happened in Mayfield Village.  It’s between two private parties.

Mr. McDowell stated, just to be clear, the Village doesn’t have any interest in realigning Miner Road to the high school?

Council President Saponaro replied, that was not the Village’s part of it, as far as I’m concerned part of any of our plans.

Mr. McDowell asked, alleviating traffic on Wilson Mills?

Council President Saponaro replied, the School Board is asking for this.  It did not come from us.  This came from the School Board and that’s how we are dealing with it.  What we do is we have a public meeting, if it passes then it can go to the voters and then everyone here can decide on what they want to do and how they want to address it.  Okay?

Mr. McDowell stated, sorry.

Council President Saponaro stated, no, no, don’t be sorry.   Anyone else?

There were no further comments.

DEPARTMENT HEAD REPORTS:

John Marrelli (Building)

  • Architectural Review Board – We met on the 14th. We had two projects.  One was a monument sign that was approved.  There was a building sign across the street for Mayfield Smiles that was tabled.  There was a new addition on SOM that was tabled.
  • Planning and Zoning -   Our next workshop is Thursday to go over the Highland Road development of 50 some homes and the CRA appointment will also be done on Thursday.

Mary Betsa (Council)

Upcoming events:

  • Wednesday, December 4th – Post Election Cocktail Party
    Hillcrest Council of Councils – 5:30-7:30 – Hyatt Place at Legacy

I will request further information on this event and forward to everyone.

I also received an e-mail received from Jane Goodman of South Euclid City Council and Tom Bullock of Lakewood City Council.  These members are reaching out to other Northeast Ohio elected officials to start a dialogue on clean energy. They have a kick-off lunch meeting which is planned for tomorrow at Lakewood City Hall.  I will try to get some information on what happened at the meeting and any further information and I will forward it along to Council.

Shane McAvinew (Parks and Recreation)

  • Commission on Aging – The next meeting is on Thursday, January 9, 2020 in the Community Room.
  • Senior Services – About 250 applicants opted in this year for Senior Snow Removal Program.  Remind your neighbors, family and friends that applications to opt out are due by December 31st.  We had a Homecoming Dance on October 25th.  We had around 50 seniors attend that.  Two Lunch N Learn programs were held this month.  50 seniors will be going on a Christmas trip to tour A Christmas Story House and Stan Hywet on December 4th.
  • Parks and Recreation – We will be meeting this coming Wednesday, November 20th. Committee meetings will be at 6:45, Entertainment, Activities and Programming followed by a 7:00 full Board meeting.  We also just completed another successful Halloween Party.  There were over 100 families in attendance.  The restroom project at Parkview Pool is coming to an end.  It’s nearly completed.  The sails we have been working on for a long time should be completed in the next week and a half.  We also have completed the last phase of renovation of landscaping at the Grove.

Chief Paul Matias (Police) – In October we did our Pink Patch Program where we were selling police patches and pins to support breast cancer awareness and research.  Kathy Troyer put this together and did all the logistics and ordered everything. We had great support from the city on this.  As a result, we sold 238 patches and pins.  On Wednesday, Sergeant Troyer is going to The Gathering House and presenting them with a check for $2,485.  It turned out to be a great program.  I appreciate everyone’s support.  Thank you.

Doug Metzung (Service Department) – After a short pause for snow, leaf season will continue through mid-December.

Committee Reports:

  • Citizens Advisory Committee (Patsy Mills):   Our meeting was October 28th.  Danielle Echt from the Rec Department gave us an overview of the new Parkview Playground which was very informative.  We gave them notice of the Public Meeting which was held tonight. We talked about leaf pick-up and snow plowing.  We talked about the seminars from the Police Department. We are all in favor of you continuing with more because they really did appreciate those meetings.

Chief Matias stated, I appreciate it.

Mrs. Mills continued, they were very very thankful to you.  Citizens of the Year this year were Lorry Nadeau and Patty Fioritto.  This is our 25th year for the Halloween Window Painting. We had some very good pictures in the Voice of the Village.  There’s going to be a Veteran’s Resource Fair on November 22nd from 9:00-12:00 at the Community Room sponsored by Representative David Joyce.  Our next meeting is November 26th at 7:00 p.m. in this room.  Thank you.

Council President Saponaro stated, very good.  Thank you Mrs. Mills

Ad Hoc Committees

Volunteer Firefighters’ Dependents Fund Board

  • Motion to select Patsy Mills and William Marquardt to serve on the Volunteer Firefighters’ Dependents Fund Board

Mr. Williams, seconded by Mr. Meyers, made a motion to select Patsy Mills and William Marquardt to serve on the Volunteer Firefighters’ Dependents Fund Board

Council President Saponaro asked, discussion?  We need to have two legislative members to serve.  You have both served in the past and have done an outstanding job.  We would like to continue that so we can keep the good efforts of that committee going forward.

Mrs. Betsa added, the Board must be established per law in order to provide benefits to volunteer firefighters and their dependents.  I contacted the State to clarify since we do not have any volunteer firefighters. The representative indicated to me that if you have part-timers not in the OPERS system or do not get full benefits, in the event that they are injured on duty that they and their dependents receive benefits through the State.  If we do not have a Volunteer Firefighters’ Dependents Fund Board, they would not qualify.

Council President Saponaro stated, very good.  Thank you.  Does anyone have any questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

Council President Saponaro stated, congratulations to you both.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2019-17, entitled, “An Ordinance revising the zone map of Mayfield Village so as to amend the zoning classification of land located on SOM Center Road, Mayfield Village and known as Permanent Parcel Number 831-15-003 from its current classification to Office Laboratory District.” Introduced by Mayor Bodnar (First Reading – August 19, 2019; Second Reading – September 23, 2019) (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-17.

Council President Saponaro asked, discussion?

Mr. Coyne stated, this matter is the rezoning you just heard presented for property on SOM Center Road.  The way the rezoning has been presented through the process with the applicant and also with the Administration and Planning and Zoning has tied to it a Development Agreement.   The Development Agreement is pretty much done.  It really is.  There are three outstanding issues that I think the Village wants to discuss with the applicant.  At this point in time, I think it would be prudent to table the matter until those three issues are resolved with the applicant and then we can address it at the next Council meeting.

Council President Saponaro asked, so you want us to table this?

Mr. Coyne replied, I would recommend it be tabled rather than passed at this time.

  • Motion to withdraw motion to enact Ordinance No. 2019-17.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to withdraw motion to enact Ordinance No. 2019-17.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Motion Withdrawn.

Council President Saponaro stated, this will be tabled until the next Council meeting.

Mr. Coyne stated, I would have someone move to table it.

  • Motion to table Ordinance No. 2019-17

Mr. Meyers, seconded by Mr. Marquardt, made a motion to table Ordinance No. 2019-17.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance No. 2019-17 Tabled.

Council President Saponaro stated, this Ordinance has been tabled.  It will require a motion to remove it from the table before we can have a discussion on it.

  • Third Reading of Ordinance No. 2019-18, entitled, “An Ordinance revising the zone map of Mayfield Village so as to amend the zoning classification of 0.379 acres of land located at 6625 Wilson Mills Road, Mayfield Village and known as a portion of Permanent Parcel Number 831-15-014 from its current classification to Small Office Building District.”  Introduced by Mayor Bodnar (First Reading – August 19, 2019; Second Reading – September 23, 2019)  (Administration)

Mr. Meyers, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-18.

Council President Saponaro asked, discussion?  Does anyone have any questions regarding this?  We discussed it at our public hearing and have had discussions previously.

Mr. Meyers stated, just to clarify this.  This is the old schoolhouse that we are talking about.

Council President Saponaro stated, yes.  Correct.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2019-20, entitled, “An Ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2019 and ending December 31, 2019 and declaring an emergency.” Introduced by Mayor Bodnar.   (Read in title only – First Reading – October 21, 2019) (Finance Department)

Ordinance No. 2019-20 moved to Third Read.

  • Second Reading of Ordinance No. 2019-21, entitled, “An Ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2020 and ending March 31, 2020 and declaring an emergency.” Introduced by Mayor Bodnar.  (Read in title only – First Reading – October 21, 2019) (Finance Department)

Ordinance No. 2019-21 moved to Third Read.

NEW BUSINESS:

  • Motion to approve recommendation from Planning and Zoning Commission dated November 4, 2019 concerning the Grading Plan for Highland Road Planned Residential District for applicant Skoda Construction, 345 Miner Road, LLC as proposed.  (Building Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve recommendation from Planning and Zoning Commission dated November 4, 2019 concerning the Grading Plan for Highland Road Planned Residential District for applicant Skoda Construction, 345 Miner Road, LLC as proposed.  (Building Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Recommendation by Planning and Zoning Approved.

  • Motion to acknowledge receipt of financial reports for October 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for October, 2019 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for October 2019 Acknowledged and Approved.

  • Motion to authorize expenditure in the amount of $6,765 to Mayfield City Schools for rental of Wildcat Sports & Fitness from September 18, 2018 to August 19, 2019 for recreation programs. (Pass through) (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $6,765 to Mayfield City Schools for rental of Wildcat Sports & Fitness from September 18, 2018 to August 19, 2019 for recreation programs. (Pass through) (Parks and Recreation)

Council President Saponaro asked, discussion?  So pass-throughs are where money is collected and it is passed through to us or to another party.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in an amount not to exceed $16,921.10 to TAC Computers for five GETAC B300 Generation 7 laptop computers. ($3,384.22 each) (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $16,921.10 to TAC Computers for five GETAC B300 Generation 7 laptop computers. ($3,384.22 each) (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $170.00 to Tim Lally Chevrolet, Inc. for overage for 2020 Chevrolet Tahoe purchased through Resolution No. 2019-68 (red/white front dome light).  (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $170.00 to Tim Lally Chevrolet, Inc. for overage for 2020 Chevrolet Tahoe purchased through Resolution No. 2019-68 (red/white front dome light).  (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • First Reading of Ordinance No. 2019-22, entitled, “An ordinance repealing, in its entirety, Chapter 125 relative to the Ordinance Review Committee.” Introduced by Mayor Bodnar (Administration)

Ordinance No. 2019-22 moved to Second Read.

  • Resolution No. 2019-69, entitled, “An emergency resolution authorizing and directing the Mayor and President of Council to enter into a Development Agreement with Georgian Medical Arts II, LLC.” Introduced by Mayor Bodnar (Administration)

Council President Saponaro asked, should this be tabled because it is not complete?

Mr. Coyne replied, correct, yes, I would just move to table it.

  • Motion to table Resolution No. 2019-69.

Mr. Meyers, seconded by Mr. Marquardt, made a motion to table Resolution No. 2019-69.

Council President Saponaro asked, discussion?  This coincides with the Development Agreement we were just discussing to make sure that it has been completed.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution No. 2019-69 Tabled.

Executive Session

  • Motion to enter into Executive Session relating to the following:
    • Collective bargaining matters (121.22(G)(4)
    • Pending court action (121.22(G)(3)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enter into Executive Session relating to the following:  Collective bargaining matters (121.22(G)(4) and Pending court action (121.22(G)(3).

Council President Saponaro asked, discussion?

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

Council President Saponaro stated, just so everyone knows, there will be nothing that we are voting on. After the Executive Session, we will come back here because we have to vote to go out of Executive Session and then we will address any other matter, closing comments and adjournment.  You are welcome to stay, but please be aware of that. Besides members of Council, I would like Mr. Betsa, Ms. Wolgamuth, Mr. Wynne and Mr. Coyne to come into Executive Session please.  Thank you.

Council went into Executive Session at 7:35 p.m.

Council returned at 8:10 p.m.

  • Motion to reconvene to Regular Session.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to reconvene to Regular Session.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

ANY OTHER MATTER BEFORE COUNCIL

Council President Saponaro asked, are there any other matters that may come before Council at this point?

There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 8:10 p.m.  The next Regular Meeting of Council is scheduled for Monday, December 16, 2019 at 7:00 p.m.