Council: May 6th 2019
MINUTES OF THE SPECIAL MEETING OF COUNCIL
Mayfield Village Reserve Hall – Mayfield Village Civic Center
Monday, May 6, 2019 – Immediately following Caucus at 7:00 p.m.
The Council of Mayfield Village met in Special Session on Monday, May 6, 2019 immediately following Caucus at 7:00 p.m. at Mayfield Village Civic Hall. Council President Saponaro called the meeting to order at 7:17 p.m.
Present: Mr. Marquardt, Mr. Meyers (7:25), Mrs. Mills, Dr. Parker, Mr. Saponaro, Mr. Schutt, and Mr. Williams
Also Present: Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Lieutenant Jablonski, Mr. Marrelli, Mr. Metzung, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa
Absent: Mayor Bodnar
The Pledge of Allegiance to the Flag was given.
I just wanted to let you guys know that when they dropped the machine off today to pave the balance of Robley, they ran it down Thornapple and now we have on that one side, the south side of the street, a washboard effect where there are tracks on the freshly done finished pavement.
Mr. Cappello asked, did they leave asphalt off the tracks?
Mr. Previte replied, you can actually feel them. I drove my Suburban up there. When you get off the track, you can feel a little bit of a ripple which I figure is going to hold water on a rainy day.
Mr. Cappello stated, I find, again, I’m not saying that’s not the case, I will have to go look. They just finished the paving on Robley. They are cleaning up right now. I will have to go over and take a look. That’s fresh asphalt but should be cured enough and old enough that they shouldn’t have that issue.
Council President Saponaro asked, you will look at it and make sure?
Mr. Cappello replied, definitely.
Council President Saponaro stated, okay.
Mr. Previte stated, that’s the only reason why I came here honestly because if they ride it up the other side, they are going to have it on the other side.
Mr. Cappello stated, I will take a look at it. Thank you.
Mr. Previte stated, the carryall is there now.
Council President Saponaro stated, thank you Russ.
Mr. Previte stated, also, I think I passed on to Patsy some other problems I was having with some of the neighbors as far as keeping their yards cleaned up. Did you pass that on, Patsy?
Mrs. Mills replied, yes.
Council President Saponaro stated, okay. Thanks Russ. Russ is my cousin by the way, for full disclosure. He did not discuss anything with me.
- Resolution No. 2019-34, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Chagrin Valley Paving in the amount of $278,519.75 ad to enter into a contract for the 2019 Road Maintenance Program.” Introduced by Mayor Bodnar (Engineer)
Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-34.
Council President Saponaro asked, discussion? Does anyone have any questions regarding this?
Mrs. Mills asked, which streets are you going to be doing, Doug?
Mr. Metzung replied, for the maintenance program, it’s White Road and Highland Road. These are just patches.
Mr. Cappello stated, Highland Road will have patches. White Road will be patched but will also get resurfacing from North Commons to the corporation line which is to the west. It’s not very long.
Mr. Metzung stated, in that project, Willoughby Hills will do their part also.
Mr. Cappello stated, they will pay for their part. We are doing the project. They are going to reimburse us. We are also doing Grove improvements. We are adding a little bit to the existing surfacing parking lot. We are also doing the sanitary and water connection for the portable restroom facility. The stone trail parking lot from North Commons to the back of the bandshell, we are going to pour some concrete.
Council President Saponaro stated, very good. Any other questions?
There were none.
Motion Carried. Resolution Adopted.
- Resolution No. 2019-35, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Chagrin Valley Paving in the amount of $1,844,416 and to enter into a contract for the resurfacing of Wilson Mills Road from SOM Center Road (RT 91) to the east corporation line.” Introduced by Mayor Bodnar (Engineer)
Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-35.
Council President Saponaro asked, discussion? Please note for the record that Mr. Meyers has joined the meeting. Is there an aspect of this that will be reimbursed? Are there any State monies here?
Mr. Cappello stated, there is no County or State money. No grants.
Council President Saponaro stated, okay. I just wanted to be clear on that.
Mr. Wynne stated, Gates Mills.
Mr. Cappello stated, there is a portion of Gates Mills. We share about 1,000 feet. They are reimbursing us for that portion.
Council President Saponaro asked, but this number is including the reimbursement or a portion of this number will be reimbursed?
Mr. Cappello replied, a portion of this number will be reimbursed.
Council President Saponaro stated, okay. Just to be clear. So a portion of the $1.8 million will be reimbursed back to us?
Mr. Cappello replied, correct.
Council President Saponaro asked, you will be able to provide us with that number at some point?
Mr. Cappello replied, yes.
Council President Saponaro stated, okay. Very good.
Mrs. Mills asked, when do you think you are going to start this?
Mr. Cappello replied, tentatively, the week of May 20th. Two weeks from today.
Mrs. Mills asked, what happens with the people that have to connect to the sewer system on Wilson Mills?
Mr. Cappello replied, all of the work regarding the sanitary sewer that went in is completed to the property line. They can still connect.
Mrs. Mills asked, they can?
Mr. Cappello replied, yes, they can.
Mrs. Mills stated, you said at one time they had to have another Board of Health inspection on that? Is that done?
Mr. Cappello stated, the Board of Health is the one who sends the letter out which they have after we accepted the sanitary sewer. So they sent the letter out notifying everyone that now is the time and they have 6 months to tie in.
Mr. Marquardt asked, how long are they going to have it torn up?
Mr. Cappello replied, Wilson Mills Road is set up to be closed for 75 days.
Council President Saponaro asked, 75 days, local traffic only?
Mr. Cappello replied, local traffic only.
Council President Saponaro asked, so no through traffic whatsoever?
Mr. Cappello replied, yes.
Council President Saponaro asked not even for us?
Mr. Cappello replied, I mean, obviously you can get to your property but people using it as a cut through to get to let’s say Mayfield to SOM Center Road or vice versa, you cannot. Emergency vehicles can obviously.
Mrs. Mills asked, what about the apron repairs that need to be done on Wilson Mills where the new connections would be?
Mr. Cappello replied, apron repairs on Wilson Mills for the sanitary connection?
Mrs. Mills replied, yes.
Mr. Cappello replied, there are really no connections. That’s not going to be required for them for the sanitary as far as the aprons go. We are going to be replacing some of the damaged or old failing drive parts which will then facilitate the replacement of those aprons. Not everyone on Wilson Mills Road will be getting new drive aprons.
Council President Saponaro asked, but is that part of this project?
Mr. Cappello stated, that’s part of this Wilson Mills project, yes.
Council President Saponaro stated, thank you.
Mr. Cappello stated, there’s nothing with aprons regarding the sanitary.
Mr. Marquardt asked, is this going to have any impact on the car show?
Mr. Cappello replied, I think Chief Matias was saying that it actually will be beneficial to have that road closed at the time for Cruise Night. I don’t want to quote him. He said that at the Department Head meeting.
Council President Saponaro asked, and there’s no way the project can still allow traffic to go through?
Mr. Cappello replied, you would have to lengthen the time in which that would be done. When we did the sewer job, it was very destructive.
Council President Saponaro stated, I understand that, but there’s going to be a lot of calls.
Mr. Cappello stated, this isn’t the first time we closed Wilson Mills. Back in 2005-2006, when we did the retaining wall down to Gates Mills, it was completely closed.
Council President Saponaro stated, I think we need to put up signage now.
Mr. Cappello stated, the signage is part of the detour plan. I talked to the contractor. They actually wanted to start on the 13th. We told them to push it back. They are going to try to get the signs up actually later this week. The plans call for 7 days, so this will give us a lot more. We have actual word signs at the bottom of the hill and also at SOM that basically spell out that the roads will be closed for 75 days starting on May 20th. We also have message boards down there. There should be full notification.
Council President Saponaro stated, I would just say this. If there is any way that we can possibly even close it for a period of time and open it back up temporarily, do something where it allows it, even if it’s weekend traffic, something. I know that that’s probably not conducive and maybe not the best use of our time or the contractor’s time but if we can, it’s summer now. Finally people want to get down the hill to Gates Mills to wherever they need to go and come back up to our Village, use our restaurants and the Grove and all that stuff and we are just making it harder. I understand. We have to get this work done. If there’s a way you can facilitate that in any way, I would just recommend that we do it. I don’t know if there’s a better time of the year to do it. Probably not, but if there’s a way to facilitate it being open, somehow. But you are the expert on that. Any other comments?
Dr. Parker stated, I just wanted to ask about the sidewalk. Is it possible for us to take a look at it?
Mr. Metzung stated, it’s getting done.
Mr. Cappello stated, it’s going to be concrete.
Dr. Parker stated, I just wanted to make sure. Thank you.
Mr. Metzung stated, and when we say we are closing the road, it’s in name only. Traffic will still be using the road because we have to allow local traffic through. There’s not going to be a real time when there’s a bulldozer parked across it or anything of that nature. People from Echo will have to get to Echo. People in Hanover Woods still have to get to Hanover Woods. When they do the curve at Echo, that might be the worst time, but again, people will still be able to get where they have to get to. This is more discouraging through traffic than I would say closing the road.
Council President Saponaro stated, okay.
Dr. Parker stated, but it says local traffic only?
Mr. Metzung replied, correct.
Dr. Parker stated, people are not entitled, they could be ticketed.
Council President Saponaro stated, correct. I don’t want to send a mixed message here.
Dr. Parker stated, but the idea of having it open on the weekends if they are not working is a good one I think in terms of our businesses and such and access to our businesses.
Council President Saponaro stated, that’s my biggest concern. Economic development. There’s a way to do it.
Mr. Cappello stated, I don’t want to confuse the issue with people saying it was open on Saturday and when they come Monday, it’s closed. Let me get back to you. We will discuss it thoroughly. As of now, I would plan on it being closed. The problem is going to be the first two to three weeks it is going to be busy. There’s going to be a lot of work being done on the road. We are milling it. We are paving the shoulder. We are widening the road by paving the shoulders. We are going to be doing paving repairs. It’s going to take a little while. It’s a mile and a quarter long. What’s going to happen is somebody’s going to go, they are not doing any work here. Well they are doing plenty of work down the road. The sidewalks are going to take some work. The aprons have to be done. They are softening the curve between Village Trails and Echo. That’s where we are going to be actually widening the road.
Council President Saponaro stated, I guess my suggestion would be when you look at the project and you say the road’s going to be closed for 75 days, you may be cutting people off from the Village and they will be like, forget it, I’m not going to be here at all. Because it’s not 100% accurate. It is if you want to just close it, but we don’t really need to close it for these parts of the project, we really need to close it for this part of the project. I know that that doesn’t make it easier, it’s more work. I understand that. But if there was a way to do it, it helps our businesses. It sends a better message than hey, for the whole summer you are basically going to be closed.
Mr. Cappello stated, I will look into it.
Council President Saponaro stated, we appreciate that. We don’t want our businesses to suffer at all. Any other questions or comments?
There was none.
Motion Carried. Resolution Adopted.
Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.
The meeting adjourned at 7:29 p.m. The next Council meeting is scheduled for Monday, May 20, 2019 at 7:00 p.m.