Council: June 17th 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, June 17, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, June 17, 2019, at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL: 

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills,, Mr. Schutt, Mr. Saponaro, and Mr. Williams

Also Present:   Mayor Bodnar, Mr. Wynne, Mr. Budzick, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marrelli, Mrs. Echt, Mr. Metzung, Mr. Marquart, Ms. Wolgamuth, and Mrs. Betsa

Absent: Dr. Parker

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – May 20, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of May 20, 2019 as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of May 20, 2019 Meeting Approved as Written.

Comments from Council President Saponaro

Council President Saponaro stated, Happy Belated Father’s Day to all of the fathers out there as well as Happy Birthday to Steve Schutt and coming up we have a birthday for our Mayor on June 23rd.  Happy Birthday!

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

There was no discussion.

DEPARTMENT HEAD REPORTS:

John Marrelli (Building)

  • Architectural Review Board – We met on the 13th.  We had 5 items.  The cemetery is building a new maintenance building. That was approved.

Council President Saponaro asked, which cemetery?

Mr. Marrelli replied, Whitehaven.  Their maintenance building was in disrepair.  They had to bulldoze it and build a new one.  There was also a garage addition on Metropark that was approved.  A storage building on Meadowview Avenue was approved.  We tabled two items, a screened-in porch on SOM Court and a patio enclosure on Wildwood.  There was no Board of Appeals meeting and no Planning and Zoning meeting.

Mary Betsa (Council) – I sent around to everyone information on the Public Officials’ Recognition Breakfast.  Al and Joe are attending.  If anyone else wishes to attend, please let me know.  I will be making the reservation tomorrow morning.

Tom Cappello (Engineer) – Just an update on Wilson Mills.  The pave shoulder has been completed and the intermediate course of asphalt is down.  The contractor is currently replacing the deteriorated drive pipes.  The aprons are being taken care of this week on the north side.  They are taking care of the sidewalk on the south side.

Council President Saponaro stated, to that end because it’s coming up with that report, I had asked Chief to look into the light at Sandalwood.  They have done a study. They looked at it.  In order to change that, it would also change traffic patterns and things that would probably cause more damage than good.  After looking at it again, I know that traffic is moving pretty freely through that.  The Chief’s recommendation was to leave it as is.  The Mayor and I both agreed to that.  I just wanted to follow up on that report.  Thank you Chief.  I appreciate your diligence on that.

Chief Matias replied, you’re welcome.

Chief Carcioppolo (Fire) – Just an update on our calls.  We are 65 calls ahead of where we were last year as of yesterday.  We are on track to be about 130 calls higher than we were last year which would be around 1550-1600 calls.

Danielle Echt (Parks and Recreation) -

  • Commission on Aging – The next meeting is Thursday, July 11th.
  • Parks and Recreation – Cruise Night was held on June 8th.  We had good weather.  Everything went well.  We collected $1,361.77 for Hillcrest Meals on Wheels.  We had Hops for Hunger this past weekend.  It rained all day.  We had a small crowd, about 200 people but it was a good time and there were no major issues with that event.
  • Senior Services – The upcoming summer events include Senior Night at the Grove on July 20th and a Senior Picnic on July 31st.

Chief Matias (Police) – On May 17th, Sergeant Kathy Troyer graduated from the Police Executive Leadership College.  It’s also known as PELC.  PELC is a graduate level course that focuses on development and application of leadership concepts for law enforcement supervisors.  It’s a three month program that they do while they are working.  Sergeant Troyer is the first Mayfield Village officer to graduate from PELC so we are kind of proud of her for that.  I just wanted to acknowledge her accomplishment.  Also, as you have seen, we have our Open House coming up on July 6th.  I just wanted to formally invite everyone.  Come to our Open House on July 6th from Noon-4:00.  If you have not been to the station, come and take a look and enjoy.

Committee Reports:

  • Citizens Advisory Committee (Patsy Mills):  We met on May 28th.  We had an update on the memorial benches and improvements at Parkview Pool, the Grove and Memorial Day Services at Whitehaven which were very very nice. Very well attended again.  We had a Flag retirement last Friday night.  We disposed of 1,493 flags. Some of the flags were held back.  The ones that were at the cemetery that were in good condition.  The Boy Scout Troop is going to the Worldwide Boy Scout Jamboree in West Virginia in July and they will be taking those flags and using them there to put them around on their campsite.  Last year, the Jamboree was just for the United States.  There were 5,000 Boy Scouts there.  They camp for the whole week.  We have the Blue Star dedication coming up.  Did everyone get their mailer that was sent out? I would like to invite everybody to join us in that.  That is a very nice event.

Council President Saponaro stated, why don’t you explain it so everyone knows?

Mrs. Mills replied, during the Second World War, people would hang these little three by 5 flags with a blue star for their members who were in the service.  If a member was killed during active duty, a gold star was put there in place.  This Blue Star Monument is something that the Garden Club of Ohio has promoted for probably the last 10 years.  We decided to do it with the help of Mayfield Village which I thank Diane and the Mayor and everyone that has been involved in this to get it all together.  It should be a nice service.  We will have some of the officers from the Garden Club of Ohio joining us for that service.

Council President Saponaro asked, what date is that?

Mrs. Mills replied, it will be outside on the little patio outside the front door here.  They have already started to put the flagpole up.  There will be a flagpole and we have a plaque that they are mounting on a stone with a blue star on it and there will be a little garden in there.  Hopefully the Garden Club ladies will maintain it, Doug?

Council President Saponaro asked, and what date is it?

Mrs. Mills replied, July 10th at 7:00 p.m.

Council President Saponaro stated, we hope everyone can join.

Mrs. Mills stated, we will have cookies and punch afterward.

Council President Saponaro stated, we would expect nothing less.

Mrs. Mills stated, our next meeting will be on July 26th.  It will be down at Parkview Pool and then we will go to the Grove for a concert.

  • Drainage & Infrastructure (Al Meyers):   We met tonight at 6:00 for two separate applications, one was Mr. Tysh on 504 Zorn Lane and the other Mr. Edelman at 6767 Hickory Hill.  The engineer did the bids.  These are both going to be discussed at the next Caucus.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2019-10, entitled, “An emergency Ordinance amending Chapter 1335 of the Village’s Codified Ordinances adopting the International Property Maintenance Code, 2018 Edition.”  Introduced by Mayor Bodnar. (Building Department) (First Reading – April 15, 2019; Second Reading – May 20, 2019)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-10.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2019-14, entitled, “An Ordinance authorizing and directing the Mayor and President of Council to enter into an Economic Development Incentive Grant Agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and OMNI Systems, Inc.” Introduced by Mayor Bodnar. (Administration) (First Reading – May 20, 2019)

Ordinance No. 2019-14 moved to Third Read.

NEW BUSINESS:

  • Motion to authorize the annual renewal of Microsoft Exchange licenses and to approve an expenditure in an amount not to exceed $7,250. (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize the annual renewal of Microsoft Exchange licenses and to approve an expenditure in an amount not to exceed $7,250. (Administration)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Renewal Approved. Expenditure Authorized.

  • Motion to authorize an expenditure in an amount not to exceed $17,805 to Signarama for design, fabrication and installation of a bronze cast relief tree and up to 15 bronze cast relief leaves to serve as a dedication plaque and acknowledgment of past donors at The Grove Amphitheatre. (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $17,805 to Signarama for design, fabrication and installation of a bronze cast relief tree and up to 15 bronze cast relief leaves to serve as a dedication plaque and acknowledgment of past donors at The Grove Amphitheatre. (Administration)

Council President Saponaro asked, discussion?  Nothing more to add?

Ms. Wolgamuth replied, no.

Council President Saponaro asked, did we look to see about the anodizing?

Ms. Wolgamuth replied, I asked them about anodizing and they said that it would be substandard product, it would scratch easily.

Council President Saponaro stated, okay, very good.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for May, 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for May, 2019 and to approve of same as submitted.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for May, 2019 Acknowledged and Approved.

  • Motion to authorize the trade-in or sale of Regional Technical Rescue Vehicle:  1986 Ford (VIN 06172) (Fire Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize the trade-in or sale of Regional Technical Rescue Vehicle:  1986 Ford (VIN 06172) (Fire Department)

Council President Saponaro asked, discussion?

Chief Carcioppolo stated, this is a Regional Technical Rescue Vehicle.  You remember the Hillcrest Technical Rescue Team was merged with the Heights Special Rescue Team so we are now one big team.  Mayfield Village has always held title to all of the vehicles.  They did order a replacement vehicle for it.  That vehicle is almost done.  Because they are looking to trade it in or sell it, we just need to authorize Mayfield Village to release that title to the Technical Rescue Team to finish the transaction.

Council President Saponaro asked, does anyone have any questions?

Mr. Meyers asked, is that vehicle housed at Shaker?

Chief Carcioppolo replied, that vehicle is housed at Mayfield Heights.

Council President Saponaro asked, any other questions?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Trade-In or Sale Approved.

  • Resolution No. 2019-43, entitled, “An emergency resolution authorizing Mayfield Village to enter into the School Resource Officer Memorandum of Understanding with Mayfield City Schools.”  (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-43.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-44, entitled, “An emergency resolution authorizing Mayfield Village to expend funds in an amount not to exceed $117,000 to Wichert Insurance SVC, Inc. for renewal policy of business insurance coverage.”  Introduced by Mayor Bodnar. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-44.

Council President Saponaro asked, discussion?

Mr. Wynne stated, I mentioned at Caucus that the actual renewal was $112,755 which is a 2.4% increase over the prior year’s renewal.  The reason we asked for $117,000 is that over the next 12 months we will be getting new vehicles.  As we do that, we need to pay the premiums for those. In the same vein, when we add a new vehicle, we sell the old one.  We will get the receipts in for the cancellation of the premium on those vehicles.  This is just to have enough to cover us until the renewal time next year if anything is new that is added throughout the year.

Council President Saponaro asked, any questions or other discussion points?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-45, entitled, “An emergency resolution authorizing Mayfield Village to expend funds to Motorola, Inc. in the amount of $192,291.59 for new radio equipment and B&C Communications in the amount of $5,735.00 for installation of the new radio equipment for the Mayfield Village Fire Department.  Introduced by Mayor Bodnar (Fire Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-45.

Council President Saponaro asked, discussion?

Mr. Wynne stated, for the record, I just wanted to note that the actual expenditure for the new radios is $212,791.59.  That is offset by the trade-in of our car radios for $20,500 which will net to the $192,291.59 that Council is approving.

Council President Saponaro stated, thank you for the clarification.  Any other questions or discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTER BEFORE COUNCIL

Council President Saponaro asked, are there any other matters that may come before Council at this time?

There were no further matters.

ADJOURNMENT

Mr. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 7:18 p.m.  The next Regular Meeting of Council is scheduled for Monday, July 15, 2019 at 7:00 p.m.