Council: July 15th 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, July 15, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, July 15, 2019, at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL: 

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Dr. Parker, Mr. Schutt, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marrelli, Mr. McAvinew, Mr. Metzung, Mr. Marquart, and Mrs. Betsa

Absent: Ms. Wolgamuth

The Pledge of Allegiance to the Flag was given.

Council President Saponaro stated, we would like to welcome OMNI to our Council meeting, specifically Andy Macek who is the President and Steve Eisenberg who is the CFO.  We are going to go out of order here to Old Business.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2019-14, entitled, “An Ordinance authorizing and directing the Mayor and President of Council to enter into an Economic Development Incentive Grant Agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and OMNI Systems, Inc.” Introduced by Mayor Bodnar. (Administration) (First Reading – May 20, 2019; Second Reading – June 17, 2019)

Mrs. Mills, seconded by Mr. Williams, made a motion to enact Ordinance No. 2019-14.

Council President Saponaro asked, discussion?  We would like to thank you for being here in the Village. We look forward to you being here for years to come.

ROLL CALL:

AYES: Meyers, Mills, Parker, Schutt, Williams, and Saponaro                   
NAYS: Marquardt                 

 Motion Carried. Ordinance Enacted.

John Marquart, you are free to go.  John’s son is in the championship game tonight.

CONSIDERATION OF MINUTES:

Regular Council Meeting – June 17, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of June 17, 2019 as written.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES:  All
NAYS: None

Motion Carried. Minutes of June 17, 2019 Meeting Approved as Written.

Comments from Mayor Bodnar

Thank you Council President. First of all, I want to echo your sentiments on welcoming again OMNI to Mayfield Village.  We are very happy to have you here and to participate with you.  Thank you for that. I also want to acknowledge and recognize our own Mayfield Village Garden Club and Councilwoman Patsy Mills for securing for us a Blue Star Memorial By-Way Marker which honors those men and women who served in the United States Armed Forces.  Our dedication was last Wednesday. We had a great presence from Council, the community and from the Ohio and other local Garden Clubs.  If you have not seen it, as you walk out the door, you turn right due north on that path and you will come to the beautiful Blue Star Marker.  There’s a Blue Star flag above it as well as the American flag.  I invite everyone to go out and take a look and say a little prayer in honor of those who served.

Comments from Council President Saponaro

Thank you Mayor.  My comments echo the Mayor’s.  It was a phenomenal ceremony and something’s that extremely important. If you missed it, certainly go and look at the marker.  For the folks from OMNI, you are welcome to stay, but you don’t need to, you are free to leave.  You are not offending anyone.

Mr. Macek and Mr. Eisenberg stated, thank you very much.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Rick Christian

510 SOM Center

I was wondering what the noise ordinance is in Mayfield Village. What time does noise have to cease?

Mr. Marrelli replied, I believe it’s 10:00.

Mr. Christian continued, I was told a long time ago it’s 9:00.  When did it change to 10?

Mr. Marrelli replied, you can go on the website and look it up.

Mr. Christian stated, okay.  Fine.  Then why did the concert at The Grove run until 10:30?

Mr. Marrelli stated, that’s a whole other subject.

Mr. Christian stated, because I listened to it all evening long.  Boom boom boom boom boom in my living room.  It’s getting to be a problem.  I don’t know what the residents who live closer think about it because they don’t show up at Council meetings but I am sure they are not happy with the whole situation at The Grove and I’m not happy with the situation that I have to pay for it.  Thank you.

Council President Saponaro stated, thank you, Mr. Christian.  Is there anyone else?

There were no further comments.

DEPARTMENT HEAD REPORTS:

John Marrelli (Building) – We had no meetings in the past two weeks, so there’s nothing to report.

Mary Betsa (Council) – Records Commission met last week.  The records schedules are being reviewed by the Law Department for finalization.  There was a report on off-site records storage, public records requests and Shred Day for 2019.  Shred Day in 2020 is May 16th.   House Bill 9 Training is August 19th.    The next meeting will be scheduled following finalization of the records schedules.

Shane McAvinew (Parks and Recreation) -

  • Commission on Aging – Commission on Aging just met.  We discussed upcoming activities.  Senior Night at the Grove is July 20th from 6:30-9:30.  This is in combination with the Community Partnership on Aging and Governor’s Village.  They will be giving away free ice cream to the first 500 seniors who come through.  There is also a Senior Homecoming Dance scheduled for Friday, October 18th. We will be crowning a king and queen.  Our next meeting is on September 12th.
  • Parks and Recreation – We had a planning session today before this meeting and discussed upcoming parties that will come out in our Fall brochure that we are currently working on.  We are changing times somewhat.  We are still struggling to get Santa around Mayfield Village and back in time for the party.
  • Senior Services – We have a handful of trips coming up.  We are going to the Blueberry Patch on July 26th.  We have a Lunch N Movie on the 14th and Lunch N Movie at Governor’s Village on the 21st.  Call the Senior Services Department to make reservations.

Committee Reports:

  • Citizens Advisory Committee (Patsy Mills):  Our next meeting is September 29th at The Grove.  Could I personally thank Mayor Bodnar, Council and especially the Service Department for making the Blue Star Memorial Dedication Ceremony so special?  It was really a nice affair.  It only happened because of the cooperation through the Village.  Thank you all again.

NEW BUSINESS:

  • Motion to authorize expenditure in the amount of $10,730 to Anselmo’s Inc. for Drainage & Infrastructure project located at 6767 Hickory Hill Drive. (Engineer)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $10,730 to Anselmo’s Inc. for Drainage & Infrastructure project located at 6767 Hickory Hill Drive. (Engineer)

Council President Saponaro asked, discussion?  I have had discussions with a couple different people here and we have also looked at the Ordinance.  Is everyone prepared to vote on this this evening or do we need to look at this and table it and make sure we are meeting all of the requirements here?  I just wanted to at least throw that out there because I have had a few discussions with some of you and there was some concerns about the Ordinance itself.  We can have the Law Department look at it and make sure these projects are being handled correctly through the Ordinance.  Any response?

Mr. Meyers stated, I believe that we should look at it. We have a threshold for how much we can spend on these projects and there was a budget for the year.  I believe they are both over the threshold and before we vote on it, I think we should look at this closer.

Council President Saponaro asked, Mr. Coyne, can you talk to us about this?

Mr. Coyne stated, sure.  Chapter 955 provides for a criteria.  Both of these projects using the point system on the application scored and were technically eligible.  They did go to D&I. D&I referred it to Council in part under 955.05.  If the Committee reviews a project that exceeds $10,000, it has to go to Council for approval.  The owner or owners involved, I think the Tish matter, has three property owners involved and the property at 6767 Hickory Hill is just one.  That is one requirement of the ordinance. Second, both projects total an amount that exceeds $25,000.  Based on the 10% provision of the ordinance, they both total approximately $30,000, so 10% of that has to be paid for by the effected property owners so the annual budget will have to be amended by approximately $2,000.  Council has discretion to do both of those things, but it is your discretion.

Council President Saponaro stated, thank you Mr. Coyne.  Does anyone have any questions or would like to add to the conversation here?

There was no further comment.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $19,306 to Anselmo’s Inc. for Drainage & Infrastructure project located at 504 Zorn Lane, 6853 and 6863 Metro Park Drive. (Engineer)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $19,306 to Anselmo’s Inc. for Drainage & Infrastructure project located at 504 Zorn Lane, 6853 and 6863 Metro Park Drive. (Engineer)

Council President Saponaro asked, Mr. Cappello, can you explain this project for us?

Mr. Cappello replied, yes Council President.  The location is three residences, all of which have standing water in their yard.  They approached the D&I and made an application.  We looked at it and received three competitive bids of which Anselmo was the lowest.

Council President Saponaro stated, again, the 10% applies and everything Mr. Coyne had talked about.  Any discussion on this?

Mr. Meyers asked, do we have to redo the budget first?

Council President Saponaro stated, no.

Mr. Coyne stated, you can amend that later.

Council President Saponaro stated, we would have to amend the budget at a later date.  Generally towards the end of the year?

Mr. Wynne replied, it’s essentially amended at the time that this is approved but then we officially amend it at the end of the year.

Council President Saponaro asked, any other questions regard this?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

Council President Saponaro stated, I do think that we need to look at the Drainage and Infrastructure Ordinance and the Committee itself.  There has been discussion regarding the Committee, the necessity of the Committee itself because it is really an administrative function, but we want to make sure we are handling things correctly.  I am going to ask you to work with us and let’s figure these things out and make sure we are handling all of these properly.

Mr. Coyne replied, I would be glad to look at it further.

Council President Saponaro stated, wonderful.  Thank you.

  • Motion to acknowledge receipt of financial reports for June, 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for June, 2019 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for June, 2019 Acknowledged and Approved.

  • Motion to authorize expenditure in an amount not to exceed $9,000 to Amanda Slutsky-Rookie Sports Club for Rookie Sports Co-Op Payment (Rookie Sports Club Cost Share 25/75; Village to receive 25% of collections).  (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $9,000 to Amanda Slutsky-Rookie Sports Club for Rookie Sports Co-Op Payment (Rookie Sports Club Cost Share 25/75; Village to receive 25% of collections).  (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $8,216.34 to Glen Hayashi (Snap-On-Tool) for a vehicle scanner.  (Service Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $8,216.34 to Glen Hayashi (Snap-On-Tool) for a vehicle scanner.  (Service Department).

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: Mills, Marquardt, Meyers, Parker, Schutt, and Williams
NAYS: None
ABSTAIN: Saponaro

Motion Carried. Expenditure Authorized.

Council President Saponaro stated, I abstained because I know Glen Hayashi.  Just for full disclosure.

  • First Reading of Ordinance No. 2019-15, entitled, “An Ordinance amending Codified Ordinance Section 131.10 relating to food and beverage purchases for meetings and fundraisers.” Introduced by Mayor Bodnar (Administration)

Ordinance No. 2019-15 moved to Second Read.

  • First Reading of Ordinance No. 2019-16, entitled, “An Emergency Ordinance amending Chapter 1321 of the Village’s Codified Ordinances adopting the 2019 edition of the Ohio Residential Building Code effective July 1, 2019 as promulgated by the Ohio Board of Building Standards.” Introduced by Mayor Bodnar (Building Department)

Council President Saponaro asked, do we need this passed now?

Mr. Coyne replied, it is effective July 1, so Council should consider it.

Dr. Parker, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Dr. Parker, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-16.

Council President Saponaro asked, discussion?  It looks like because of the effective date we need to make sure we get this on the books as soon as possible.

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Resolution No. 2019-46, entitled, “An emergency resolution adopting the Alternative Tax Budget information for Mayfield Village, Ohio for the Fiscal Year 2020.”  (Finance)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-46.

Council President Saponaro asked, discussion?

Mr. Wynne stated, it is an annual requirement with the County that by July 15th of every year, Council needs to pass and I need to submit by July 19th what’s called an Alternative Tax Budget and what it basically does is it is a very rough budget of what our finances look like for 2020.  The main interest of the County with this is the property tax revenue we anticipate receiving as to how we are going to budget the receipt of those dollars and to make sure that enough of those dollars are allocated to make our debt payments when they come due.

Council President Saponaro stated, very good.  Any questions?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-47, entitled, “An emergency resolution authorizing Mayfield Village to participate in the FY2019 U.S. Forest Service Great Lakes Restoration Initiative Application and authorizing Mayfield Village to encumber funds in an amount not to exceed $19,180 for the reforestation of riparian habitat on Village property.” Introduced by Mayor Bodnar (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-47.

Council President Saponaro asked, discussion?  Does anyone want to take this on?

Mr. Metzung stated, just as an overview, this is a part of the 10-acre lot that was the Beech Hill/Bonnieview holding tank years ago and the area that was the holding tank has become a grass field.  The other 10 acres of it is trees now.  They are just looking to reforest the 3 acres of non-forested area to bring it back to its original state and help the little creek that runs through behind Bonnieview and into the Hanover Woods area.

Council President Saponaro stated, okay.  Any questions regarding this?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-48, entitled, “An emergency resolution authorizing Mayfield Village to enter into a contract with AECOM Technical Services, Inc. in an amount not to exceed $8,318.00 for engineering services to evaluate the alternatives to address increased water pressure issues along Village Trail” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-48.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTER BEFORE COUNCIL

Council President Saponaro asked, are there any other matters that may come before Council at this time?  I have no closing comments except to say that the Blue Star Memorial is a good story worth repeating.

ADJOURNMENT

Mr. Mills, seconded by Dr. Parker, made a motion to adjourn.

The meeting adjourned at 7:28 p.m.  The next Regular Meeting of Council is scheduled for Monday, August 19, 2019 at 7:00 p.m.