Council: January 28th 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, January 28, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, January 28, 2019, at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL:

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Dr. Parker, Mr. Schutt, Mr. Saponaro and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Chief Edelman, Mr. Metzung, Mr. Marrelli, Mr. Cappello, Chief Carcioppolo, Mr. McAvinew, Mr. Marquart, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – December 17, 2018

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of December 17, 2018 as written.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Miutes of December 17, 2018 Meeting Approved as Written.

Special Council Meeting – January 7, 2019

Mrs. Mills, seconded by Dr. Parker, made a motion to approve the minutes of the Special Council Meeting of January 7, 2019 as written.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Miutes of January 7, 2019 Meeting Approved as Written.

Comments from Mayor Bodnar

  • Motion to approve the Committee selections for 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the Committee selections for 2019.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Committee Selections for 2019 Approved.

Mayor Bodnar stated, okay, if you are here this evening to be sworn in on a Committee or Commission this year, please stand up and please raise your right hand and repeat after me.

Mayor Bodnar administered the oath of office to the following Committee and Board members present:

Architectural Review Board

Stivo DiFranco

Citizen’s Advisory

Lorry Nadeau
Loretta Williams
Rosemarie Fabrizio
Bob Haycox
Jim Thomas
Marilyn LaRiche-Goldstein
Kay Phillips
Sandy Batcheller
Mark Granakis

Mayor Bodnar congratulated the Committee and Board members and thanked them for agreeing to serve this year.  Your oaths are on the table for signature.  If you can’t stay for the rest of the meeting, make sure you sign them.

Comments from Council President Saponaro

I would like to wish everyone here a Happy New Year.  Happy Birthday to Doug Metzung (1/10), Tom Cappello (1/16), Bill Marquardt (1/23) and Chief Carcioppolo (2/1)

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Henry DeBaggis
6564 Hunt Circle

I serve on the Civil Service Commission with Greg Tarkowsky and Mike Bucci.  I just wanted to thank Chief Edelman for all of his service on the Police Department and for the community. We have had a lot of issues where we needed the Chief to come in and give us his opinion and let us know how this would effect his department and the community.  He has been a great asset.  I would just like to congratulate him and wish him well.  Thank you very much.

Council President Saponaro stated, thank you.

DEPARTMENT HEAD REPORTS:

Mary Betsa (Council) – Registration is now open for the Local Government Official’s Conference. Anyone who wishes to attend, let me know.  It is March 7th and 8th in Columbus.  The State Auditor’s office representatives are presenters.  There are a number of seminars that you can choose from and attend.  It is very fun-filled and educational.

  • Records Commission – We met last week. The schedules and policy are being revised.

Ron Wynne (Finance) – Our 2018 audit with our auditors started last week.  It will be ongoing for the next several weeks.  I will keep you posted as it progresses.  We should look at having the audit report filed with the State sometime in the early part of March.

Shane McAvinew (Parks and Recreation)

  • Commission on Aging – The next meeting is scheduled for March 21st at 11:00 a.m. at the Community Room.
  • Parks and Recreation – We will have a concert in Reserve Hall that we are sponsoring.  Juan Rivero from the Cleveland Institute of Music will be doing a harp performance next Tuesday.  It is a free concert. We have worked with the Cleveland Institute of Music for a number of years now.  They do a wonderful job.
  • Senior Services – If you hear of any snow removal concerns, remind residents to call Donna so that she can discuss them and try to come to a resolution.  Over 120 seniors attended a trip preview on January 18th with a great presentation from our Fire Chief Carcioppolo. Card making will be held on February 5th.  A special free session on tips for interior decorating will be held on February 15th. The famous Foot Clinic will be held on February 22nd at Civic Hall.  The cost is $25.00.

Council President Saponaro asked, regarding snow removal, if there is an issue that is after hours or on the weekend, who should the resident contact if they can’t get a hold of the provider.  Is there a number?

Mr. McAvinew replied, I don’t have a clear answer for that.

Council President Saponaro stated, okay, if you could just get back to us that would be great.

Mrs. Mills stated, Donna usually sends out a letter to the individual that has a snow plowing company who the person is.

Council President Saponaro stated, yes, but I know for example with this individual, the voicemail was full, they could not get into their driveway and they were stuck.

Mr. McAvinew stated, I will follow up.

Council President Saponaro stated, okay.

Chief Edelman (Police) – Just one item.  This past Friday we had the bid opening for the new body cameras.  While we do have a low bid, we are still evaluating all four of the bids to make sure we pick the right vendor for this because it is a very important item.  We will have more information forthcoming on that.  I will save the rest of my comments for later.  Thank you very much.

Committee Reports:

Citizens Advisory (Patsy Mills):  We met this evening. Bob Haycox was elected Chairman this year.  We discussed past and future speakers and events in the Village.   The next meeting is February 18th.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2018-31, entitled, “An Ordinance adopting a Credit Card Policy for Mayfield Village, Ohio.” Introduced by Mayor Bodnar.  (First Reading – November 19, 2018; Second Reading – December 17, 2018) (Finance Department)

Dr.  Parker, seconded by Mrs. Mills, made a motion to enact Ordinance No. 2018-31.

Council President Saponaro asked, discussion?  Does anyone have any questions regarding this?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2018-22, entitled, “An Ordinance amending Codified Ordinance Section 1157.09 relating to home occupations.”  Introduced by Mayor Bodnar.  (First Reading – December 17, 2018) (Law Department)

Ordinance No. 2018-22 moved to Third Read.

  • Second Reading of Ordinance No. 2018-32, entitled, “An Ordinance amending Codified Ordinance Section 1153.02 relating to classification of uses.”  Introduced by Mayor Bodnar.  (First Reading – December 17, 2018) (Law Department)

Ordinance No. 2018-32 moved to Third Read.

NEW BUSINESS:

  • Motion to authorize an expenditure in an amount not to exceed $36,000 to Anthony Carbone for Building Inspector Services for 2019.  (Ordinance No. 2015-27).  (Building Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $36,000 to Anthony Carbone for Building Inspector Services for 2019.  (Ordinance No. 2015-27).  (Building Department)

Council President Saponaro asked, discussion?

Mr. Wynne stated, I just wanted to mention again that Mr. Carbone is an independent contractor who assists Mr. Marrelli with inspections that are needed in the Building Department throughout the year.  We budget $3,000 a month. Of the $36,000, we have been averaging about $30,000 for the year.

Council President Saponaro asked, any questions or comments?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $18,966 to Everstream for annual internet and fiber ring maintenance service (year 2 of 5 year agreement). (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $18,966 to Everstream for annual internet and fiber ring maintenance service (year 2 of 5 year agreement). (Finance Department)

Council President Saponaro asked, discussion?

Mr. Wynne stated, Everstream used to be OneCommunity. Council approved a 5-year agreement last year. We were paying $22,000 a year in the past for these services.  They agreed to a 5-year contract for the same price for each year of the 5-year term.  This is just an approval for that expenditure for this year.

Council President Saponaro asked, any questions regarding this?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for December 2018 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for December 2018 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?  Does anyone have any questions regarding the financial reports?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for December 2018 Acknowledged and Approved.

  • Motion to authorize expenditure in an amount not to exceed $252,000 to Enterprise Group Planning to fund the 2019 Health Reimbursement Accounts ($2,000 single/$4,000 employee plus others) (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $252,000 to Enterprise Group Planning to fund the 2019 Health Reimbursement Accounts ($2,000 single/$4,000 employee plus others) (Finance Department)

Council President Saponaro asked, discussion?

Mr. Wynne stated, this is one of the components of our health insurance for the employees. We have our insurance coverage with Medical Mutual and then the HRA arrangement.  Of this $252,000, for the past couple of years we have been typically spending about 75% of whatever the requirement is for these deductibles.  This is the annual requirement in the event we use the full amount.

Council President Saponaro stated, very good.   Any other questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize service contract with Physio-Control for cardiac monitor, Lucas CPR machines and Automated External Defibrillators and Life Pak 15 Defibrillator in the amount of $13,645.80 per year for the years 2019, 2020, 2021, 2022.  (Fire Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize service contract with Physio-Control for cardiac monitor, Lucas CPR machines and Automated External Defibrillators and Life Pak 15 Defibrillator in the amount of $13,645.80 per year for the years 2019, 2020, 2021, 2022.  (Fire Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the amount not to exceed $8,000 to Progressive Fitness Center for 2019 memberships for residents (pass-through). (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount not to exceed $8,000 to Progressive Fitness Center for 2019 memberships for residents (pass-through). (Parks and Recreation)

Council President Saponaro asked, discussion?  A pass through means we collect up front and then we pass it through to Progressive.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $10,780 to Ohio Geese Control for geese control at soccer fields, softball fields, bocce courts, tennis courts, parking lot and Grove for 2019. (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $10,780 to Ohio Geese Control for geese control at soccer fields, softball fields, bocce courts, tennis courts, parking lot and Grove for 2019. (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $13,550 to Lone Wolf Sound and Production for sound production for Grove/Gazebo/July 4th. (Parks and Recreation)

Mrs. Mills, seconded by Mr. Meyers, made a motion to authorize expenditure in the amount of $13,550 to Lone Wolf Sound and Production for sound production for Grove/Gazebo/July 4th. (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an additional amount not to exceed $1,500.00 for opt-outs for Senior Snow Removal for the 2018-2019 season ($10,000 approved by Council on 8/20/18) (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an additional amount not to exceed $1,500.00 for opt-outs for Senior Snow Removal for the 2018-2019 season ($10,000 approved by Council on 8/20/18) (Parks and Recreation)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,200 to Treasurer, State of Ohio for LEADS Access Fee with a DMVPN (Dynamic Multipoint Virtual Private Network) connection - 2019. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $7,200 to Treasurer, State of Ohio for LEADS Access Fee with a DMVPN (Dynamic Multipoint Virtual Private Network) connection - 2019. (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $12,260.52 to TAC Management Co. for CAD System Maintenance in 2019. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $12,260.52 to TAC Management Co. for CAD System Maintenance in 2019. (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $14,880 to Agile Network Builders, LLC for back-up connectivity in the dispatch center for 2019. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $14,880 to Agile Network Builders, LLC for back-up connectivity in the dispatch center for 2019. (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $8,684.00 to Camco Cleaning Services, LLC for cleaning of Police Station – 2019.  (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $8,684.00 to Camco Cleaning Services, LLC for cleaning of Police Station – 2019.  (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,000 to 911 Cellular, LLC for 911 Cellular Services for 2019.  (Ordinance 2016-29) (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $7,000 to 911 Cellular, LLC for 911 Cellular Services for 2019.  (Ordinance 2016-29) (Police Department)

Council President Saponaro asked, discussion?  Chief, I know that we have talked about this, but just so people that have not signed up, we can at least get something in our Minutes with the information.

Chief Edelman replied, sure.  The County has a 911 system which is virtually used for cellphones.  What the Cellular 911 does is it pinpoints your location not only horizontally but vertically.  If you are in a building, it can tell us what floor you are on, almost to what room you are in in the building if you use the app to alert us that you are having an emergency, whether it’s police, fire or EMS.  It’s very effective. It works within 3 meters.  It can tell us where you are.  We have the ability to geolocate within certain parameters.  It’s a tremendous system for police, fire and EMS.  The cities around us have started using it.  So with them, we have the ability to widen our geofencing to include Highland Heights, Mayfield Heights and the other cities around us.  The more communities that use Cellular 911, the more effective it becomes.  We were the first one in this area to use it.   So far so good. It’s been very successful.

A resident asked, what do we need to do to use this?

Chief Edelman replied, all you have to do is download the app, it’s free.

And what’s it called?

Chief Edelman replied, it’s called Cellular 911, Your 911.  If you call my dispatch center at 461-1234, we can walk you through it.

Council President Saponaro stated, thank you Chief.  Any other discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,560.00 to Treasurer, State of Ohio, for MARCS radio services for 2019.  (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $7,560.00 to Treasurer, State of Ohio, for MARCS radio services for 2019.  (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $28,806.34 to Motorola Solutions for 2019 contract. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $28,806.34 to Motorola Solutions for 2019 contract. (Police Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $19,700 to Camco Cleaning for janitorial services at the Civic Center and Community Room through June 2019. (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made motion to authorize expenditure in the amount of $19,700 to Camco Cleaning for janitorial services at the Civic Center and Community Room through June 2019. (Service Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • First Reading of Ordinance No. 2019-01, entitled, “An Emergency Ordinance creating certain positions and compensation related thereto for the Village’s Summer Camp Program.” Introduced by Mayor Bodnar. (Parks and Recreation)

Council President Saponaro asked, are we going to move this to Second Read?

Dr. Parker stated, at what point do we need to have this passed for you to hire people and have a wage for them?

Mr. McAvinew replied, we have to go up to the minimum wage in effect for 2019.  This reflects that change.  The sooner the better for the fact that we can get people on staff.

Council President Saponaro asked, so we can move it to second reading and then consider it in February?

Mr. McAvinew replied, you can move it to second reading, but I would prefer that it be approved in February so I have enough time.

Ordinance No. 2019-01 moved to Second Read.

  • First Reading of Ordinance No. 2019-02, entitled, “An Emergency Ordinance establishing Recreational wages.”  Introduced by Mayor Bodnar. (Parks and Recreation)

Ordinance No. 2019-02 moved to Second Read.

  • First Reading of Ordinance No. 2019-03, entitled, “An Ordinance enacting Chapter 771 in order to regulate mobile food units.” Introduced by Mayor Bodnar. (Fire Department)

Council President Saponaro stated, we will move this to second reading in February.

Chief Carcioppolo asked, is this something you can expedite given the time sensitivity of it?

Council President Saponaro stated, well tell us so we understand.  Are you looking for it to be passed this evening?

Chief Carcioppolo replied, the sooner the better because it gives people more time to comply with it.

Mrs. Mills, seconded by Mr. Williams, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Williams, made a motion to enact Ordinance No. 2019-03.

Council President Saponaro asked, discussion?

Chief Carcioppolo stated, as I put in the letter to Council, the Ohio Fire Code was modified at the end of 2017 and the new Fire Code came out which included mobile food units. We attempted to comply with the requirements of the legislation and inspect all of the mobile food units, however, it was a great burden for my department to accomplish those tasks as defined by the Ohio Fire Code so this legislation basically will be put in place to have those inspections completed before someone’s here conducting operations in Mayfield Village to ensure that their vehicle complies with the safety regulations prior to them conducting their business here because it does present somewhat of a liability to Mayfield Village as a community if they are on our property and we can’t be chasing people around.  Mayfield Village is somewhat of an anomaly for a small suburb because we have such a high frequency of these vehicles in our town.  Most of the areas that have these are larger metropolitan areas.  The law was really designed for a community that has a single event like a home days or a fair.  This gives the Fire Department the authority and also mandates that we conduct an inspection prior to the event.  With mobile food units functioning here every day, it’s too much for us to chase people around and try to find them. This is just like any other licensed contractor that would come in to Mayfield Village to conduct their business.  They would submit to an inspection and as this ordinance is written, if they do it before the deadline of May 1st, there’s no fee for the inspection.  They just have to come in Monday through Friday during business hours and we will conduct the inspection to ensure they meet all of the safety requirements. So the sooner it passes, it gives them more time to get in before there’s a fee associated with us completing the inspection.  That’s just to help us not have to do it during busy season when the vehicles are at the Grove or on Beta Drive or Progressive.  I just wanted to ask if you would entertain moving on this.

Council President Saponaro asked, does anyone have any questions or further discussion on this?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2019-04, entitled, “An Ordinance appropriating funds for current expenses and expenditures for Mayfield Village, Ohio for the period from January 1, 2019 and ending December 31, 2019 and declaring an emergency.” Introduced by Mayor Bodnar.  (Finance Department) (read in title only)

Mr. Wynne stated, the preliminary draft of the budget has been completed and is in the hands of the department heads.  I will be meeting with them this week and next to go over it and make any final adjustments.  The hope is to have a copy in your packets if not this week, next week at the latest along with the capital budget and then we will need to have this finalized and approved by the end of March.

Council President Saponaro stated, very good.  Any questions?

There were none.

Ordinance No. 2019-04 moved to Second Read.

  • Resolution No. 2019-01, entitled, “An emergency resolution authorizing Mayfield Village to enter into a Memorandum of Understanding with the Cuyahoga County Board of Health for authority and consent to provide Phase II Stormwater Services in 2019-2021.” Introduced by Mayor Bodnar. (Service Department).

Mrs. Mills, seconded by Dr. Parker, made a motion to adopt Resolution No. 2019-01.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-02, entitled, “An emergency resolution authorizing Mayfield Village to enter into a Memorandum of Understanding with the Cuyahoga Soil and Water Conservation District and Northeast Ohio Regional Sewer District for providing technical assistance in implementing soil and water conservation measures and authorizing Mayfield Village to expend funds in an amount not to exceed $5,500 to the Cuyahoga Soil and Water Conservation District.” Introduced by Mayor Bodnar. (Service Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-02.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-03, entitled, “An emergency resolution authorizing Mayfield Village to enter into a Memorandum of Understanding with the Cuyahoga Soil and Water Conservation District for providing technical assistance in implementing soil and water conservation measures and authorizing Mayfield Village to expend funds in an amount not to exceed $13,000 to the Cuyahoga Soil and Water Conservation District.”  Introduced by Mayor Bodnar. (Service Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-03.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-04, entitled, “An emergency resolution authorizing Mayfield Village to expend an amount not to exceed $31,000.00 under the Council of Government Agreement for the Community Partnership on Aging.” Introduced by Mayor Bodnar. (Administration)

Mrs. Mills, seconded by Mr. Meyers, made a motion to adopt Resolution No. 2019-04.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-05, entitled, “An emergency resolution re-establishing the terms, conditions and compensation for the services of the Prosecutor for Mayfield Village, Ohio.” Introduced by Mayor Bodnar. (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-05.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Mayor Bodnar administered the Oath of Office to Michael E. Cicero as Prosecutor for Mayfield Village, Ohio.

  • Resolution No. 2019-06, entitled, “An emergency resolution providing for the reappointment of A&S Animal Control as the Animal Warden for Mayfield Village, Ohio.”  Introduced by Mayor Bodnar. (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-06.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-07, entitled, “An emergency resolution providing for the reappointment of Thomas Cappello and Stephen Hovanscek & Associates, Inc. as Engineer for Mayfield Village, Ohio.”  Introduced by Mayor Bodnar. (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-07.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Mayor Bodnar administered the Oath of Office to Thomas Cappello as Engineer for Mayfield Village, Ohio.

  • Resolution No. 2019-08, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of The Davey Tree Expert Company in the amount of $28,500.00 for the Tree Lawn Tree Maintenance Project.” Introduced by Mayor Bodnar. (Service Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-08.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-09, entitled, “A resolution requesting the Cuyahoga County Fiscal Officer to adjust the amended official certificate of estimated resources for 2019.”  Introduced by Mayor Bodnar. (Finance Department). (Read in title only)

Mr. Wynne reported, this goes hand in hand with the expense budget.  This is the revenue part of the budget.  We will just do three reads with this.

  • Resolution No. 2019-11, entitled, “An emergency resolution authorizing an expenditure in an amount not to exceed $80,000 to Comfort Control Systems, Inc. for Civic Center Boiler Replacement.”  Introduced by Mayor Bodnar. (Finance Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-11.

Council President Saponaro asked, discussion?

Mr. Metzung reported, we have two boilers in this building.  The main boiler has gone down.  An attempt was made to repair that boiler.  It was unsuccessful due to its age.  The back up boiler, which is the same age, is now the only boiler here.  Should we have a break down with that one, it would be a catastrophe for this building.  This is something we need to move forward with.

Council President Saponaro stated, very good.  Any questions?

Mr. Meyers stated, I would like to ask that the Brandstetter Carroll architectural firm be involved with this so when we do the renovations in this building, this isn’t wasted money.

Mr. Marrelli stated, if we have them look at it at the proposal they would give us their mechanical engineer and he can weigh in.

Mr. Meyers stated, just so you don’t put it in now and then when they do their evaluation of the building say that it is not what they wanted.

Mr. Marrelli stated, we had talked to them about central air and heating and whatnot.  We might be able to do central air through their handlers, but I don’t think it’s feasible to tear all the boilers out and take the radiators out of this building.  That’s just my opinion.

Mr. Meyers stated, my point is if they put this boiler in and decide when they do the building they are not going to use them.

Mr. Marrelli stated, we do run the risk that if we don’t put it in and the other one goes down, we are going to have to vacate this building.  There will be damages way in excess of $80,000 when pipes freeze.

Mr. Meyers stated, okay.

A resident asked, I just wonder if there were competitive bids for the boiler.

Council President Saponaro stated, I know you guys want to ask questions, but you can’t do that.  I appreciate that.  Any time we have anything that’s over a certain amount of money we have to get competitive bids.  It’s required by our ordinances.  This was no different.  We handled it in the same or similar fashion in terms of competitive bids?

Mr. Metzung replied, no.  This was an emergency.  We are working through our heating and cooling contractor that maintains this building.

Council President Saponaro asked, so this is not something we are planning for which would require the competitive bids because we are concerned it’s going to –

Mr. Metzung replied, correct.  We certainly would have done that if it was Spring.   We were running the boilers at their maximum.

Dr. Parker asked, as far as the other boiler is concerned, are we going to just leave it the way it is.  Are there any plans to replace that?

Mr. Metzung replied, not for the time being.  We will want to replace it when we redo the building.  I am sure they are going to want to replace that.  But for now the new boiler they are looking at will provide the bulk of the heat.  I don’t know if anyone remembers last year when we had a real cold spell.  We had some issues with the boilers and they lost some pressure and getting pressure all the way into the theater.  It did not have enough pressure to push it all the way into the theater.  There was quite a bit of damage done and repairs to get that back functioning.  Probably in the $15,000-20,000 range then.  That’s the fear.

Council President Saponaro asked, and we did have Deluxe Heating and Cooling or Comfort Control come in and tell us it failed, it’s not repairable.  It’s an emergency.

Mr. Marrelli replied, that’s correct.  We had Midwest Welding come out.  They are a boilermaker.  They took the boiler apart and climbed inside and took photographs of the back wall of the boiler where the tubes are flared to seal.  It’s all corroded and rotted out.  He said, I can’t really do anything with it.  If I start hammering on it trying to put tubes in it, the whole thing’s going to collapse.  He could have done it and we would have let him do it, but he said, I won’t touch it because as soon as I start trying to pull tubes out or hammer out a new tube, it’s just going to fall apart.  Our fear is the other boiler which is the same age but has not been used as much, if that’s in the same condition which we don’t know unless you drain it and tear it down.  We are going to have 5 degree temperatures this coming Wednesday.  We won’t have anything in there by Wednesday, but we could have the old boiler start to be demolished and get it out the way so that if we get a warm up we could maybe do a quick changeover.

Council President Saponaro stated, okay.  Any other questions or discussion on this matter?  Everyone should be in receipt of the memo from Mayor Bodnar on January 25th regarding this.

Mr. Schutt stated, if we are going to replace the one now and we said when we have the renovations to the building to do the second one, the one that’s currently running, is there any efficiencies or cost savings if we had both of them done now if we are going to do both anyway later?

Mr. Marrelli replied, possibly.  There has to be some repiping done.  Theoretically if you do it all at once you might save $1,000 or so having the guy still here doing the repiping for both of them.  But right now, we are just trying to get through the winter and then have Brandstetter Carroll do their studies and let us know, put in a second boiler or leave the old boiler as a backup because the new boiler is going to be guaranteed for so many years.  That’s when we are going to let the experts weigh in on whether we do another one or leave the old one as a backup as we have been doing and then they will go into the mechanics of it and talk about air handlers and cooling capacities and heating capacities and the room configuration.  There’s a lot to go into it.  So for right now it’s kind of like an insurance policy.  You need something so that if the old one goes down we are not without heat.  That’s why we are doing it under emergency.

Council President Saponaro stated, obviously if possible we would always want to get another bid.  I know you understand that and if it’s possible in this situation we would like to have the same consideration.  We could certainly pass this.  It’s an amount not to exceed.  We could amend this so that it doesn’t go to Comfort Control but it says, for the Civic Center boiler replacement so that in the unlikely event, but possible event that you get this lowered, it’s approved and we don’t have to approve it for this specific vendor.  I don’t know if that’s possible but I am trying to be efficient so we don’t have to come back and do this again, Mr. Coyne?

Mr. Coyne stated, it says not to exceed.

Council President Saponaro stated, but it says to Comfort Control.  In the memo it says Deluxe Heating and Cooling.  You have talked about Midwest.

Mr. Marrelli stated, we have a contract with Deluxe.

Council President Saponaro stated, we will just add or to another qualified service provider.  I would like to amend Resolution No. 2019-11 to read, “An Emergency Resolution authorizing an expenditure in the amount not to exceed $80,000 to Comfort Control Systems, Inc. or another qualified service provider for the Civic Center boiler replacement”.

  • Motion to amend Resolution No. 2019-11 to read:  “An Emergency Resolution authorizing an expenditure in the amount not to exceed $80,000 to Comfort Control Systems, Inc. or another qualified service provider for the Civic Center boiler replacement”.

Mrs. Mills, seconded by Dr. Parker made a motion to amend Resolution No. 2019-11 to read:  “An Emergency Resolution authorizing an expenditure in the amount not to exceed $80,000 to Comfort Control Systems, Inc. or another qualified service provider for the Civic Center boiler replacement”.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Mrs. Mills, seconded by Dr. Parker, made a motion to pass Resolution No. 2019-11 as amended.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted as Amended.

  • Reading of Resolution No. 2019-10, entitled, “A resolution of appreciation thanking Police Chief Richard Edelman for over 30 years of dedication and service and congratulating him on his retirement.”  Introduced by Mayor Bodnar and Council as a Whole.. (Administration)

Council President Saponaro asked Chief Edelman to come up to the table.  The Resolution was read into the record.

WHEREAS, Chief Richard Edelman will be retiring as Police Chief on February 8, 2019, after serving Mayfield Village effectively and faithfully for over 30 years;

WHEREAS, Chief Richard Edelman joined the Mayfield Village Police Department on a part-time basis in 1986 and was appointed as a full-time Patrol Officer in 1990.  He served as Detective and Detective Sergeant in 1997 and was promoted to Sergeant in 1999 where he received investigative training and was recognized as an Expert Polygraphist. Chief Edelman was promoted to Lieutenant in 2003, served as Executive Lieutenant, and was promoted to Chief of Police on June 6, 2011;

WHEREAS, Chief Edelman holds a Bachelor of Science Degree in Human Services with a Specialization in Criminal Justice from Thomas A. Edison State College in New Jersey and is presently continuing his education by pursuing a Master’s Degree in Public Administration at Kent State University;

WHEREAS, during his tenure as Chief, in addition to overseeing the 24/7 operation of the Police Department, Chief Edelman worked with SPAN to establish the Safe Passages Community Outreach Program to combat opioid addiction in our community, oversaw the addition of a second School Resource Officer in our District, introduced the emergency Your 911 system, and requested vital expenditures to protect the safety of the officers under this command while ensuring the safety of this community;

WHEREAS, Chief Edelman served as Past President of the Ohio Identification Officer’s Association, was on the Board of Directors of the Singing Angels, was a member of the Ohio Crime Prevention Association and the Certified Fraud Examiners Association.  Notably, Chief Edelman served as the first bike-patrol officer in the Hillcrest area and has been a presenter at many training seminars;

WHEREAS, Chief Edelman’s career with Mayfield Village has been exemplary.  He has demonstrated his dedication, always going above and beyond, positively, professionally and personally.  Chief Edelman has received many commendations for his service, including but not limited to, from Progressive Insurance Company’s Investigative Unit, who praised Chief Edelman for his service, stating that Chief Edelman served with the highest degree of integrity and confidentiality and was an asset to the Unit.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF MAYFIELD VILLAGE, OHIO, THAT:

Richard Edelman be and is hereby recognized for
over thirty (30) years of dedicated and exceptional service to Mayfield Village.

The Village of Mayfield, its Mayor, Council, residents, employers, employees and officials wish to thank Richard Edelman for his many years of dedicated service.  We are proud to offer this Resolution and wish you well as you enjoy retirement with your wife Susan, three children and one grandchild. You will be missed.

Council President Saponaro stated, Congratulations.

Dr. Parker, seconded by Mr. Schutt, made a motion to adopt Resolution No. 2019-10.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Council President Saponaro asked Chief Edelman to return to the table as the Mayor would like to say a few words.

  • Comments from Mayor Bodnar

Mayor Bodnar stated, when I began my term as Mayor about 3 years ago, I was fairly confident that the Village was being left to me in good hands. The people I have been working with since then have really proven that belief to be true.  The fact of the matter is though you don’t really think about how much you value someone until it’s time to bid farewell.  And so it is with a heavy heart that I say goodbye and thank you to my friend, to my ally, our Police Chief Rich Edelman.

Rich, you are a rare combination of strength and gentleness, maturity and wisdom, sound judgment and quiet good humor.  Your concern for the safety of Mayfield Village and the safety of our police officers is unparalleled except maybe by your kindness and compassion. There was never a moment when I doubted your sincerity or good character.  In every conversation we have ever had, I knew I could place my trust in you and we could always be candid with each other.  Although no community is crime-free, in Mayfield Village we trust the competency and professionalism of our police force.  We go about our lives knowing that our peace and safety are in good hands, your hands Rich.  Although I have not expressed it very often or very well, I will forever be thankful for your friendship and your leadership and for the twinkle in your quiet eyes and your kind smile.  Although I am sad to see you leaving as our Chief, I am very glad Mayfield Village is still your home and I know that you have left the department a stronger and better place and passed the baton to very capable leadership.  I am happy that while I can no longer call you Chief, I can at least call you neighbor.  I am very honored tonight to recognize you as a Mayfield Village Outstanding Citizen.

Mayor Bodnar presented the award of Outstanding Citizen to Chief Edelman.

Chief Edelman stated, Mayor Bodnar, members of Council, thank you very much for this recognition.  I really appreciate it. But really, this is not about me.  This is about the men and women in blue, many of whom are here today, many of whom you see every day.  These are the people who are out there every day protecting you.

I learned a long time ago that it’s very difficult, if not impossible, to be an effective leader, unless you have excellent people to lead.  That’s what you have here in Mayfield Village Police Department. So as I leave to start my next chapter, I have a request for all of you and my request is this.  Don’t ever stop remembering them and recognizing them the way you recognized me here tonight.  Because they are the ones that are here day and night, weekends and holidays, keeping the darkness from your door.  Thank you very much.

Council President Saponaro stated, I think it’s time to take a break and have some refreshments and wish Rich congratulations.  We will be coming back to go into Executive Session.  You are free to go.  You certainly can stay, but there’s nothing after that.  Let’s celebrate with Rich at this point.  Thank you.

Council took a break at 8:00 p.m.

Council reconvened at 8:15 p.m.

Executive Session:

  • Motion to enter into Executive Session pursuant to Ohio Revised Code Section 121.22(G)(2) to consider the purchase or sale of property and pursuant to Ohio Revised Code Section 121.22(G)(8) to consider an application for economic development assistance.

Mrs. Mills, seconded by Mr. Meyers, made a motion to enter into Executive Session pursuant to Ohio Revised Code Section 121.22(G)(2) to consider the purchase or sale of property and pursuant to Ohio Revised Code Section 121.22(G)(8) to consider an application for economic development assistance.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

Mayor Bodnar stated, I would like to invite Mr. Coyne, Mr. Marquart, Ms. Wolgamuth and Mr. Wynne to come into Executive Session please.

Council President Saponaro stated, and I would like Mrs. Betsa as well.

Council went into Executive Session at 8:15 p.m.

Council returned at 8:55 p.m.

  • Motion to reconvene to Regular Session.

Mrs. Mills, seconded by Mr. Meyers, made a motion to reconvene to Regular Session.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Saponaro asked, are there any other matter that may come before Council?

There were no further matters.

ADJOURNMENT

Dr. Parker, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 8:50 p.m.  The next Regular Meeting of Council meeting is scheduled for Monday, February 25, 2019 at 7:00 p.m.