Council: August 19th 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, August 19, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, August 19, 2019, at Mayfield Village Civic Hall. Council President Pro Tem Meyers presided at the meeting as Council President Saponaro was sick with the flu.  Council President Pro Tem Meyers called the meeting to order at 7:00 p.m.

ROLL CALL: 

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Mr. Schutt, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. McAvinew, Mr. Metzung, Mr. Marquart, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mr. Saponaro, Dr. Parker, and Mr. Marrelli

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – July 15, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of July 15, 2019 as written.

Council President Pro Tem Meyers asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None               

Motion Carried. Minutes of July 15, 2019 Meeting Approved as Written.

Comments from Mayor Bodnar

Mayor Bodnar stated, I will reserve my comments for when items come up during the meeting

Comments from Council President Pro Tem Meyers

Council President Pro Tem Meyers stated, I am very happy to announce that Wilson Mills Road was opened at the end of the day on Friday, but at this point the speed limit is still 25 miles an hour until the construction company completes the rest of the landscaping and striping.  Thank you.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Mary Murphy
816 Hardwood Court

Mine’s a compliment, not a criticism. I just wanted to speak on Wilson Mills and the street and the bike path. It’s wonderful. It’s just finished off that East Quadrant of the Village. I want to thank you for all of the efforts between police and Council and residents. It’s just lovely. The sidewalk’s been open about a month and the foot traffic, the buggy traffic, the bike traffic, I love it. It’s looping through Hanover where I am. It’s just a nice loop through there. I just wanted to compliment you and thank you for getting that done. It’s really making that east section of the Village great.

Council President Pro Tem Meyers stated, thank you.

Ron DiNardo

6728 Seneca

You currently have in front of you Resolution 2019-51 with regards to creating a park on Thornapple in Ward 1. I would like Council to consider tabling that until you get input from Ward 2 and Ward 1 with a formal committee asking the residents what they’d like to see there before any resolution is enacted upon. I still don’t understand why you want to encumber a piece of property if you just want to put a bench on it. It’s greenspace currently. There’s no reason to encumber the property to put a bench on it and be done with it. I would like to see that a committee is formed and you can talk to the residents, a survey is sent out and you may ask them what they would like to see there. I would like to be on that committee because I own the parcel adjacent to the proposed park. That’s all I have to say.

Council President Pro Tem Meyers stated, thank you Mr. DiNardo.

Steve Jerome
665 Robley Lane

Two items I wanted to quickly discuss that are on the agenda tonight.

The first one is Resolution 2019-51. I am not sure why it needs to be a resolution at this point. I know I brought it up at a meeting about a year and a half ago at a sewer conversion meeting about fixing up the curb there to make things safer for residents getting around that turn driving and/or walking. I walk sometimes there. I thought you would look at it then while you were doing the project with the road. There was also residents present at that meeting. I thought that would have been a good time to talk about it. I think before a resolution is passed, I would ask that you get some input from some residents back there. There are two different Wards that live back there.  I think it would be good to discuss to see if anything should be done or shouldn’t. Maybe just a couple trees and then some fencing and a bench. I don’t think you need anything bigger than that.

My other item on the agenda tonight, Ordinance 2019-17 and 2019-18 with regard to rezoning residential property to commercial. SOM Center should stay residential. We have had this discussion before. 730 SOM Center was looked at before in regards to potentially adding a retirement building. I think the feeling then with the Council and Planning and Zoning was to keep it that way. I don’t feel too kindly about the gentleman who owned the property and decided to sue us and cost us time and money. The other option they could have had was to pass out petitions to residents to get it on the ballot that way as opposed to going through Council.  I hope you could work with us a little better if they want to potentially change the property.  My personal opinion would be to keep that residential. Thank you.

Council President Pro Tem Meyers stated, thank you. Is there anyone else who would like to speak?

Mrs. Mills stated, I would like to respond please to Mr. --.  Anyway, about Thornapple and SOM on the northeast corner which is Mayfield Village’s property. A history, about 15 years ago plus there was a street monument at the corner of Thornapple and SOM which was built by a Thornapple resident. A Meadowood resident became the keeper of the landscape around the structure. Time went on and after the resident passed away, no one took over the charge of the plantings. The structure was removed about the time of the SOM widening. There was an Eastgate Homeowner’s Association but it has been dissolved.

In the past three years, residents have talked to me about another monument. On October 25, 2018, Victor Gattozzi contacted Mayor Bodnar regarding the corner and other construction problems. E-mail was forwarded to me. On October 30, 2018, I contacted Mr. Gattozzi. A meeting was discussed with a committee of three people, Mr. Gattozzi, John Ranallo of Meadowood Drive and Dona Kless of Thornapple who I asked to be on this primary committee.  November 20, 2018, present at that meeting was Mr. Gattozzi, Mr. Ranallo and Mrs. Kless and myself. Discussion:  What could be done with the corner?  Requested opinions from Doug Metzung and landscape architect. Also discussed was the properties east of subject property as the Smakula property.  May 21, 2019, drawings for the corner sent to Gattozzi, Ranallo and Kless.  Information regarding the gas company repair station.  No meetings will be held until gas company problem is resolved.  Mr. Metzung has been in touch with Mr. Gattozzi. We have had no meetings and when we were having our meetings, we were discussing many things about putting a monument up with Eastgate Estates’ name on it. The committee didn’t want that. All they want to do is have a nice bench and some trees put up there.  However, we had decided that whatever we did we were going to definitely inform all of the residents in the area.  We tried to cover all bases on this.  We had to start somewhere and this was a good start, I believe.  Thank you.

Council President Pro Tem Meyers stated, thank you.

Mayor Bodnar asked, Mr. Meyers, may I add to Mrs. Mills’ statement?  First of all, thank you Mrs. Mills for that very accurate description. Just for the record, we are preparing a letter to inform residents in the area so we are continuing along that path. Thank you.

Mrs. Mills continued, and I do have a copy of the landscape architects’ drawings, what he had proposed at one time. Whether this would be something that the residents in the area would like to see as an ingress into their area, that remains to be seen. The way the Village has always operated, we always have the residents’ concern, especially about something like this. When we did the Kenwood monuments, the Homeowner’s Association had a meeting and we decided as a body that this is what we wanted to see.  I am sure this would happen the same with this corner.

Council President Pro Tem Meyers stated, thank you Mrs. Mills.

DEPARTMENT HEAD REPORTS:

John Marrelli (Building) – Reporting on Mr. Marrelli’s behalf, Mr. Marquart stated, the Highland Road PRD is moving forward.  You will see an item related to that this evening.  There will be several opportunities for the Village to provide oversight on that project, again starting tonight. We have mapped out a timeline with the developer which I am happy to share with the Council but briefly, we will see a first piece of legislation this evening which will be the sale of Village-owned property.  From there we will move on to tree clearing and stormwater management plan submitted to our Engineer and then submitted to Planning and Zoning.  That recommendation will come to Council for a vote.  This is all in September/October.  After that, we would see the final site plan and lot consolidation plan come to the Engineer, Planning and Zoning and again to Council.  Keep in mind that no work is going to occur on the property until such time the parcels are consolidated as one and we grant the final development plan approval.  Prior to any of this happening, the developer is looking into a tree clearing plan.  Preliminary indications are that no tree clearing would occur but for that which is needed for street right of way utilities and only then would the trees be cleared on a lot by lot basis as they are sold.  So, again, I am happy to provide that outline to you if necessary or enter it into the record with Mrs. Betsa.

Secondly, Planning and Zoning was approached by Mayfield City Schools with a lot split and lot consolidation related to the old Center Schoolhouse and surplus property adjacent to our salt storage.  Planning and Zoning actually tabled that until such time as the rezoning of the old school can occur.  We will take a look at that again tonight.

Similarly, the Moyal property, 730 SOM is coming to Council this evening.  Related to that, the Mayor is anticipating we negotiate a Development Agreement with that developer.

Lastly, ARB will be considering a single-family residence this Thursday at 6734 Thornapple.

Council President Pro Tem Meyers stated, thank you Mr. Marquart.

Mary Betsa (Council) – House Bill 9 Training took place in this room this morning.  It was very successful.  There were about 50 people in attendance.  The State Auditor’s office asked that we pass along their appreciation for the use of the facilities.

Ronald Wynne (Finance) - Mr. Wynne reported, tomorrow we have our annual meeting down at the County building with the Tax Incentive Review Committee to review the performance of our 5 TIF Agreements.  I will provide Council with an update of that at the next meeting.  I don’t anticipate any issues with that.

Secondly, several months back Council declared surplus 7 items from our Service Department and authorized them to go on sale with Govdeals.com.  We just completed the first auction cycle.  We were successful in selling 5 of those items for a total of $22,700.  The other two items did not sell and we put them back on the auction website to take another run at it.  I will give you an update on those two once I have it.

Anthony J. Coyne (Law) - I will reserve my comments for a few items that are on the agenda at the appropriate time.

Shane McAvinew (Parks and Recreation):

  • Commission on Aging – The Commission on Aging will be meeting on Thursday, September 12th at 11:00 at the Community Room.  We have a handful of items that we will be discussing with special events coming up.
  • Parks and Recreation – Parks and Recreation Board will be meeting on September 26th at 7:00 p.m.  [Clarification:  September 18th] The Entertainment Committee will meet at 5:30 to allow all other Parks and Rec Board members to attend.  The Activities Committee will then meet at 6:30.  On top of those items, Jim McKnight and Assistant Director Echt will be there to discuss the Parkview Playground Renovation Project for 2020 and give a drawing of what they have come up with. We will be going out to bid at the beginning of the year for that project.

    Also, as a note, we are down to 5 Grove events.  This Saturday we have Family Fun and Food Truck night which is all family activities. We have a face painter, jugglers, magicians, food trucks, DJ, Karaoke.  All geared towards family and kids.  We only have 4 events left after that.  We have a lot of great ones coming up. We also have 2 events left at the Gazebo on Thursdays and one event on Wednesday which will be this Wednesday at 12:00 we will have our last lunch concert.  Hopefully everyone will get a chance to come out to the events this year.  It has been quite a fun summer overall.  A little bit challenging, but overall I am pleased with everything.  Everyone’s done a phenomenal job helping to get it to come all together.  Thank you to all.

    I would also like to give thanks to everyone who helped participate in the Community Cookout.  I thought it went really really well this year.  One thing I saw different, I saw a lot more residents come out.  Last year we had a combination of residents and non-residents.  I saw a lot more residents come out. Thank you to Mrs. Mills, Mr. Schutt, Mr. Meyers, Mayor Bodnar and her family, Mr. Saponaro helping out.  It’s a good way to meet people in the community and people in the community get a chance to talk to each other a little bit more.
  • Senior Services – We have our Senior Fair coming up on Thursday, September 26th from 5:00-7:00. Donna does it bi-annually.  The next time we will have it is in two years.  All Department Heads should be available to answer questions about what they do for the residents.  The September trip will be at the Cuyahoga River on the Goodtime III on September 18th. We also have CPA Lunch ‘N Movie on September 11th.  The cost is $5.  Reservations are made at the CPA.  Lunch and Movie at Governor’s Village is on the 18th at 12:30.  In October is something new that Donna came up with the Commission on Aging, a Senior Homecoming Dance which has been moved to Friday, October 25th.   We will have a DJ and food. We are going to try to do a Homecoming Dance for the adults in the community.  That was originally on the 18th but it was moved to the 25th from 1:30-3:30.

Council President Pro Tem Meyers stated, thank you Mr. McAvinew.

Douglas Metzung (Service) - Mr. Metzung stated, I just wanted to say that this time of year our summer kids have gone back to college.  As I have stated in the past, this group was a great group of kids.  I wanted to just put it into the record what a good group they were and I hope some of them come back next year.  I think most of them are graduating out.  Thanks to them.

Council President Pro Tem Meyers stated, thank you.

Committee Reports:

  • Citizens Advisory Committee (Patsy Mills):  Mrs. Mills reported, our last meeting was the end of July. We had it at Parkview Pool. We discussed the Wilson Mills project, the new traffic signal at the Library, site plans for Highland Road new home construction, the Community Room refurbishing, the Blue Star Memorial Dedication and also that the pool will be open on weekends in August.  Our next meeting is September 30th at 7:00 p.m. here at the Civic Center. [Clarification:  The next meeting is September 16th at 7:00 p.m. at the Civic Center].

Council President Pro Tem Meyers stated, thank you.  Any other committee reports?

There were none.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2019-15, entitled, “An Ordinance amending Codified Ordinance Section 131.10 relating to food and beverage purchases for meetings and fundraisers.” Introduced by Mayor Bodnar (Administration) (First Reading – July 15, 2019)

Council President Pro Tem Meyers asked, any discussion?

There was none.

Council President Pro Tem Meyers stated, this Ordinance will be moved to Third Reading.

NEW BUSINESS:

  • Motion to approve Planning and Zoning Commission’s recommendation regarding preliminary site plan for Skoda Highland Road Development.  (Building Department)

Mr. Williams, seconded by Mr. Marquardt, made a motion to approve Planning and Zoning Commission’s recommendation regarding preliminary site plan for Skoda Highland Road Development.  (Building Department)

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Recommendation by P&Z Approved.

  • Motion to acknowledge receipt of financial reports for July, 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for July, 2019 and to approve of same as submitted. (Finance Department)

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for July, 2019 Acknowledged and Approved.

  • Motion to authorize additional expenditure in an amount not to exceed $2,000.00 for sodium hypochlorite, muriatic acid, sodium bicarbonate and calcium chloride for Parkview Pool.  ($14,500 approved by Council 4/15/19 – additional funds needed) (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize additional expenditure in an amount not to exceed $2,000.00 for sodium hypochlorite, muriatic acid, sodium bicarbonate and calcium chloride for Parkview Pool.  ($14,500 approved by Council 4/15/19 – additional funds needed) (Parks and Recreation)

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Additional Expenditure Authorized.

  • Motion to declare Police Patrol Vehicle 4611 surplus (2016 Dodge Charger VIN:  2C3CDXAG0GH205223) and to sell it on Govdeals.com. (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to declare Police Patrol Vehicle 4611 surplus (2016 Dodge Charger VIN:  2C3CDXAG0GH205223) and to sell it on Govdeals.com. (Police Department)

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Listed Vehicle Declared Surplus.

  • Motion to approve the opt-out subsidy for the 2019-2020 Senior Snow Removal Program, including reimbursement to qualifying residents of up to 50% of a paid invoice submitted, not to exceed $75.00 per driveway. (Senior Services)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the opt-out subsidy for the 2019-2020 Senior Snow Removal Program, including reimbursement to qualifying residents of up to 50% of a paid invoice submitted, not to exceed $75.00 per driveway. (Senior Services)

Council President Pro Tem Meyers asked, any discussion?

Mr. Wynne stated, I just wanted to mention, the annual cost of the subsidy is between $10,000 and $11,000.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Opt-Out Subsidy Approved.

  • First Reading of Ordinance No. 2019-17, entitled, “An Ordinance revising the zone map of Mayfield Village so as to amend the zoning classification of land located at 730 SOM Center Road, Mayfield Village and known as Permanent Parcel Number 831-15-003 from its current classification to Office Laboratory District.” Introduced by Mayor Bodnar (Administration)

Council President Pro Tem Meyers stated, this Ordinance will be moved to Second Reading for September.

Mr. Coyne stated, Mr. President, I just wanted to note for the record that we have had discussions with the applicant and the attorney for the applicant.  They are receptive to a Development Agreement being drafted to be executed before the final reading of the Ordinance We have got a draft that we have exchanged and I will be meeting with the Department Heads tomorrow to discuss appropriate revisions to it and send it back to counsel for the applicant.

Council President Pro Tem Meyers stated, thank you.

  • First Reading of Ordinance No. 2019-18, entitled, “An Ordinance revising the zone map of Mayfield Village so as to amend the zoning classification of 0.379 acres of land located at 6625 Wilson Mills Road, Mayfield Village and known as a portion of Permanent Parcel Number 831-15-014 from its current classification to Small Office Building District.”  Introduced by Mayor Bodnar (Administration)

Mr. Coyne stated, point of order Council President, Ordinance 2019-17, just like the current Ordinance 2019-18, after the First Read, these are referred back to the Planning Commission.  They will have to be reviewed by Planning and then it will come back to Council.

Council President Pro Tem Meyers stated, thank you.

  • Resolution No. 2019-49, entitled, “An emergency resolution authorizing Mayfield Village to take all actions necessary to accept Northeast Ohio Public Energy Council (NOPEC) electronic device charging station.” Introduced by Mayor Bodnar (Parks and Recreation)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-49.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-50, entitled, “An emergency resolution authorizing Mayfield Village to enter into a contract with TAC Computer, Inc. for hardware and computer network service and support in the amount of $475 per month for 18 months.” Introduced by Mayor Bodnar (Police Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-50.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-51, entitled, “A resolution creating Thornapple Park.”  Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-51.

Council President Pro Tem Meyers clarified, this will be moving to Second Reading.

  • Resolution No. 2019-52, entitled, “An emergency resolution authorizing and directing the Mayor and President of Council to enter into a Purchase Agreement with 345 Miner Road LLC for the sale of 6434 Highland Road, Mayfield Village, Ohio for the sum of $250,000.” Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-52.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-53, entitled, “An emergency resolution authorizing Mayfield Village to enter into an Additional Services Agreement with Brandstetter Carrol, Inc. in the amount of $3,000.00 for planning, programming and design services with respect to the Mayfield Village Civic Center Improvements.”  Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-53.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-54, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Skoda Construction, Inc. in the amount of $22,570.00 for the 734 SOM Center Garage Column Repair Project.”  Introduced by Mayor Bodnar (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-54.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-55, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Arnold’s Landscape and Design in an amount not to exceed $27,000.00 for the 2019-2020 Senior Snow Removal Program.”  Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-55.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-56, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Ameriscape Land Design, Inc. in an amount not to exceed $28,200.00 for the 2019-2020 Senior Snow Removal Program.”  Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-56.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-57, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of MJO Lawn, Inc. in an amount not to exceed $10,200.00 for the 2019-2020 Senior Snow Removal Program.”  Introduced by Mayor Bodnar (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-57.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-58, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of Pat Flowers, Inc. in the amount of $33,002.46 for the 2019 Street Striping Program.”  Introduced by Mayor Bodnar (Engineer)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-58.

Council President Pro Tem Meyers asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-59, entitled, “An emergency resolution authorizing Mayfield Village to accept the bid of C.A. Agresta Construction in an amount not to exceed $38,774.00 for the emergency Thornapple Drive Pavement and Catch Basin Repair Project.”  Introduced by Mayor Bodnar (Engineer)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-59.

Council President Pro Tem Meyers asked, any discussion?

Mr. Cappello reported, we opened bids last Friday. We received four bids.  The lowest bidder, Lake County Landscape & Supply, we have not had any experience with.  We checked the references they provided. After I did my due diligence regarding that, I found that they do not have the experience in the roadway portion so I am recommending C.A. Agresta.

Council President Pro Tem Meyers asked, any further discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Pro Tem Meyers asked, are there any other matters that may come before Council at this time?

There were none.

ADJOURNMENT:

Mr. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 7:33 p.m.  The next Regular Meeting of Council is scheduled for Monday, September 23, 2019 at 7:00 p.m.