Council: April 15th 2019

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall – Mayfield Village Civic Center
Monday, April 15, 2019 – 7:00 p.m.
Immediately Following the M.C.I.C. Meeting

The Council of Mayfield Village met in Regular Session on Monday, April 15, 2019, at Mayfield Village Civic Hall immediately following the M.C.I.C. Meeting.   Council President Saponaro called the meeting to order at 7:07 p.m.

ROLL CALL:

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Mr. Schutt, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Chief Matias, Mr. Marrelli, Mr. McAvinew, Mr. Metzung, Mr. Marquart, and Mrs. Betsa

Absent: Dr. Parker and Ms. Wolgamuth

The Pledge of Allegiance to the Flag was given.

CONSIDERATION OF MINUTES:

Regular Council Meeting – March 18, 2019

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes of the Regular Council Meeting of March 18, 2019 as written.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes Approved.

Comments From Mayor Bodnar:

2019 STATE OF THE VILLAGE

On June 14, 1819, a historic town meeting was held in the local log cabin schoolhouse. At that gathering, the Township of Mayfield was formed, splitting off from Chagrin Township. When the accounting was done, the newly formed Mayfield Township received its share of the funds on deposit with the Chagrin Township treasury: $3.88. Since then, the land comprising Mayfield Township has been split into 5 communities, including Mayfield Village and, I am happy to say, our coffers have increased.

2018 was another strong financial year in Mayfield Village. Our income tax collections totaled over $19.8 million, an increase of almost $1.4 million over 2017.  The vast majority of the Village’s revenue comes from income tax dollars paid by those employed in the Village; that tells us that our business base is healthy and continues to support the services and amenities enjoyed by residents of Mayfield Village.

Our total general fund revenues for 2018, which include our income tax collections plus interest, land rental income, refunds of tax collection costs, miscellaneous revenues and reimbursements, property taxes and charges for sales and services provided by our Building, Recreation, Fire and Police Departments, totaled almost $23.5 million, posting an extremely healthy $2.7 million increase over 2017 general fund revenues. Again, this increase is due primarily to the increase in income tax collections for people employed in the Village. However, in 2018, the Village also saw substantial increases in successful grants, earned interest, charges for services, and other miscellaneous items.

Many grant opportunities become available during the course of a year, and we do our best to take advantage of them. Applying for grant money is an important way for us to bring some of your tax dollars back home, and I encourage our staff to seek out available grants and take the time to apply. Several factors have contributed to our success in obtaining grants: (1) we are consistently proactive in planning for projects for which we seek grants, so we are prepared to go forward with plans and documentation when it is time to apply; (2) we budget our own money for improvements, showing our financial commitment to those projects; (3) we follow through consistently, and use our grant money as stated in our applications; and (4) we maintain strong, positive relationships with our elected officials, expressing our thanks for the assistance we receive.

Most recently, I travelled to Columbus for a Lobby Day arranged by the Ohio Municipal League, and I was able to meet with our state senator and representative to discuss budget issues and relay our appreciation for the State grants we have received. Keeping in touch with our elected officials, and working with other local leaders to promote the interests of our communities, is a significant part of our role here.

In 2018, our grant-writing efforts were particularly successful, and we received grant dollars totaling over $800,000.  It appears that we will be continuing that success in 2019.  Assistant Recreation Director Danielle Echt recently received almost $378,000 in grants from the State of Ohio to help fund the Parkview Inclusive Playground Project.  The value of these grants is significant, as they will cover over half of the cost of the playground.

In 2018, our general fund expenditures, exclusive of year-end transfers, were $14,817,097.00. This amount represents an increase in spending of $1.2 million over 2017, primarily due to an increase in Fire and Service Department full-time staffing, and the purchase of new vehicles and equipment.

Our general fund balance as of Dec 31, 2018 was $20.6 million, an increase of about $3.8 million over our balance on Dec 31, 2017. We ended 2018 with total outstanding debt of $4.3 million, down from $16.3 million in 2010. We currently have over $2.3 million set aside in the debt retirement fund to pay off our debt when it is economically beneficial and permissible to do so. The remaining balance will be paid primarily through TIF payments we receive and then use to pay the related debt, as well as ongoing principal payments on bond debt and money we receive through assessments for sewer conversions.

Our 2019 capital projects include:

The Road Program, which includes the repaving of Wilson Mills Road, east of SOM Center Road to Gates Mills.  The curve in this stretch of roadway will be softened to make it safer, and paved shoulders will improve safety and aesthetics.  In order to complete this project quickly and not be under construction the entire year, we will be closing this portion of Wilson Mills to through traffic temporarily, while maintaining local access in the area.  We recognize that this will cause some inconvenience for residents and commuters, but we believe the shortened timeframe is worth it.  Council will award the contract shortly.

Improvements at The Grove, including additional tiered stone seating, permanent lighting, and a lit railing along the north side of the hill to make it easier for folks to sit higher on the hill.  This project was awarded to Skoda Construction for $154,395.

Improvements at Parkview Pool to expand the concession area and replace the wooden pergola (which is 20 years old and was in need of replacement) with colorful sails.  This project was awarded to Cianci Construction in the amount of $66,500.

Monument signage for the recreation area at SOM and Parkview, and at the softball parking lot which will also include our new tennis and bocce courts.  This project was awarded to Cicogna Sign in the amount of $37,990.

Improvements to the Fire Station, including a new roof and new doors.  This project was also awarded to Skoda Construction in the amount of $316,490.

Perhaps our biggest endeavor will be to make our Civic Center ADA compliant. This will involve such things as an elevator, broadened doorways and openings, and adjustments to bathroom stalls and sinks. As a result, we will be able to use basement and second floor rooms for public purposes, so we are also looking at how we might renovate those spaces for better use. We expect to bid this project later this year.  We do not know the total cost of this project yet, but our State of Ohio Capital Grant of $100,000 will help us pay for the improvements.

Several 2018 capital projects are being completed this spring:

The sewer conversion in the Thornapple/Robley neighborhood is virtually complete.  As I speak, castings are complete with final roadway paving and landscaping expected in the next few weeks.

Similarly, the new basin at Highland and SOM is structurally complete.  As soon as grass begins to take hold, all the silt fences, debris and other construction materials will be removed, making this area much more attractive and finished. I am happy to report that recent rains have demonstrated that the basin is functioning just as it should.

After some construction difficulties, the tennis courts, bocce courts, sand volleyball courts and softball parking area will be completed in time for summer!

Infrastructure for the traffic signal at the Library has been installed.  As soon as the mast arm arrives (the lead time for such items is extraordinarily long), work at this intersection will be completed.  The work there will also include a walkway directly to the Library parking lot as well as a sidewalk to the north that will connect to the new softball parking lot.

As I indicated earlier, it is our business base that sustains us. Although we can neither predict the future nor make business decisions for our corporate citizens, we can and we should make an effort to keep in touch and maintain positive relationships with our business leaders in order to sustain our business base and facilitate its growth in Mayfield Village, and we work hard to do just that. Most recently, I met with Progressive CEO Tricia Griffith to discuss Progressive’s role in our community and our good neighbor relationship. I also attend business events, Chamber of Commerce luncheons, Hillcrest Hospital Community Advisory Council meetings and other events which bring government and businesses together to serve our community.

There is much we can do facilitate the economy which sustains us. We can act as intermediaries between businesses, citizens, landlords and tenants; pursue opportunities to attract and maintain businesses; facilitate tax incentive programs that will ultimately benefit both businesses and the Village; keep apprised of our business vacancies and make appropriate use of state resources available to promote business properties, and seek or facilitate grants and loans which will improve Mayfield Village and its economy. This is a tall order, and I am happy to say that in 2018, we hired a new Economic Development Manager, John Marquart, to accomplish those tasks. John brings a wealth of experience and professionalism to the Village and is a welcome addition to our team. I cannot stress enough how important it is to have someone in this position.  We operate in a competitive business environment, and there is constant movement and activity in our business sector. Without keeping an ear to the ground, much of it would go unnoticed.

The Recreation Department continues to thrive under the leadership of Parks & Recreation Director Shane McAvinew, and our facilities and recreational programming are second to none.  The Grove Amphitheatre is a shining star that continues to attract appreciative audiences each summer.  The daytime entertainment at the Gazebo provides our seniors with even more opportunities for socialization and enjoyment, in addition to all the programming and assistance provided by our Senior Services office and the Community Partnership on Aging.  The new adaptive playground, currently under design, will be a model for inclusive recreation in Northeast Ohio.

We have experienced some leadership changes with the recent retirement of Police Chief Richard Edelman and the appointment of Chief Paul Matias.  Chief Paul Matias stood out among three well-qualified candidates for Police Chief. His experience, education and leadership have earned him the respect of his comrades, as well as of the Administration and Village residents. Chief Matias has taken on a wide range of responsibilities throughout his career in Mayfield Village, and has worked with former Chief Edelman to ensure a smooth transition. I am confident in Chief Matias’ leadership, and recognize that he has assumed his responsibilities with strength, intelligence, wisdom, cutting edge knowledge and a genuine desire to keep our Village and first responders safe and protected.  Council recently approved the purchase of new body cameras, and I know we are all committed to providing our safety forces with the best equipment and training possible.

We have also hired a new Assistant Chief/Fire Marshal in the Fire Department to replace soon-to-be-retiring Assistant Chief Michael Girbino.  Michael Libens, a 31-year veteran of the Fire Service and a Fire Lieutenant in Richmond Heights, began today and is currently working with Assistant Chief Girbino in order to be fully ready to assume his duties when Assistant Chief Girbino retires on May 31. The Fire Department will soon have a new ambulance as, there too, we want to provide them with the equipment they need so that they can continue to keep us safe.

All other Departments continue to run smoothly.  The Building Department reported 452 residential building permits issued with an almost doubled construction valuation in 2018 due to the addition of two new homes built at an estimated total value of $755,000.  Commercial activity was down slightly in 2018, and our Economic Development Manager has already proposed several ideas to address the needs of our businesses.

We continue to work with Mayfield Schools to advance a strong school system that strives to help each student reach his or her full potential in a challenging, nurturing and positive learning environment. This partnership is crucial to our future, and so I am proud to work with Dr. Kelly and the School Board, Administration and students as a member of the Mayfield Schools Advisory Council and at many occasions and events throughout the year.

As for the future, our new long-term Master Plan is nearing completion. After conducting Village-wide surveys and holding three public meetings, we found, not surprisingly, that the vast majority of residents are extremely happy with the services and amenities we offer here, and do not want to change the character of the Village, increase our size in any meaningful way, or disturb the services and programs we now provide. Although we’ve grown in income, technology and infrastructure since that fateful schoolhouse meeting in 1819, we are still a community of families, friends and neighbors, working together to preserve and enhance our outstanding Village, and we are in the fortunate position of planning to improve upon that which is already good. Many of you have participated in our planning process, either by completing your survey or attending a community meeting. Your voices have helped to define the hopes and dreams of our community, and the final plan will reflect your wishes.

That summarizes the State of the Village for 2019.  Finance Director Ron Wynne and I will host our annual Town Hall Meeting on Finances on April 29 at 7 p.m. where we will provide more detailed information, including a presentation that will provide a clearer picture of our finances and upcoming capital projects.  As always, there will be an opportunity to ask questions and we hope to see you there.

  • Administration of Oath of Office to Assistant Fire Chief/Fire Marshal Michael J. Libens

Mayor Bodnar turned to Chief Carcioppolo for his comments.

Chief Carcioppolo stated, I received an e-mail from Fire Chief Marc Neumann of the City of Richmond Heights where Mr. Libens worked.  I would like to read it into the record.

Mayor Bodnar, Council President Saponaro, Members of Council and distinguished guests,

I am sorry that I could not be present at the Council meeting this evening and thank you for allowing Fire Chief Carcioppolo to read my comments about Assistant Chief Michael Libens. First and foremost, congratulations for the selection of Michael Libens as your new Assistant Fire Chief.  I have had the privilege of serving with Chief Libens for the past seven years and can confidently say that he is a person of integrity and impeccable character.  He is a Chief Officer who leads by example continuously seeking to improve the community, the fire service, and himself. Mike is a career-long student of the fire service who is knowledgeable in fire dynamics, building construction and research. Chief Libens is well credentialed having earned an Associate Degree in Fire Science from Lakeland Community College, a Bachelor’s Degree from Kent State University, and a Master’s Degree in Public Administration from Kent State University. Chief Libens is a graduate of the National Fire Academy’s Executive Fire Officer Program and is a published author at the National Fire Academy’s Learning Resource Center in Emmetsburg, MD. Throughout the years, Chief Libens has taken on many projects and responsibilities to make Richmond Heights a safer community for our residents and for our firefighters. I know that he will make a positive difference in the community of Mayfield Village too. Chief Libens, congratulations on your promotion.  It has been an honor serving with you and on behalf of Richmond Heights-we are all very proud of you.

Respectfully submitted,

Marc Neumann, Fire Chief-City of Richmond Heights.

Mayor Bodnar invited Mr. Libens up to the table to be sworn in.  Mr. Libens’ father also joined his son for the pinning ceremony. 

Mayor Bodnar administered the Oath of Office to Michael Libens as Assistant Fire Chief/Fire Marshal for Mayfield Village.

Comments from Council President Saponaro

Council President Saponaro stated that at Council’s May 6th Caucus, a Special Meeting will be held immediately following for the purpose of discussing the results of the bid opening for the 2019 Road Maintenance Program.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

There was no discussion.

DEPARTMENT HEAD REPORTS:

John Marrelli (Building)

  • Architectural Review Board – The Board met last week.  On the agenda was a new home on SOM, an addition on Wilson Mills Road and an addition on Wildwood Trail.

Mary Betsa (Council) –  Just a reminder that Caucus on May 6th will be held in Reserve Hall due to the fact that the Board of Elections will be setting up for voting the next day in Civic Hall.  On the ballot is the proposed zoning amendment on Highland Road from the current U-1 single family residential district and production-distribution district to the planned residential development district.  (Issue 8).

  • Records Commission – Most of the departments have revised and forwarded their schedules to me for finalization.  Diane and I met to go over them.  I will be making the revisions and submitting the finalized schedules to the department heads for their signature.  At the Commission’s meeting on Tuesday, May 7th, the schedules will be reviewed by the Commission.  Upon obtaining signatures by the Commission, I will be forwarding them to the Ohio Historical Society for review, submission to the Auditor of State and return to me with notations of approval.
  • Shred Day – is scheduled for Saturday, May 18th from 9:00-12:00 at the Civic Center parking lot.

Tom Cappello (Engineer) – I will be discussing the results of the bid opening for the 2019 Road Program at Caucus on May 7th.  Council will then be considering the award during a Special Meeting immediately following Caucus.

Shane McAvinew (Parks and Recreation)

  • Commission on Aging –  The next meeting is scheduled for Thursday, May 23rd.
  • Parks and Recreation –The next meeting is on Wednesday, April 17th commencing at 6:30 with subcommittees and 7:00 with Parks and Recreation.  The Easter party this past Saturday was a successful event.  Thanks to the Fire Department for helping out with the egg hunt.
  • Senior Services – On May 13th, Progressive will be doing a spring clean-up of seniors’ yards.  Residents should contact Donna to enter into a drawing to have their yards cleaned up.  High school students from the Interact Group helped the seniors with their cellphones, iPhones and iPads on April 10th.  The next CPA Lunch n’ Movie is on May 8th at 12.  The cost is $5.  Reservations must be made the week before.  The May Lunch & Movie at Governor’s Village is on May 15th at 12:30.  The cost is $5.  Reservations must be made the week before by calling Senior Services. The next trip will be on April 17th for a tour of the Lake County Historical Society, lunch (on our own) at Rider’s Inn, and a tour of the Bennett VanCuren Historical House. The May trip is on May 31 to Hartville. We will shop, have lunch (on our own), and tour Chocolate Creations where we will make our own candy bar. Free Lunch n’ Learns will be held April 24th, May 1st and 3rd. Sponsors provide lunch and hold a special program.

Committee Reports:

  • Citizens Advisory Committee (Patsy Mills):  Citizen’s Advisory met on March 25th.  Shane McAvinew provided a report on the Grove, including the history as well as the 2019 summer line-up at the Grove and at the Gazebo.  The next meeting is on Monday, April 29th at 6:30 p.m. prior to the Town Hall meeting at 7:00 p.m.

Special Reports:

  • Arbor Day – Mrs. Mills reported that Arbor Day is scheduled for Friday, April 26th at 9:00 a.m. at the rear of Center School.  Please park at the Community Room.  Students from Center Elementary School will participate in the program that will include comments by Mayor Bodnar, Center School Principal Katharine Rateno and Urban Forester Frank Stupczy.  Everyone is invited.  Each student is given a sapling to plant at their homes.  Come and join us.

OLD BUSINESS:

A member of the audience asked to speak on 2019-06, 2019-07 and 2019-08.  Council President Saponaro stated that while Council allows audience participation only during Open Portion, the member of the audience could come to the podium and speak.

Larry Harrison
6613 SOM Court

Mr. Harrison expressed his thoughts about the above-referenced ordinances.  More and more cities are moving to this type of ordinance.

Chief Matias stated, it is presently a secondary offense.  The referenced legislation will make it a primary offense in Mayfield Village.  Many municipalities have passed the same legislation.

  • Third Reading of Ordinance No. 2019-05, entitled, “An emergency Ordinance amending Codified Ordinance Section 153.11 pertaining to Family and Medical Leave.” Introduced by Mayor Bodnar. (First Reading – February 25, 2019; Second Reading – March 18, 2019) (Administration/Finance Departments)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-05.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2019-06, entitled, “An Ordinance amending Codified Ordinance Section 337.27 drivers and passengers required to wear seatbelts.” Introduced by Mayor Bodnar. (First Reading – February 25, 2019; Second Reading – March 18, 2019)  (Law Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-06.

Council President Saponaro asked, discussion?  Presently, the seatbelt law in the Village is a secondary offense.  This legislation makes it a primary offense.  Any other questions or discussion?

There was none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2019-07, entitled, “An Ordinance repealing and replacing Codified Ordinance Section 331.43 relating to cell phone use while driving.” Introduced by Mayor Bodnar. (First Reading – February 25, 2019; Second Reading-  March 18, 2019) (Law Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-07.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2019-08, entitled, “An Ordinance repealing Codified Ordinance Section 331.44 electronic wireless communication device while driving prohibited.” Introduced by Mayor Bodnar. (First Reading – February 25, 2019; Second Reading – March 18, 2019)  (Law Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-08.

Council President Saponaro asked, discussion?

Mr. Coyne stated, this legislation makes it a primary offense for texting or using electronic wireless communication devices while driving.

Council President Saponaro asked, any questions?

There were none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2019-09, entitled, “An Ordinance repealing and replacing Codified Ordinance Chapter 1185 relating to signs regulations.” Introduced by Mayor Bodnar. (First Reading – February 25, 2019; Second Reading – March 18, 2019) (Law Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-09.

Council President Saponaro asked, discussion?

Mr. Coyne stated, if there are any questions, I would be happy to answer them. Section 1185.08(f)(4) was amended to read such signs shall be located as close to the center of the property as measured by the front footage, but in no event less than 10 feet from the property line.

Mr. Marrelli stated, we talked about how to measure that on the streets.  Section (f)(1) was revised to stated that such signs shall be located not less than 10 feet from the roadway surface.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Ordinance Enacted.

  • Motion to take Resolution No. 2019-24 from the table.

Mrs. Mills, seconded by Mr. Meyers, made a motion to take Resolution No. 2019-24 from the table.

Council President Saponaro asked, discussion?

There were none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Resolution No. 2019-24 Taken off the Table.

  • Resolution No. 2019-24, entitled, “A resolution implementing Sections 3735.65 through 3735.70 of the Ohio Revised Code, establishing and describing the boundaries of the Mayfield Village Community Reinvestment Area in the Village of Mayfield, designating a housing officer to administer the program, and creating a Community Reinvestment Housing Council and a Tax Incentive Review Council.” Introduced by Mayor Bodnar. (Administration).

Mrs. Mills, seconded by Mr. Williams, made a motion to adopt Resolution No. 2019-24.

Council President Saponaro asked, discussion?   This resolution was tabled for further comment on it to make sure all are on the same page to vote.

There were none.

ROLL CALL:

AYES: Mills, Meyers, Schutt, Williams, Saponaro
NAYS: Marquardt

Motion Carried. Resolution Adopted.

Council President Saponaro stated, Resolution 2019-24 passed by a vote of 5-1

  • Motion to enter into Executive Session pursuant to Ohio Revised Code Section 121.22(G)(2) to consider the potential sale or purchase of real estate.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enter into Executive Session pursuant to Ohio Revised Code Section 121.22(G)(2) to consider the potential sale or purchase of real estate.

Council President Saponaro asked, discussion?

There were none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried.

Council went into Executive Session at approximately 7:35 p.m.

  • Motion to reconvene into Regular Session of Council

Mr. Williams, seconded by Mrs. Mills, made a motion to reconvene into Regular Session of Council.

Council President Saponaro asked, discussion?

There were none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried.

Council reconvened into Regular Session at 7:51 p.m.

  • Motion to amend the agenda to add Resolution No. 2019-32

Mrs. Mills, seconded by Mr. Marquardt, made a motion to amend the agenda to add Resolution No. 2019-32.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Agenda Amended.

  • Resolution No. 2019-32, entitled, “An emergency resolution in support of proffering a letter of intent to the Mayfield School District and the Mayfield Board of Education to exchange properties.”  Introduced by Mayor Bodnar. (Administration).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-32.

Council President Saponaro asked, discussion?

Mayor Bodnar stated, I am just going to go over briefly what this is all about.  This is a property swap between the Mayfield School District and Mayfield Village.  This is the approval of a letter of intent tonight, but what it entails is Mayfield Village swapping the two parcels that we currently own immediately adjacent to the east of the High School on Wilson Mills with a property that is near Center School just to the north of the southern trailhead.  That property is adjacent to the trail.  It is adjacent to our First Responder’s Memorial and the ODOT property that we currently own.  That would be to the benefit of the schools. What they intend to do then is use our property to put in a new driveway and align that driveway with Miner Road.  They would eliminate the driveway that is currently there that is just to the east of the old library building and then with regard to the driveway that is west of that building on Wilson Mills Road, there is currently a light there.  That light would come out.  The driveway would remain but it would be gated.  It would only be for buses and for service vehicles.  So the net result is they would be eliminating one light on Wilson Mills so hopefully with the realignment and elimination of the light, it would make it safer and the traffic a little bit better for all who are going down that road.  Our two parcels together appraised at $100,000.  The school property that they proposed to give us is appraised at $96,500.  So we looked at all the benefits of that,

Council President Saponaro asked, any other questions or discussion on the floor here?

Mrs. Mills stated, I believe it’s a good move safety-wise as far as traffic control.  Don’t you think so?

Chief Matias replied, oh, absolutely.

Council President Saponaro stated, and I know this is something that we’ve looked at for a number of years.  I think this is just following through with the plan that we put in place and we are just completing that aspect of it from my perspective.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Resolution Adopted.

NEW BUSINESS:

  • Motion to authorize an expenditure in an amount not to exceed $6,500 to WRIS Web Services for website design refresh/improvements.   (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $6,500 to WRIS Web Services for website design refresh/improvements. 

Council President Saponaro asked, discussion?  I know this is in addition to the web pages and the way the website looks.  I am not sure if there’s anything other than that that’s going on, but I know that’s specifically.

ROLL CALL:

AYES: All                 
NAYS: None           

Motion Carried. Expenditure Authorized.

  • Motion to approve 2018 Economic Development Incentive grant payment to MarketResearch.com in the amount of $3,663.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve 2018 Economic Development Incentive grant payment to MarketResearch.com in the amount of $3,663.

Council President Saponaro asked, discussion?  Mr. Marquart provided us with information on this during the M.C.I.C. meeting.

Council President Saponaro asked, point of order?  Should I do all of these motions by roll call because they are part of an incentive plan program or is it okay to do it by majority vote?

Mr. Coyne replied, do it by majority vote unless you question whether you have got a majority, then I would do a roll call.

Council President Saponaro stated, I don’t think we have an issue with that.  We have 6 out of 7, do you agree?

Mr. Coyne replied, yes.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to approve 2018 Economic Development Incentive grant payment to Ring, Inc. in the amount of $10,696.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve 2018 Economic Development Incentive grant payment to Ring, Inc. in the amount of $10,696.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to approve March 1, 2018-February 28, 2019 Economic Development Incentive grant payment to Mars Electric Co. in the amount of $44,772.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve March 1, 2018-February 28, 2019 Economic Development Incentive grant payment to Mars Electric Co. in the amount of $44,772.

Council President Saponaro asked, discussion?

There was none.

Council President Saponaro stated, due to the amount, I am going to ask for a roll call.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for March 2019 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for March 2019 and to approve of same as submitted.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for March, 2019 Acknowledged and Approved.

  • Motion to authorize expenditure in an amount not to exceed $12,420 to James G. Zupka, CPA, Inc. for 2018 audit fee (year 4 of 4 year contract) (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $12,420 to James G. Zupka, CPA, Inc. for 2018 audit fee (year 4 of 4 year contract).

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the amount of $12,734 to Lake Business Products for a copier for the Civic Center.  (Finance Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $12,734 to Lake Business Products for a copier for the Civic Center.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $11,995.00 to Sauna Ray for Firefighter Detox Sauna. (Fire Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $11,995.00 to Sauna Ray for Firefighter Detox Sauna.

Council President Saponaro asked, discussion?  It is not a detox sauna.  I thought we changed the verbiage of this.  What did we call it?  It’s a decompression chamber?

Chief Carcioppolo replied, a detoxification chamber.

Council President Saponaro stated, yes, it was a chamber.  This is not for a hot tub and a jacuzzi.  This is to help our men and women.

Chief Carcioppolo stated, it is for carcinogen removal.

Council President Saponaro stated, it is carcinogen removal.

Chief Carcioppolo continued, for the removal of the chemical compounds created in a fire.

Council President Saponaro stated, thank you Chief.  I just wanted to be clear.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $24,732.00 to Cianci Construction to address the needed renovations of the Parkview Slide Tower to the specifications provided.  (Parks and Recreation Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $24,732.00 to Cianci Construction to address the needed renovations of the Parkview Slide Tower to the specifications provided.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $14,500 to Sal Chemical for sodium hypochlorite and muriatic acid for Parkview Pool.  (Parks and Recreation Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $14,500 to Sal Chemical for sodium hypochlorite and muriatic acid for Parkview Pool.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $18,500 to Reliable Onsite Services for providing toilet units for special events and programs in Mayfield Village for 2019.  (Parks and Recreation Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $18,500 to Reliable Onsite Services for providing toilet units for special events and programs in Mayfield Village for 2019.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to declare the following vehicles surplus and to list them on Govdeals.com:

    2004 5 ton Sterling  Acterra 33G  VIN#  2FVACHAK04AM19599

    2004 5 ton Sterling  Acterra 33 G VIN# 2FZACHAK74AN03872

    2008 Ford F-250 Pick-up               VIN# 1FTNF21508EB34189

    2008 Ford F-450 One ton dump   VIN# 1FDXF46YX8EB43517

    2000 Ford Ranger XLT                 VIN# 1FTZR15XOYPA91444

    1997 M-T Trackless sidewalk snowplow  Serial #1476

    John Deere Gator    Serial #W006X4006119

Mrs. Mills, seconded by Mr. Marquardt, made a motion to declare the following vehicles surplus and to list them on Govdeals.com:

2004 5 ton Sterling  Acterra 33G  VIN#  2FVACHAK04AM19599

2004 5 ton Sterling  Acterra 33 G VIN# 2FZACHAK74AN03872

2008 Ford F-250 Pick-up               VIN# 1FTNF21508EB34189

2008 Ford F-450 One ton dump   VIN# 1FDXF46YX8EB43517

2000 Ford Ranger XLT                 VIN# 1FTZR15XOYPA91444

1997 M-T Trackless sidewalk snowplow  Serial #1476

John Deere Gator    Serial #W006X4006119

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Listed vehicles declared surplus.

  • Motion to declare 20 x 40 tent with side curtains surplus and donate to Mayfield Heights. (Purchased used ($4,140 in 2014) for use at the Grove as a green room and has since been replaced by a permanent structure.)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to declare 20 x 40 tent with side curtains surplus and donate to Mayfield Heights. (Purchased used ($4,140 in 2014) for use at the Grove as a green room and has since been replaced by a permanent structure.)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Listed item declared surplus.

Council President Saponaro stated, all of the above motions passed 6-0, just to be clear.

  • First Reading of Ordinance No. 2019-10, entitled, “An emergency Ordinance amending Chapter 1335 of the Village’s Codified Ordinances adopting the International Property Maintenance Code, 2018 Edition.”  Introduced by Mayor Bodnar. (Building Department)

Ordinance No. 2019-10 was moved to Second Read.

  • First Reading of Ordinance No. 2019-11, entitled, “An emergency Ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.” Introduced by Mayor Bodnar. (Administration)

Mrs. Betsa stated, the replacement pages have been received.

Council President Saponaro stated, generally we don’t receive them until we approve this, but we have received them, so we will need a motion to suspend in order to pass this.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Meyers, made a motion to enact Ordinance No. 2019-11.

Council President Saponaro asked, discussion? 

Mrs. Betsa stated, the updates have come in.  If you would like a hard copy of the replacement pages, please let me know.  Tony, the Law Department will be receiving a full replacement book with all of the updates.  The website has been updated as well.

Council President Saponaro stated, great.  Any other questions on this?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2019-12, entitled, “An emergency Ordinance repealing Ordinance No. 2019-03 and enacting Chapter 770 in order to regulate Mobile Food Units.”  Introduced by Mayor Bodnar. (Law Department)

Council President Saponaro asked, does this need to be passed?

Chief Carcioppolo stated, we have already passed this.

Council President Saponaro asked, we have passed this and we are repealing what we have passed?

Mrs. Betsa explained, when the legislation was provided to the codifier, it was discovered that Chapter 771 was actually the medical marijuana chapter.  So Mobile Food Units was assigned Chapter 770.  Nothing has changed as far as the language in the legislation.  It’s just to correct the Chapter number.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2019-12.

Council President Saponaro asked, discussion?  For the reasons set forth, the wrong Chapter was assigned to this in the original ordinance so we need to go through this process again for purpose of reassigning a new Chapter number to make it official.  It has been codified as Chapter 770.  Any other questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

Council President Saponaro stated, so we will be moving Ordinance No. 2019-10 to Second Read. The other two have passed this evening 6-0.

  • Resolution No. 2019-26, entitled, “An emergency resolution adopting a vehicle policy for Mayfield Village.”  Introduced by Mayor Bodnar. (Administration).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-26.

Council President Saponaro asked, discussion?  I know we have gone through this.  Does anyone want to weigh in on this at all?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-27, entitled, “An emergency resolution amending the cellular telephone policy for Mayfield Village employees.”  Introduced by Mayor Bodnar. (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-27.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-28, entitled, “An emergency resolution adopting an IT Resources Policy for Mayfield Village.”  Introduced by Mayor Bodnar. (Administration).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-28.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-29, entitled, “An emergency resolution authorizing entering into a contract with the Ohio Department of Transportation for its 2019-2020 Salt Participation Program.”  Introduced by Mayor Bodnar. (Service Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-29.

Council President Saponaro asked, discussion?

There was none.

  • Resolution No. 2019-30, entitled, “An emergency resolution declaring it unnecessary to renew by levy a tax in excess of the 10-mill limitation.”  Introduced by Mayor Bodnar. (Administration/Finance)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-30.

Council President Saponaro asked, discussion?  It is unnecessary?

Mayor Bodnar stated, this is a renewal measure.  We could place it on the ballot in November.  It raises about $131,000 a year.  We talked about this at April Caucus.

Council President Saponaro stated, just the way that it is phrased.  It’s unnecessary to renew by levy.  Gotcha.  So we don’t need to put it on the ballot.

Mayor Bodnar stated, we are recommending that we vote not to put it on the ballot, right.

Council President Saponaro stated, we just want to make sure.  Everyone should have gotten the memo that fully explained everything.  Any other questions besides mine?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-31, entitled, “An emergency resolution authorizing Mayfield Village to purchase a 2019 Ford F550 5X4 ambulance from Horton Emergency Vehicles in the amount of $261,869.00.” Introduced by Mayor Bodnar. (Fire Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-31.

Council President Saponaro asked, discussion? Chief?

Chief Carcioppolo clarified, it’s a Ford F550 4x4.

Council President Saponaro stated, we have it correctly in the resolution language itself.  This is just a typo on the title.  Thank you for your clarification.  Any other questions?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2019-36, entitled, “An emergency resolution authorizing Mayfield Village to purchase two 2019 Ford F-550 dump trucks from Valley Ford Truck, Inc. in the amount of $106,116.00. Introduced by Mayor Bodnar. (Service Department).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2019-36.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTER BEFORE COUNCIL

Council President Saponaro asked, are there any other matters that may come before Council at this time?

There were no further matters.

ADJOURNMENT

Mr. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 8:16 p.m.  The next Regular Meeting of Council meeting is scheduled for Monday, May 20, 2019 at 7:00 p.m.