Council: September 25th 2017

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, September 25, 2017 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, September 25, 2017 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams

Also Present:  Mayor Bodnar, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Mr. Marrelli, Mr. Metzung, Chief Carcioppolo, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent:  Mr. Marquardt

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

  • Presentation of Proclamation of Appreciation to the Quagliata Family on their 50 years in Business

Mayor Bodnar stated, tonight we are pleased to honor the Quagliata family who are here this evening, for their 50 years in business.  Quagliatas if you would like to join me in front and I will read this.

WHEREAS, Alfred "Fritz" Quagliata and his family opened Quagliata’s White House in Mentor, Ohio, fifty years ago, on September 2, 1967; and

WHEREAS, in July 1975, Fritz and his wife Kathy opened their first restaurant "The Spaghetti Company" on SOM Center Road in Mayfield Village, Ohio, in addition to two other locations; and

WHEREAS, the flagship Spaghetti Company became a neighborhood institution for many Village residents and businesses, providing great and affordable Italian cuisine; and

WHEREAS, in 1996, The Spaghetti Company relocated from SOM Center Road to its new acquisition, the Holiday Inn-Mayfield Village on Beta Drive, in order to accommodate additional space needed for the restaurant, and changed its name to "Alfredo's at the Inn"; and

WHEREAS, Quagliata’s Mayfield Holiday Inn has been a six-time award winner and has been ranked the #1 Hotel in North America by the InterContinental Hotels Group (IHG); and

WHEREAS, Mayfield Village residents and businesses are among the hundreds of thousands of guests that have been served at The Spaghetti Company and Alfredo's at the Inn.  It is estimated that they have served enough spaghetti to circle the globe at least twice, have served over 1.5 million zucchini sticks, 3.5 million glasses of wine, 4 million meatballs, and over 4 million veal cutlets; and

WHEREAS, this family-owned restaurant and the Quagliata family, including Fritz, his wife Kathy, his son Anthony, his daughter Natalie and son-in-law John Kupinski, have been continuous supporters of Mayfield Village and the Mayfield School District, donating the popcorn balls that Santa delivers each December and supporting Mayfield athletic programs and the After Prom Program, just to name a few.

NOW, THEREFORE, I, Brenda T. Bodnar, Mayor of Mayfield Village, on behalf of myself, Council and all of Mayfield Village, hereby commend and congratulate Alfred “Fritz” Quagliata and his family for fifty years of dedicated service to the public, and particularly for the 42 years that they have provided comfort and pleasure to the residents and businesses in Mayfield Village.

Mayor Bodnar congratulated the Quagliata family.

  • ReadyCertify Mayfield Village Presentation – Cuyahoga County Office of Emergency Management

Mark Christie
Manager – Cuyahoga County Office of Emergency Management

I am very happy to be here tonight.  This month, for those of you who might not be aware, is National Preparedness Month.  It is designated by the Federal government and it is a month that all citizens in the United States are encouraged to consider their preparedness and take measures to ensure that when emergencies happen, they are prepared.  Our office is intimately involved in preparing the County for emergencies and disasters that can happen here. We implement several different initiatives to try and further that mission.  One of them is our ReadyCertify program which is a community certification program for any community or large organization in Cuyahoga County.  It is basically a series of best practices and standards that are considered to go above and beyond with communities to prepare themselves for an emergency.

Our office began work with Chief Carcioppolo a short while ago.  He has recently completed the program.  This program basically establishes that Mayfield Village is in a position beyond many other communities in Cuyahoga County to be ready for disasters and emergencies.

With that, I just wanted to read the plaque I have with me.  It says:  “Cuyahoga County recognizes the hard work and commitment Mayfield Village has made to emergency preparedness for the safety and well-being of its citizens.  It is a great honor to the community.”  It is signed by Cuyahoga County Executive Armond Budish and Director of Public Safety Brandy Carney.

Council President Saponaro stated, very good.  Thank you.

Mayor Bodnar asked, Gino, would you like to come up and accept?  Thank you very much.   We appreciate this.

Council President Saponaro stated, congratulations to our Village, especially our Chiefs for a job well done.  Thank you, Mr. Christie.  We appreciate you coming and bestowing this honor upon us.

PUBLIC HEARING:

  • Proposed Ordinance 2017-31:  Affirming the grant of a use variance by the Board of Appeals for a memory care facility on North Commons Boulevard (P.P. No. 831-05-015).

Council President Saponaro stated, you are welcome to come up to the podium.  You have 5 minutes.  Please provide your name and your address and provide your comment regarding this proposed Ordinance.

Sheldon Berns

I am here tonight representing Artis Senior Living and East Commons Limited pursuant to their application for a use variance which as you know was approved unanimously on July 6th of this year by the Zoning Board of Appeals and was recommended unanimously on August 7th of this year to Council by the Planning and Zoning Commission.  That’s a good way to begin.

The property, which is owned by East Commons Limited and is under contract to purchase by Artis, consists of two parcels, one of which is approximately one-acre parcel with frontage on SOM Center Road which is restricted and cannot be used for construction or for access to SOM Center Road.  The larger parcel containing 4.8 acres is west of the one-acre parcel which will contain a memory care facility to be owned and operated by Artis.  The property is located at the north end.  Michael Gatto obtained an option to purchase the property from Costanzo’s company in early 2010 with the intention of using it for a medical office facility because of changes in the office market, and particularly, the medical office market.

The use variance is requested to permit the 4.8 acre parcel to be used for a memory care facility and while the Village employs a practical difficulty test in determining whether it is appropriate to grant this use variance, the evidence before the Board of Zoning Appeals and that which you will receive tonight will demonstrate that there is not only practical difficulty in using the property for office/laboratory use, but that office/laboratory use is not a viable use for this property.

To summarize very briefly, Michael Gatto and his company took out a listing of this property for office use in January 2009 on behalf of Sam Costanzo whose company previously owned the property.  Mr. Gatto and Sam Cannata acquired an option on the property in 2010.  Mr. Gatto continued his efforts to find a purchaser or tenants for the property for either medical or other office use until 2016, having failed to find any purchaser or tenant interested in using the property for office use.  He entered into a contract to sell the property to Artis.  Let me repeat, during the 7 years that Mr. Gatto attempted to find a purchaser or tenant for use of the property, he did not find a single purchaser or tenant.  Not one.  The reason for that is the office market has now had widespread use of computers which allow businesses to be operated in people’s homes rather than offices and the decline in the square footage for typical offices significantly reducing the need, while the cost of new construction during the recovery from the Great Recession materially increased.    An even greater change took place when larger medical facilities acquired positions of medical practices lessening the need for the number of medical office buildings.  You are going to hear from David Hollister with respect to that and Michael Gatto is going to confirm his marketing efforts in finding a purchaser. 

The use of the property for a memory care facility is perfect.  This property is located in residentially-zoned property in Governor’s Village. Its single-story Western Reserve architectural style will harmonize with both the adjacent residential properties and Governor’s Village.  It will generate minimal traffic and minimal noise.

There is no question there is a need for memory care facilities.  Fortunately, people are living longer.  I am evidence of that.  Unfortunately, one out of every nine Americans, age 65 or older, has Alzheimer’s.  If you are over 85, one out of three Americans has Alzheimer’s.  Unfortunately, as the population increases in age, that is going to increase the number of people affected by Alzheimer’s disease.  We don’t have nearly enough facilities to take care of those people.

I distributed to you a marketing recap by Michael Gatto which details his efforts to market the property.  If I may, he is present, I don’t know whether you expected us to make a presentation or not.

Council President Saponaro stated, I didn’t.  It’s for public comment, so you can certainly make your comment, but it is limited and other people were raising their hands to come and speak.

Mr. Berns stated, if I may, Michael Gatto is here, but he needs to leave, so I can I ask him two questions?

Council President Saponaro stated, you can ask him two questions.

Mr. Berns asked, Mr. Gatto?

Mr. Gatto asked, do you want an address for the record?

Council President Saponaro replied, yes, state your name and address.

Michael Gatto
29010 Chardon Road
Willoughby Hills, Ohio   44092

Council President Saponaro asked, and you are speaking regarding marketing efforts?

Mr. Gatto replied, yes sir.

Council President Saponaro stated, okay. Go ahead.

Mr. Berns asked, you have a copy of the marketing efforts?

Mr. Gatto replied, I do.

Mr. Berns stated, we distributed a copy of this marketing recap to everyone.  I would just ask Mr. Gatto, did you sign this?

Mr. Gatto replied, yes, I did.

Mr. Berns asked, and are the facts that are contained in this document true?

Mr. Gatto replied, yes.

Mr. Berns stated, that’s it. If anyone wants to ask him any questions, be my guest.  He has to leave though.

Council President Saponaro stated, sure.  Understood.  Thank you.  We appreciate it.  Thank you.

Mr. Berns stated, after the other public comment, after the other people have an opportunity to speak, we’ve got some additional material.

Council President Saponaro stated, all right.  We will figure out how we are going to do that part of it and we may end up doing that during the discussion period, I would imagine.  Mr. Regan, I know you had your hand up and John, I know you would like to speak as well.

Garry Regan
6735 Walnut Drive
Mayfield Village

I am also a member of Planning and Zoning.  I am speaking in favor of this variance.  The property is zoned office/laboratory which we are finding to be a little bit outdated in different parts of the Village.  Planning and Zoning has worked with the current property owner for five years on a development plan and we even created a conditional use permit but it has not worked. I can’t speak to all of the numbers and all of his testimony and all that, but Planning and Zoning has tried and has bent over backwards to make something work there and it hasn’t.

The new change in the Charter which I believe is a good one, permitted a use variance and the property owner and the respective buyer went through the process and it was approved. The prospective buyer is putting up significant money to purchase and develop the property which I think says a lot about their concept. I assume we don’t think it’s my business as a resident and even as a member of P&Z and by the way I am not speaking for P&Z, I am speaking for myself, to pass judgment on their business plan or certainly to deny them the use to protect another similar business in the area. I also think if this use variance is denied, the property owner and maybe the prospective buyer, will sue us and I think we will lose.

I do have one other item that I want to address if I can.  Recently, actually about 10 days ago, the Village lost a long-time resident, Dave Hoehnen.  Dave was proud to be a Villager and loved to help.  We worked together on The Grove and for the last year on Planning and Zoning.  Every item that Dave addressed at P&Z was well thought out, well researched and it was something that he believed in to be right and true.  He was an honest and sincere person.  He was a real gentleman.  I learned much about Dave through his illness and I was very lucky to have walked with a giant.

John Michalko
6852 Wilson Mills

I only want to get one part straight with this gentleman’s presentation that it was unanimous with the Board of Appeals.  It was not unanimous.  Thank you.

Dr. Parker asked, do you recall what the vote was?

Mr. Diemert stated, it was 4-1.

Council President Saponaro asked, any other public comment regarding this matter?

There was none.

  • Third Reading of Ordinance No. 2017-31, entitled, “An Ordinance affirming the Grant Use Variance by the Board of Appeals for a Memory Care Facility on North Commons Blvd. P.P. No. 831-05-015.”    Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 7/24/17; Second Reading – 8/21/17) (Law Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2017-31.

Council President Saponaro asked, discussion?    Does anyone on the floor have any discussion items or questions of these gentlemen here regarding this facility?

Mr. Marrie asked, according to the maps, I am confused on it.  Is this on the same side of the street as Progressive?

Thomas Jones
Artis Senior Living
5727 Cooper Mill Road
Cincinnati, Ohio

It would be on the opposite side of the street north of the soccer field and south of the residential land.

Council President Saponaro asked, did that answer your question, Tom?

Mr. Marrie replied, yes.  Another question, the top part, going towards SOM, isn’t that residential?

Mr. Jones replied, there are two parcels there, on one the detention area.  That’s the area that Mr. Berns mentioned that is not allowed to be developed.  The second is Mr. Kinnard’s house on the south side.

Mr. Marrie stated, okay.  Thank you.

Council President Saponaro asked, does that clarify that?

Mr. Marrie replied, it sure does.

Mrs. Mills asked, has Mr. Kinnard been satisfied?

Mr. Jones replied, he has been at all of the meetings. I have spoken to him on his property.  We agreed to put two landscape aisles which you will see on the west side of his property.  He wanted those to actually protect him from lights from Progressive that he can still see at that angle, so we agreed to that.

Council President Saponaro asked, any other questions?

Mr. Jerome stated, I appreciate the gentlemen for the property for being here and discussing some of it.  I think it’s a good project.  It’s similar use across the street from what I have seen. I believe the Administration and Council has asked a lot of questions over the past several months with this. I think Mr. Kinnard’s been satisfied from the Minutes I have read.  Planning and Zoning is still going to have some looks at this, but I think so far, it seems like a good project and I believe we should not stand in the way of development.  I do believe and I appreciate Chief Carcioppolo’s work with, will this affect our city services.  From my research, I think it will, but I think we can work with the new owners of the property to try to get some kind of mutual agreement however that works out.  But overall, I think that it should go smoothly.  I sure hope so.  I appreciate everyone else for coming for public comment and the public hearing itself.  Thank you.

Council President Saponaro stated, thank you, Mr. Jerome.  Is there any other comment or questions?

Mr. Diemert stated, he said he wanted other comment during this part, unless you are done?

Mr. Jones replied, if the city has no further questions, we will see the vote.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

Council President Saponaro stated, very good.  So the Ordinance passes at 6-0.

CONSIDERATION OF MINUTES:

Regular Council Meeting – August 21, 2017

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of August 21, 2017 Meeting Approved as Written

COMMENTS FROM MAYOR BODNAR:

I would just like to reiterate Mr. Regan’s comments about Mr. Hoehnen who died less than two weeks ago. He was a great supporter of our Village. We will miss him very much.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO:

Dave was walking down my street about four years ago and he stopped my son and started talking to him and for whatever reason they had a friendship of some sort and he kept in touch with him when he was in college and would talk to him when he came home.  He was just a really good individual who cared deeply about people and this Village and I for one, as well as I am sure many here, were very saddened by his passing.  Our condolences and good thoughts to his family as well.

The other comment that I have is we had a seminar on Thursday from the State Auditor on Robert’s Rules of Order and how to effectively run meetings in the Village. There is a presentation we will pass out to every Councilperson and Department Head and certainly whoever wants it. We have ordered for every Councilperson and Department Head Robert’s Rules of Order. We as a Village have adopted that in an Ordinance. It is codified. It’s something we do want to adhere to. There are some tweaks and some changes from Mr. Altier that we want to make. We will do that as we go forward. I just wanted everyone to be aware of that. It was very good. When there is an opportunity on a smaller scale to bring Mr. Altier back to maybe talk to the Village, to all of us on a more intimate level, I would like to do that as well, so I am just letting everyone know. I thought it was well-received. Mayor Bodnar was there. I was there, Diane, Mary Beth, Mr. Williams, Patsy. Everyone would agree that he did a great job.

Mrs. Mills asked, Mary Beth, how many people were there?

Mrs. Betsa replied, 105 registered.

Council President Saponaro stated, so 105 registered to attend it at our Village Hall.  It was excellent.  It really was.

DEPARTMENT HEAD REPORTS:

Mary Betsa (Council) – Just a reminder that the Council meetings scheduled for October is October 9th for Caucus and October 23rd for Council.  Also, the Ohio Municipal League Annual Conference is November 1st to November 3rd.  I will be attending.  If anyone else wishes to attend, let me know and I will register you.

Council President Saponaro asked, and that is in Columbus, is that correct?

Mrs. Betsa replied, yes.

Council President Saponaro stated, you can attend a session during the day and not have to stay overnight if you don’t want to.  There are some different options there, so look at that if that is something you are interested in.  Anything regarding Records Commission?

Mrs. Betsa replied, they will be meeting on October 18th.

Tom Cappello (Engineer) – The 2017 Watermain Program in the Worton Park neighborhood and Joyce/Hemingway/Robin Circle is getting towards completion.  It should be completed by this time next month.  Tomorrow, the asphalt trail sealing program will begin.  We are sealing the path on the east side of SOM just north of Thornapple all the way to White Road, the path on White Road, North Commons and Parkview.  It will take two days to complete that project.

Council President Saponaro asked, how about the 271 project?

Mr. Cappello reported, the bridge project, according to the schedule, is supposed to be completed by October 15th.

Council President Saponaro stated, very good.  And that’s on schedule, correct?

Mr. Cappello replied, as far as I am aware of, yes.

Council President Saponaro stated, okay.  Very good.

Ron Wynne (Finance) – I will save my comments as they come up on the agenda.

Chief Carcioppolo (Fire) – Over the last month we received an EMS grant through the State of Ohio for a couple training equipment pieces and new Advanced Life Support bags for the ambulance.  It was in the amount of $3,025.  It was because we do electronic reportings, so we were eligible to apply for it so I applied for it earlier in the year.  We received that this month.  I entered a Bureau of Workers’ Compensation grant.  If we are awarded that, BWC will be paying out approximately $14,700 to replace our gear extractor, commercial washing machine and purchase new barrier protection hoods for the firemen and gloves.  I will let you know if we get that.  Over the last 30 days, we went on 133 calls.  We are 129 calls ahead of where we were last year at the same date.  Last year in 2016 we were at 824 calls for the year.  This year, we are at 953.  We are maintaining that pace.

Council President Saponaro stated, congratulations on the grant.  Good luck on the other one as well.

Shane McAvinew (Parks and Recreation):

  • Senior Services – Just a reminder, the deadline to opt in is October 4th. If you know anyone who needs to opt in or opt out of the program, please let them know because we are coming to that deadline.  The next Community Partnership on Aging movie will be Wednesday, October 11th.  The 4th Annual Mayfield Art Show will be held at the Mayfield Branch Library from October 15th to the 22nd.  There will be a reception for patrons on Sunday, October 15th from 2:00-4:00.  We will also be having the October Lunch and Movie at Governor’s Village on Wednesday, October 18th.  There will be an AARP Safe Driving Class on October 25th.
  • Commission on Aging – The next meeting will be held on October 12th at 11:00 a.m. at the Community Room.
  • Parks and Recreation – We will have a movie coming up this Friday for the Family Movie at Reserve Hall.  The whole family can get in for $10.  It will be Lego Batman.  Next month, you will see our Halloween Window Decorating Contest in full swing with all the windows being painted up.  We look forward to that. We are still looking for a couple windows. Some of the companies from last year are not able to have their windows decorated.  So if you know anyone that might be willing, that would be appreciated.  Lastly, also, on October 14th, we will be offering the Ohio Boating Education course for anyone.  Anyone born after 1982 is required to have this course to operate a boat on any body of water in the country or in the ocean. If you are interested, this is a free course for anyone 18 years or under.  Anyone over 18 we charge $25 for the course to cover the fee.  This allows you to jet ski on the ocean.

Council President Saponaro added, also on October 4th is the Healthy Mayfield?

Mr. McAvinew replied, correct.  October 4th, next Wednesday at the High School Stadium we will hold Healthy Mayfield. We will hold all kinds of different activities in conjunction with a handful of partners.

Council President Saponaro stated, a collaborative effort between Cleveland Clinic and Community Partners to promote optimal health and wellness.

Mr. McAvinew stated, yes.  And that will also include Mayfield High, Mayfield Village, Highland Heights, Health 360 and a handful of other partners.  It will be a fun event. Free to the community.  Come down. We are hoping to play bubble soccer which is basically getting in a bubble and bouncing around with a ball.  It’s fun for the whole family.

Council President Saponaro asked, and the time is 5:30-7:30?

Mr. McAvinew replied, yes.  If you have any questions, feel free to stop by and ask.

Chief Richard Edelman (Police) – You may have seen the article in last week’s Sun Messenger about Safe Passages. Before I get into that, I have a couple of statistics I wanted to throw out from SPAN from the Drug Enforcement Unit.  For those of you who don’t know what SPAN is, it’s our local network with communities around. It stands for Suburban Police Anti-Crime Network and it’s a network of cities and police departments in the area.  It’s Mayfield Village, Mayfield Heights, Lyndhurst, Richmond Heights and Highland Heights.  We join forces and combine our resources.  We are all small cities and we don’t have the money or resources to do some things so we do them together. One of the things we do is we have a Drug Enforcement Unit that has been in the works since 2013. What Safe Passages is, if you haven’t seen the article, it’s a program to help with people who are drug addicted.  In Mayfield Village, in 2016, we had two fatal overdoses and eight non-fatal overdoses.  So far in 2017, we have had two fatal overdoses and one non-fatal overdose.  In all of SPAN in 2016, there have been 17 fatal overdoses.  So far in 2017, there have been a lot of fatal overdoses. The year is not over yet.

The bottom line is the drug problem keeps getting worse and worse and worse.  What the Drug Enforcement Unit has found is that you just can’t keep arresting and arresting and arresting and arresting and very often it’s the same people who wind up going to jail and there has to be something more to this process than to just locking people up and then having them come back. Unfortunately, they are winding up dead. That’s something we have to address head-on.  A lot of times what happens in society, whether it’s mental health, drug addiction or a lot of other problems, when society can’t handle it, these kind of things are dumped on the police to handle. With our resources, sometimes we don’t even know ourselves what to do with this. Safe Passage is the way that we have found as an avenue to help addicted persons.

What we have done is we have modeled this after other cities around the country that have done this.  The basic premise of this is that if a person comes to the Police Department with an addiction and says, I need help, you have to do something to help me, I am at the end of my rope, we won’t arrest them.  We have a way to get them into a treatment program and get them help.  It’s a Good Samaritan program.  Through the Drug Enforcement Unit, they have identified a coordinator who will work with the person who comes to us to get them into a treatment program and we will actually put them at the top of the list so that they can bypass the process that they will go through if they have gone on their own to go for treatment.

Very often these treatment programs are very hard to get into, simply because there are not enough beds.  This coordinator, who works with the DEU, can bypass that process and put them at the top of the list.  It doesn’t cost us anything as a police department to do this other than a little bit of time to give them some compassion, fill out an intake form and connect them with the proper person who is going to take them along this step.  There are some other things involved with getting them some volunteers who will work with them, much like AA, someone who will sponsor them and guide them down that road.

This is something that we as the SPAN Chiefs have recognized as the next step in the process we have to do, as something we are going to try to do to help stop this opiate addiction process that is happening in this area, recognizing that we can’t just keep arresting and arresting and arresting.  The violence that comes out of this drug addiction problem is escalating.  Our SWAT team and our DEU are just active beyond belief.  We just have to take another step in this process and this is what we are going to try to do.  We are going to be training with this coordinator and we are hoping to put the process into place in the beginning of December.

Right now, that’s the basic information I have for you.  As I get more information, I will certainly pass it on to you. At this point, I don’t even have statistics as to what kind of success rate this program has seen because it’s fairly new. But the bottom line is, if this saves one person, I guess it’s worth trying.

Council President Saponaro asked, so the coordinator coordinates with the Drug Enforcement Unit.  Where is the coordinator coming from, or trained from?

Chief Edelman replied, from one of the local agencies that sponsor the program.

Council President Saponaro asked, and in terms of what we hear about drug addiction is that insurance companies cover very little and there’s always such an issue with that that people can’t afford to get help.  Do you have any information that?

Chief Edelman replied, if they don’t have insurance, they will go through Medicaid or the coordinator would work with them as to a third party payer.  As far as cost to the Village, there is no cost, other than our time trying to help them get some kind of treatment.

Mr. Williams asked, Chief, you mentioned increase in violence, could you expand upon that as it relates to addiction?

Chief Edelman replied, our Drug Enforcement Unit does these investigations.  They are not just arresting street level dealers.  Their investigations go much deeper than that.  What they are finding is as they go into the higher level dealers, and keep in mind, I am not talking about people living on your street, okay, it’s expansive.  It branches out to Mayfield Heights, Richmond Heights, Lyndhurst, sometimes it goes beyond.  They are working with Euclid DEU, the Drug Enforcement Agency Federally, the County.  This is not something that stops at Mayfield Village. This is something that is very expansive and it’s all connected to the Hillcrest area through these channels and pipelines.  Any time drugs are involved, violence is involved because you are talking about a tremendous amount of money that is just going back and forth.  There’s always violence involved with drug deals.  So, anytime the Drug Enforcement Unit does anything as far as an arrest, the SWAT team goes with them. There’s always a potential for violence.

Mr. Williams asked, so the Safe Passage Program is somewhat of an offset or a piece of the overall program?

Chief Edelman replied, it’s a small piece of the puzzle.

Council President Saponaro asked, any other questions?   We look forward to receiving more information.

Chief Edelman replied, hopefully I will have some positive information to pass on to you very soon.

Council President Saponaro stated, okay.  Obviously keep us informed.  We don’t know what our role is here.  Obviously you are giving us information, but to the extent that we need to pass resolutions or do something like that, we will go through those channels if that supports this program or does anything to help in that situation.

Chief Edelman replied, yes, sir.  The other item I wanted to discuss is I had a vacancy that has come up rather suddenly in my department. A Sergeant retired, Rick Whitehead.  Next month I will be bringing to Council seeking approval for funds to give a promotional exam.  I will need to give a Sergeant’s exam as well as a patrolman’s entry level exam once I promote a Sergeant.

Council President Saponaro asked, any questions?

There were none.

Douglas Metzung (Service) – Mr. Metzung reported, our leaf collection will begin October 16th and run approximately 8 weeks to the end of December, weather-permitting and leaves-permitting.

COMMITTEE REPORTS:

Activities Committee – Mr. Jerome – We met on Wednesday the 19th.  We discussed Tree Lighting which will be December 3rd at 7:00 p.m. at the Gazebo across the street here. We discussed the Family Movie, the second movie of the season that the Rec Department is trying out.  Menorah Lighting is coming up December 12th at 7:00 p.m. at the Community Room.  We had some new members present.  We swore a new member in.  We discussed some future activities we might be interested in doing.  Possibly something for Valentine’s Day.  Whether we try to do something new next year or maybe wait until the year after.  I am glad we had a full house and discussed some of the events we have been doing, why we have done it.  Patsy chimed in on some of the reasons why the Committee exists.

Mrs. Mills stated, our new members are three young ladies.  They have younger children, toddlers.  They were interested in programs for them.

Mr. Jerome stated, even some of the times.  It has come up before at Rec Board.  It’s hard to fit everyone in, what time we hold events and their kids are sleeping. You can’t get to everybody.  We are going to try to see if there’s a way to expand some of those or have different activities for younger kids. We are going to look at that, along with the Rec Department.

Citizen’s Advisory – Mrs. Mills – We are meeting tomorrow night at 7:00 p.m. in this building.

Drainage & Infrastructure – Mr. Jerome – We have not met in a while.  The next meeting is Monday, October 9th at 6:30 p.m. in this room.  We are going to talk about the review of suggested changes to drainage assisted application and project evaluation form.  In addition to discussing the proposed changes to Chapter 955 of the Codified Ordinances which hones in on why Drainage & Infrastructure exists and what its roles are.  Our last meeting was May 2, 2016.  We are going to have an updated meeting.  We have not met in some time.  We will discuss the future of the Committee and see what more we can do to help the residents and see what Administration’s thoughts are along with our Engineer and Service Department.  Stay tuned for that.  Thank you.

Finance Committee - Mr. Saponaro – We met this evening.  There were 19 items on the agenda.  We have approved a majority of them.  The others were just for discussion purposes.  Most of them will be on the agenda this evening.

Safety and Service – Mr. Marrie – Mr. Marrie reported, we discussed and passed two items for the Service Department, the compact track loader and the spray patching on Wilson Mills.   We agreed to all of it, sent it to Finance and both items are on the agenda this evening for a vote.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2017-32, entitled, “An Emergency Ordinance Authorizing and Directing the Mayor to enter into a new Lease Agreement with John and Alyce Enkler for the purpose of continuing to lease the real estate located at 6500 Wilson Mills Road, Mayfield Village, Ohio  44143. Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/21/17) (Finance Department)

Ordinance No. 2017-32 remained on Second Read.

  • Second Reading of Ordinance No. 2017-33, entitled, “An Emergency Ordinance Authorizing and Directing the Mayor to enter into a new Lease Agreement with Christa Olivo for the purpose of continuing to lease the real estate located at 6536 Wilson Mills Road, Mayfield Village, Ohio  44143. Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/21/17) (Finance Department)

Ordinance No. 2017-33 remained on Second Read.

NEW BUSINESS:

Motion to amend the agenda to add the following items:

  1. Motion to authorize expenditure in the amount of $6,500 to Green Vision Materials for the grinding of wood waste and removal in the Village.  (Service Department)
  2. Motion to accept bid in the amount of $8,000 from City of Bedford on the 2011 Ford Crown Victoria (VIN No. 2FABP7BV0BX135690).  (Police Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to amend the agenda to include the above-listed items.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $8,000 for Volunteer Appreciation Event.  (Administration)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in an amount not to exceed $8,000 for Volunteer Appreciation Event.  (Administration)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to approve Planning Commission’s recommendation for a Conditional Use Permit at 6571 Wilson Mills Road, Foxboro Holdings, Ltd. to Lindsay Sustin for Skin Deep Beauty.   (Building Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to approve Planning Commission’s recommendation for a Conditional Use Permit at 6571 Wilson Mills Road, Foxboro Holdings, Ltd. to Lindsay Sustin for Skin Deep Beauty. (Building Department)

Council President Saponaro asked, discussion?  John, can you give us some information on this?

Mr. Marrelli stated, she has a medical restoration of sorts.  She rebuilds facial hair, like eyebrows.

Council President Saponaro asked, for people who have been through chemotherapy where they have lost their hair, she provides permanent eyebrows and other things?

Mr. Marrelli replied, yes. So she has a Conditional Use Permit.  We made it clear that is not a tattooing, like artistry tattooing, but it is a medical procedure, basically.  She is working out of Luxe Beauty Salon down the street.

Council President Saponaro asked, okay.  Anything else to add?

Mr. Jerome asked, does Luxe have a Conditional Use Permit?

Mr. Marrelli replied, yes, they do.  It’s like a beauty salon, but you can rent a chair.

Mr. Jerome stated, okay, and this is going to be one portion of that through this person.

Mr. Marrelli replied, that’s correct, but her permit will stand alone.

Mr. Jerome asked, with her?

Mr. Marrelli replied, yes.

Mr. Jerome stated, okay.  Got it.  Thank you.

Council President Saponaro asked, any other questions?  Is Ms. Sustin here this evening?

Mr. Marrelli replied, no, I do not see her here.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Recommendation Approved. Conditional Use Permit Approved.

  • Motion to acknowledge receipt of financial reports for August 2017 and to approve of same as submitted. (Finance Department)

Mr. Jerome, seconded by Mr. Marrie, made a motion to acknowledge receipt of financial reports for August 2017 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?  Does anyone have any questions?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for August 2017 Acknowledged and Approved.

  • Motion to extend the TIF for Progressive for property tax year 2017. (Finance Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to extend the TIF for Progressive for property tax year 2017. (Finance Department)

Council President Saponaro asked, any discussion?

Mr. Wynne stated, for this and the next four motions regarding the TIFs, we have an annual meeting down at the County.  It’s called a TIRC meeting, a Tax Incentive Review Committee.  Representatives of the Village as well as the County review the performance of our TIFs.  As long as they are in compliance, then they are approved for continuation for another year.  Once they are approved at the County level, we mirror their approval and approve it at the local level which is what this process is all about.

On the Progressive TIF, which we are talking about right now, our collections this year against that TIF were about $890,000.

Council President Saponaro asked, any discussion or question regarding this?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Progressive TIF Extended for Property Tax Year 2017.

  • Motion to extend the TIF for Governor’s Village for property tax year 2017. (Finance Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to extend the TIF for Governor’s Village for property tax year 2017. (Finance Department)

Council President Saponaro asked, any discussion?

Mr. Wynne reported, collections on this TIF for the year for 2017 were around $116,000.

Council President Saponaro asked, any other questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Governor’s Village TIF Extended for Property Tax Year 2017.

  • Motion to extend the TIF for Skoda Minotti for property tax year 2017. (Finance Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to extend the TIF for Skoda Minotti for property tax year 2017. (Finance Department)

Council President Saponaro asked, any discussion?

Mr. Wynne reported, our collections here were approximately $12,000.

Council President Saponaro asked, anything else.

There was no further discussion.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Skoda Minotti TIF Extended for Property Tax Year 2017.

  • Motion to extend the TIF for Heinen’s for property tax year 2017. (Finance Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to extend the TIF for Heinen’s for property tax year 2017. (Finance Department)

Council President Saponaro asked, any discussion?

Mr. Wynne stated, our collections on this TIF were approximately $4,000.

Council President Saponaro asked, any other discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Heinen’s TIF Extended for Property Tax Year 2017.

  • Motion to extend the TIF for 700 Beta Drive for property tax year 2017. (Finance Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to extend the TIF for 700 Beta Drive for property tax year 2017. (Finance Department)

Council President Saponaro asked, any discussion?

Mr. Wynne reported, collections on this TIF were approximately $83,000.

I also wanted to mention, all of the TIF monies when we receive them go into our Debt Retirement Fund to pay principal and interest on the debt we had to incur when these projects took place.

Council President Saponaro stated, thank you.  Also, this particular one is for the Hilton Garden Inn?

Mr. Wynne replied, correct.

Mr. Jerome stated, I had one question.  Are any of these TIF’s coming to an end soon?  The Heinen’s one, there’s not that much left.

Mr. Wynne replied, when you say there’s not much left, it’s about $4,000 every year.  Each TIF agreement is for 30 years.  They will continue for a maximum of 30, but could end sooner if the money we get in pays off the debt.

Mr. Jerome asked, so the Heinen’s one could stay at that $4,000?  It could go up or down?

Mr. Wynne replied, if the property value stays the same, the TIF money will stay the same.

Mr. Jerome stated, right, but you said this is no different than the other ones.  Even though it is a small amount, it still is 30 like the rest of them?

Mr. Wynne replied, correct.

Mr. Jerome stated, okay.  Thank you.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. 700 Beta Drive TIF Extended for Property Tax Year 2017.

  • Motion to authorize entering into an agreement with Everstream for a period of 60 months and to authorize expenditure in the amount of $19,000 per year, in payment of Annual Subscription Fee for Internet/Ethernet ($12,000) and maintenance on the dark fiber ring ($7,000). (Finance Department).

Mrs. Mills, seconded by Mr. Williams, made a motion to authorize entering into an agreement with Everstream for a period of 60 months and to authorize expenditure in the amount of $19,000 per year, in payment of Annual Subscription Fee for Internet/Ethernet ($12,000) and maintenance on the dark fiber ring ($7,000). (Finance Department).

Council President Saponaro asked, the $12,000 was previously approved by Council, correct?

Mr. Wynne replied, correct.

Council President Saponaro asked, discussion?

Mr. Wynne replied, this Agreement is just formalizing the arrangement that has been in place for several years since Everstream took over OneCommunity.  We have had OneCommunity provide these services for us going back to 2008 or so.  It was a cost of $22,000.  With this Agreement with Everstream, we are realizing a savings of $3,000 a year.  They also doubled the bandwidth we have available to us for our internet and ethernet services.

Council President Saponaro stated, very good.  Any other questions?

Mr. Jerome asked, how much do we bring in that covers the cost for this?

Mr. Wynne replied, I think it’s around $5,000-6,000 a year.

Council President Saponaro asked, any other questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Agreement Authorized. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $7,031 to Independence Office for the purchase of new tables and chairs for fire station training room (Fire Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $7,031 to Independence Office for the purchase of new tables and chairs for fire station training room (Fire Department)

Council President Saponaro asked, discussion?  The only thing worth noting is that this is a budgetary item.  It is $31 over the budgeted amount.  They are not just tables and chairs, they are removable tables and chairs that fold so that the room which is now limited can be used for multi-purpose training.  Any other discussion items?

Mr. Jerome asked, what happens to the old ones?

Chief Carcioppolo replied, we will probably just sell them on Govdeals for whatever we can get for them.

Council President Saponaro stated, very good.  Anything else?

There was no further comment.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $6,976.90 to Paladin for Mayfield Fire Paging System “Head End” Upgrade.  (Fire Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $6,976.90 to Paladin for Mayfield Fire Paging System “Head End” Upgrade.  (Fire Department)

Council President Saponaro asked, discussion?

Mr. Wynne stated, the whole project is an upgrade of the alerting system currently in place at the Fire Station. This is Phase 1.  The budget for the whole project is $35,000.

Council President Saponaro asked, any questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $9,375 to City of Mayfield Heights for co-op of Teen Adventure Camp (pass through). (Recreation Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $9,375 to City of Mayfield Heights for co-op of Teen Adventure Camp (pass through). (Recreation Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize additional expenditure to Showtime Sound Company in the amount of $1,150 for additional equipment rental and sound technicians for The Grove 2017 Season.  ($9,950 previously approved by Council on May 15, 2017). (Recreation Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize additional expenditure to Showtime Sound Company in the amount of $1,150 for additional equipment rental and sound technicians for The Grove 2017 Season.  ($9,950 previously approved by Council on May 15, 2017). (Recreation Department)

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Additional Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $46,807 to Murphy Tractor & Equipment for 317G Compact Track Loader (State purchasing) (Service Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $46,807 to Murphy Tractor & Equipment for 317G Compact Track Loader (State purchasing) (Service Department)

Council President Saponaro asked, discussion?

Mr. Wynne stated, this expenditure was budgeted for $80,000.

Council President Saponaro stated, thank you.  Any other discussion points.

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $16,500 to Premier Patching, Inc. for spray patching of Wilson Mills Road east of SOM Center. (Service Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $16,500 to Premier Patching, Inc. for spray patching of Wilson Mills Road east of SOM Center. (Service Department)

Council President Saponaro asked, discussion?

Mr. Wynne stated, this specific project was not included in the capital budget for this year but the hope is with the contingency money we had built in to the Road Program, there will be enough left over to cover this.  If not, we will have to make a minor budget adjustment before the end of the year to cover the cost.

Council President Saponaro stated, very good.  Discussion?  Anything else?

There were no further comments.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • First Reading of Ordinance No. 2017-34, entitled, “An Emergency Ordinance Amending Sections 1301.03, 1301.04 and 1301.05 of the Codified Ordinances relating to the Village Architect.” Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2017-34 remained on First Read.

  • First Reading of Ordinance No. 2017-35, entitled, “An Emergency Ordinance amending Section 1387.01 of the Codified Ordinances relative to inspections.”  Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2017-35 remained on First Read.

  • First Reading of Ordinance No. 2017-36, entitled, “An Emergency Ordinance amending Section 1385.02 of the Codified Ordinances relative to permit application and issuance.”  Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2017-36 remained on First Read.

  • First Reading of Ordinance No. 2017-37, entitled, “An Ordinance amending Section 1333.01 of the Codified Ordinances for the incorporation of the National Electric Code, 2017 Edition.”  Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2017-37 remained on First Read.

  • First Reading of Ordinance No. 2017-38, entitled, “An Ordinance amending Section 1309.04 of the Codified Ordinances relative to the lump-sum permit fees associated with the construction of new dwellings.”  Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2017-38 remained on First Read.

  • Resolution No. 2017-09, entitled, “A Resolution of Support by Mayfield Village, Ohio for the renewal of the Cleveland-Cuyahoga County Port Authority Operating Levy.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2017-09.

Council President Saponaro asked, discussion?  This is pretty self-explanatory. We are supporting the Port Authority Operating Levy.

Mr. Jerome stated, most organizations are supporting it.

Council President Saponaro stated, the Port Authority does so much more than people are aware of in terms of financing and projects.  They are excellent for our community and for our County.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2017-10, entitled, “A Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Fiscal Officer.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2017-10.

Council President Saponaro asked, discussion?

Mr. Wynne stated, this is an annual requirement. We receive about $725,000-750,000 a year as our portion of the property taxes that are paid by the residents and businesses in the Village.  This Resolution tells the County how much of that money we want to have go into our General Fund, our Bond Retirement Fund and our Police Pension and Operating Funds.  For years, we have been taking about $400,000 of that and putting it into our Bond Retirement Fund to pay down debt and interest, but we have paid that down enough now and we have enough reserves built up in that Fund that we will now put this money back into the General Fund.  That’s the only change to this Resolution compared to what we have done in prior years.

Council President Saponaro stated, very good.  Any other questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

  • Motion to authorize expenditure in the amount of $6,500 to Green Vision Materials for the grinding of wood waste and removal in the Village.  (Service Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $6,500 to Green Vision Materials for the grinding of wood waste and removal in the Village.  (Service Department)

Council President Saponaro asked, discussion?  This is grinding of what we collect and removal of it because we have surplus.  We don’t need to have it sitting in the Village. Anything else to add, Douglas?

Mr. Metzung replied, no.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to accept bid from City of Bedford on the 2011 Ford Crown Victoria (VIN No. 2FABP7BV0BX135690).

Mrs. Mills, seconded by Mr. Marrie, made a motion to accept bid from City of Bedford on the 2011 Ford Crown Victoria (VIN No. 2FABP7BV0BX135690).

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

Council President Saponaro asked, any other matter?  Anything else we need to discuss?

There were no further matters.

ADJOURNMENT:

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 9:10 p.m.  The next Council meeting is scheduled for October 23, 2017 at 8:00 p.m.