Council: October 23rd 2017

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, October 23, 2017 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, October 23, 2017 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marrie, Mrs. Mills, Mr. Marquardt, Dr. Parker, Mr. Saponaro, and Mr. Williams                                                                                                                                         

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Mr. Marrelli, Mr. Metzung, Chief Carcioppolo, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent:  None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

– For Public Comment (5-minute limit imposed by Chair)

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – September 25, 2017

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of September 25, 2017 Meeting. Approved as Written

DEPARTMENT HEAD REPORTS:

Diane Wolgamuth (Administration) – November Caucus will be held in Reserve Hall so that the Board of Elections can set up the voting booths for the election.  Also, Council received a memo in their packet with an update on the Beecher’s Brook stabilization project and the trail.  I asked the Sewer District to come to the November Caucus so they can make a presentation and answer any questions that you might have.  Also, the Cuyahoga County Planning Commission will be coming to Council on November 20th to share the Master Plan survey results.

John Marrelli (Building)

  • Board of Appeals – We met on October 17th regarding ground signs at the QED commercial        location and granted three variances.
  • Planning and Zoning – We met on October 19th and approved the lot splits for the Metroparks.

Mary Betsa (Council) – Reporting on upcoming events for Council.  George Williams will be attending the 2017-2018 Leadership Academy run by the CSU Max Goodman Levin College of Urban Affairs.  A grant was available through NOACA and we have applied for it.  We should be hearing from them soon.  NOPEC’s 2017 General Meeting is on Tuesday, November 14th.  Patsy and I will be in attendance but if anyone else would like to attend, just let me know.  George Williams and I will be attending the Ohio Ballot Beat Issue 2 City Club forum on Wednesday.  There are two spots available for the APA Planning Commission workshop scheduled for this Friday.  Please let me know if you would like to attend.

  • Records Commission - met last Wednesday.  Records Imaging provided a presentation on   digitizing.  The Law Department has reviewed the contract.  We will be discussing the next steps.

Tom Cappello (Engineer) – The bridge project on I-271 over Wilson Mills is complete. Updating on the Worton Park/Joyce/Hemingway/Robin Circle neighborhood watermain project, the contractor is in the restoration phase.  They were doing the lawns and the aprons for the past couple weeks. As part of the project, we had to cross Wilson Mills Road to tie the watermain into Highland Heights on the other side.  Now we need to make repairs to the pavement. That will require some lane closures.  We are doing things in a manner to try to minimize those.  There will probably be lane closures for two days at a time.  That work should begin the week of October 30th. There is going to be three phases. There may be some gaps between each phase.

Council President Saponaro asked, are they going to make any repairs to the potholes and things that have gotten bad on the northbound on-ramp for 271 as a result of the construction?  I know they have gotten worse.

Mr. Cappello replied, I am not aware of them doing any of the repairs.

Mr. Metzung added, we have had complaints about that.  I have notified them. They did come out to fill the holes that were there. I don’t know if they are looking to do anything further.

Mr. Cappello stated, it probably won’t be done under the bridge contract. We can talk to ODOT’s maintenance team to come out and do some patching over there.

Council President Saponaro stated, if we can alert them and have them do some more permanent patching.  They used that in order to access their staging area. There’s a lot of holes and things that destroy your tires on a regular basis. Thank you.

Chief Carcioppolo (Fire) –  We are at 1,063 calls which is about 110 calls ahead of where we were last year at this date.  I also put in a small grant from the Ohio Division of EMS for I-Pads.  Hopefully we will get those.

Shane McAvinew (Parks and Recreation)

  • Senior Services – Coming up in November we have a trip to the Tara and Buehl Mansions.  The deadline to receive snow applications to opt-in was October 4th.  We had over 200 applicants.  Seniors have until December 29th to submit an opt-out application to get reimbursed $75.  The next Community Partnership on Aging movie will be on Wednesday, November 1st.  The Annual Art Show has concluded.  There is also some very nice artwork that will be displayed in Civic Hall for the next two weeks.
  • Parks and Recreation – We held the Halloween Window Decorating Contest.  We had a total of 82 students from Mayfield Middle School, St. Francis, St. Paschal.  A total of 54 windows were painted.  That is 18 more windows than in any year past.  Our top winner was at Gary Ann’s.  It is a beautiful pumpkin from a 7th grader from Mayfield Middle School.  Health 360 was in second place from a student from St. Francis.  Out of the top 10, St. Francis had 7 places. They did an extraordinary job.  We also held the Annual Halloween party this weekend.  It was a great turnout.  Over 50 children plus families were there.

Chief Richard Edelman (Police) – Just a little bit more information to what Mr. Cappello passed on about the Wilson Mills project.  Next week we expect there to be extraordinarily heavy traffic because the lane closures will have it down to two lanes.  I will be putting out some mass notifications to let people know about that and I will have some information to have Jeff put on the message board as well.  Hopefully I will be able to let people know as early as possible about the lane closures.  I don’t know how much good it will do, but I am hopeful we will be able to ease the traffic flow as much as possible.

Committee Reports:

Activities Committee – Mr. Jerome – We met on September 19th.  We had a couple new members there.  We swore one person in.  It was a pretty full room.  We discussed Tree Lighting, the family holiday movie, an up and coming addition to Activities and Rec.  We discussed the upcoming Menorah Lighting and possible changes to Cruise Night and Fourth of July and possibly the year after doing a Valentine’s Day event.  We will not be meeting again until Tuesday, February 6th at 6:45.  We will review our holiday events, discussing our Pancake Breakfast, Memorial Day, Cruise Night and Fourth of July.

Citizen’s Advisory – Mrs. Mills – We met in September and discussed the Wilson Mills Road project, the completion of 271 and also Worton Park.  We had a lengthy discussion about our deer population.  Our next meeting will be at the Historical House this coming Monday, October 30th at 7:00.

Drainage & Infrastructure – Mr. Jerome – We met on October 9th.  The Committee discussed and reviewed suggested changes to applications and evaluation forms.  In addition, we discussed our Phase II stormwater management requirements which were enacted some months ago.  As of now, we may have one or two applicants, but nothing coming up soon.  We do not have another meeting scheduled.

Finance Committee - Mr. Saponaro – We met this evening. We had 11 items on the agenda, all of which were recommended for approval and are on the agenda this evening.

Safety and Service – Mr. Marrie – Mr. Marrie reported, we met on October 9th.  There were two main items, the engineering design proposal for the traffic signal at SOM Center Road and Hickory Hill Drive and the other one was the demolition of the house at 570 SOM.  Both of these items are on tonight’s agenda for consideration

In-Committee Status Reports

Civil Service Commission – Mrs. Betsa – We met on Tuesday the 17th and approved the testing agency and timeline for the promotional examination for Sergeant, entrance examination for patrol officer, promotional examination for Assistant Fire Chief/Fire Marshal and entrance examination for firefighter/paramedic.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2017-32, entitled, “An Emergency Ordinance Authorizing and Directing the Mayor to enter into a new Lease Agreement with John and Alyce Enkler for the purpose of continuing to lease the real estate located at 6500 Wilson Mills Road, Mayfield Village, Ohio  44143. Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/21/17; Second Reading – 9/25/17) (Finance Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to enact Ordinance No. 2017-32.

Council President Saponaro asked, discussion?  Does anyone have any questions regarding this?

There were none. 

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2017-33, entitled, “An Emergency Ordinance Authorizing and Directing the Mayor to enter into a new Lease Agreement with Christa Olivo for the purpose of continuing to lease the real estate located at 6536 Wilson Mills Road, Mayfield Village, Ohio  44143. Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/21/17; Second Reading – 9/25/17) (Finance Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2017-33.

Council President Saponaro asked, discussion? 

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-34, entitled, “An Emergency Ordinance Amending Sections 1301.03, 1301.04 and 1301.05 of the Codified Ordinances relating to the Village Architect.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/25/17) (Building Department)

Ordinance No. 2017-34 moved to Third Read.

  • Second Reading of Ordinance No. 2017-35, entitled, “An Emergency Ordinance amending Section 1387.01 of the Codified Ordinances relative to inspections.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/25/17) (Building Department)

Ordinance No. 2017-35 moved to Third Read.

  • Second Reading of Ordinance No. 2017-36, entitled, “An Emergency Ordinance amending Section 1385.02 of the Codified Ordinances relative to permit application and issuance.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/25/17) (Building Department)

Ordinance No. 2017-36 moved to Third Read.

  • Second Reading of Ordinance No. 2017-37, entitled, “An Ordinance amending Section 1333.01 of the Codified Ordinances for the incorporation of the National Electric Code, 2017 Edition.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/25/17) (Building Department)

Ordinance No. 2017-37 moved to Third Read.

  • Second Reading of Ordinance No. 2017-38, entitled, “An Ordinance amending Section 1309.04 of the Codified Ordinances relative to the lump-sum permit fees associated with the construction of new dwellings.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/25/17) (Building Department)

Ordinance No. 2017-38 moved to Third Read.

NEW BUSINESS:

  • Motion to authorize expenditure in the amount of $9,900 to GPD Group for detailed engineering design services proposal (SOM Center Road/Hickory Hill Drive Traffic Signal Design). (Engineer).

Mrs. Mills, seconded by Dr. Parker, made a motion to authorize expenditure in the amount of $9,900 to GPD Group for detailed engineering design services proposal (SOM Center Road/Hickory Hill Drive Traffic Signal Design). (Engineer).

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for September, 2017 and to approve of same as submitted.  (Finance Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to acknowledge receipt of financial reports for September 2017 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Financial Reports for September, 2017. Acknowledged and Approved.

  • Motion to authorize the Finance Director to advise the Cuyahoga County Fiscal Office that Mayfield Village will be continuing with the Cuyahoga County Regional Health Care Plan for calendar year 2018. (Finance Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to authorize the Finance Director to advise the Cuyahoga County Fiscal Office that Mayfield Village will be continuing with the Cuyahoga County Regional Health Care Plan for calendar year 2018. (Finance Department)

Council President Saponaro asked, discussion?

Mr. Wynne reported, the County contacted us back in September to review the increase in premium for the current year.  They mentioned that in the Regional Plan, increases range from a low of 6.5% to a high of 19.5%.  We were the low. We were 6.5%.  We had our insurance consultant look at other options.  In evaluating those, this still looked like the best route to go from the standpoint of the Village.  Over the past six years we have been in the Plan, our increases have averaged 5.8% annually which is still well below the industry norm for healthcare.  We have to let the County know by November 1st of our intention to either stay with the Plan or to leave it.  This gives me the authority to tell them that we would like to stay with it for another year.

Council President Saponaro asked, any other questions or comments?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $7,400 to Ohio Fire Chiefs Association, Inc. as testing agency for entrance examination and assessment center for Assistant Fire Chief/Fire Marshall.  (Fire Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in an amount not to exceed $7,400 to Ohio Fire Chiefs Association, Inc. as testing agency for entrance examination and assessment center for Assistant Fire Chief/Fire Marshall.  (Fire Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $10,835 to Ohio Association of Chiefs of Police for assessment and written testing for Police Sergeant promotion.  (Police Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in an amount not to exceed $10,835 to Ohio Association of Chiefs of Police for assessment and written testing for Police Sergeant promotion.  (Police Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize acceptance of bid of police vehicle - 2013 Dodge Charger – VIN 2C3CDXAG0DH590910 in the amount of $7,000.  (Police Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid of police vehicle - 2013 Dodge Charger – VIN 2C3CDXAG0DH590910 in the amount of $7,000.  (Police Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize acceptance of bid of police vehicle - 2013 Dodge Charger – VIN 2C3CDXAG0DH590909 in the amount of $7,150.  (Police Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid of police vehicle - 2013 Dodge Charger – VIN 2C3CDXAG0DH590909 in the amount of $7,150.  (Police Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize demolition of 570 SOM Center Road and to authorize expenditure in the amount of $10,400 to North Union Realty for demolition of 570 SOM Center.  (Service Department)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize demolition of 570 SOM Center Road and to authorize expenditure in the amount of $10,400 to North Union Realty for demolition of 570 SOM Center.  (Service Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Resolution No. 2017-11, entitled, “An emergency resolution of support and acknowledgment of authorization for the Mayor and Director of Finance to prepare and submit an application for the 2018 Cuyahoga County Supplemental Grant Program.”  Introduced by Mayor Bodnar and Council as a Whole.  (Administration)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2017-11.

Mr. Saponaro asked, discussion?  Just to clarify, this is for the Grove Bandshell Phase II which includes the greenroom, storage room and the permanent signage.  Any other discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters that may come before Council at this point?

Mr. Jerome stated, just one thing real quick if I could.  If everyone could keep the Finnie family in their prayers.  Rob Finnie, a long time resident, passed away last week.  He leaves behind his wife and 11-year-old son.  Just keep them in your thoughts.  Thank you.

ADJOURNMENT:

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 8:30 p.m.  The next Council meeting is scheduled for November 20, 2017 at 8:00 p.m.