Council: August 21st 2017

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, August 21, 2017 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, August 21, 2017 at Mayfield Village Civic Hall.   Council President Pro Tem Williams called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, and Mr. Williams                           

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Mr. Metzung, Chief Carcioppolo, Mr. McAvinew, and Mrs. Betsa

Absent: Mr. Saponaro, Dr. Parker, Mr. Marrelli, and Ms. Wolgamuth

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Rick Christian
510 SOM Center Road

45 pages were sent to me. And in that 45 pages, the Intergenerational Park was mentioned 31 times.  Not as the Intergenerational Park, but just as different aspects of it. Tennis courts, bocce courts, sand volleyball courts. Out of that 31 times, first was from the Voice of the Village in 1998. Mr. Marquardt mentioned it. Just a brief mention. At that point he said ice skating and indoor recreation was more important to people in the survey taken than the tennis courts and the bocce courts and the baseball diamonds. Looking at other things, four times it was in letters that nobody in the Village had privy to. Three times it was at Parks and Recreation Board meetings. Six times it was at Caucus meetings. Once it was removed from a Regular Council meeting. One Safety and Service, one Special Meeting of Council, one Finance meeting, two State of the Village mentions and one grant. It was mentioned in two Ordinances.

There’s nothing been appropriated for this in any appropriations that I could see. The Police Operating Fund is $67,000. The Parkview Ballfield Fund is $745,000. Where do you people get off taking our tax money and giving it to other communities? These ballparks are not used by Mayfield Village residents. They are not used at all by Mayfield Village residents. Do you want to pave their parking lot? Let them pay for it. We are going to have the expense of the parking lot, the lighting for the parking lot, and it’s all coming out of my pocket and every other Villager’s pocket and none of the Villagers know anything about this. It’s not been mentioned other than fly by night under the table talks. I’ll bet the Police Chief, the Fire Chief, could use $700,000. I bet there are things on their list that they would like.

I just don’t know where you people get off. Personally, I would like to see an indoor shooting range for my target practice. I think that’s what that is coming down to. You people’ve got your head someplace, but it isn’t in the people’s pocket. It’s in your own pockets. I don’t know what to tell you. You guys think that this is some kind of, I don’t know, it’s look prestige, look what we did, yet it’s on the backs of the people that live here. I just don’t understand where you get off thinking that you can just take tax money and spend it for other people outside of the Village. The tennis courts? Put them at the school. Put them at the high school.  That’s in the Village. What did it cost for the land down here? That’s not in this. You people just like to waste money.

Council President Pro Tem Williams stated, thank you, Mr. Christian.

Mayor Bodnar stated, thank you Mr. Christian for your comments. I would like to respond briefly. First of all, there was money appropriated in the budget for this project and I think Shane can confirm that Mayfield Village residents do use the ballfields, is that correct?

Mr. McAvinew replied, yes, usually about 25% use the ballfields.

Mayor Bodnar stated, the one thing that I really wanted to address was your suggestion that we are taking from other departments in order to fund this project. I just want to clarify that we don’t do that. When Chief Edelman or Chief Carcioppolo come to me and they need more personnel or they need more equipment or more protection or training for their departments, we have enough money. We do give it to them. That’s the number one priority. I don’t want to get that confused with anything else. But I do appreciate your comments.  Thank you.

Council President Pro Tem Williams asked, any other comments at this time?

There were no further comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – July 24, 2017

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written.

Council President Pro Tem asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of July 24, 2017 Approved as Written.

COMMENTS FROM MAYOR BODNAR

Mayor Bodnar stated, I wanted to note and commend the Recreation Department. There was a wonderful article in the Sun last week.  It was called, Everyone in the Pool and it demonstrated what we can do insofar as Adaptive Recreation and for our Senior Citizens. I really hope it draws more seniors to use our pool and our facilities.

Second thing tonight, we have a very special guest here.  We have Mr. Tony Ramos from NOPEC.  Mr. Ramos is NOPEC’s Community Outreach Manager.  NOPEC recognizes and awards Council Clerks who have done some extraordinary work for their communities. Certainly Mary Beth Betsa has done that for us. I am particularly focusing on the work that Mary Beth’s done in gathering information and bringing it back to Council, giving it to us in a simple comprehensible manner when it comes to some very complex issues with utilities and insurance and things like that.  Because of that, I nominated Mary Beth Betsa to receive a NOPEC recognition.  So, Mr. Ramos, I turn the floor over to you now.  Thank you.

Mr. Fred Ramos
Community Outreach Coordinator
NOPEC

Good evening.  Thank you Mayor and members of Council.  The Mayor kind of stole my intro. She kind of covered most of what I was going to cover.  In 2016, NOPEC had an Executive Assistant Program which we recognized the efforts of the Executive Assistants in the communities we have served.  As a former Clerk of Council, I wanted to, in 2017, recognize the efforts of Council Clerks in the communities we serve. So, Mary Beth, I am here to present you with a Certificate of Recognition and then I have a cooler bag filled with goodies for you.

The Mayor provided a quote for your certificate that says, “Mary Beth’s unique combination of skills, dedication, positive attitude, courtesy and perseverance, make her an accomplished Council Clerk. We are very grateful for all does for us.”  I would like to give this to you and I would like to get a picture of you and the Mayor.  Congratulations.

Mayor Bodnar stated, thanks again Mr. Ramos for coming out.  We are very glad you could join us this evening.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO

Mrs. Betsa reported on behalf of Council President Saponaro.  With regard to the Commission on Aging replacement, Margaret DeMarco has been recommended to serve.  If there are any objections, let me know right away.  Otherwise, we will advise Margaret DeMarco that she will be serving on the Commission on Aging.

Also, just a reminder that due to the Labor Day holiday, the next Caucus will be Monday, September 11th.  The Council meeting is scheduled for September 25th.

DEPARTMENT HEAD REPORTS:

Mary Betsa (Council) - Just a reminder that the 2017 Annual Meeting of the Northeast Ohio Areawide Coordinating Agency is on Friday, September 8th at the Global Center for Health Innovation.  If you wish to attend, let me know.  Also, I received word from the Auditor of State’s office that the Presentation on Robert’s Rules, scheduled for September 21st in Reserve Hall from 12:00-4:00 has been approved by the Supreme Court of Ohio for 1.50 CLE.  Thus far, I have 70 registered to attend from all over the State.  If you are interested in attending, please let me know.  If you cannot attend and would like a copy of the handout let me know and I will make sure one is provided to you.

Tom Cappello (Engineer) – Just a quick update on the Worton Park, Joyce area watermain.  The entire watermain has been installed.  It passed the pressure test.  Currently all but a small section on South Woodland has passed the chlorination.  Once that passes, then they will begin the individual attach for the homes.  Hopefully that will be the end of this week, beginning of next.

Ron Wynne (Finance) – Last week on Thursday, myself and Scott Snyder, the Treasurer for the Mayfield City Schools attended a meeting down at the County to review our five TIF Agreements with the Committee.  All five Agreements were deemed to be in compliance and approved for continuation for another year.  Those items will be on our agenda next month as a formality to extend them again for another year on our part.

Chief Carcioppolo (Fire) – Since the last Council meeting, we went on 96 calls.  Sixty-six were EMS and the rest were fire.  As of yesterday, we are at 810 calls for the year which is 103 calls more than we were at last year on the same date.  I was at the International Association of Fire Chiefs’ Council at the last Council meeting and completed the Executive Chief Officer II program.  It’s a two-year program.   I am at the second year of it.  I thank Mayor Bodnar for all of the support.  That’s what keeps us up on all of the current trends in the field, at least on an administrative level.  We did a little stair chair training at the high school.  Awhile back I told you that I was able to get the Hillcrest 100 to donate two stair chairs to the high school to help with non-ambulatory students that are wheelchair-bound in the event there is an evacuation drill.  It helps them facilitate moving kids out of the building while we are responding.  They received those and we did some in-service training with them two weeks ago.  The only other thing I was going to say is that the capital budget had a fire station roof replacement but we are postponing it until next year because the quotes came in considerably higher than I previously had been told it would be around.

Shane McAvinew (Parks and Recreation)

  • Senior Services – A reminder that this Thursday at the Community Room we will be having the Senior Fair from 5:00-7:00.  Please attend or let people know.  It’s the second year in a row.  We will have light food and entertainment.  We will have a demonstration on August 29th from Flo Smith from watercolors.  If you are interested in attending, it’s at 10:00 a.m.  There will be a special program on Medicare on Wednesday, August 30th at 1:00 p.m. at the Civic Center.  We also have our trip on September 8th to President Garfield’s home with high tea in the Sister’s Room.  If you are interested in that, please sign up.  Our next Community Partnership on Aging movie is Wednesday, September 13th.  Governor’s Village will have a movie on September 27th.  We have a handful of classes coming up from Matter of Balance, Bereavement, Broadway Movement, Cooking, knitting, crocheting, Spanish and watercolors. Donna has been keeping people really busy.
  • Parks and Recreation – In your packet you should have had the next brochure that is going out.  Thank you to Danielle Echt for all of the hard work she put in in collaborating that with all of the different groups.  It would not have been possible without all of her hard work.  Keep in mind that the pool is open for one more weekend, this coming weekend.  We had a nice turnout last weekend.  A couple hundred people on Sunday.  The residents are very responsive and happy to have the pool open.  This is the last weekend of The Grove events.  If you haven’t had a chance, Friday and Saturday are the last events.  Please stop out and enjoy The Grove. We will also have the Village Market which was rained out last weekend.  Though it didn’t rain, it was supposed to.  It is rescheduled for this Saturday from 10-3 before the Grove activities.

COMMITTEE REPORTS:

Citizen’s Advisory – Mrs. Mills – Mr. Williams reported, we had a light agenda.  It was held at Parkview Pool.  We had a hot topic that came up on the subject of the deer population and deer doing damage in people’s backyards and causing traffic concerns.  We talked about it for about 10 minutes and the Committee suggested that we bring this forward to maybe Safety and Service to discuss further in the future.

Finance Committee - Mr. Marquardt – Finance Committee met this evening.  They recommended approval of all items on the agenda this evening.

Safety and Service – Mr. Marrie – We met two weeks ago.  We passed all of the items we had on the agenda. They were sent to Finance.  All of the items are on this evening’s agenda for passage.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2017-29, entitled, “An Emergency Ordinance amending Codified Ordinance Sections 1185.12 & 1185.14 relating to signs regulations.”    Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 6/19/17; Second Reading – 7/24/17) (Law Department)

Mr. Jerome, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2017-29.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-31, entitled, “An Ordinance affirming the Grant Use Variance by the Board of Appeals for a Memory Care Facility on North Commons Blvd. P.P. No. 831-05-015.”    Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 7/24/17) (Law Department)

Ordinance No. 2017-31 remained on Second Read.

Mr. Diemert reported, we will be preparing a public notice to be in the newspaper this week for the public hearing to be held in September.

Council President Pro Tem asked, questions or discussion?

There was none.

NEW BUSINESS:

  • Motion to authorize no objections to permit renewal applications filed with the Ohio Department of Commerce, Division of Liquor Control.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize no objections to permit renewal applications filed with the Ohio Department of Commerce, Division of Liquor Control.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

  • Motion to authorize acceptance of bid and expenditure in the amount of $49,175.00 to Penn-Ohio Sealing Company for Asphalt Trail Maintenance Program. (Engineer)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid and expenditure in the amount of $49,175.00 to Penn-Ohio Sealing Company for Asphalt Trail Maintenance Program.

Council President Pro Tem Williams asked, discussion?

There was none.

  • Motion to authorize acceptance of bid and expenditure in the amount of $727,759.00 to H&J Construction, Inc. for Intergenerational Park Project. (Engineer)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid and expenditure in the amount of $727,759.00 to H&J Construction, Inc. for Intergenerational Park Project.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: Marrie, Mills, Williams
NAYS: Marquardt
ABSTAIN: Jerome

Motion Carried. Bid Accepted. Expenditure Authorized.

Mr. Diemert stated, motion passes.

Council President Pro Tem Williams stated, motion passes per the Law Director.

  • Motion to acknowledge receipt of financial reports for July 2017 and to approve of same as submitted. (Finance Department).

Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for July 2017 and to approve of same as submitted.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for July 2017 Acknowledged and Approved

  • Motion to authorize additional expenditure in the amount of $3,000 to Sal Chemical for chemicals for Parkview Pool.  (Recreation Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize additional expenditure in the amount of $3,000 to Sal Chemical for chemicals for Parkview Pool.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Additional Expenditure Authorized.

  • Motion to approve the opt-out subsidy for the 2017-2018 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75. (Senior Services)

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the opt-out subsidy for the 2017-2018 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Opt-Out Subsidy Approved

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $20,400 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2017-2018 winter season.  (Two sections, approximately 80 drives, at $255 per driveway - $50 additional for circular). (Senior Services)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $20,400 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2017-2018 winter season.  (Two sections, approximately 80 drives, at $255 per driveway - $50 additional for circular).

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Bid Accepted. Expenditure Authorized.

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $30,000 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2017-2018 winter season.  (Three sections, approximately 120 drives, at $230 per driveway - $50 additional for circular). (Senior Services)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $30,000 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2017-2018 winter season.  (Three sections, approximately 120 drives, at $230 per driveway - $50 additional for circular).

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Bid Accepted. Expenditure Authorized.

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $20,000 to Arnold Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2017-2018 winter season.  (Two sections, approximately 80 drives, at $250 per driveway - $50 additional for circular). (Senior Services)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $20,000 to Arnold Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2017-2018 winter season.  (Two sections, approximately 80 drives, at $250 per driveway - $50 additional for circular).

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Bid Accepted. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $7,000 to P/M Graphics for Fall/Winter Parks and Recreation brochure (Recreation Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in an amount not to exceed $7,000 to P/M Graphics for Fall/Winter Parks and Recreation brochure (Recreation Department)

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize the purchase of 2,000 tons of salt from Cargill Inc. at $29.12 per ton in an amount not to exceed $58,240.00. (Service Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize the purchase of 2,000 tons of salt from Cargill Inc. at $29.12 per ton in an amount not to exceed $58,240.00.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $70,545 to Garland/DBS for siding of the ODOT building. (Service Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $70,545 to Garland/DBS for siding of the ODOT building.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • First Reading of Ordinance No. 2017-32, entitled, “An Emergency Ordinance Authorizing and Directing the Mayor to enter into a new Lease Agreement with John and Alyce Enkler for the purpose of continuing to lease the real estate located at 6500 Wilson Mills Road, Mayfield Village, Ohio  44143. Introduced by Mayor Bodnar and Council as a Whole. (Finance Department)

Ordinance No. 2017-32 remained on First Read.

  • First Reading of Ordinance No. 2017-33, entitled, “An Emergency Ordinance Authorizing and Directing the Mayor to enter into a new Lease Agreement with Christa Olivo for the purpose of continuing to lease the real estate located at 6536 Wilson Mills Road, Mayfield Village, Ohio 44143. Introduced by Mayor Bodnar and Council as a Whole. (Finance Department)

Ordinance No. 2017-33 remained on First Read.

Mr. Jerome stated, I wanted to suspend these because I figured it was money we would get in our pockets sooner.  What was the reason we wanted to do Three Reads?

Mr. Wynne replied, they are currently renting the spaces. We just have a new lease agreement that goes into effect November 1st so we have the time to do three reads.

Mr. Jerome stated, understood.  Thank you.

  • Resolution No. 2017-08, entitled, “A Resolution in support of the establishment of an Emergency Operations Plan and participation in the Ready Cuyahoga County Certification Program.”  Introduced by Mayor Bodnar and Council as a Whole.  (Law Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2017-08.

Council President Pro Tem Williams asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Pro Tem Williams asked, are there any other matters before Council tonight?

Chief Carcioppolo stated, in regards to Resolution No. 2017-08, they would be willing to come to the September Council meeting to present the plaque and award for meeting the performance requirements.

Council President Pro Tem Williams stated, yes.  We will add it to the agenda.  Any other matters?

There were none.

Council President Pro Tem Williams thanked everyone for coming out tonight.  We really appreciate resident participation and feedback.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 8:38 p.m.  The next Council meeting is scheduled for September 25, 2017 at 8:00 p.m.