Council - November 16 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, November 16, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, November 16, 2015 at Mayfield Village Civic Hall. Council President Marrie called the meeting to order at 8:00 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Mr. Saponaro, Mr. Williams

Also Present: Mayor Rinker, Mr. Wynne, Mr. Guidetti, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent:  Dr. Parker and Mr. DiNardo

The Pledge of Allegiance to the Flag was given.

Council President Marrie asked for a moment of silence for all of the innocent victims in Paris.

OPEN PORTION:

3-minute limit imposed by Chair. Those who wish to speak must first state their name and address.

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – October 19, 2015

Mr. Jerome, seconded by Mrs. Mills, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. October 19, 2015 Minutes Approved.

Special Council Meeting – November 10, 2015

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. November 10, 2015 Minutes Approved.

COMMENTS FROM MAYOR RINKER

There were no comments.

COMMENTS FROM COUNCIL PRESIDENT MARRIE

Council President Marrie stated, you will be receiving in your packets a draft of the Committee selections for 2016. Please review the draft and if there are any additional residents who have expressed an interest in serving, please let Diane Wolgamuth or Mary Beth Betsa know. Thank you.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Doug Metzung

Mr. Metzung reported, leaf pick-up is going well. We will complete leaf pick-up by December.

BUILDING – John Marrelli

Mr. Marrelli stated, the Community Room will be coming fully on the ground by the end of the week. There will be no more digging after Friday. The restroom project at the ballfields is fully on the ground. The walls are going up.

ENGINEERING – Tom Cappello

There was no report.

Mayor Rinker asked about SOM.   Mr. Cappello replied, they will be resurfacing next year.

LEGAL DEPARTMENT – Mr. Giudetti

There was no report.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo reported, we have sold 8 of the items that were originally approved by Council on govdeals.com. We are up to $5,000 in monies back to the Village. We are still posting the items on that original list to continue selling it. Once we get that done, we will generate a new list of materials to continue posting on govdeals to sell.

I will be going tomorrow with Firefighter Brothers to JFK International Airport to receive a piece of World Trade Center artifact. Approximately two years ago, I wrote requesting to receive a piece of artifact to use in a first responder memorial. I received no response. I wrote back to them about 8 months later. They still did not respond back. I wrote back about 4 months ago and still did not receive any word. They contacted me about a month ago and advised us we would be awarded a piece of artifact 16 feet long. I have the list. It’s an identified piece. It’s a piece of historical artifact from the World Trade Center. FEMA identified what exact piece of construction material it was. We will be going there tomorrow to retrieve it and hope to use it in the future for our first responder memorial that we have been trying to put together for some time now.

FINANCE – Ron Wynne

Mr. Wynne reported, Mr. Marrie commented about the committee assignments and it reminded me. Mary Beth, you and I should probably talk about it this week, but I remind Council that we have to have in place by January 1st a Board of Tax Review to be in compliance with the new income tax law passed this year and goes into effect January 1st.

We had some infrastructure projects that have been recently completed. I just wanted to give you a quick update on them.

  • The 2014 Road Program – Council approved an additional $83,000 this year for that program to do some paving on Thornapple as well as Beta Drive crosswalk trail connector. Even after that additional $83,000, that project came in $34,000 under the bid amount.
  • The traffic signal mast arms at the two intersections out here was quoted at $437,000 and that came in around $50,000 below what the bid amount was.

Mr. Jerome stated, we got the new mast arms up at SOM and Wilson Mills. They look great. Coming east on Wilson Mills we still have the old galvanized steel-style traffic indicator. Is there a plan to replace that to match the four poles that are now at that intersection?

Chief Edelman replied, do we have a plan, no. We contracted with a traffic engineer two years ago to do a study to update all the Wilson Mills traffic signals. We have that study completed. That was the first step we needed to do to apply for Federal funding. It’s a five year project. We can’t even apply for it for a period of time, but that study had to be done first. Do we have a significant plan? No. We are working toward that plan.

Mayor Rinker stated, I would recommend that all the mast arms we have we gradually transition. I know that’s not cheap but it’s nice to get them all consistent.

POLICE – Chief Richard Edelman

Chief Edelman reported, the work on the dispatch center is underway. They set up the temporary work station today and expect to have all the old furniture and equipment out by the end of the week. The only thing they are really waiting for are connectivity issues which Ted and Diane and I are working on. We will have that done fairly soon. I will keep you posted as I get more information about it.

The other thing I wanted to mention and I brought this up for discussion at Safety and Service, but I want to talk about it again to keep it on everyone’s radar. I was contacted by a blind resident who lives on SOM a short time ago with concerns that she walks to Heinen’s and various other places in the Village and she has had some issues crossing SOM. She asked if we can look into audible traffic signals at some of the intersections in our Village. You may or may not remember Lyndhurst did this about 3 years ago. My father was actually instrumental in helping to put that through. They had a grant. We will look into that as well. We are also meeting on Thursday with the traffic engineer to go over what actually needs to be done to upgrade our traffic signals. The ones I am looking at have the new technology in them already because we just replaced them so I do not anticipate it’s going to be a huge project but the more information we get on it, I will pass it along to Council.

Mr. Saponaro asked, how does the audible work, is it a voice or just the ticking noise?

Chief Edelman replied, there’s a tone or a voice. It depends on the product we decide to put in there.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, yesterday we had over 1300 girls from the 3rd to 8th grade participating in the Girls on the Run Program. The weather was absolutely spectacular for a run and walk yesterday. Superintendent of Schools Dr. Kelly gave a welcome to all participants. We had four police officers helping out. We had one at the start of the race, one at Lander and Ridgebury and two in the parking lot. The parking lot was all filled up. We definitely needed all those officers. We had three police departments working together to ensure safety. They blocked off Ridgebury and Lander. It worked out very very well. We had no complaints that I am aware of from residents.   We also had CERT staff protecting runners all along Ridgebury. We plan on doing this again next year. We had our girls’ recreation volleyball program for the first time participate in a tournament at Kenston High School. We had 3rd and 4th grade division. We had two teams for that and in our 5th and 6th grade division we had three girls. It was a great experience for all the girls and parents. They all had a great time.

Reporting on Senior Services, the next Lunch N Movie is December 2. The Holiday Party will be held here on Friday, December 11th from 12:00-3:00 p.m. We have a special program after the luncheon, the Cleveland Institute of Music. Reservations are due by Thursday, December 3rd. The next trips are November 20th to Wilmot Ohio to see Jingle Bell Hop and December 7th to Miss Molly’s Tea Room and Castle Noel in Medina. Both trips are sold out. We have received 210 snow removal applications for single driveways and 20 for circular as of November 11th. We have received 56 applications to opt out.

Mrs. Mills asked Mr. Thomas to talk about the pickleball tournament. Mr. Thomas stated, we had our first Senior Pickleball Tournament. There were 32 participants. Pickleball is a cross between ping-pong and tennis. It’s played on a gym floor, tennis court. It was the first time we involved the seniors. It was wonderful. The school is going to line the courts in the Fieldhouse.

ARCHITECT – Ron DiNardo

There was no report.

PLANNING DEPARTMENT - Ted Esborn

Mr. Esborn reported, an agenda item tonight is the authorization of an Incentive Grant Agreement with Mars Electric Company which has been reviewed by both our legal department and Mars. I am recommending approval of the Agreement based on the timing of Mars’ relocation process. I think that voting on it this evening gives us the best chance to improve the likelihood of Mars’ relocation to Mayfield Village. Here tonight with us are Michael Doris from Mars Electric, David Stover from Hanna Commercial Real Estate and Kevin Callahan from Premier Development Partners representing both the potential tenant and property owner. When that agenda item comes up, if you have any questions about the company or the process, these gentlemen will be able to answer them.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, the concert Mr. Thomas mentioned is the Cleveland Institute of Music. They did a concert at The Grove last summer. They have looked at Reserve Hall and are considering doing a regular series here. This concert is their first attempt to see how that works. It will be open and free to the public. We scheduled it on the same day as the Senior Anniversary Party so we have some audience. It is set for December 11th at 2:00 p.m. We will be getting the word out on that show. If you noticed there are children in the building again this evening. That is the last group we work with. Fairmount is their theater. They do a show twice a year. They are doing Snow White this weekend. I also wanted to mention we removed the Civic Center signage from the agenda. We met with Jim McKnight today. We are working to reduce the size of the signs to make sure they are exactly what we want.

Mr. Jerome stated, I drove by a sign somewhere and thought, that is huge and I thought of ours. I called Jeff Thomas about it and before I even said that I think this is going to be too big, he said, yes, we know it is, we are going to go back to the drawing board.

Ms. Wolgamuth stated, it will be essentially the same design we were looking at. We are just going to reduce it.

Mr. Jerome stated, it’s a great looking sign, it’s just too big. Thank you.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, we met on November 10th. Our summer concerts at the Gazebo will be moving to The Grove for this season only. The Tree Lighting will be December 6th at 7:00 here at the Civic Center. Becky Hall from Center School will have some children singing their usual songs. The Menorah Lighting is December 7th at 7:00 in the Gazebo area. Singing Angels will be here Saturday, December 12th at 7:00 in Reserve Hall. We discussed Cruise Night charity donations. The Committee is suggesting that we give proceeds to Meals on Wheels this year instead of Make A Wish. I am sure we will have discussion in Council about this but I think it’s a good project. We are going to go forward with Cruise Night. Fourth of July, Bill has been in contact with both police, fire and the fireworks company and they feel we can shoot the fireworks off at the soccer fields. We have a good program coming up down at The Grove. Our next meeting is February 9th.

Architectural Review Board – Mr. Marrelli stated, Architectural Review Board met last Thursday and dealt with two commercial signs. They approved a sign for QED at 6655 Beta Drive. They requested a revision for a sign at Deacon’s Chrysler Plymouth.

Board of Appeals –Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills stated, there is no report.

Citizen's Advisory Committee – Mr. Williams reported, Citizen’s Advisory Committee met at Governor’s Village, the senior living facility here in Mayfield Village. We had an opportunity to see the recent expansion. It is a beautiful facility. We also thanked our outgoing chair for the work she has contributed to the Citizen’s Advisory Committee. Our next meeting is in January where we will be electing a new Chairperson.

Drainage and Infrastructure Committee – Mr. Jerome reported, we cancelled our meeting because we did not make any headway on the two properties we are looking at. We will possibly reconvene next month. Also, last Tuesday I had the opportunity to attend a meeting with the NEORSD along with Mr. Esborn, Mr. Metzung and Mr. Cappello. The topic was proposed community infrastructure policy particularly on two main topics, a district-wide sewer system evaluation study and also potential funding options for community sewer infrastructure repair and removal projects. The district is looking at the idea of potentially funding and we could apply for grants to take care of some of the sewer issues we have in Mayfield Village. Right now they are putting zero dollars in but they want to start at $2 million.

Mr. Metzung added, the end game of the Sewer District is they need to eliminate I&I (inflow and infiltration, stormwater entering into the sanitary sewers) and the amount of water they treat. This is the beginning of them coming back to the communities and saying you have to start cleaning up your sewer issues. That also helps us with basement flooding. This is the first step in them saying everyone has to start cleaning up their piece of this pie.

Mr. Jerome continued, another good point was as proposed this money could be used on private property. We could have our sewer systems great, brand new, no leaks, but a lot of the problems come from the private connections. Stay tuned on that.

Safety and Service – Council President Marrie reported, we met on the 2nd of November. All of the items discussed are on the agenda tonight for approval.

Finance Committee – Mr. Saponaro reported, we met on November 2nd and November 16th. We approved 6 expenditures and 2 Ordinances and 2 Resolutions, all of which are on tonight’s agenda.

Historical Society – Mrs. Mills reported, our Holiday Dinner Raffle was a sell-out. Our lunch with the Mayfield Village Garden Club will be December 9th here. Our next raffle will be for our quilt in April.

Hillcrest Council of Councils – Mr. Jerome stated, there is an upcoming meeting entitled Post-Election Cocktail party. It is scheduled for December 3rd from 6-8 at 700 Beta. It’s a free event. Let Mary Beth know if you would like to attend. It looks like a nice event.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report.

Planning and Zoning – Mr. Marquardt stated, there was no meeting. There is no report.

Recreation Board – Council President Marrie reported, we met on the 11th. We discussed the Halloween Party for the children on October 24th. About 60 children attended. Paul Lynch and the Key Club from the High School did an outstanding job with the Haunted House. Meg did a great job with her committee in decorating. We discussed the Santa Ride. This year it is from 10:00-1:30 on December 12th. After that, there will be the usual Holiday Christmas Party for the children in the Community Room. Members discussed Parkview Pool season pass rates and general admission rates also. There is going to be a slight increase for 2016. We also recommended a twilight admission rate for after 5:00 p.m. on weekends and 6:00 p.m. during the week. The resident and school district rate will be $5.00. Non-school district will be $10.00. Softball field rates for tournament use will be finalized. We are working with Mayfield Heights because of all the fields used for tournaments. One community cannot handle it. The increase will cover labor costs for the fields, use of lights, drying agent and a rental fee. Our next meeting is January 20, 2016.

Commission on Aging – Mrs. Mills reported, we didn’t talk about the leaf raking Bill. We should have because it’s very interesting. 17 people entered the contest. The Horticulture students, Key Club and Cornerstone School plus resident Paul Lynch from Beech Hill were very instrumental in raking those 17 properties. Our next meeting is January 11th.

SPECIAL COMMITTEE REPORTS:

Information & Technology – Mr. Marquardt reported, we have not met for some time, however there will be a meeting on Monday, November 23rd at 5:30.

Records Commission – Mrs. Mills reported, our next meeting will be December 16th at 12:00.

Community and Economic Development - Mr. Saponaro reported, we met this evening.  We discussed finalizing Freedonia. It has been approved with the language approved as an Ordinance previously. We also discussed Mars Electric which is on the agenda for this evening’s Council meeting.

The Grove Committee – Mr. Jerome stated, Garry Regan provided a presentation to Council during the November Caucus. He would like the Mayor and Council to move forward with some items for The Grove. The Committee would like to move forward with installation of stone seating in the very front. I know two people who are handicapped and in wheelchairs who are definitely looking forward to this. This will be a nice flat area for them to get to. No meeting date has been set.

Mr. Metzung clarified, what we are looking at this evening is the stone seating wall. Next year we will be looking at handicapped seating.
Community Room Committee – Mr. Saponaro reported, we met on November 2nd with ThenDesign and discussed finishes and different ways of bidding for the furniture, fixtures and equipment. It’s moving forward. The next meeting has not been scheduled at this time.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2015-24, entitled, “An Emergency Ordinance amending Section 955.04 of the Codified Ordinances relative to the Committee members from Council on the Committee.” Introduced by Mayor Rinker and Council as a Whole. (First Reading- October 19, 2015)

Ordinance No. 2015-24 was left on Second Read.

  • Second Reading of Ordinance No. 2015-29, entitled, “An Emergency Ordinance amending Section 505.15 of the Village’s Codified Ordinances relative to the keeping of chickens in the Village.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – October 19, 2015)

Ordinance No. 2015-29 was left on Second Read.

NEW BUSINESS:

  • Motion to authorize an expenditure in the amount of $7,350 to Denten HVAC Services LLC for installation of HVAC system to the second floor of the Fire Department.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize an expenditure in the amount of $7,350 to Denten HVAC Services LLC for installation of HVAC system to the second floor of the Fire Department.

Council President Marrie asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize an expenditure in the amount of $13,331 to Bella’s Remodeling for remodeling of the second floor of the Fire Department.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize an expenditure in the amount of $13,331 to Bella’s Remodeling for remodeling of the second floor of the Fire Department.

Council President Marrie asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize execution by the Mayor and Finance Director of Extension Agreement with James G. Zupka, CPA, Inc. for annual audits from January 1, 2015 to December 31, 2018.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize execution by the Mayor and Finance Director of Extension Agreement with James G. Zupka, CPA, Inc. for annual audits from January 1, 2015 to December 31, 2018.

Council President Marrie asked, any discussion?

Mr. Jerome asked, this is the same gentleman we have used for how many years?

Mr. Wynne replied, we have used him for the past four. The State has contacted us and advised that we have permission to go ahead and extend it for another four years.

Mr. Jerome asked, we are satisfied with him? His prices are reasonable?

Mr. Wynne replied, his prices are actually cheaper than what we were charged before by the State prior to using them. The 4 year agreement calls for increases of 2% a year over the term of the agreement. The 4 year total cost is about $48,000.

Council President Marrie asked, any other discussion or questions? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Execution of Agreement Approved

  • Motion to authorize expenditure in an amount not to exceed $7,040 to Aristotle Design Group to install one row of stone seating at The Grove.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in an amount not to exceed $7,040 to Aristotle Design Group to install one row of stone seating at The Grove.

Council President Marrie asked, any discussion or questions? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize the deposit of $85,000 into an escrow account to reimburse ODOT for any contingency quantities expended for the SOM Center Road Resurfacing South Corporation Line to Wilson Mills Road Intersection.

Mr. Saponaro, seconded by Mrs. Mills made a motion to authorize the deposit of $85,000 into an escrow account to reimburse ODOT for any contingency quantities expended for the SOM Center Road Resurfacing South Corporation Line to Wilson Mills Road Intersection.

Council President Marrie asked, any discussion?

Mr. Wynne asked Mr. Cappello, is ODOT going to provide us with an escrow agreement or instructions on how they want this set up?

Mr. Cappello replied, yes. When the time comes, you will have to deposit the money. Again, it will only be for quantities used. I am not sure if it is before they bid or after. It sounded like before they go out to bid, they want to do it. If the bid items come in less, you obviously get a credit back. If it comes in more, we will have to deposit more.

Mr. Wynne asked, when does this $85,000 have to be deposited?

Mr. Cappello replied, I think we can pass this tonight and it will be most likely before they sign the contract.

Mr. Wynne asked, so all they care about now is that Council approves?

Mr. Cappello replied, yes.

Mayor Rinker asked, when is the start date?

Mr. Cappello replied, some time next year. They have not bid the job yet.

Mayor Rinker asked, so we don’t know when to put the money into escrow?

Mr. Cappello replied, correct.

Mr. Jerome asked, how is that going to work? They are going to be limited to what they are going to want to do extra?

Mr. Cappello replied, how it works is that ODOT’s agreement is curb to curb, only the surface. They consider it purely as a maintenance job. They go in and grind it. If there’s any bad sections, they will do a partial repair, but according to their policy, they do not go into major in-depth things like we have done in our road programs to try and make it last even longer. Obviously they have more road to do in the State. Doug and I felt we would rather maybe treat some of these a little bit better so we don’t come back again sooner. We are hoping this will help to get a little bit longer life out of that road. The last time we did it was around 2003-2004. It’s been 10-11 years which is about the cycle.

Mayor Rinker asked, so you don’t know until you are in the field the extensive underlayment?

Mr. Cappello replied, correct. We estimated it based on what we saw on the surface but once you remove it, you can tell.

Mayor Rinker asked, do you have any sense there will be any catchbasin or other things we want to do during this time, or is drainage not an issue?

Mr. Metzung replied, there’s curb work. Catchbasins are behind the curb on this project.

Council President Marrie asked, any other discussion or questions? There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to acknowledge receipt of financial reports for October, 2015 and to approve of same as submitted.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to acknowledge receipt of financial reports for October, 2015 and to approve of same as submitted.

Council President Marrie asked, any discussion?

Mr. Wynne stated, the income tax collections for the month of November is about $1.2 million. We will be around $15 million. I will know by the early part of next week a preview for the month of December. We budgeted $14 million to be conservative. We are looking at about $16.5 million.

Mayor Rinker asked, relative to this time last year and the year before?

Mr. Wynne replied, we are about $700,000-800,000 ahead of this time last year. At the Caucus meeting in December, we will be discussing the transfers and final budget approval. I will have a preview to Council of what the year will end up at and what those transfers are looking to be.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Receipt of Financial Report for October, 2015 Acknowledged and Approved

  • First Reading of Ordinance No. 2015-30, entitled, “An Emergency Ordinance levying special assessments for the improvement of Eastgate Drive and Meadowood Drive between certain termini by constructing sanitary sewers, sanitary sewer service connections and manholes, installing where necessary, force mains and storm sewers, and replacing, where necessary, pavement and driveway aprons, altogether with the necessary appurtenances thereto.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mr. Marquardt, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2015-30.

Council President Marrie asked, any discussion?

Mr. Wynne stated, once this is passed, we will send a letter to all the residents involved in this project informing them that the assessment is $7,200 as they have been advised from the get-go. They will have 30 days to decide whether they want to pay for that now or add to their property taxes which the first assessment will not start until December 2016.

Mr. Jerome stated, a resident came to me and said there was legislation.

Mr. Guidetti stated, there is some legislation proposed in the House from back in 2014. The gist of it was to give residents a 15-year period. Eventually they would have to pay into it if they were forced to connect. The Bill was suspended. It was initially a part of the budgetary bill. It was proposed independently and now it is just kind of sidelined and sitting there with no indication.

Mr. Wynne stated, indirectly related to this, you may recall that each property has a $4.00 per foot charge annually from the County Engineer’s office for maintenance of their new line. I am trying to find out exactly when that will start. The majority of the homes in this project are all around 100-110 feet wide. There are about 5 parcels on quarters that are actually over 200 feet in width. My intention is to come back to Council on those five properties and have the assessments for those properties set based upon the 110 foot width.

Mr. Saponaro asked, how is that rate determined? We are $4.00, Gates Mills is $10.

Mr. Cappello replied, I am pretty sure maintenance is only by frontage. We have an annual report that they give us that tells us how much we put in and how much they expended. They then calculate based on that.

Mr. Saponaro asked, is the commercial properties the same rate, $4.00?

Mr. Wynne replied, yes. Every property that has a sanitary line going in front of their property.

Mr. Saponaro stated, we seem to be the two most expensive communities.

Mr. Jerome stated, we talked about this last year. We have a lot of money in this fund correct?

Mr. Wynne replied, last time I checked, we had about $1.3-1.4 million in the fund. This is not a fund on our books, it’s a fund maintained by the engineer.

Mr. Saponaro asked, can we charge less?

Mr. Cappello replied, they set the rate. We might be able to go back and negotiate, but the thing is they have also used that money for the pump station project.

Mr. Saponaro asked, can we ask for that money to be used for certain projects?

Mr. Metzung stated, they are involved with our I&I stuff. As that progresses, that money is going to start getting drawn out.

Council President Marrie asked, any further discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2015-31, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an economic development grant and incentive agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and Mars Electric Co.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mr. Jerome, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2015-31.

Council President Marrie asked, any discussion?

Mr. Saponaro stated, this was discussed during the Community Economic Development Committee meeting. We discussed it briefly at Finance as well with Ted. Council has had an opportunity to discuss this. We are satisfied with the Agreement. We are happy that Mars has saw fit to look at our community as an option. We hope that through this process as we hopefully approve this ordinance which I am confident that we will that we can come to an agreement and this will end up in a relationship that is ongoing for the future and beyond. We are glad that you are here. We appreciate it.

Council President Marrie asked, any other comments? There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Resolution No. 2015-14, entitled, “A Resolution for resurfacing SOM Center Road (SR-91) from south corporation line to Wilson Mills Road by the Ohio Department of Transportation as part of a larger State project involving preventative pavement maintenance on various routes and sections in the District.”

Mr. Saponaro, seconded by Mrs. Mills, made a motion to adopt Resolution No. 2015-14.

Council President Marrie asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2015-15, entitled “An emergency resolution designating certain financial institutions as depositories for interim funds of Mayfield Village, Ohio for the five (5) year period commencing with January 1, 2016, and authorizing depository agreements with said institutions.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to adopt Resolution No. 2015-15.

Council President Marrie asked, any discussion?

Mr. Wynne stated, this Resolution is a requirement by the State. Every five years, Council designates which banks to deposit our excess funds into and operating funds into. The five year period expires at the end of this year. This is a renewal of that.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Executive Session

  • Motion to enter into Executive Session to discuss pending personnel matters.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enter into Executive Session to discuss pending personnel matters.

Mr. Guidetti stated, the Minutes should reflect that this is related to disciplinary and compensation issues.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried.

Council President Marrie stated, the department heads do not have to stay. We are not voting on anything else this evening.

Council went in to Executive Session at 8:50 p.m.

Council reconvened at 9:05 p.m.

ANY OTHER MATTERS:

Council President Marrie asked, are there any other matters to bring before Council this evening? There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 9:05 p.m. The next Council meeting is scheduled for Monday, December 21, 2015 at 8:00 p.m.