Council - March 16th 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, March 16, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, March 16, 2015 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

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ROLL CALL: 

Present: Mr. Buckholtz, Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker (8:15), and Mr. Saponaro

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Sipos, Mr. Thomas, Mr. Cappello, Mr. DiNardo, Ms. Wolgamuth, Mr. Esborn and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

3-minute limit imposed by Chair. Those who wish to speak must first state their name and address.

Al Muhle

606 SOM Center Road

I am the President of the Mayfield Township Historical Society. I am here again to thank you for your contribution this year to our organization. It is well-welcomed.

I would like to tell you a little bit about what happens with the money.  Last year, we did the roof. We had 72 rows of our walk torn up.  If you want to know what happens down at the house, I keep a spreadsheet of all of our maintenance down there. I have everything on there but the telephone. 

In 2013, we spent $6,231 in maintenance on the house. That’s electric, gas, paint for the house.  I want to keep that up all the time.  I do not want that house ever to go downhill.  I don’t want anyone coming down SOM Center Road saying, what’s that old building over there?  I want to keep it up. 

Last year, we spent $6,201 in maintenance on the house. Right now, we are in the process of getting the schoolchildren in there. We start on Wednesday.  It’s a full day visit from Center School.  Next week, Millridge will be in there for two days.  St. Frances comes in April.  In May, Landerbrook will be visiting.  There will be over 300 children visiting.  I figure with the registration book we have on the front desk, our visitations are close to 700 a year that go through there. We do over 100 at the ice cream social. This year we are going to promote the ice cream social in July at The Grove.  We are going to have the quilt raffle in springtime instead of at the ice cream social. I want to separate them by 6 months.  We were getting our quilt raffle and holiday raffle only two months apart.  The tickets were coming one right after another to the members. I thought we could have a better response.  Now at our May meeting we are going to have our annual quilt raffle.  We will have our holiday raffle in November.

Mrs. Mills asked, do you want to tell them we are also doing a visual inventory, we are recording it?

Mr. Muhle replied, yes.  Joan Gottschling is doing a visual photo of all of the artifacts we have in the house. Also, for each one of the docents, in the 13 rooms for the children, she has taken a recording of our presentation. It’s a 12 minute presentation that we have for every room.  She has been an asset to us. She is now our secretary.

We are coming to a point now if it’s not Village possessions, and if we have anything that looks like it there, we are going to say no to it. We are getting an awful lot of stuff in that house there. Some of it I think they are just trying to dump for tax reasons.  We have two rooms with overflow now in there. We want to try to organize it.

Mayor Rinker stated, it’s a great success story. A real asset for the community.

Mr. Marrie stated, thanks to you and the whole group down there for doing that. It’s an asset for the Village. There’s no doubt about that.

Mr. Muhle stated, I made it a hobby of mine.  Instead of going out and playing golf for nothing which I can do anywhere I want.  I decided to join up with my wife and go down there. I love it.  I see where it is an asset.  That’s why I like doing it.  If I didn’t like doing it, I wouldn’t.

Mr. Jerome mentioned, there’s a Facebook page for the society. Be sure to like them.

Mr. Muhle stated, thank you.

CONSIDERATION OF MINUTES:

Regular Council Meeting – February 17, 2015

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES:  All    
NAYS:  None  

Motion Carried. February 17, 2015 Minutes Approved.

Special Council Meeting – March 2, 2015

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written.

ROLL CALL:

AYES:  All    
NAYS:  None 
ABSTAIN: Mr. Buckholtz

Motion Carried. March 2nd, 2015 Minutes Approved.

COMMENTS FROM MAYOR RINKER

Mayor Rinker had no comments at this time.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

There were no comments.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Scott Sipos

There was no report.

BUILDING – John Marrelli

There was no report.

ENGINEERING – Tom Cappello

There was no report.

LEGAL DEPARTMENT – Mr. Diemert

Mr. Diemert introduced Mark Guidetti who was in the front row of the audience.  Mark’s been with our office for 8 or so plus years.  He has been doing municipal work for us as Assistant Law Director in Macedonia where it was a wrestling match every other Thursday.  I wanted him to see what a civilized community does.  Mark will be assisting us in Mayfield. He is already going to the department head meetings and handling the day to day calls with me.  He has already hit the ground running.

FIRE – Chief Eugene Carcioppolo

There was nothing to report.

FINANCE – Ron Wynne

Mr. Wynne reported, the fieldwork for the annual audit has been completed. They are finalizing the report to send down to the State for the final sign off. We should have the results of that back within the next 4-6 weeks.

POLICE – Chief Richard Edelman

Chief Edelman stated, we have 1 item on the agenda. I will save my comments for that.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, now that the snow is melting, we have gotten our Spring/Summer brochure. Did everyone get this in the mail?  Now we can distribute it to the rest of the community. 

I have a few Senior Services items. The next Lunch N Movie is April 8th.  The movie is The Judge. Reservations are due by April 1st. Foot clinics will be held on April 17th from 9-11.  The next trip scheduled for April 15th to Miss Molly’s Tea Room is sold out.

ARCHITECT – Ron DiNardo

There was no report.

PLANNING DEPARTMENT - Ted Esborn

There was no report.

ADMINISTRATION – Diane Wolgamuth

There was no report.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, our next meeting will be April 7th.

Architectural Review Board – Mr. Marrelli reported, Architectural Review Board met last week and did a re-review on an addition on Glenview and approved it. 

Board of Appeals – Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills reported, all three municipalities have given their annual donation for the cemetery care.

Citizen's Advisory Board – Mr. Marrie reported, we met on the 23rd. Chief Carcioppolo and Chief Edelman made a very nice presentation concerning the dispatch that will be discussed. Also, there were a lot of questions and a great discussion on the Community Room.  Our next meeting is March 23rd.

Drainage and Infrastructure Committee – Mr. Jerome reported, we had a meeting set. There was not much change from the previous meeting. We cancelled it. We are going to try to get another meeting before April Caucus and go from there. 

Safety and Service –.Mr. Marrie reported, Safety and Service met on March 2nd. Every item on the agenda was passed by Safety and Service on to Finance and is on the agenda for a vote tonight. There was a discussion by both Chiefs concerning the resolution we will be covering tonight, 2015-06 on dispatch. 

Finance Committee – Mr. Saponaro reported, we met on March 2nd for our Caucus and this evening for our regular Council Committee meeting. There were 23 agenda items. All were recommended for approval. We will discuss them more as we break them out.

Historical Society – Mrs. Mills thanked Al for being such a good understanding President.  He has a lot to contend with with his ladies.  He calls us “Al’s Gals”.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting.  There is no report.    Mrs. Mills added, they are supposedly trying to get Armon Budish to commit to a meeting.  Once we get that, the meeting will be posted.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting.  There is no report.

Planning and Zoning – Mr. Marquardt reported, Planning and Zoning had a workshop on February 19th.  We will have another one this Thursday. 

Recreation Board - Mr. Marrie reported, Recreation Board will be meeting on the 18th to plan for the Easter Party for the children which is the 21st from 1:30-3:00 at the Community Room. We will also cover the Parkview Pool updates.  The Spring/Summer recreation brochure will be discussed. The Debbie Hudacko Scholarship interviews will be discussed and finalized.  The Board will also discuss possible shelter rentals. 

Commission on Aging – Mrs. Mills reported, the next meeting will be Thursday, March 26th at 11:00 at the Senior Services office. The agenda will include the recap of the January trip, discussion of the 2015 trips, Lunch N Learn programs and the May Anniversary Party.

SPECIAL COMMITTEE REPORTS:

Information & Technology – Council President Buckholtz reported, the Committee did not have a formal meeting, but I spoke with Jeff Thomas about the web. We will save that report in a couple of minutes. 

Records Commission – Mrs. Mills reported, there were a few public records requests which were satisfied.  HB9 Training will be held on May 22nd in Reserve Hall.  We are preparing for Shred Day on May 16th from 9:00-12:00.

Community and Economic Development - Mr. Saponaro stated, there was no meeting. There is no report.

The Grove Committee – Mr. Jerome stated, The Grove Committee met.  We discussed some of the events we want to do. The Committee is waiting on Council to pass the budget so they can move forward with contracts and some infrastructure and the part-time intern for programming to be at all of the events.

Community Room Committee – Mr. Saponaro stated, the traffic study has gone out. We are now waiting for that to come back in.  Once that comes back in, we will want to move things along so we don’t hold up anything in terms of timing. At some point we will need to formalize and do what we need to do from your perspective. We will look to you for guidance on that.  I am happy to help out.

Council President Buckholtz asked, do we have a timeline on the study?

Ms. Wolgamuth replied, they said by the end of the month.

Council President Buckholtz asked Mrs. Betsa to list the Community Room Committee under Special Committees.

OLD BUSINESS:

First Reading of Ordinance No. 2015-03, entitled, “An ordinance appropriating funds and expenditures of Mayfield Village, Ohio for the period from January 1, 2015 and ending December 31, 2015 and declaring an emergency.” Introduced by Mayor Rinker and Council as a Whole.  (First Reading - February 17, 2015; Second Reading - March 2, 2015)

Mr. Saponaro, seconded by Mrs. Mills, made a motion to enact Ordinance No. 2015-03.

Council President Buckholtz asked, any further discussion?

Mr. Saponaro stated, Ron and the department heads did a really great job walking through the whole process. We talked about the budget in detail.  Hopefully the meeting minutes reflected that and everyone can see what the discussions were.  It was a very good opportunity for us to look at things.  I think it went really well. It was a good process. Thank you all department heads for answering questions and really coming well prepared for Council to really look at things to make sure that everyone’s on the same page.

Council President Buckholtz agreed. Thank you all.

ROLL CALL:

AYES:  All         
NAYS:  None

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

Motion to authorize expenditure in the amount of $18,630 to WRIS Web Services for website redesign.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $18,630 to WRIS Web Services for website redesign.

Council President Buckholtz asked, any discussion?  Jeff, do you want to jump in here and tell us a little about this?

Mr. Jeff Thomas replied, it’s basically a full redesign for our site on the front end and the back end. It will make it more versatile for tablets, phones, any screen size.

Mr. Saponaro added, and more in the back end in terms of maintenance and server issues that users may not see, platforms so it’s easier to build on, you know the drill.

Mr. Jeff Thomas agreed. Better content management.

Council President Buckholtz stated, so people understand that completely, in other words, if they want to bring it up on their mobile device, handheld device, other devices on a regular computer, it will be able to take the screen –

Mr. Jeff Thomas replied, it will go to the size you need. It won’t look the same on each device.

Mr. Saponaro stated, it’s readable. It does not cut off or truncate anything.

Council President Buckholtz stated, we really have not reported on this. How has it grown from the days when we said, it would be nice if you could download a form for the Building Department.

Mr. Jeff Thomas stated, all of our forms are on-line. Recreation forms are all on-line.  You can download all those.  When the site first went live in 2010, we were getting about 90,000 page views a year. We are getting over 180,000 now.

Council President Buckholtz asked, any other comments or questions? There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in an amount not to exceed $10,000 to Rosenberg Advertising for marketing and promotion of The Grove for 2015.

During the meeting of the Finance Committee this evening, the above motion was amended to read as follows:

Motion to authorize expenditure in an amount not to exceed $8,000 to Rosenberg Advertising for marketing and promotion of The Grove for 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in an amount not to exceed $8,000 to Rosenberg Advertising for marketing and promotion of The Grove for 2015. 

Council President Buckholtz asked, any questions about the change in the number?

Mr. Saponaro replied, the contract price to Rosenberg was $8,000.  The Committee asked for a little bit more. The Finance Committee felt that if you want more, come back. We are happy to look at it and approve it at that point. We approved for the contract itself.

Council President Buckholtz asked, any other discussion?  There was none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in an amount not to exceed $10,000 to Klyn Nurseries for the purchase of spring tree plantings.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in an amount not to exceed $10,000 to Klyn Nurseries for the purchase of spring tree plantings.

Council President Buckholtz asked, any discussion?  There was none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $18,747.16 to Good Nature for fertilization of Village-owned lands.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $18,747.16 to Good Nature for fertilization of Village-owned lands.

Council President Buckholtz asked, this compares to what in previous years?

Mr. Wynne replied, this motion and the one following it, last year we spent $27,600 in total for fertilization.

Council President Buckholtz asked, any other questions? There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $9,353.49 to Walker Supply for fertilizer products for Village sports fields.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $9,353.49 to Walker Supply for fertilizer products for Village sports fields.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $13,000 to Cuyahoga County Solid Waste District for 2015 technical assistance at construction sites per EPA requirements.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $13,000 to Cuyahoga County Solid Waste District for 2015 technical assistance at construction sites per EPA requirements.

Council President Buckholtz asked, any discussion?

Mr. Saponaro asked, Tommy, can you explain what the purpose of this is?

Mr. Cappello replied, under the Phase II rules, all construction activities need to be inspected for erosion and sediment control.  They will be doing those inspections for the Village.  They will also be doing annual inspections of all of the constructed best management practices, the detention basins, the fire retention cells, things like that.  They do that every year.  They also file a report every year as required with the EPA.  They will be doing that for us. The price is actually pretty good for what is being done.  It’s a good resource.

Council President Buckholtz asked, and it’s a requirement, right? 

Mr. Cappello replied, yes.  It is a requirement.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize the Village Engineer to prepare plans and specifications and to go out to bid for 2015 Road Program.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to authorize the Village Engineer to prepare plans and specifications and to go out to bid for 2015 Road Program.

Council President Buckholtz asked, any questions? 

Mr. Saponaro replied, this is covering Beech Hill, Glenview, Bonnieview, Washington Extension and North Aintree, correct? Anything else?

Mr. Cappello replied, right.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Authorization Approved.

Motion to approve recommendation to accept bid from Sal Chemical in the amount of $8,175.70 for sodium hypo chlorite and muriatic acid for Parkview Pool for 2015.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to approve recommendation to accept bid from Sal Chemical in the amount of $8,175.70 for sodium hypo chlorite and muriatic acid for Parkview Pool for 2015.

Council President Buckholtz asked, any discussion?  There was none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Recommendation Approved. Expenditure Approved.

Motion to authorize expenditure in an amount not to exceed $13,000 to RNS Outdoor Specialties for leveling, sodding, grading and edgework to softball and soccer fields.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in an amount not to exceed $13,000 to RNS Outdoor Specialties for leveling, sodding, grading and edgework to softball and soccer fields.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize contract renewal with OneCommunity for internet service for three years and to authorize expenditure in the amount of $15,000 per year (total $45,000) to OneCommunity for annual subscription and fiber management fee and annual service fee.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize contract renewal with OneCommunity for internet service for three years and to authorize expenditure in the amount of $15,000 per year (total $45,000) to OneCommunity for annual subscription and fiber management fee and annual service fee.

Council President Buckholtz asked, this is for three years? 

Mr. Saponaro replied, right.  The options were three years at 45 mgb, $15,000 per year. The other options were 5 years at 50 or 3 years at 50 for a higher price. Their recommendation was for the three years at 45 mgb based on the usage. Everyone should have gotten the memo that Ted with the help of Jeff put together.

Council President Buckholtz asked, so this puts us in the range of enough bandwith?

Mr. Saponaro replied, right. Three years was the least amount we could go with.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Contract Renewal Authorized. Expenditure Approved.

Motion to authorize expenditure in the amount of $7,000 to OneCommunity for fiber ring maintenance fee for 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $7,000 to OneCommunity for fiber ring maintenance fee for 2015.

Mr. Saponaro stated, the difference here is this is for the fiber that Mayfield Village owns, the 88 strands, on our property. This is where they come in and if there are any issues, they take care of it.  That’s why we need a separate line item for maintenance.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $6,005 to CompManagement for Workers’ Compensation Pooled Rating Program Enrollment Fee for 2016 policy year.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $6,005 to CompManagement for Workers’ Compensation Pooled Rating Program Enrollment Fee for 2016 policy year.

Council President Buckholtz asked, any discussion? 

Mr. Wynne reported, this is our annual fee to be part of the pooled rating program. Based upon current salary projections, by being in this program, it will save us $24,000 in Workers’ Comp premiums.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Expenditure Approved.

Motion to acknowledge receipt of financial reports for February, 2015 and to approve of same as submitted.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to acknowledge receipt of financial reports for February 2015 and to approve of same as submitted.

Council President Buckholtz asked, any discussion or questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Financial Reports for February 2015 Acknowledged and Approved.

First Reading of Ordinance No. 2015-04, entitled, “An emergency ordinance authorizing an agreement with MetLife as and for an employee AD&D and life insurance program.” Introduced by Mayor Rinker and Council as a Whole.

Council President Buckholtz stated, I understand we want to pass this tonight?

Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2015-04.

Council President Buckholtz asked, any discussion or questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2015-05, entitled, “An emergency ordinance establishing the Parkview Recreation Complex wages for the 2015 season.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2015-05.

Council President Buckholtz asked, any discussion?  There was none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2015-06, entitled, “An emergency ordinance creating certain positions and compensation related thereto for the Village’s 2015 Summer Camp program.” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to enact Ordinance No. 2015-06.

Council President Buckholtz asked, any discussion?  There was none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2015-07, entitled, “An emergency ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to enact Ordinance No. 2015-07.

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Ordinance Enacted.

First Reading of Resolution No. 2015-05, entitled, “An emergency resolution authorizing the Mayor and President of Council to enter into a Memorandum of Understanding with the Cuyahoga Soil and Water Conservation District for providing technical assistance in implementing soil and water conservation measures.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2015-05.

Council President Buckholtz asked, does this have anything to do with the Phase II as well, or no?

Mr. Cappello replied, yes, it’s the same one.

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Resolution Adopted.

First Reading of Resolution No. 2015-06, entitled, “A resolution of intent to enter into an agreement with Cuyahoga County and Cuyahoga County Emergency Communications System (CECOMS) and authorizing the Mayor and President of Council to enter into an agreement with Cuyahoga County for the transfer of responsibility for emergency dispatch from Mayfield Village to the Cuyahoga County Emergency Communications System (CECOMS).” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2015-06.

Council President Buckholtz asked, any discussion?

Mr. Saponaro replied, yes. Here’s the whole point of what we want to do here in terms of Finance and then you guys jump in. We looked at this. We asked the Chiefs to come to us with a recommendation of what they wanted. How it’s done, how they looked at everything. They gave us a memo that basically broke down from technology to cost to everything, why it makes sense to go with CECOMS versus the other ones.  From a Finance standpoint, this would be a three-year $168,000, which is a huge savings over what we are currently paying with no capital cost involved. So over the three year life of the term, you are talking about $504,000 which is not much more than what we pay during the course of one year today. The other thing I want to bring up is that because of where we are at coming in to this process, the Chiefs will have greater leverage and ability to guide the process, be a part of it and also transfer what they currently do successfully for our residents into the program so that’s done as a model for the program.  Maybe not an official model, but they will be training them on how to do certain things.

Chief Edelman reported, throughout this discussion, there were two overriding factors that kept coming up that kept drawing us back to CECOMS. One of those as Councilman Saponaro just mentioned is that we would have a lot of input into the day to day operations and the practices and procedures of how they run that dispatch center.  Simply put, it’s because they don’t have the experience and input. They will be relying on us for that.  The Fire Chief and I and the other Chiefs involved with CECOMS will actually be at the ground level working with CECOMS to put this together. 

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Resolution Adopted.

First Reading of Resolution No. 2015-07, entitled, “A Resolution requesting the Cuyahoga County Fiscal Officer to adjust the amended official certificate of estimated resources for 2015.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2015-03.

Council President Buckholtz asked, this is just the application for grant funding, 80/20 and it is for a sidewalk sized snow vehicle, correct?

Mr. Saponaro replied, yes.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Resolution Adopted.

First Reading of Resolution No. 2015-08, entitled, “An emergency resolution authorizing entering into a contract with the Ohio Department of Transportation for its 2015-2016 Salt Participation Program.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2015-03.

Council President Buckholtz asked, this is just the application for grant funding, 80/20 and it is for a sidewalk sized snow vehicle, correct?

Mr. Saponaro replied, yes.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Resolution Adopted.

First Reading of Resolution No. 2015-09, entitled, “An emergency resolution authorizing the Mayor and President of Council to enter into a consulting agreement with Chapman and Chapman for Employee Benefits Consulting Services.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2015-03.

Council President Buckholtz asked, this is just the application for grant funding, 80/20 and it is for a sidewalk sized snow vehicle, correct?

Mr. Saponaro replied, yes.

Council President Buckholtz asked, any other questions?  There were none

Roll Call:        

AYES:   All                   
NAYS:  None          

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other comments.

Mrs. Betsa reported, Charter Review Commission has commenced their meetings. They will be meeting every other Wednesday, the same week as Council, until they are completed with their review.  Minutes will be available on the website.

ADJOURNMENT:

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 9:00 p.m.  The next Council meeting is scheduled for Monday, March 16, 2015 at 8:00 p.m.