Council - August 18th 2014

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, August 18, 2014 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, August 18, 2014 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

(Printable/PDF document)

ROLL CALL: 

Present: Mr. Buckholtz, Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills and Mr. Saponaro

Also Present: Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung,Mr. Thomas, Mr. Cappello, Mr. DiNardo, Mr. Esborn, Ms. Wolgamuth and Mrs. Betsa

Absent: Mayor Rinker and Dr. Parker

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

3-minute limit imposed by Chair.  Those who wish to speak must first state their name and address.

Mary Murphy

816 Hardwood Court

I just came to say thank you for paving our streets. They are fabulous.  The residents love it. The dogs love it.  It looks great.  Burton Scot was very nice. Very accommodating to work with.  If you haven’t driven down that way, you should.  The island is big. I am sure the sign is going to look fabulous.  A heartfelt thanks to Council for approving that.  I have not been down to Village Circle but I am sure it looks great too. Thank you very much.

ADMINISTRATION OF OATH OF OFFICE TO MIKE BUCCI – CIVIL SERVICE COMMISSION

Mr. Diemert administered the oath of office to Mr. Bucci as member of the Civil Service Commission.

PRESENTATION BY COUNCILMAN JEROME SUMMARIZING WORK SESSIONS IN WASHINGTON D.C. ABOUT THE FEDERAL TRADE COMMISSION’S EFFORTS AGAINST FRAUD, JUMP START’S PROCESS FOR ECONOMIC DEVELOPMENT, AND THE DRUG ENFORCEMENT AGENCY’S FIGHT ON HEROIN

Councilman Jerome provided a powerpoint presentation summarizing recent work sessions attended by him in at the Northeast Ohio Elected Official’s Conference in Washington, D.C. Councilman Jerome’s presentation briefly summarized the FTC’s efforts against fraud, Jump Start’s process for economic development and the DEA’s fight on heroin.  A copy of this powerpoint is available on request. 

Councilman Jerome thanked the Greater Cleveland Partnership, Westfield Companies and Dominion for being a sponsor to this event.  Overall it was a great experience.  A lot of other local officials from Northeast Ohio attended.  I also met different business representatives, including a NOACA representative who brought up transportation issues.  I was glad I was able to go.  Hopefully if they put it on again next year, I can go again and learn a little more and bring it back to you guys.

With regard to the summary on the DEA’s fight on heroin, Chief Edelman reported, up to now we have been doing a twice a year program of turning in old medication.  I just received paperwork from Judge Matia’s office advising that we are going to be getting a drug turn-in box.

CONSIDERATION OF MINUTES:

Regular Council Meeting – July 21, 2014

Mrs. Mills, seconded by Mr. Saponaro, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All      
NAYS: None

Motion Carried. Minutes Approved.

Special Council Meeting – August 4, 2014

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All           
NAYS: None

Motion Carried. Minutes Approved.

Special Council Meeting – August 6, 2014

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All       
NAYS: None   
ABSTAIN: Marquardt                                         

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

There were no comments.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

There were no comments.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Douglas Metzung

Mr. Metzung reported, as most of you are aware, we had a little bit of rain on Tuesday night into Wednesday. We experienced some flooding throughout the Village.  Each person who calls we visit to see what we can do to help them.

Mr. Jerome asked, would you say it is more rain than you have ever seen before? 

Mr. Metzung replied, it was as good a rain as I have seen.  In some of the areas that flooded, we have never seen flooding before. White Road gets flooded but I have never seen it cross the road and flood back up on both sides.  It flooded bad enough in the Parkview/SOM area that it flooded the traffic cabinet. I have never seen that before. It flooded the parking lot at Skoda Minotti. A tremendous amount of water came down in a short period of time.

Mr. Jerome stated, on my street, everyone including me was hit with it unexpectantly.

Mr. Metzung stated, the area with the septic systems seemed to have gotten whacked especially well.  Robley, Eastgate, Meadowood and Thornapple got hit bad.

BUILDING – John Marrelli

There was nothing to report.

ENGINEERING – Tom Cappello

Mr. Cappello reported that the Greenway Trail paving has been completed. They are doing restoration work now. They are also installing the railing.  It should be done by early September.

LEGAL DEPARTMENT – Joe Diemert

There was no report.

FIRE – Chief Eugene Carcioppolo

There was nothing to report.

FINANCE – Ron Wynne

Mr. Wynne reported, Mr. DiNardo and I attended the Tax Incentive Review Committee meeting last week down at the County to go over our TIFs. They were pleased with the performance of the TIFs. All TIFs were approved for extension for another year. 

Also, last week we sold our short-term $1.1 million Notes at an interest rate of 3.5%. That deal will close next week. Those Notes roll over a year from that date.

POLICE – Chief Richard Edelman

There was no report

 PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, we mailed the Fall/Winter Parks and Recreation brochure.  Has everyone gotten it?  There’s a lot of good information on there.

Council asked about the statistics for the pool.  We were less than in July this year.  I thought July was a cold month.  August tops it. We closed the pool three days in a row because the temperature was 65 and below.

Reporting on Senior Services, Mr. Thomas stated we had a beautiful summer day on the Goodtime III on August 6th.  It was a full group. We had to turn away 18 people. We will hold the trip next year. Registration is underway for the next Progressive Wine Tour on October 22nd.  The next Foot Clinic is Friday, September 12th. We are already booked for that. There are a couple openings for the October 10th clinic.  The next Lunch N Movie is September 10th. The movie is Grand Budapest Hotel.  Reservations are due by September 3rd. The Bereavement Support Group session began August 11th.  A new knitting and crocheting class begins on August 15th. The Community Partnership on Aging will host an Introduction to Holistic Health Care at the Community Room on September 19th from 1:00-2:30.  Information will be in the Senior Services newsletter.  Last but not least, the November Senior Services newsletter was sent August 12th.

ARCHITECT – Ron DiNardo

There was no report.

PLANNING DEPARTMENT  - Ted Esborn

Mr. Esborn stated, I was so thrilled to see that Councilman Jerome met with Ray Leach from Jump Start. I actually met with Ray here in the Village many years ago when we were looking to find an industry focus for Beta Drive through the Cuyahoga County Innovation Zone program.  At that time, Ray and Jump Start were invested in a Mayfield Village company called Embrace Pet Insurance.  They were a gazelle at that time. With Jump Start funding, they outgrew their space and wound up moving to Beachwood which we were sad about but they were a successful company.  What Jump Start was willing to do for us at that time was share with us data about proposals they were getting from companies, where those proposals were coming from and what the proposals were and it was through using that information that we started looking at medical imaging. At that time, we had this very young company called Quality Electrodynamics that had three people.  Now we have 4 medical imaging companies, QED, BioInVision, Toshiba Medical Research Institute and Surgical Theater. That makes up about 150 employees.  Seeing you got to meet Ray and touch base with Jump Start reminds me of the work they did with us back then and how it has come to fruition. I am grateful for that part of the presentation.

Mr. Jerome asked, do you still work with them at all or talk to them anymore?

Mr. Esborn replied, I see Ray from time to time at development events. I would love to see another gazelle company come out of the Village. I always have my eye open for that. I think Embrace was the last one, but they do a lot of great work.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, now that the trail is completed, we are looking to schedule a ribbon cutting for Wednesday, September 24th at 6:00 p.m. We selected that date because that evening at 7:00 p.m. there is a public meeting being held here for the Eastside Greenway so we thought that the two events would tie together well. That Friday is the Appreciation Dinner at 700 Beta Conference Center. Invitations will be going out this week.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, our next meeting is September 16th.  Doug, did you hear from Urban Growers today?

Mr. Metzung replied, no.

Mrs. Mills stated, before I left the house, Jean Britton called me. John will be in the Village tomorrow some time to look at our baskets.  Jean and I were in Burton earlier and took a ride over to Urban Growers and talked to one of the employees. John got back to Jean about this.  We don’t know why the baskets are not doing what they should.  It’s one of those things.  Other communities’ baskets are beautiful.  What we are doing or not doing I don’t know. The girl we talked to said we are doing one of four things – watering too much, not enough, too much fertilizer or not enough.  In the interim of all of this, Jean and I have been contacting other communities to see who their growers were.  It seems like Bremec’s is the primary planter in this area.  Let’s see what John says.

Mr. Jerome stated, Shaker Heights uses the same company and their baskets are amazing.

Joe Saponaro added, Middlefield uses Urban Growers too.

Mrs. Mills stated, what Jean is mostly concerned about is, we did not order white baskets. We ordered colored baskets. Our baskets came up white two years in a row. We don’t understand. It’s how they planted them. Let’s see what we can work out with him.  I just wanted everyone to know that we are working on this. We are well aware of the conditions of the poor baskets.

Architectural Review Board – Mr. Marrelli reported, Architectural Review Board met last Thursday. We approved the room addition for a resident and tabled a commercial sign for a Beta Drive multi-tenant complex.

Board of Appeals – Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills reported, there is nothing to report.

Citizen's Advisory Board – Mr. Marrie stated, there was no meeting. There is no report.  We will be meeting on September 22nd

Safety and Service – Mr. Marrie reported, Safety and Service met on August 4th.  We discussed street lighting and trimming and SCBA grant for the Fire Department. These items are all incorporated in tonight’s meeting.

Finance Committee – Mr. Marquardt reported, Finance Committee met tonight. We reviewed and recommended for approval all of the items on the agenda for Council.

Historical Society – Mrs. Mills reported, we have a new roof. We have the sides of the house painted and the walkway was repaired. Tree roots were taken out and the bricks were reset. We are ready to go.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting. There is no report.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report. 

Planning and Zoning – Mr. Marquardt stated, Planning and Zoning met on August 4th. There was one item on the agenda, the site development for East Commons Office Development.  Planning and Zoning recommended approval of that item and it is on the agenda this evening for Council’s consideration.

Recreation Board - Mr. Marrie stated, there was no meeting. There is no report. Our next meeting will be on Wednesday, September 17th.

Commission on Aging – Mrs. Mills reported, our next meeting will be September 18th at the Community Room Commission on Aging office.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported, mark your calendars for Shred Day 2015 on May 16th.  Our next House Bill 9 Training will take place in May 2015.

Community Economic Development – Mr. Saponaro stated, there was no meeting. There is no report.

Draining and Infrastructure – Mr. Saponaro reported, there is a meeting scheduled for September 8th at 7:00 p.m.

The Grove Committee - Mr. Jerome reported, The Grove has been going pretty well.   The weather has not always been there with us.  I am fairly positive if we had better weather for some of the events, we would have gotten a lot more people. The people who have come really enjoyed themselves. We had Djapo come last Friday.  It was awesome.  They were an African drum and dance band.   They had so many people at the bottom playing drums with them, doing the dance. I was down there.  That was a lot of fun. We had a big band orchestra Saturday night. That was another big hit. We did that last year.  Everyone has been happy with everything. Patsy has been there. Diane has been there.  Ron DiNardo and Bill Thomas are on the Committee.  Coming up this Saturday, August 23rd from 8:00-10:00 p.m. we have the Chagrin Falls Studio Orchestra. They will feature Phantom of the Opera, the theme from 2001:  Space Odyssey, Star Trek themes and music from Star Wars.  That should be another great event. We will have food by Yours Truly, Hershey’s comes and sells ice cream and Lou’s Kettle Corn has been there all year.   Come out if you have not been there.

Mr. Buckholtz asked, how was the Comedy Night?

Mr. Jerome replied, it was a good turnout.  Ms. Wolgamuth stated, there were about 200 there.  Mrs. Mills added, people really enjoyed it.  Mr. Jerome stated, more people than I thought. They kept it pretty clean. Everyone had a good time. We had lights set up with sound. That event and the one Saturday go until 10:00.  Obviously it gets dark. We brought extra lighting. Service helped us with extension cords and setting it up.

Council President Buckholtz asked, are food trucks attending these events?

Mr. Jerome replied, they have been.  Yours Truly has been doing a lot of events. We have had food trucks for some events.  It depends. We had a burrito truck for a couple events. We had Best Gyro for the Greek event, Clauddaugh’s Irish Pub for the Irish Dance.  Yours Truly has filled in for different events.  Sterle’s will be coming on polka night. 

Mrs. Mills added, the Greek sandwiches and Irish food went over very very well.  Mainly I think because those tents were right there where the audience was. When the food trucks are out in the parking lot, maybe people don’t want to walk back out there?  They do get their kettle corn. They love that.  It’s a lot of fun.

Mr. Jerome stated, East Coast was there Sunday during the Dancestoppers.  There was a huge line for that.  That worked out real well for them.

Council President Buckholtz stated, nice job. Good work on that.

OLD BUSINESS:

Third Reading of Ordinance No. 2014-14, entitled, “An Emergency Ordinance amending Section 1321.01 of the Village’s Codified Ordinances adopting the 2013 Edition of the Ohio Residential Building Code as promulgated by the Ohio Board of Building Standards.” Introduced by Mayor Rinker and Council as a Whole (First Reading – June 16, 2014).

Mrs. Mills, seconded by Mr. Jerome made a motion to enact Ordinance No. 2014-14.

Council President Buckholtz asked if there was any questions or comments. There were none.

ROLL CALL:

AYES: All        
NAYS: None

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

Motion to authorize expenditure in the amount of $11,605.00 to City of Mayfield Heights for money owed for Teen Adventure Camp (pass through).

Mrs. Mills, seconded by Mr. Saponaro, made a motion to authorize expenditure in the amount of $11,605.00 to City of Mayfield Heights for money owed for Teen Adventure Camp (pass through). 

Council President Buckholtz asked, any questions? There were none.

Roll Call:       

AYES: All           
NAYS: None         

Motion Carried. Expenditure Authorized.

Motion to approve recommendation from Planning & Zoning Commission for Site Development Plan for East Commons Office Development.

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve recommendation from Planning & Zoning Commission for Site Development Plan for East Commons Office Development. 

Council President Buckholtz asked, any questions or comments?

Mr. Saponaro asked, what are the recommendations?

Mr. Marquardt replied, they have been putting this thing together for years now.  They have the first phase that they were finalizing as far as the development with the other phases shown in.

Mr. Saponaro asked, like the cul de sac?

Mr. Marquardt replied, the detail was on the first page and less detail on the rest. It has been going on for some time.  It was pretty well thrashed over during that length of time.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES: All
NAYS: None
ABSTAIN: Saponaro

Motion Carried. Recommendation Approved.

Motion to accept recommendation of Architectural Selection Committee to authorize entering into an agreement with ThenDesign Architecture for architectural services and construction management in connection with the rehabilitation of the Community Room and to authorize expenditure in an amount not to exceed $29,400.00 ($24,500.00 plus 20% contingency).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to accept recommendation of Architectural Selection Committee to authorize entering into an agreement with ThenDesign Architecture for architectural services and construction management in connection with the rehabilitation of the Community Room and to authorize expenditure in an amount not to exceed $29,400.00 ($24,500.00 plus 20% contingency).

Council President Buckholtz asked, any questions or comments?

Mr. Jerome stated, I don’t know if everyone had a chance to read through all of the information.  I was talking to Mr. DiNardo, Village Architect and he was real happy with Then Design and was real comfortable having them run this for us, especially for the price that they gave us compared to the other companies.  He was definitely confident it was a win-win for everybody. They have worked with the school. This will be a good fit for us.

Mr. Saponaro asked, we want to accept the recommendation to authorize entering into? The Architectural Selection Committee is not entering into it, the verbiage should be for the Village or Administration to enter into it, correct?  I just want to make sure we have that clear.

Mr. Diemert replied, only Administration can.

Mr. Saponaro replied, okay.

Council President Buckholtz stated, right, the motion is to accept recommendation of the Architectural Selection Committee for the Village to enter into an Agreement with Then Design Architecture. That is what we are voting on.

Mr. Jerome stated, and the expenditure.

Council President Buckholtz replied, right. We are just amending that one part.  Any other comments? There were none.

Roll Call:     

AYES: All         
NAYS: None                                          

Motion Carried. Recommendation Accepted. Expenditure Approved

Motion to authorize expenditure in the amount of $5,250.00 to Tree Service Now for tree removal at 6186 Norman Lane.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to authorize expenditure in the amount of $5,250.00 to Tree Service Now for tree removal at 6186 Norman Lane.

Council President Buckholtz asked, any comments?

Mr. Metzung replied, this was done as part of our tree abatement program for nuisance trees that need to be removed.

Council President Buckholtz asked, wasn’t there at one point a government rebate program?

Mr. Marrelli replied, that was cancelled.  She applied for some money from the government, but they had shut the program down.

Council President Buckholtz asked, any comments? There were none.

Roll Call:        

AYES: All          
NAYS: None            

Motion Carried. Expenditure Authorized.   

Motion to authorize expenditure in the amount of $5,224.00 to Discovery Tours for Parks and Recreation overnight trip to Mackinac Island August 21-24 (pass through).

Mrs. Mills, seconded by Mr. Saponaro, made a motion to authorize expenditure in the amount of $5,224.00 to Discovery Tours for Parks and Recreation overnight trip to Mackinac Island August 21-24 (pass through).

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES: All       
NAYS: None            

Motion Carried. Expenditure Authorized.

Motion to approve the opt-out subsidy for the 2014-2015 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.00.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to approve the opt-out subsidy for the 2014-2015 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.00.

Council President Buckholtz asked, any questions or comments? There were none.

Roll Call:        

AYES: All        
NAYS: None           

Motion Carried. Opt-Out Subsidy Approved.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,500.00 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $230.00 per driveway).

Mrs. Mills, seconded by Mr. Saponaro, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,500.00 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $230.00 per driveway).

Council President Buckholtz asked, any questions or comments?

Mr. Jerome stated, we split it up between four different companies.  When I look at the memorandum about the bids, if we go with one company for everything, it would be cheaper.  Is there a reason why we don’t just give them all if they give us the best price?

Mr. Marrie replied, if you have a problem, you won’t get it solved. The whole Village would be locked up.

Mr. Saponaro stated, it’s more about spreading out the risk. 

Mr. Metzung replied, we did that at one time.

Mr. Diemert added, at one time we went with the lowest bidder. They could not keep up with everything.

Mr. Metzung stated, and then they quit.

Mr. Diemert stated, and we got stuck.

Council President Buckholtz stated, this is a growing project.  I think it was two when I started and then it went to three. It’s what their trucks and personnel can handle. Any other questions? There were none.

Roll Call:        

AYES: All         
NAYS: None                                         

Motion Carried. Bid Accepted. Expenditure Authorized.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $12,000.00 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $240.00 per driveway).

Mrs, Mills, seconded by Mr. Marquardt, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $12,000.00 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $240.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES: All    
NAYS: None                                

Motion Carried. Bid Accepted. Expenditure Authorized.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,000.00 to Arnold Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $220.00 per driveway).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,000.00 to Arnold Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $220.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES: All    
NAYS: None                                

Motion Carried. Bid Accepted. Expenditure Authorized.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $10,000.00 to Interlock Paving for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $200.00 per driveway).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $10,000.00 to Interlock Paving for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season.  (One section, approximately 50 drives, at $200.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES: All    
NAYS: None                                

Motion Carried. Bid Accepted. Expenditure Authorized.

Motion to authorize acceptance of bid from Di Gioia-Suburban Excavating, LLC and expenditure in the amount of $2,295,002.41 for Meadowood Drive and Eastgate Drive Infrastructure Improvement Project.

Mrs. Mills, seconded by Mr. Marquardt. made a motion to authorize acceptance of bid from Di Gioia-Suburban Excavating, LLC and expenditure in the amount of $2,295,002.41 for Meadowood Drive and Eastgate Drive Infrastructure Improvement Project. 

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES: All    
NAYS: None                                

Motion Carried. Bid Accepted. Expenditure Authorized.

Motion to acknowledge receipt of financial reports for July 2014 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for July 2014 and to approve of same as submitted.

Council President Buckholtz asked any comments?  There were none.

Roll Call:        

AYES: All    
NAYS: None 

Motion Carried. Financial Reports for July 2014 Acknowledged/Approved.

First Reading of Ordinance No. 2014-20, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a First Amendment to Option and Tower Lease Agreement.” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All       
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to enact Ordinance No. 2014-20.

Council President Buckholtz asked, any comments or questions?  Is this a renewal?

Mr. Diemert replied, they are actually adding on some things to the tower at the base. They are paying more money for it.

ROLL CALL:

AYES: All           
NAYS:  None

Motion Carried. Ordinance Enacted.

Resolution No. 2014-24, entitled, “An Emergency Resolution declaring the necessity for providing for the payment of street lighting and the improvement or installation of additional lighting by special assessment of all parcels benefitted, determining to proceed with the assessment and levying the assessment for said purpose.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Marquardt, made a motion to adopt Resolution No. 2014-24.

Council President Buckholtz asked, any discussion?

Mr. Jerome stated, I am someone who disagrees with this.  I have talked about this before during the Finance meetings.  I just don’t feel it is properly designed for people who don’t have streetlights on their street but are paying for streetlights on other people’s streets. I am definitely against this and will vote no on this tonight.  That is my feeling and the residents I have talked to in my neighborhood and other people who don’t have streetlights. It seems unfair how it is set up.

Council President Buckholtz asked, any other comments?  In a previous career, I had something to do with this as far as the County end of it.  Steve and I had a chance to talk about it. It is worth looking into.  I don’t know how it was set up.  I know these things get put into place and they go on and on and on. There’s all kinds of assessments, grass cutting, tree trimming, sidewalks, streets, lighting.  I know it’s pretty common that it’s a blanket across municipalities. Whether or not neighborhoods can be separated out is something we can find out. What I am totally in the dark about, no pun intended, is what determines a neighborhood not having lighting?  Why don’t they have lights?

Mr. Metzung stated, one of the neighborhoods, Echo, apparently did not want it. They opted out of street lights. I don’t know if at that time there was an opt-in, opt-out clause, I can’t answer that.

Mr. Saponaro asked, so if there are enough people on a street that don’t have lighting that want the lighting, what do they need to do?

Mr. Diemert replied, there’s an assessment process. They can petition Council.  You would go through the assessment process.  You would get quotes and bids and spread it out among all of the individual homeowners. When each little association, group or development was built, the builders themselves made the decision whether to put lights in and coordinated that with Planning Commission here.  Some did, some didn’t.  The cost of those lights always went into the cost of the home so the people who bought those homes were paying for those lights. The theory is that if Echo doesn’t want lights and Meadowood does, when you drive from Meadowood to go through Echo, you use those lights.  When you go down Wilson Mills, SOM Center, any streets that are lit, whether your street or not is lit, you are using lights in the other parts of the community that you travel to and from. That’s the theory behind everyone kicking in for lights and why some pay and some don’t.  If the majority of a community wants it, they can petition Council. We would pay 2% plus the cost of intersections of installation of those lights. First Energy sometimes will work out a program for promotions and things like that to get them in because they want them to go in. There’s things like that going on all the time. That’s kind of the theory behind the program. The Ohio Revised Code has provided this method for paying for street lights in order to spread it among everyone in the community whether you have them on your street or you don’t.  It’s something we have been doing in Mayfield for 30-40 years.

Mr. Saponaro asked, but if a street doesn’t have it and they want it, who pays for those lights on that street?

Mr. Diemert replied, the people that live there. 

Mr. Saponaro asked, what do all of the residents pay for? 

Mr. Diemert replied, let’s say Echo now decides they want lights. They would petition us to advertise for bids and put the lights in.  They will pay for 98% of it. The rest of the community will pay nothing for that except 2% out of our General Fund and the cost of intersections for that new street of lights. That’s all the rest of the community would have to pay.

Mr. Saponaro asked, these lights are for where?

Mr. Diemert replied, this is just for the general lighting that already exists throughout the community.

Mr. Wynne added, it’s the electrical costs.

Council President Buckholtz stated, one of the other interesting things that came up when we were talking is if you really think it through, if municipalities stopped having the County collect the assessment, we would still pay the electric bill which is taxpayer’s money anyways. Either way you look at it, the electric bill is going to get paid and it’s going to be spread around the community. So it’s not as imbalanced as you might think like having them or not having them. But having said that, two things are that there is a time limit.  I know that personally. We do have to get this passed to have the assessments put on the tax duplicate.  I feel personally that I am going to call some old comrades and co-workers and find out and confer with you and the law department and find out.  I know you can create new special assessments if you want.  Maybe you can redesign old ones.  I don’t know. But it’s worth looking into.  That’s what we will do.  Any other comments or questions?  There were none.

ROLL CALL:

AYES: Buckholtz, Mills, Saponaro, Marquardt, and Marrie
NAYS: Jerome

Motion Carried. Resolution Adopted.

Resolution No. 2014-26, entitled, “An Emergency Resolution authorizing and directing the Mayor and President of Council to enter into a Memorandum of Understanding for the 2013 AFG Regional SCBA Grant, EMW-2013-FR-00097 with the Northfield Village Fire Department.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2014-26.

Council President Buckholtz asked, any comments or questions?  There were none.

ROLL CALL:

AYES: All        
NAYS: None                                   

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other matters. 

Mr. Jerome reported, I went to CERT. They had a graduation last Thursday. After I was done with my Grove duties, I went over to there.  It was nice to go to.  I have some pamphlets that I brought with me if anyone is interested in getting involved or volunteering.  It’s a good program. Thank you

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 9:05 p.m.  The next Council meeting is scheduled for Monday, September 15, 2014 at 8:00 p.m.