Council Minutes - August 19th 2013

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield
Village Civic Hall
Monday, August 19, 2013 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, August 19, 2013 at 8:00 p.m. at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order.

(Click here for a print friendly/pdf document)

ROLL CALL

Present: Mr. Buckholtz, Mr. Marquardt, Mr. Marrie, Mrs. Cinco, Mrs. Mills, Mr. Delguyd, and Dr. Parker

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Chief Edelman, Interim Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Cappello, Mr. Dinardo, Mr. Esborn, Ms. Wolgamuth and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

3-minute limit imposed by Chair. Those who wish to speak must first state their name and address. 

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting: July 15, 2013

Mrs. Mills, seconded by Mr. Delguyd, made a motion to approve the minutes as written. 

ROLL CALL: 

AYES:  All        
NAYS:  None 

Motion Carried. Minutes Approved.

Resolution No. 2013-11 – “A Resolution of Appreciation to Phil Weinberg, Director of the Mayfield Area Recreation Council”, Introduced by Mayor Rinker and Council as a Whole.

Mayor Rinker presented Resolution No. 2013-11 to Mr. Weinberg.  When I started in this job many years ago, my kids were still in school. The introduction to recreation and a lot of friendships was through the MARC program. I had the distinct privilege of being able to serve as Council rep to MARC for a couple of years.

Phil Weinberg is the Burgess Meredith, Rocky;  I can’t think of someone else more symbolic of what it takes to pull together a community through youth programming. MARC served such a critical purpose I think in the Hillcrest area especially and in the Mayfield City Schools. I have a lot of fond memories.  My kids do. 

It’s really a bittersweet moment to recognize the transition to what I think overall everyone would agree is a very comprehensive full recreation program that covers the whole School District.  It never would have happened without the foundation. We have to recognize the people who made this happen. Phil, you are the cornerstone of the recreation program in this area.  It is a privilege to introduce this Resolution to Council. I don’t think there is going to be trouble passing this tonight.

Mrs. Mills, seconded by Mrs. Cinco, made a motion to adopt Resolution No. 2013-11.

ROLL CALL: 

AYES:   All            
NAYS:  None 

Motion Carried. Resolution Adopted.

Resolution No. 2013-12 – “A Resolution of Appreciation to Kay Vincent, Secretary of the     Mayfield Area Recreation Council”, Introduced by Mayor Rinker and Council as a Whole.

Mayor Rinker presented Resolution No. 2013-12 to Kay Vincent, Secretary of the Mayfield Area Recreation Council.  Mayor Rinker added, Kay, I want you to know that we have been very proud to have you as one of Mayfield Village’s residents, keeping a program that has been so instrumental alive. We want to recognize you for your dedication.  Thank you. 

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2013-12.

ROLL CALL: 

AYES:   All            
NAYS:  None 

Motion Carried. Resolution Adopted.

Council President Buckholtz stated, we will take a break for refreshments to celebrate.  Thank you for coming out.

Council took a break at 8:05 p.m.

Council reconvened at 8:25 p.m.

COMMENTS FROM MAYOR RINKER

Mayor Rinker stated, we had a very nice Appreciation Dinner.  I think for everyone’s benefit, just as the Mayor was about to speak, the rain came, so everyone got a break.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

Council President Buckholtz stated, everyone had a great time at the Appreciation Dinner.

DEPARTMENT HEAD REPORTS:                            

SERVICE – Douglas Metzung

There was no report.

BUILDING – John Marrelli

There was no report.

ENGINEERING – Tom Cappello

There was no report.

LEGAL DEPARTMENT – Joe Diemert

There was no report.

FIRE – Interim Chief Gino Carcioppolo

There was no report.

FINANCE – Ron Wynne

Mr. Wynne reported, we received approval and will be selling $1.9 million dollars in Notes. We went to market on those last week and sold them at an interest rate of .45%.

POLICE – Chief Edelman

Chief Edelman reported, the organizers of the Senior Games were very impressed with Mayfield Village and the facilities at the Racquet Club.  They will not hesitate to recommend that venue for any future events coming up.

Some of you may have seen the article in today’s Plain Dealer about the regionalization push throughout the County for safety forces.  Just a little update on where we stand with that.  I have been working with SPAN.  We are in the midst of a study that is being conducted by Cleveland State to gage the feasibility of doing just that for our communications center. The study was supposed to be completed in June. We haven’t gotten the results yet. They expect to have a report for us by mid-September. When that happens, I will update you accordingly. 

I have been exploring other options.  I have been in touch with the Commander at Chagrin Valley Dispatch which is where Gates Mills went very recently just to see what the options were for us to do that and how it would affect our services here.  I have to say that I am pretty impressed with what they have there but I am still not convinced that our services wouldn’t be diminished if we went somewhere outside of our area like that.  I am not closing the door on that completely, but I do want to keep other options on the table.  I will report further when I have more information.

Council President Buckholtz suggested this information be coordinated for Caucus highlighting items when it becomes a more realistic thing to spend some time and get materials up front to talk about it.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, our last Thursday concert will be this Thursday. We have Prime Time Big Band performing. This Saturday at The Grove we have Dancing Under the Stars  from 7:30-10:30.  This is our first major event at The Grove.  The big band is Swing Era.  Bring a picnic basket and your dancing shoes. We have three generators that will produce light and music for us. We have a vendor that is going to be selling kettle corn.  Hopefully we will have ice cream there.

Ms. Wolgamuth added, the following day we have a performance by a local dance studio called Dancestop. That is on Sunday at 4:30.

Mayor Rinker stated, for the record, I will be unable to attend Saturday.  I will be dancing at my daughter’s wedding.

Mr. Thomas continued, our last day for Parkview Pool is this Sunday, August 25th.  Thank you to Mayfield Heights.  Without their lifeguards, we probably would have closed today. We have two or three lifeguards. They supplied five.  We were very fortunate to have a collaborative effort with Mayfield Heights. We work very closely with them.

Our first community recreation guide representing all of the communities and new Wildcat Sport and Fitness brochure will be mailed the week of August 26th. Please let me know when you get your brochure.

Mrs. Mills asked, did you want to tell them when the Open House is going to be?

Mr. Thomas replied, that is going to be Tuesday, September 17th from 11:00-1:00. We are welcoming all seniors, 65 and over to come and get a tour and see what type of programs we are offering for them. There will be free pizza and refreshments.

ARCHITECT – Ron Dinardo

There was no report.

PLANNING DEPARTMENT  - Ted  Esborn

There was no report.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, I have the results of the long-awaited Community Room survey. I will put the detailed results in your packets Friday.  We mailed 1,386 surveys. We received 311 responses which is 22%.  I thought that was pretty good. 177 or 57% responded that the facility needs to be upgraded.  150 or 48% like the current size of the building and 142 or 46% would like to see improvements to the existing building including exterior façade and landscaping. That is really the basic results.  I will get you the details.  A lot of people suggested amenities and comments.  I will give you all of those.  I will scan in all the surveys and post it on our website.  Thank you.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, the next meeting is September 17th at 6:45 here.

Architectural Review Board – Mr. Marrelli reported, the Architectural Review Board will be meeting this Thursday at 7:30. 

Board of Appeals – Mr. Marrelli reported, Board of Appeals will be meeting tomorrow at 7:30. 

Cemetery – Mrs. Mills wanted to thank Tom and Carol Marrie for taking all of the flags off the Cemetery. What I do is I take all the flags off their mounted poles and give them to the Mayfield Women’s Club who in turn give them to the Boy Scouts for proper disposal on Decoration Day.

Citizen's Advisory Board – Mr. Marrie reported, there was no meeting, but at the Appreciation Diner, the Citizen’s Advisory Board presented the Mayor with a plaque in celebration of his 20 years as Mayor for Mayfield Village. Brenda Bodnar, the Chair, made the presentation.  She did a wonderful job.  It was very nicely done.  

Council President Buckholtz added, Mr. Marrie also received an Outstanding Citizen award during the Appreciation Dinner. Congratulations to both of you.

Safety and Service – Mrs. Cinco reported, there was no meeting. There is no report.

Finance Committee – Mr. Delguyd reported, we had a meeting today. All of the items are on the agenda. 

Historical Society – Mrs. Mills stated, the Historical Society is taking a vacation during the month of August, but we are not really on vacation because we are preparing for the Ice Cream Social on Wednesday, September 11th at 6:30 at the Historical House.

Hillcrest Council of Councils – Mr. Delguyd stated, there was no meeting. There is no report.

Ordinance Review Committee – Mr. Marquardt reported, Ordinance Review met on August 13th. There were two items on the agenda, Nuisance, Dangerous and Vicious Dogs which will be on the next Council agenda for first read. It is an update to our current ordinance bringing in line the newly-revised State law on that topic. The other item is Dangerous Dead Trees which was discussed again and left on the table for discussion at the next meeting.

Council President Buckholtz asked, there’s also the number of animals on that first Ordinance. 

Mr. Marquardt explained, we brought ourselves in line with the State law which used to separate out specific breeds identified as being dangerous breeds. That has now been updated so that all breeds are created equal.  A dog is innocent until proven guilty. That’s basically the crux of the new State law.  We brought ours up to that. We also looked at other communities to see if they had limits on the number of pets and decided after receiving responses to the survey that three was a reasonable number of dogs.

Planning and Zoning – Mr. Marquardt stated Planning and Zoning met on August 15th. There were four items on the agenda.  This was a Caucus so there was no vote taken.  One of them was the lot consolidation plat for Governor’s Village. The second one was a lot split and consolidation for the Lewis G. Wellman Estate.  The third one is a conditional use permit for Playground World and the fourth item was a conditional use permit for SkyZone Indoor Trampoline Park which was withdrawn at the meeting.  We took down all of the options and considerations on these items and will take them up at the next meeting.

Recreation Board -  Mr. Marrie reported, there was no meeting. There is no report.

Commission on Aging – Mrs. Mills reported, Commission on Aging met on August 15th. We talked about scheduling another Village Information Day for all residents. The last one we had was just for seniors. We are considering having one on a Saturday for all residents to attend to see what a wonderful Village we have and the services we provide.  We talked about the leaf raking and snow removal programs and the trips and our Holiday Dinner coming up in December.   Our next meeting is September 24th.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported, our next meeting will be September 18th in this room at 12:00.

Community and Economic Development  - Mr. Delguyd stated, there was no meeting. There is no report.

OLD BUSINESS:

Second Reading of Ordinance No. 2013-10, entitled, “An Emergency Ordinance enacting Codified Ordinance Chapter 1127 establishing provisions for Riparian Setbacks in the Village.”  Introduced by Mayor Rinker and Council as a Whole.  (First Reading – June 17, 2013)

Mrs. Cinco, seconded by Mrs. Mills, made a motion to enact Ordinance No. 2013-10.

Council President Buckholtz asked if there was any discussion.  There was none.

ROLL CALL: 

AYES:  All  
NAYS:  None 

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

Motion to authorize expenditure in the amount of $21,145.00 to City of Mayfield Heights for money owed for Teen Adventure Camp (pass through).

Mrs. Mills, seconded by Mrs. Cinco, made a motion to authorize expenditure in the amount of $21,145.00 to City of Mayfield Heights for money owed for Teen Adventure Camp (pass through).

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All       
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in an amount not to exceed $6,000 to Southeast Equipment for replacement of steering piston for large front-end loader (Straw vote approved 7/31/13).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in an amount not to exceed $6,000 to Southeast Equipment for replacement of steering piston for large front-end loader (Straw vote approved 7/31/13).

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All       
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize bid from Morton Salt for sodium chloride for the 2013-2014 winter season ($29.40 a ton).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize bid from Morton Salt for sodium chloride for the 2013-2014 winter season ($29.40 a ton).

Mr. Metzung stated, this is almost $5.00 less than last year.

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All    
NAYS: None                                           

Motion Carried. Bid Authorized. Expenditure Approved

Motion to authorize expenditure in an amount not to exceed $10,000 to DJL Materials for crack sealing materials for various Village streets.

Mrs. Mills, seconded by Mrs. Cinco, made a motion to authorize expenditure in an amount not to exceed $10,000 to DJL Materials for crack sealing materials for various Village streets.

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All        
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize acceptance of bid and sale of 2007 Crown Victoria Model 2FAFP71W07X147468 in the amount of $2,275.00. (Straw vote approved 8/5/13).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid and sale of 2007 Crown Victoria Model 2FAFP71W07X147468 in the amount of $2,275.00. (Straw vote approved 8/5/13).

Council President Buckholtz asked, any questions? There were none.

Roll Call:        

AYES: All       
NAYS: None                                           

Motion Carried. Bid Accepted. Expenditure Approved.

Motion to approve the opt-out subsidy for the 2013-2014 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.00.

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the opt-out subsidy for the 2013-2014 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.00.

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All          
NAYS: None

Motion Carried. Opt-Out Subsidy approved.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,250.00 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (One section, approximately 50 drives, at $225.00 per driveway).

Mrs. Mills, seconded by Mrs. Cinco, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,250.00 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (One section, approximately 50 drives, at $225.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All        
NAYS: None                                   

Motion Carried. Bid Accepted. Expenditure Approved.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,500.00 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (One section, approximately 50 drives, at $230.00 per driveway).

Mrs. Mills, seconded by Mrs. Cinco, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $11,500.00 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (One section, approximately 50 drives, at $230.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All       
NAYS: None                                          

Motion Carried. Bid Accepted. Expenditure Approved.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,000.00 to Interlock Paving for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (Two sections, approximately 100 drives, at $180.00 per driveway).

Mrs. Mills, seconded by Dr. Parker, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,000.00 to Interlock Paving for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (Two sections, approximately 100 drives, at $180.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All        
NAYS: None                                           

Motion Carried. Bid Accepted. Expenditure Approved.

Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $21,500.00 to A&G Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (Two sections, approximately 100 drives, at $215.00 per driveway).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $21,500.00 to A&G Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2013-2014 winter season.  (Two sections, approximately 100 drives, at $215.00 per driveway).

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: All         
NAYS:  None                                          

Motion Carried. Bid Accepted. Expenditure Approved.

Motion to authorize acceptance of bid and expenditure in the amount of $1,334,271.98 to Mr. Excavator, Inc. for the Mayfield Village Greenway Trail Project.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid and expenditure in the amount of $1,334,271.98 to Mr. Excavator, Inc. for the Mayfield Village Greenway Trail Project.

Council President Buckholtz asked, any questions?

Mr. Delguyd stated, we talked about this extensively at Finance.  The original estimate of $1,012,000 represents a $250,000 increase. That’s due to the boardwalks. The original engineering estimates did not account for basically ambulance access over the boardwalks.  This is an ODOT requirement. We did not have a choice, so we are changing the scope of the project. As you can see by the memo in your packets, NOACA did honor the 80% funding. The next cost to us is about $50,000 additional dollars.  However, talking to Ron, if you add up what’s in the current trail fund plus this year’s budgeted transfer, there is about $366,000.  The $266,000 which is in your proposal packet plus an extra $100,000 will help recover any overruns plus the internal engineering costs. There won’t be any additional funding required. Tentatively if there are no overruns, we will have a $25,000 surplus.

Council President Buckholtz asked about the 80% participation from NOACA.

Mr. Delguyd explained, when we first did the estimates, NOACA, the funding organization, said that they would pay 80% of the full cost.  They luckily did not say 80% of the engineer’s estimate because that’s an option they can give.  By saying 80% of the full cost, we then went to them and told them that ODOT required we have vehicle-ready access over the boardwalks.  They said yes, thereby reducing our liability.

Council President Buckholtz asked, they came through?

Mr. Delguyd replied, they came through. At the end of the day, it’s $50,000.  I won’t say it’s nothing, but the project is ready to go with some of the right of ways. We have rerouted. There’s a lot of work that have gone in to this.  From a finance standpoint, the money is all there.  It’s already set aside.  It will probably be a little more with overruns but that is to be expected with these types of projects.  Anyone else have any comments on that?

Council President Buckholtz asked, they are putting up a million dollars?

Mr. Delguyd replied, they are putting up a million dollars.  Over a million.  80% of the $1,334,000.

Council President Buckholtz stated, very good. Comments?  Questions?  I know there are additional expenditures down the road. The trail will be an ongoing project in terms of lighting or whatever the public use is. Certain amenities are not included?

Mr. Delguyd replied, as of right now, the only ongoing maintenance will be plowing. We already have the equipment because they plow our current trails. In terms of lighting at this point, we are not planning to light it.  We are not planning to encourage that type of usage.  It’s meant to be a daytime usage.  There will be signage up that says, “Park closes”.  You can’t enclose the whole thing in a case so nobody can use it, but there will be proper signage.  Are we going to put striping on this.

Mr. Metzung replied, there is a center stripe, yes.

Mr. Delguyd stated, okay, so every couple years we will have to restripe it.

Council President Buckholtz asked, like many of these projects, the public will dictate usage?

Mr. Delguyd replied, yes. The only foreseeable additional expense is it is a natural connection under SOM Center Road, so at some point the Sewer District decides fix the creek erosion, but that’s maybe 10 years down the road.

Mayor Rinker added, a project like this does not happen overnight. In recent history, when we submitted the original application, the TLCI funding which really comes out of Washington, ODOT is the conduit for those dollars, ODOT’s specifications are really very exacting. Each time we have gone to these meetings at NOACA last year and this year, what struck us when the Committee has spoken about projects are the numbers that fall off the boards because the standards are really very stringent. We have probably gone through two and three different estimates once we really had our pathways set primarily because of the ODOT requirements. They treat this like it were a road, even though its pedestrian.  You have to have the weight loads to be able to handle ambulance runs if there were any emergency access issue.  Site lines have been straightened out. Those of you who have been on our existing gravel path know that like the farmer’s pathway we go around obstacles.  With ODOT, they require you to straighten out the kinks and in many places that required our going through wetland areas, crossing streams.  Those are all environmentally protected. They have their own sets of criteria and standards that require permitting.

From the time we were able to get all these things in with our easements dialed in, which is a whole other issue because we can’t have just licensed agreements, we need to have recorded easements, the value of those, because ODOT required us to do appraisals was over a quarter of million dollars except for one property, we were able to get those donated.  I think the contribution of land and then the capital contribution we get through NOACA funding really evidences what we see as a growing movement in the County. We know that NOACA will be looking at this year, I know this because Metroparks is one of the signatories to a consortium of communities.  They are looking at fashioning a comprehensive study for the whole east side greenway network. The County is on board with that. There are probably 14 alphabet soup organizations that have signed on non-profits and communities. We are probably in the vanguard because we are a community that has been able to secure not only the funding but the contribution of effort from such entities as Progressive, the support of the Library, virtually all the businesses that abut the trail on Beta. They were not only happy to work with us but found ways to suggest improvements. We expect they are going to find for their employees uses really even beyond what we expected initially.  To Council President Buckholtz’s comment, a lot of these projects we expected to evolve.  As people get comfortable with it, once it’s in, we will gage the community response, but I suspect over time we are going to find a lot of people involved. Frankly we know from data that properties abutting parklands and these kinds of trail connectors improve in value because of the amenity provided. We think we are going to be in effect in the vanguard of communities in Cuyahoga County that are actually putting a project like this together connecting better with our Metroparks and connecting with adjacent communities.  I think we will see probably over the next 20 years much more of this kind of community effort and connectivity, as capital improvements as people get away from purely vehicular transportation modes and look much more toward pedestrian and bicycle friendly ways to get people around.  We think our community residents are going to like this as well.

We got a unanimous vote from NOACA on Friday because I think the Committee recognized that all of the players involved in this in Mayfield Village have come together. Frankly, they were pretty impressed with it.  It’s easy for us to understate it.  From a distance, this may just seem like a glorified sidewalk portrayal, but it was very galvanizing and encouraging to see the feedback we got from a number of communities present at this meeting who took note and took interest. You can all feel really very rightfully proud that this project that will be something that in the long run will gain a lot of positive attention around the area.

Council President Buckholtz heard about it in another event I was at in the context of what was done in primarily Valley View, the Canal, the toepath trail.

Mayor Rinker stated, if you watch what’s going on in downtown Cleveland with the lakefront acquisitions and the toepath. We are seeing Greater Cleveland Partnership come together. There are just so many organizations now within the City of Cleveland both in government and non-profit areas and private sectors that recognize that the resurgence in Cleveland in general depends  alot on how we develop and redevelop our public spaces.

Council President Buckholtz asked, any other questions or comments? There were none.

Roll Call:         

AYES: All       
NAYS: None

Motion Carried.  Expenditure Approved.

Council President Buckholtz asked, any questions? There were none.

Roll Call:         

AYES: Buckholtz, Cinco, Mills, Parker, Delguyd, Marrie                                      
NAYS: Marquardt     

Motion Carried. Bid Accepted. Expenditure Approved.

Motion to acknowledge receipt of financial reports for July 2013 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Marrie, made a motion to acknowledge receipt of financial reports for July 2013 and to approve of same as submitted.

Mr. Wynne reported, through the end of July our income tax collections are $185,000 ahead of last year.  Receipts we have gotten for the month of August are about a couple hundred thousand dollars ahead from the month of August last year. We are looking at $385,000 plus ahead of last year’s collection pace.  The last four months of the year are pretty much status quo.  I would anticipate our income tax collections for the year will be anywhere from $2-2.5 million dollars above what we had budgeted for this year.  Our General Fund balance right now is about $14 million and our total cash is about $16 million.

Mr. Delguyd asked, out of curiosity do they ever do a survey of businesses like a hiring survey?

Mr. Wynne replied, there have been a bunch of surveys prepared by the Ohio Municipal League.

Mr. Delguyd was thinking something more within our borders. 

Mr. Esborn stated, this would not be too difficult to put together since we are in the process now of refreshing our numbers for how many people at their location.  It wouldn’t be too hard to ask about potential hiring.

Mr. Delguyd stated, you could include four bullet points:  do you expect to increase by 5%, decrease by 5%, stay the same.

Mr. Esborn stated, the toughest thing is that it’s always tough to be consistent.

Council President Buckholtz stated, it’s an excellent idea between Planning and Finance. We hear reports about Finance County-wide, State-wide and nationally, but locally is really what matters to us here.  Sometimes we are running on a very different track.

Mr. Esborn added, the feedback could be interesting.

Council President Buckholtz asked, any other questions or comments?  There were none.

Roll Call:         

AYES:    All      
NAYS:  None                                           

Motion Carried. Receipt of Financial Reports for July 2013Acknowledged and Approved.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other matters. There were none.

ADJOURNMENT:

Mrs. Mills, seconded by Mr. Marrie, made a motion to adjourn the meeting.

The meeting adjourned at 9:00 p.m.  The next Council meeting is scheduled for Monday, September 16, 2013 at 8:00 p.m.