Caucus: March 4th 2019

MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall - Mayfield Village Civic Center
Monday, March 4, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, March 4, 2019 at Mayfield Village Civic Hall in the Mayfield Village Civic Center.  Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL:          

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Dr. Parker, Mr. Saponaro, Mr. Schutt, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Chief Carcioppolo, Chief Matias, Mr. Cappello, Mr. Marquart, Mr. McAvinew, Mr. Metzung, Ms. Wolgamuth, and Mrs. Garbo

Absent: Mr. Marrelli and Mrs. Betsa

OATHS:

  • Administration of Oath of Office to Sergeant Kostrab and Officer Suchy

Mayor Bodnar stated, thank you Council President.  Tonight I have the honor of swearing in Officer Suchy as a full-time patrol officer and also promoting Officer Kostrab to the position of Sergeant.

Mayor Bodnar administered the oath of office to Officer Suchy.

Mayor Bodnar administered the oath of office to Sergeant Kostrab.

Council President Saponaro stated, we will now take about a 10 minute break so that we can celebrate with Officer Suchy and Sergeant Kostrab.

Council took a break for refreshments at 7:07 p.m.

Council resumed at 7:17 p.m.

PRESENTATION:

  • Powerpoint presentation from John Marquart regarding the Ohio Community Reinvestment Area Program

Mr. Marquart stated, this is a follow up to the February Executive Session where this topic was first broached with Council.  What I wanted to do before we get into the nuts and bolts is to really reiterate some of the things the Mayor said in the last Voice of the Village.  You will see a couple snapshots from that VOV.  Economic Development simply put is business maintaining growth in the tax base that sustains our community.  In short, Economic Development pays the freight on the great services we provide the community.

Just briefly, and I know I am preaching to the choir here, we just wanted to run through real briefly some of the services we do provide.  Our safety forces, as you just saw a couple of terrific promotions, can’t be beat. Chief Carcioppolo, I apologize, I did not have any pictures of your folks.  They would certainly be up there as well.  Police and Fire both cannot be beat.

With the Service Department, I wanted to show this briefly because during that last snowstorm, it is pretty easy to see where the borders of Mayfield Village are in relation to our neighbors. We go from ice to beautiful plowed and salted roads, so Doug, great job. Again, this is all preaching to the choir I am sure.

Parks and Recreation, Shane, your crew does an outstanding job as well. We provide amenities to our community that communities of 50,000-70,000 cannot provide.  We are very proud of that.  But again, Economic Development is kind of what pays the bills to allow us to do all these things.

Mr. Marquart showed some of the great things we enjoy here in the Village.

Mr. Marquart showed another snapshot from the VOV this month. Some of the challenges that we run into.  Some of our businesses have become so successful that they are out of space and there’s limited room for expansion in the Village.  That’s one important thing to note. We essentially have one commercial parcel left in all of the Village which is north of Highland, west of SOM. So the challenge for us in the Administration is to grow the tax base on the existing footprint that we have essentially.

One of the other risks we run into is landlords who own commercial property here in most cases own commercial property elsewhere so if they have a tenant growing beyond their four walls, oftentimes they offer them space down the highway.  That’s again a challenge we have.  In many cases as well, other communities offer incentive packages and to offset relocation costs, rent and improvements in order to attract new businesses.  Economic development is very very competitive.  What we are going to talk about tonight is a measure that would allow us to hopefully level the playing field to some of our neighbors.

In short, and if you were at the Executive Session last month, you did see some of these same slides.  What we are talking about this evening is an application to the State of Ohio Development Services Agency to set up a Community Re-Investment Area in Mayfield Village.  What this would allow us to do is offer real estate tax abatement as an economic development tool.  Again, the environment out there is very very competitive.  A company that is growing or a company that is looking to relocate into Cleveland is getting 20-25 proposals from virtually every municipality.  This would hopefully level the playing field a bit.

The program allows the Village to set up a geographic area where this abatement would be eligible.  It’s for owners of property or developers of property.  It’s not for a tenant.  The incentive packages we have typically offered so far are income tax based for a tenant.  This would be for a builder or owner.  It would allow us to offer tax abatement up to 100% of the increase in valuation.  I think that’s pretty important to note.  Real estate tax collections would never go down.  They would only be abated on the value of the improvement.  You will see a couple examples of that later.

One thing I did want to note, this is for those of you who are kind of long-timers, this program was used here in the Village in the early to mid-90’s over at Progressive Campus I.  Those were 66% abatements over 15 years.  It was also used one time for a residence in Worton Park.  The program does not preclude residential applicants from coming forward as well.

For the tool we are discussing here tonight, the program is established under Ohio Revised Code.  It is a State program.  We would simply be applying to the State and then administering the program here locally.  It does provide real estate tax abatement as an economic development tool.  Again, up to 100% up to 15 years.  Each project that comes through the door would be essentially negotiated and customized on an individual basis.  That said, we would not simply just offer 100% to everybody that knocks on the door.  They would be evaluated on a need basis. The commercial maximum term is 15 years.  If a resident does happen to apply, that shrinks to 12 years.

Another thing that is important to note, any time we as a Village would offer a developer 50% or more tax abatement, it would require the blessing of the School Board.  We plan to retain our great partnership with the schools.

The other thing to note, a local board would be established to review the deals and monitor the deals annually.  For example, if a company is offered abatement in exchange for creating new jobs and they are not creating those jobs, we can pull back that abatement.

I have mentioned how competitive things are and sometimes we don’t even have a seat at the table.  As a Village, there are 88 such zones in Cuyahoga County alone.  There are 28 other communities that offer an Enterprise Zone abatement which is a very similar tool that we would not be qualified for, but this is to say that the cards are sometimes stacked against us as a Village.

You can see here, our Village is outlined in black.  Everything cross-hatched offers tax abatement currently.  So if I am a developer speaking with the Village about locating here, he can virtually go two or three miles in any direction and get a better deal.

These are just a few examples of recent abatement deals that our neighbors have offered.  Highland Heights has used it pretty heavily.  The first one expires this year.  The next one is Brainard Crossing.  It’s a redevelopment of the old Rini-Rego on Wilson Mills.  Heilind Electronics is back by the airport.  These are just examples to sort of show you the kind of things that are happening all around us.

Willoughby Hills used it recently. Highland Hills got a big redevelopment.  It was actually a relocation from Lake County. The last one I want to mention here is Swagelok in Solon.  It was looking for new headquarters about a year ago.  In the end, they ended up staying in Solon.  We were not able to make a competitive proposal to them.  It was simply a matter of not offering the same types of incentives that they could get in Solon.

I wanted to reiterate this point.  Again, some businesses become so successful that they are bursting at the seams.  We have got to find a way to address that on a very limited commercially-zoned footprint.  The competition out there is fierce.  That said, the letter you see on the left was actually received by Mayor Bodnar about a month and a half ago.  It is simply a notification from the Lake County Port Authority that they were essentially moving their company away using tax abatement that we could not do.  This is not sort of a theoretical or nebulous proposal that I am bringing to you tonight.  It’s very real.  It’s very competitive out there.  The other thing I wanted to note is these two photos are Progressive.  We are very pleased to have them obviously as a headquarters company.  But in the last few years they have been developing across the highway.  They have been hedging their best eying property across the highway.  This may be a way to help capture that here in the Village.

So again just a couple of examples of what this program might be able to do.   If there is a commercial owner on Beta, for example, that’s renovating an existing building, assuming that building is worth $3.5 million today, real estate taxes on that building are a little over $100,000.  If they were to invest $750,000, those taxes would jump up to $124,000 a year. Under this program, in order to incentivize that investment, we may be able to offer a 6-year abatement for example, at 45% abatement I believe is what you are seeing here. The existing $100,000 of annual tax remains.  The new tax on the improvement is just a shade under $11,000 versus $21,000 and change.  So over those first 6 years, that builder, that developer, that owner would stand to save about $65,000 which is money that could essentially be pumped back into the development itself.

Again, what we foresee happening with this program is sort of a step process where we don’t offer one percentage for a full 12 or 15 years.  We would offer a little bit larger for the first 5 or 6 and then step it down and that’s what you see on the bottom of this slide.  As an example, again, that same project, again the $102,550 of existing tax remains.  The annual tax on the improvement would step down to about $14,284 for the next 6 years.  But again, that’s a savings of $46,000 on that second year 6-year period so that would allow that developer to essentially put back $112,000 into the project that would not otherwise be available.

On the new construction side, the benefit becomes a little greater.  Again, as an example, if there is a piece of vacant land valued at $400,000, currently the owner’s tax would be $11,720 annually.  Under this program, if they were to build a $3 million building on that parcel, that’s a $3 million net.  The existing tax never goes down.  Those annual taxes would ordinarily jump up to $99,000.  Under this program, if we offer 50% abatement for the first 6, that turns into a $263,000 savings over the first 6 that can again be pumped back into the project.  Again, as an example, the next 6, we would step that down to 35% and an additional $184,000 could be pumped into the project.

This map is from last month’s CAC meeting.  This was the Administration’s first brush stroke at mapping out what might become a CRA in Mayfield Village.  What we initially proposed was effectively the entire Village minus the Metroparks.  This is how the Administration first conceived the program.  We heard a few concerns at the CAC meeting.  After the CAC meeting we heard many more.  That actually led us to start having more in-depth discussions with Mayfield Schools.  The Treasurer, Scott Snyder, is here tonight.    Where we have landed, again, after a month of discussions with the Schools, is a much narrower part of real estate.  Essentially this program would now stay between I-271 and SOM Center with a couple of exceptions.

Where we now arrived, if everybody can see, again, we are pretty much staying between 271 and SOM.  This is Campus I.  We want to retain that in the event it’s ever redeveloped or improved again by our friends at Progressive.  We want to maintain the Town Center as eligible for tax abatement.  We want to maintain the Beta corridors for tax abatement.  That’s obviously our best opportunity to grow existing companies.  We want to maintain, essentially this is currently owned by Progressive.  The rest of Progressive would remain eligible as well.  It’s important to note we have carved out along SOM, you can see where the proposed CRA has these holes.  We essentially followed the line of commercial zoning versus residential zoning so that again we would be keeping this program eligible for commercial purposes and scaling it back for potential residents to come forward with applications.  Again, it was important for us.  The more we thought about it the more we spoke with our friends at the School. We did not want to impact the schools negatively.  Frankly, we did not want to give the appearance of impacting the schools negatively.  Again, thanks Scott.  That was sort of the rationale for paring down the geography that you see.

One item we were not able to come to a conclusion on.  That’s that blue circle.  Those are the Village of Mayfield apartments directly behind Heinen’s.  There was some discussion in-house whether or not to include that as part of the CRA.  We will be seeking feedback on that tonight as well.

Again, the last thing I will say.  It’s very important to note, plenty of oversight, plenty of monitoring for this program, every deal again negotiated individually, every deal brought to Council individually, with annual monitoring as well.

So, that said, if there are any questions or discussion, I would be happy to field any questions.

Council President Saponaro asked, how does the CRA impact any current or future TIFs?  Do they work together?

Mr. Marquart replied, they could work together theoretically, but it’s a separate program.  A TIF is what was used at Progressive Campus II and essentially it is similar in that real estate tax is abated, but rather than simply disappearing from the company’s ledger, a TIF funnels that money back into public improvement.

Council President Saponaro asked, there’s not an impact on current TIF projects?

Mr. Coyne replied, no.  Those are already contractually bound.

Council President Saponaro asked, as we go forward, if there was someone that wanted to use TIF?

Mr. Coyne replied, they can take advantage either way. They could go TIF or CRA.

Council President Saponaro stated, all right.  Thank you.

Dr. Parker asked, what was your rationale for the example you showed for the first 6 years at 50% and the next so many years at 35% in light of the fact that it seemed like every other city was doing 50%?  Why are we either less competitive than them or think we are more effective?

Mr. Marquart replied, the rationale was based on a couple things.  First, again, in partnership with the schools, we didn’t want to see such a hit taken at the school level.  The other thing to note is I think we are a pretty attractive place for a business. I think for the developer’s side too, what oftentimes happens, if a developer is given a, let’s say a 10 year 100% abatement, at the end of that 10 years, it’s an enticement for him to sell.  If the abatement is graduated, it lessens the sting at the end of that 10 years.  We are not really looking for speculators to come in and build an office building and then disappear in 10 years.  I think we want to grow owner occupants.  I think that’s the way to do it so it’s not such a shock.

Dr. Parker stated, it seems like most of those companies weren’t the kind that would build and sell, they were pretty much owner occupied.

Mr. Marquart replied, some were yes.

Dr. Parker stated, it just seems like maybe we should be looking at maybe some kind of sliding scale if that’s possible because I would hate to constrain ourselves to not be able to compete at the same levels as these other cities.  It concerns me that we are not really on an equal playing field.

Mr. Marquart stated, the slides you saw were just sort of theoretical examples.  Our application to the State would allow us to go up to the maximum that is available.

Dr. Parker stated, okay.

Council President Saponaro asked, which would be?

Mr. Marquart replied, 100% over 15 years.  But again, I do think we want to be judicious in using this incentive.  Again, I sound like a broken record, but I don’t want to give away the farm to anybody that just walks through the door.  They have to demonstrate a real need.  They have to show us the books.  They have to show us their construction costs versus rent.  We will look at their pro forma and fill that gap.  That’s sort of what this is here for.  If rent doesn’t justify cost of construction, this is the way to bridge that gap.

Dr. Parker asked, you had mentioned the reason why you were looking at 35 was because of the schools?

Mr. Marquart replied, again, we weren’t specifically looking at 35.  Again our application is going to be up to 100% up to 15 years.  I simply threw those out there as examples of what you might see if we do negotiate a deal that’s 6 and 6, 50 and 35.  But again, we did think it was important to respect the schools and respect their needs, respect their costs which are continually rising like all of ours.  We want to maintain a great partnership with them.  By no means do we want to short change them.

Dr. Parker asked, isn’t that why we kind of took all that residential off the slate?

Mr. Marquart replied, it was.

Dr. Parker stated, maybe I don’t get the entire financial impact of residential versus commercial and what that means in terms of numbers, but I would like to see that in terms of that impact if you can produce that because it’s just not fair.  We always have to do what’s best for Mayfield Village and we always try to do what’s best for the school system of course, but I just wanted to make sure that we are cognizant of that and understand that.

Mr. Marquart asked, to be clear Councilman, you are looking for a comparison of what the school’s receipts are from commercial versus residential, is that what you wanted to see?

Dr. Parker replied, yes and what your basis for making this decision is, the impact and what your basis is.  I don’t understand the financial basis for your decision. I understand the concern of that good feeling, want to be good neighbors, but I just don’t understand the financial considerations that were made for that decision.

Mr. Marquart replied, I appreciate that.  We will definitely provide you with some detailed information probably in this week’s packet.

Dr. Parker stated, thank you.

Mr. Marquardt asked how many pieces of real estate are currently not occupied?

Mr. Marquart asked, how many individual parcels?

Mr. Marquardt replied, yes.

Mr. Marquart replied, I don’t have a count to be quite honest.

Mr. Marquardt stated, that are unoccupied now.

Mr. Marquart asked, that are currently not occupied?  Probably less than 10.

Mr. Marquardt asked, okay, so how many people?

Mr. Marquart replied, it’s hard to say.  We do have and we will talk about this briefly, we do have one company here looking to expand in a big way, that I think would be a good applicant for this program.  They currently employ 16 and will shortly employ 138 with growth plans for about 200 over the next 10 years.  I will get to that shortly.  Again, what we are experiencing on Beta especially are folks that we have helped grow and they are bursting at the seams and possibly looking elsewhere.

Mr. Marquardt asked, if they are bursting at the seams, then why are they going to stay here?  They are going to move elsewhere.  What’s to stop them?

Mr. Marquart replied, with all due respect Councilman, I think it may help.  This is not to say we are going to win every battle, but it certainly is going to get their ear.  I was brought in to help grow the tax base.  I don’t want to see a 200 person shop pull out and leave.  I don’t want to see a 5 person shop pull out and leave.  This would help. I don’t think we will win every battle, but it is just one more tool in the toolbox to help us stay competitive.

Council President Saponaro asked, so what’s the downside of us doing this?

Mr. Marquardt replied, from my perspective, you pick up the newspaper, you watch the evening news. There are some times an image component to offering abatement.  It often leaves a bit of a sour taste in the public’s mouth.  I do think that may be part of the equation, but again, in terms of receipts and ledger, this will help grow income tax.  Our share of the property tax is very small.  We would see income taxes grow.

Council President Saponaro asked, Mr. Coyne, from your perspective, is there a concern that everyone should be aware of?  What’s the downside or the negative from your perspective?

Mr. Coyne replied, it depends.  The equity side is you are giving tax dollars to incentivize a company to expand.  You do have be conscious of the property tax impact on the school system.  It has to be monitored so if they don’t meet the benchmark of employment creation, then you have to address pulling back the tax abatement.  Those are the challenges in doing it, but the example he gave, if the company is out of space and the only way they are going to be able to stay is if they put an addition on, that addition would be abated.  The existing property tax would not be abated.  It would be the addition and improvements.  They often do the “but for” analysis.  That is, if they don’t get it, they’re going to move, but for that little incentive they will stay and that’s the game.

Council President Saponaro asked, who else has questions here?  So, from my perspective, this is another tool of economic development. Just to be clear, the application, it’s up to 100% up to 15 years for commercial and up to 12 years for residential, although what we are doing is we are trying to carve out the residential piece.

Mr. Marquart replied, yes.  The way the program is written at the State level, you actually have to have residential parcels in need of investment to qualify for the program, so that’s part of why that map looks a bit gerrymandered here and there.  We had to include a few homes that needed help.  What we found is some of our neighbors that established CRA’s in the past did that very same thing and they demolished those homes.  In effect, it’s a 100% commercial program.  It’s kind of worked out that way.

Council President Saponaro stated, okay.  And obviously what you put up there, the 50%, the 35%, these are just merely examples.  We are not wed to this number.

Mr. Marquart replied, that’s correct.

Council President Saponaro stated, and the Mayfield Community Investment Corporation would be the governing body to make sure that things are being met properly.

Mr. Marquart replied, yes.

Council President Saponaro stated, and we are monitoring or auditing on an annual basis.

Mr. Marquart replied, that’s correct.

Council President Saponaro stated, we have some good questions here.  I appreciate that.  Who else has any questions or anything to add to it?

Ms. Wolgamuth asked, John, can you just explain what the next steps will be with Council?

Mr. Marquart replied, I sure will.  Again, I appreciate the questions.  I appreciate the conversation and feedback.  Next steps:  we do plan to come before you again in two weeks to seek a Resolution that would authorize the Administration to apply for the program.  It would not be authorizing us to be accepted into the program, it would simply be authorization to apply to the State.  This sort of segues into a very real situation where I can now report that on February 26th, OMNI Systems did execute our letter of intent for an incentive package to remain and grow in the Village.  If all things go well, they will probably be our first applicant for the CRA program.

Council President Saponaro asked, so the Resolution starts the process.  Then you are going to come back to Council once we are accepted into it.  There is going to be other resolutions or ordinances that need to be then addressed in order to move this along.  In addition to that, Council is going to have to approve every application from the developer or the owner of the property after we go through the vetting process by Administration and then it comes before Council for discussion and approval.

Mr. Marquart replied, yes.  It will actually function much the same way our income tax rebate program does.

Council President Saponaro asked, so will the Mayfield Community Improvement Corporation need to be meeting on a more regular basis?  Or is that merely just the monitoring of this?  Is that more the annual, are we in compliance kind of a thing or do we need to meet to approve anything?

Mr. Wynne replied, the MCIC will be meeting on everything and approving it before it goes to Council.

Council President Saponaro stated, okay, so we will be meeting on that.  So anytime we have someone that wants to use the CRA, they get an application through that program.  The MCIC will be meeting as well and then it will go to Council and then in addition to that MCIC will be meeting annually to audit and make sure that everything’s in compliance.

Mr. Wynne replied, yes.

Council President Saponaro stated, okay.  Does that make sense to everybody?  Anyone have any questions on that?  Is that accurate and part of the process?

Mr. Marquart replied, it is, yes.  The State will require input by the schools as well.  This body will essentially be the MCIC plus one and that will be the board’s appointment for that plus one.  They would meet annually to review for compliance.

Council President Saponaro stated, we would want the school board’s involvement whether we have 49% or 62% or whatever.  That’s been the goal here, correct?

Mr. Marquart replied, yes.

Council President Saponaro stated, okay. I concur with that.  Is there any other information?

There was none.

Council President Saponaro stated, well thank you.  That was an excellent presentation and I know it is going to spur some more questions and I know you already have some information that you are going to gather at the request of Dr. Parker and provide in our packets. We appreciate that.  If there’s anything else that comes up, certainly feel free to reach out.  Is there anything else on that?

Mr. Marquart stated, thank you Councilman.

Council President Saponaro stated, terrific.  Thank you so much.

PENDING LEGISLATION:

ORDINANCES:

  • 2019-04:  An Ordinance appropriating funds for current expenses and expenditures for Mayfield Village, Ohio for the period from January 1, 2019 and ending December 31, 2019 and declaring an emergency. (1/28/19) (2/25/19)

Council President Saponaro stated, this is going to be up for vote at our next meeting which is required.  Mr. Wynne has provided the budget.  If anyone has any questions at this point, they should certainly talk with him directly. We can talk at this point, but make sure you bring it to me or Mr. Wynne directly.  Anything on this Ordinance?

There were no questions.

  • 2019-05:  An emergency Ordinance amending Codified Ordinance Section 153.11 pertaining to Family and Medical Leave.” Introduced by Mayor Bodnar. (Administration/Finance Departments)

Council President Saponaro stated, this is going to be moved to Second Read for the month of March.  If there are any questions on this, we certainly can address them now or as we continue on.

  • 2019-06: An Ordinance amending Codified Ordinance Section 337.27 drivers and passengers required to wear seatbelts.” Introduced by Mayor Bodnar. (Law Department)

Council President Saponaro stated, this was also discussed at our February meeting. This will go to Second Read in March.  Are there any questions or discussion on this?

There was none.

  • 2019-07:  An Ordinance repealing and replacing Codified Ordinance Section 331.43 relating to cell phone use while driving.” Introduced by Mayor Bodnar. (Law Department)
  • 2019-08: An Ordinance repealing Codified Ordinance Section 331.44 electronic wireless communication device while driving prohibited.” Introduced by Mayor Bodnar. (Law Department)

Council President Saponaro stated, Section 331.43 is meant to repeal those two sections and then replace it in whole.  Does anyone have any questions on these?

There were none.

Mr. Coyne stated, there is one point of order.  A minor amendment, Section 1185.08, section (f)(1).  In consultation with the Building Commissioner and also discussing it at the Department Head’s meeting, the signs have to be on private property but the setback would have to be 20 feet from the center of the road.  We have modified that after further consultation to provide under section (1) “the signs shall be located not less than 10 feet from the edge of the roadway surface.” We believe that is an easier measurement visually.  You still have to be on private property but taking it from the centerline we thought it was a little more difficult particularly when political signs go up, John indicated that that’s when he gets phone calls about the location of the signs, so it seems to be a little bit more easier measurement tool with the caveat that these signs are to be on private property.  That was the minor change we made.  This will go on Second Read.

Council President Saponaro stated, okay. Very good.  Plus we don’t want people walking into the middle of the street with a tape measure and traffic coming.  Does anyone have any questions regarding this?

There were none.

RESOLUTIONS:

  • 2019-09: A resolution requesting the Cuyahoga County Fiscal Officer to adjust the    amended official certificate of estimated resources for 2019. (1/28/19) (2/25/19)

Council President Saponaro stated, this goes together with Ordinance No. 2019-04.  It will be slated for approval at our next Council meeting.

Council President Saponaro asked, are there any questions about any of these Ordinances or Resolution?

There were none.

FINANCE DEPARTMENT:

  • AllCovered: 2019 Monthly Backups and Misc. IT Services ($10,000.00)

Mr. Wynne stated, All Covered is a company we have been using for years to provide recovery and back-up services for all of our computer systems.  Council approved the agreement with them in September of last year for $600 per month.  This is what need to cover the $600 per month for the balance of this year plus whatever services that are needed.

Council President Saponaro asked, any questions on this?

There were none.

FIRE DEPARTMENT:

  • Fire Station Roof Project
  • Second Floor Air Conditioning at Fire Station

Chief Carcioppolo stated, as you know, both of these projects are out to bid at this point. We did have a pre-bid meeting and various contractors that wanted to see both of the projects came to look at the different portions of it. We are expecting to receive bids and will be opening them on Friday, March 8th.  I will hopefully be coming to you at Council to ask for approval for the contractor to be awarded based on the results of that.  Are there any questions about this?

Council President Saponaro asked, Mr. Cappello, will you be looking at the bids and doing what you have done in the past, like providing a memo or anything?  How will we do it this time?

Chief Carcioppolo replied, I believe we are going to review them with the engineers we are using.

Ms. Wolgamuth replied, Bialosky, who did the spec on the HVAC.

Chief Carcioppolo stated, they are going to be monitoring the project.

Ms. Wolgamuth stated, right.  And Meld Architects has the contract for the roof so they will be looking at the bids and doing the letter of recommendation for that.

Council President Saponaro stated, perfect.  Thank you.  That was my question.  I appreciate the answer.

Chief Carcioppolo asked, any other questions about those?

There were none.

Chief Carcioppolo stated, I just wanted to tell everyone that we had a fire incident last night on Wildwood.  I wanted to tell everyone how good the guys did on call.  It was a chimney fire and it was extending into the sidewall of the home but the guys were able to find it and stop it before it caused any severe damage to the home so there’s really no smoke damage inside the structure.  It was boarded up and the residents were moved to another location.  They are going to be in the process of getting it repaired.  I just wanted to commend the crew on doing an excellent job. I received positive feedback from the son of the parents who is helping with the issues.  It’s a good story to bring out to show that good training and good crews are able to affect a positive change and there isn’t a huge loss involved with fires every time they happen.  They did a very good job.

Council President Saponaro stated, excellent.  Thank you. I appreciate that report.

PARKS & RECREATION:

  • Parkview Pool Pergola
  • Recreational Signage
  • Grove Site Lighting & Improvements

Mr. McAvinew reported, we have three bid openings on Friday. The pergola project is the removal of the existing pergola and reconstruction of the concession stand area.  I have the plans available for all three of the projects if any Council person would like a copy of those.  We will also open bids for recreational signage.  The project is with Meld Architects.  Upon bid opening, there will be a letter prepared with recommendations.  Recreational signage will be the area entering by the softball fields and entering by Progressive by the soccer fields.  There is a nice drawing outlining all the different items and features that Parks and Recreation have to offer.  Does anyone have any questions on those two items?

There were none.

Mr. McAvinew continued, with regard to the Grove Site Lighting and Improvements, we have been working with McKnight Landscaping.  This will address the seating walls and lighting issues that need to be addressed to allow people to move safely up and down the hill.    We should be receiving $50,000 from the Cuyahoga County Supplemental Grant. It has not been voted on but it is on the recommendation table for that project.  Does anyone have any questions on that project?

Council President Saponaro stated, congratulations, that’s great.

Mr. McAvinew stated, once again, I have those drawings here.  Lastly, Patsy Mills has the pancake breakfast sign-up sheet.  If you have not signed up for the Mother’s Day Pancake Breakfast, see Patsy.

Council President Saponaro stated, very good.  Thank you.

POLICE DEPARTMENT:

  • Body Cameras

Chief Matias reported, we received the bids for the body cameras.  After receiving all the bids and taking a good look at them, we are recommending Axon Body Camera System. It’s a five year program and it includes all the cameras.  It also gives us access to a program which includes data storage on the dashboard.  It also includes a technology program where basically the cameras are under warranty for the entire 5 year time.  After 2 ½ years and 5 year mark, they give us a complete equipment refurbish, so we will get all new equipment whatever the newest technology is. We were able to deploy some sample cameras on patrol.  We got a lot of good feedback from the officers.  We are pretty happy with the cameras.

Council President Saponaro stated, very good.  Does anyone have any questions?

There were none.

Council President Saponaro stated, excellent.  Thank you Chief.

SERVICE DEPARTMENT:

  • Fertilization and weed control for various Village-owned properties

Mr. Metzung stated, this is all our properties exclusive of the sports fields which we do internally.  As I stated in my memo, we do an organic fertilizing program with a lower type of weed control so we are as eco-friendly as possible.

  • Purchase of trees

Mr. Metzung stated, this is for our springtime tree planting.  One of the areas that you will notice was the area at the north end of SOM Center.  Last fall we cut down several trees and I got a lot of calls on that.  The trees were dying and not thriving.  We finally took all those down and spent the Fall to prep the tree locations for over the winter so we hope to have a lot better success with the trees when we do plant them.

  • New copy machine for Service Department

Mr. Metzung stated, we will be replacing the old machine.

Council president Saponaro stated, we got this information in our packets.  Does anyone have any questions regarding any of these items?

There were none.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Saponaro asked, are there any other matters before Council?

There were no further matters.

There being no further matters, the meeting concluded at 8:05 p.m.