Caucus: July 1st 2019

MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall - Mayfield Village Civic Center
Monday, July 1, 2019 – 7:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, July 1, 2019 at Mayfield Village Civic Hall in the Mayfield Village Civic Center.  Council President Saponaro called the meeting to order at 7:00 p.m.

ROLL CALL:

Present: Mr. Marquardt, Mr. Meyers, Mrs. Mills, Dr. Parker, Mr. Schutt, Mr. Saponaro, and Mr. Williams                                                                               

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Coyne, Mr. Cappello, Chief Carcioppolo, Mr. Marrelli, Mr. Marquart,  Chief Matias, Mr. McAvinew, Mr. Metzung, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

Council President Saponaro stated, welcome to the Council Caucus meeting.  I have a couple of items on my agenda.  First of all, I want to wish Mrs. Mills a Happy Birthday coming up as well as John Michalko and Chief Matias.  Happy Birthday.  And Congratulations to George Williams, Ron Wynne and John Marrelli on the birth of their grandchildren. Congrats to all!

  • Letter of Commendation to Dispatcher Lisa Lesner

Mayor Bodnar stated, not long ago, about a month ago, one of our dispatchers, Lisa Lesner, took a 911 call and found herself with the challenge of receiving a call from a woman who was at work in the bathroom by herself in labor.  Lisa very calmly talked to her and walked her through actually giving birth before EMS arrived.  Lisa was very calm, handling the situation so well.  So if I ever call 911, I would be privileged to have you answer the phone.  I would like to give a commendation to Lisa. Would you like to step forward please?

Dispatcher Lesner on June 6, 2019, you answered a 911 call from a woman in labor at Progressive Insurance in Mayfield Village.  The woman was alone in a restroom on the 3rd floor of the building about to give birth. You calmly determined her location and quickly dispatched emergency medical personnel to the scene.  While EMS was en route, you followed emergency medical dispatch protocol and assisted the woman as she delivered a healthy baby girl in the restroom.  You remained on the phone with her until EMS arrived, ensuring her safety and that of the newborn infant.  I, Mayor Brenda T. Bodnar, on behalf of Council, Police Chief Paul Matias, members of the Police Department and Communications Division and all Department Head Village and staff, am pleased to publicly present this letter of commendation to you for a job well done.  Your calm demeanor, compassion and professionalism you exhibited during this call reflects the excellent and dedicated service we all appreciate and have come to expect from the Mayfield Village Department of Communications.  Thank you very much. Sincerely, Brenda Bodnar.

Mayor Bodnar presented the framed letter of commendation to Lisa Lesner.

Ms. Lesner stated, I appreciate it, thank you. I am so thankful for my job at the Village. Everyone, thank you for keeping our dispatch center.  I don’t know what I would do without it.

  • Presentation by Nancy Nozik from Brandstetter Carroll on the Civic Center Space Assessment

Ms. Nozik stated, thank you very much.  Again, my name is Nancy Nozik with Brandstetter Carroll Architects. We are located right in downtown Cleveland and I live right down the road in Lyndhurst, so I am very pleased to work with Mayfield Village over the past several months.  I am in the area all the time for professional reasons and really enjoy the community.  Our firm is comprised of architects and landscape architects and planners and civil engineers.  More than 90% of our work is in the public realm with municipalities, with cities, villages, towns and counties.  Most of that work is within public safety, whether it be fire, police, jail, court, city administration, county administration or the recreation field as well, so we were very pleased to be able to work right here in Mayfield Village.

The Village did have an assessment done for handicap accessibility in this building and that prompted a second phase of work to address those issues.  That’s why we responded to the RFP for that work and were selected to help you all out with that.

What I am going to go through today is part of a draft presentation of where we are, what we have done so far, what our initial conclusions are and initial recommendations are.  We want to share all of that with Council and get some feedback  before we finalize anything and move forward.

This basically is an agenda.  We are going to discuss first the roles of this initial project, talk a little bit about the existing conditions of this facility, look at the variety of options that we considered and then focus on recommended options of where we are today.

As I mentioned, the number one goal was to address handicap accessibility in this building.  The primary feature of that endeavor is an elevator.  As I am sure you are all aware, there are a variety of levels in this building and you have departments that are serving the public that are both a floor below and a floor above the main level of this building and are not accessible.  We do have a ramp out here that gets you from this entry-level to kind of the second main level up there which is perfectly compliant with the rules but getting to the basement level to the Building Department  and getting to the second level to the Finance Department is not achievable right now for handicap accessibility requirements.

The primary thing is an elevator and the question is where does it go?  That was our number one challenge.  In addition to that, there are several instances throughout the building where clearances are not met for handicap accessibility for wheelchair-bound persons and so we wanted to make sure we were addressing all of those.  When we first started talking about that, we said, all right, putting an elevator in this building is a big deal and where it goes may affect how this building functions and operates.  So let’s take a look at the whole building as a whole, where everyone is, what kind of spaces are needed and make sure that we are addressing more than just handicap accessibility.  If you are going to invest money into this facility, let’s see if there are other things that need to be fixed at the same time. So that’s how we approached this.

Some of the other things we talked about were the lobby, a desire to have what we call a weather vestibule so you can come in the vestibule and into the building; you don’t just open the door and you are in the building.  Having so much space in the lobby; finding a better way to address people coming into the building.  The Recreation Department serves this kind of welcoming function right now which is great, but you have to know to go in the door.  Also to provide enough lobby space and breakout space for this function of Council meetings and Council meeting room, Executive Session meeting room and things like that.  All of that has to do with this front end of the building.  We did look throughout the rest of the building, opportunities to improve the usage of the space that you do have.

A bigger picture view of the site plan here.  You can see this is the intersection of Wilson Mills and 91 and we have the Civic Center.  This building right here on the corner across the street is the new community center building. There’s a nice relationship between the two, however we have a street that we have to cross in between. There’s many more Village functions to the north of that. There’s a small retail complex just to the south of this building as well as the Heinen’s grocery store and the shared parking lot that we have.  We want to make sure that we are looking at all of the things that are surrounding it.

Zoom in a little bit more at the footprint of this building.  That’s kind of the main level floor plan of this building in relation to everything surrounding it.  There are some pinchpoints here.  The retail complex just to the southeast and the service drive that surrounds that.  You are really tight up against those boundaries right now.  There’s a little bit of the space right to the south of us here outside of this room but you develop kind of a nice little park area there.  I saw there are some new trees that have been planted so that’s a really nice quiet space there.

As we look to expanding this building at all, that’s kind of what we were looking at.  We really don’t want to go that way. We are on to the north. We are actually, I think we are already beyond the setback line for Wilson Mills Road but we have a precedent there at the front building.  Then we have the parking and the drop off to the left.  So you are kind of tight in this space as we have it right now.

 In terms of existing conditions of the things that we wanted to highlight primarily is handicap accessibility so if you can see this, there are little yellow circles with red outlines that are kind of dashed.  Those are all doorways that do not meet the current handicap accessible guidelines.  We just kind of flagged all of those.  Then there are also restrooms that are kind of tucked throughout this building.  There has been an effort made in several of them to provide handicap accessibility.  There’s still some maneuverability issues that aren’t quite met completely.  We were going by the letter of the law, but the restrooms are kind of highlighted in blue and as we move through the rest of the plans, part of the things we have are little restrooms scattered all over the place here.

So this is the main level floor plan that we are looking at and to orient you to the left of the drawing is where the front door is where you come in.  This is all oriented to the north.  There’s a photograph there of the main lobby.  As you go up the ramp and around into the old main lobby where the two staircases are is a beautiful space that leads you into Reserve Hall.  The other little photograph we have there is looking down the hallway towards the Administration Department where Diane’s office is and the Main Conference Room and you can see there are doors in the middle of the hallway.  We have some issues there.

If we go down to the basement level, again, you see all the little blue squares where we have restrooms kind of tucked in every which way down in the basement.  It’s like every little spare space they tried to create restrooms down in the basement.  The Building Department is down there.  Amazingly that space is really nice.  The spaces we have in this building are very well maintained.  They have a nice feel.  The old woodwork and the care you have taken in that and even the furnishings that you have really make this building feel really nice.  You are down in the basement at the Building Department but there are still windows that are letting light in and it’s nice.  It’s a fairly comfortable feeling space even though you are in the basement.

As you leave that and you work down towards the Fireside Room, it’s not quite as welcoming anymore as you work your way through the catacombs of the basement and into the Fireside Room. The Fireside Room itself is a very nice room.  There are no windows in it, but it has the nice fireplace but since there is no good access to it, it’s probably not getting the kind of usage that it could.  Once we have an elevator in place, you would be able to utilize that space much better.  There’s also a kitchen adjacent to that that isn’t really used as a kitchen much.  It’s used more as a storage room primarily because that room itself isn’t getting enough usage.  Down towards the end we have what we call the Green Room, some space underneath the stage and the lower area of Reserve Hall that’s associated with that function.

We go up to the second floor.  Again, we don’t have handicap accessibility up there. You go up the stairway.  There are a couple instances there where we have some issues with clearances for ADA access and there are two tiny restrooms up there as well.

So when we first started to look at it, we did a series of concepts. This study right now is a space assessment study.  We are not really designing anything.  We are trying to figure out how we can best utilize this space.  The next phase will be to actually design it, but this is kind of like little puzzle pieces in trying to make things work just by looking at the sheer space.  So we call this first one the Minor Intervention Plan.  In this case, you will see that orange square is saying what if we put an elevator in one of the main stairwells up in the front of the building?  Can we do that?  What would it do?  The benefit of that is it is right off of the main lobby so you still maintain that main lobby.  What you lose is the symmetry of those two stairwells.  You don’t need two stairwells there, but there’s a nice symmetry in those two stairwells.  We could put the elevator there.

You see more blue squares.  We looked at utilizing the box office space that is underutilized, turning that into a restroom, getting a single use restroom up there that can be handicap accessible and then improving the existing women’s restroom really to get public restrooms near Reserve Hall.  Right now, there’s just one women’s restroom up there.  If you are a guy, you’ve got to work your way down to the basement and hope you find your way back up or work your way all the way down here.  So we really wanted to be able to address for the functions that are in Reserve Hall restrooms at that end of the building.

As we come back over to the main entry, there’s an orange box there on the left of the page where the main entry is.  That represents the weather vestibule we talked about.  There’s a little rectangle next to that that would be an entry canopy.  The other thing I noticed today I think this is the first time I have walked into this building at this time of year and this time of day.  That handle is really hot.  It’s baking in the sun so the metal door handle can be a problem.  So by getting an entry canopy it can shade the front door and have an entry along with some access control which may be some security features that can be implemented.  And then in this case we looked at can we just carve out of the Recreation area a little space that becomes kind of the check-in desk?  It still acts as the desk for Recreation but could act at some point people coming into the building and don’t know where to go that you check in and find out where to go to get to some of the other departments in the building.    Except for the weather vestibule, this doesn’t expand the footprint of the building at all.  It’s fairly minor intervention.

We take this and work our way down to the basement.  We have an elevator going down in that one part of the stairwell.  The other thing we looked at here, that kind of lighter orange yellowish zone there is the hallway and we have looked at losing a little bit of the Fireside Room in order to gain kind of a breakout space in front of it and have a clear path in the basement that gets you down to the Fireside Room.  That would make that room much more attractive and appealing in terms of getting to it and also having some function outside of it and then you will see just past it finding a way to get some appropriate handicap accessible restrooms in that area both to serve the Building Department and the Fireside Room and the Green Room for the theater program.

Then finally looking upstairs, again looking at the elevator and the stair tower.  We have a little picture here.  We have a series of the original drawings for this building because it was added on to over time.  This is kind of overlaying on the original building.  If we put the elevator in that front stairwell, it would poke up through the roof and would be visible from the street which we feel is not desirable.  We wanted to look at that option.  We looked at an elevator with the least amount of overhead we could find and it would poke up through the front of the building so we felt this was not the best solution for this.

The next option was more invasive.  We looked at that dark orange square which is the elevator in the very center of the building.  What we looked at here was could we really carve this thing out and expand this lobby floor level here towards the back then you have the elevator that gets you up to all levels so you don’t have the ramp anymore to get from one level to the next, you have to use the elevator?  It would carve out some lobby space.  We were looking at some public restrooms right there in that blue area.  To do that it actually eats up a lot of space.  There’s a lot more lobby space as you can see on either side of the elevator which requires relocation of the functions that are over there on all three floors whether it be the basement, the main floor, the upper floor.  So we tried to carve out places for those people to go.  The other thing we were trying to address is there is a beautiful conference room but it’s way over in the center of the building.  When you have Council meetings and you need to do some breakout or some Executive Session, you have to work your way all the way over to there. So can we find a place for a conference room closer to this space and we looked at taking over some of the kitchen? You have a beautiful kitchen here but do we need that large of a kitchen?  Could we live with more of a smaller catering kitchen and use that space for a conference room?  That was not well received but we had to look at it anyhow.  So that was some of this planning here.  As we go to the basement, it’s very similar to our first proposal except the elevator there really eats into the Building Department space and then upstairs again the elevator carves into the Finance Department space.

We also looked at another option, what if we cut off a piece of this building and build new so that it fits the way we want it to fit?  There was some conversation about this room.  It’s not quite the best proportion.  It’s a little bit long and narrow.   You make the best use of it here as you set up for Council meetings but would a differently proportioned built room work better for you both for Council meetings and other functions that happen?  We looked at what if we tear down the Recreation Department over there and add on, push out towards Wilson Mills Road and push out to the west here and create a box that’s better proportioned for Council Chambers and then reutilize this space on this side for the Recreation Department and put another department in there too as we move people around.    We only looked at this one floor plan here to try and make that work.  This was not a winner either but we wanted to look at some options.

Lastly, we looked at all right, what if we tear down the whole thing and build new?  What would we really need?  Without Reserve Hall, you need about 15,000 square feet.  If you get 15,000 square feet in all one floor, that red box is about the footprint size.  It wouldn’t be just a box, but we wanted to at least represent how large that would be if you were all on one floor and it was only the Village Civic Center requirements.  We looked at that option as well.

What we ended up with after all of that was really a moderate approach. It’s not quite the most minor intervention but it is a very responsible moderate approach to solving a lot of the problems here.  I have a blow up of this that we will go through but we are going to look at the entry vestibule, reorganize Recreation, expand the lobby, getting some additional restrooms here, providing elevator access, dealing with the Administration offices and all of the ADA upgrades.

We will zoom in on just the colored parts here.  In this case, we are proposing a small addition to the west of the Recreation Department. The way that part of the building is structured.  It’s very easy to push out in that direction structurally because the trusses kind of run that direction.  If we try and push to the north, we have to deal with a different structural system and you may end up rebuilding the whole roof over that whole area.

It is very economical to expand to the west as we are showing there.  You can see little lines that pop in as a dimension up there.  That’s how far we are proposing to expand in that direction.  12 foot 8 inches.  It’s not a whole lot but what it does do it still preserves the sidewalk.  You see the black line on the edge of that drawing.  That’s the edge of the sidewalk.  It pushes it out a little bit further than this room.  Right now this room sticks out farther than the space across.  That would stick out a little bit farther.  What it allows us to do is expand the lobby area.  You can see we have kind of carved out an actual little lobby with some seating and a window at Recreation so someone can come in and come up to the window and ask a question or do their business and not have to go into the Recreation Department.  If they want to go in they still can.  We still have a counter there inside but we have a transaction window out in the lobby.  That also provides another level of security if necessary.

We looked at improving the restrooms, truly making them meet the handicap accessibility requirements and making sure we are visually screened so you don’t open the door and you can’t see anybody inside the restrooms.  We have added the top of that yellow lobby a men’s restroom there and expanded the women’s restroom as a truly functioning handicap accessible women’s restroom.  At the same time in that corner down there going into the kitchen addressing some of the clearance issues we have with the doorways currently handicap accessibility.

You will see there’s another purple box there with a conference table in it labeled conference room.  That is an Executive Session conference room.  I think we have 14 chairs in there.

So the biggest focus in preparing our assessment were the following:

  1. Need for an elevator
  2. Handicap accessible
  3. Weather vestibule
  4. Lobby space
  5. Welcoming function
  6. Breakout space
  7. Road between Community Center and Civic Hall
  8. Parking and drop off are tight
  9. Doorways are not ADA compliant
  10. Too many restrooms in the basement
  11. Bldg. Department space is nice and comfortable but the Fireside is unwelcome and there is no real access
  12. Second floor – no accessibility

Ms. Nozik stated, so the options in the minor intervention plan are:

  1. An entry canopy
  2. Entrance with access control and security
  3. A check-in desk
  4. Elevator visible from street
  5. Add on
  6. Tear down rebuild to a single story (15,000 square feet).

With regard to the recommended options, we looked at additions to the Recreation Department, expanding it, additional restrooms and a conference room for Executive Session.  Everything will need to be up to Code.  We looked at the Bistro Room and the kitchenette.  We looked at exits at Reserve Hall and the need for parking closer to the auditorium. We looked at adding a ramp to the access drive.

With regard to the basement, an elevator can be at the bottom of the stairs.  There would be file storage room for the Building Department so you can have easy access.  We looked at the Fireside Room, restrooms and storage rooms.  We looked at two new restrooms, and maintaining the kitchen.  It’s a decent size to be used as a kitchen.

Going up to the second floor to the Loft, now John’s office, it is not accessible clearance-wise and also there is a step down which we cannot ramp.  We propose that that office can be used as storage and John be moved to the first floor in Administration.   The copier/work area by the Finance Department can be moved over to where the Finance Director’s restroom is now located and that restroom can be removed so there is only one to have a better restroom at that level.  The elevator can be by the stairs and tucked right in by the roof.  The front part of the building can be pushed out with a window.  Windows will be replaced with double windows .

Dr. Parker asked, will they be thermal?

Ms. Nozik replied, we could look at that when we upgrade the windows.

The toilet fixtures will be replaced to meet Code.  The lighting will be replaced with LED.  The Fire Alarm will be ADA compliant.  There will be security and access control with lockable doors at each Department.  Technology will be upgraded throughout.

We looked at each space and prepared recommendations.  The probable cost would be with the new addition, at a modest $165,000.  MEP upgrades would be the most expensive at $1,018,000.  Site improvements to make this building ADA compliant is proposed at $182,500.    With a 10% contingency, the total construction cost would be $2.26 million and with professional fees, the cost would be under $2.5 million.

To be taken into consideration is phasing or relocating while working.  The elevator area can be used as a swing space, or you could find another building and move out while all this is being undertaken.  In any event, this needs to be considered and I want to make sure you are all aware of it.

Dr. Parker asked, can grants be applied for with regarding to the security and access control?

Ms. Wolgamuth replied, we are receiving $100,000 from the State of Ohio for having Reserve Hall.

Dr. Parker stated, we can also look at getting grants for becoming ADA compliant.

Mr. Marquardt asked, what is the timeline?

Ms. Wolgamuth stated, big picture, when you say yes, the work will commence.  They will need 6 months to put together documents to go out to bid and get contractors and get it going.  It will take one year to get the construction done.

Mr. Marquardt asked, each phase?

Ms. Wolgamuth replied, I do not know.

Council President Saponaro stated, in total?

Ms. Wolgamuth replied, a couple of years.  We will keep you posted to get your guidance.  We will be reaching out to you.

Council President Saponaro stated, thank you and thank you very much Nancy for your help.

Ms. Nozik replied, certainly.  If there are additional questions, please contact Diane and she will reach out to me.

PENDING LEGISLATION:

ORDINANCES:

  • Ordinance No. 2019-14, entitled, “An Ordinance authorizing and directing the Mayor and President of Council to enter into an Economic Development Incentive Grant Agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and OMNI Systems, Inc.” Introduced by Mayor Bodnar. (First Read – May 20, 2019; Second Read – June 17, 2019) (Administration)

Council President Saponaro stated, this legislation is on Third Read and will be before Council at their July 15th meeting for consideration. Are there any questions?

There were none.

MAYOR:

Mayor Bodnar stated, I would like to take a second to commend all who worked so hard on the Fourth of July Celebration.  It takes a Village.  Thank you to Shane, Paul Matias, Gino Carcioppolo and Doug Metzung and the Service Department, who all worked so hard.

  • Village Trail high water pressure

Mayor Bodnar reported, I learned that Village Trails was experiencing high water pressure about a week ago from an e-mail from Village Trails’ community e-mail group.  About a month ago, there were high water pressure issues.  Village Trails usually has higher water pressure due to its lower elevation. There is a pressure-reducing valve at Wilson Mills and Village Trails, and many residents also have installed secondary valves at their homes. In late May or early June, it appears as though debris in the water line caused the valve at Wilson Mills and Village trails to remain stuck in the open position, causing high water pressure into the homes. The increased pressure caused some leaking in toilets, faucets and hot water tanks, and may have compromised some of the secondary valves. We don’t know what caused the debris to build up and cause the main valve to remain stuck in the open position. We are working with Cleveland water to determine that. We’ve opened an insurance claim and advised residents to file their claims.  On Friday, we met with Tim McCann with Aecom who will provide me with a proposal to review the system and work with Cleveland Water to design upgrades in order to prevent future occurrences.  I expect to receive that in a day or so. I anticipate the cost will exceed my spending limit, so we will be seeking approval for this work from Council at the July 15th meeting.  They are not doing hydrant flushing and the contractors are not doing any work there so that the area is protected. Cleveland Water has cleaned out the pressure reducing valve and it appears to be working just fine now. They went back out today after receiving reports that residents thought the pressure was too high again, but everything checked out to be within normal ranges. In the meantime, we will not be doing any annual hydrant flushing and we are not issuing hydrant permits until after this matter is resolved.

ENGINEER:

2019 Drainage and Infrastructure Improvement Projects

  • 504 Zorn Lane, 6853 and 6863 Metro Park Drive
  • 6767 Hickory Hill Drive

Mr. Cappello reported, Drainage and Infrastructure met last month and reviewed two projects.  I received proposals for both and outlined the results.  With regard to the project on 504 Zorn Lane, the bid was $19,306 which is over the $10,000 referenced in the Ordinance.  Relative to 6767 Hickory Hill, the low bidder withdrew.  The second low bidder was Anselmo in the amount of $10,730 which is also over the $10,000 limit.  Council will need to consider these expenditures.

Council President Saponaro stated, we need to approve the project and the amount under one motion.  Does anyone have any questions?   Mr. Schutt and Mr. Meyers were at the Drainage and Infrastructure meeting.  Were there any questions or concerns regarding these projects?  What is your recommendation?

Mr. Metzung replied, the pricing is reasonable for the amount of work which needs to be done.

Council President Saponaro asked, 10% is required of the homeowner?

Mr. Metzung replied, correct.

Council President Saponaro asked, 10% per homeowner or split?

Mr. Metzung replied, 10% for the project split up by the affected homeowners.

Council President Saponaro stated, very good.  When will the work start?

Mr. Cappello replied, once approved, I can contact the contractor.

Council President Saponaro asked, will the project be done this year?

Mr. Cappello replied, yes, this summer.

FINANCE DEPARTMENT:

  • Alternative Tax Budget – Fiscal Year 2020

Mr. Wynne reported, this report is required to be filed annually with Cuyahoga County.  It is a very very rough budget of our numbers for the next fiscal year reflecting receipts and expenditures. It provides the County with direction on how to allocate our property tax receipts and with assurance that we have enough revenue sources to cover our debt.  I will need this approved at the next Council meeting as it needs to be submitted to the County by July 19th.

LAW DIRECTOR:

Legislation:

  • Amending Codified Ordinance Section 131.10 relating to food and beverage purchases for meetings and fundraisers.

Mr. Coyne reported, this legislation makes a minor amendment to Section 131.10 adding employee appreciation and/or recognition as relates to food and beverage purchases for meetings and fundraisers, all of which shall be considered as the furthering of a public purpose.

Council President Saponaro asked, are there any questions?

There were none.

PARKS & REC:

  • Rookie Sports Club Co-Op Payment ($9,000 – Amanda Slutsky, Rookie Sports Club – Cost share 25/75.  Village to receive 25% of collections)

Mr. McAvinew stated, Rookie Sports Club assists with our youth program.  It is very successful. They help with little league baseball and little league soccer.   The cost share is 25/75.  The Village will receive 25% of the collections.  So far, they have received $11,000 in revenue.  It is expected it should be $12,000.   I do not foresee our cost exceeding $5,000.

Council President Saponaro asked, are there any questions?

There were none.

  • Senior snow removal program – 2019-2020

Mr. McAvinew stated, we do not want to talk about this.

Council President Saponaro stated, right, we don’t.

Mr. McAvinew added, but we will be going out to bid shortly.

SERVICE DEPARTMENT:

  • Letter of support for Chagrin River Watershed Partners’ (CRWP) application to the FY 2019 U.S. Forest Service Great Lakes Restoration Initiative program on behalf of the Central Lake Erie Basin Collaborative.  (Total grant $95,896 – Village to provide a 20% match of $19,180).

Mr. Metzung reported, working in partnership with the Chagrin River Watershed Partners, we will be seeking a grant for the Beech Hill/Bonnieview holding tank.  This is to reforest the 10 acre lot granted to us which is comprised of woods, approximately 3.5 acres of grassland and a tributary of the Chagrin River.  Where the tank was is grass. We would like to return it to its natural state.

Council President Saponaro asked, where is that at?

Mr. Metzung replied, between Beech Hill, Bonnieview, Hanover Woods.

Dr. Parker stated, it is meadowlike there with deer grazing.  Have you polled the neighbors?  Have you gotten neighborhood input?

Mayor Bodnar replied, the residents were told and they are very happy about it.

Mr. Metzung stated, we will maintain the pathway so that people can get back and forth in that area.

Dr. Parker stated, okay, I was just throwing it out there.

  • Vehicle Maintenance Scanner ($8,216.34 – Glen Hayashi)

Mr. Metzung reported, this is a scanner for maintenance of our vehicles.

Council President Saponaro asked, is that Snap-On Tool?

Mr. Metzung replied, yes, but Glen Hayashi would get paid.  We looked at other items. A thank you goes out to Lyndhurst for their help.

Council President Saponaro stated, I know Glen well and therefore will abstain from the vote.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Saponaro asked, are there any other matters to come before Council?

Mr. Marquardt asked, with regard to the Civic Center space issue, can you draw a new facility in the same spot with a rough cost?  We should consider that.

Council President Saponaro asked, a rough draft of a new facility?

Mr. Marquardt replied, right.

Mayor Bodnar asked, how much would a second set of plans be?

Ms. Nozik replied, not much.  I would put a number to it to keep it within our existing budget.

Council President Saponaro stated, but we would maintain Reserve Hall because we can’t have the grant without it.

Dr. Parker stated, we have a lot of space here.  We should consider developing and redesigning in a different area.  Get their input on the cost and timing to take advantage of our space.  This area has been a touchy subject in trying to maintain the facility.  This an old building.  How can we get a cost estimate for a new facility?

Ms. Wolgamuth stated, we should add demo costs to this report and outline the factors to compare.

Dr. Parker stated, it’s prudent to know the numbers to compare apples to apples.  This facility is old.

Ms. Wolgamuth stated, it would probably be around $4-5 million.

Council President Saponaro stated, but we do need to keep Reserve Hall in order to get the grants.

Dr. Parker stated, once we know what direction we are going, we can discuss it further, whether it’s another location, keeping the parking lot and developing where the three homes are.  There is an equally or more desirable easy way to do this.  Look at the parking lot and homes and all other options to create an incredible center of town.

Council President Saponaro stated, thank you for your input.

Mrs. Mills asked Chief Matias to discuss the upcoming Open House at the Police Station.

Chief Matias stated, there will be an Open House at the police station on Saturday, July 6th from 12:00-4:00.  All are encouraged to stop by and tour the station and meet our officers.

Mrs. Mills reminded everyone of the Blue Star Dedication on July 10th at 7:00 p.m. All are invited.  Cookies and punch will be served after the dedication.

Council President Saponaro asked, are there any other matters?

There were none.

There being no further matters, the meeting concluded at 8:05 p.m.