Caucus: October 9th 2017

MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall - Mayfield Village Civic Center
Monday, October 9, 2017 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, October 9, 2017, at Mayfield Village Civic Hall in the Mayfield Village Civic Center.  Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Diemert, Mr. Wynne, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Cappello, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

MAYOR:

  • Appointment of James Farmer as Commission member for Planning and Zoning

Mayor Bodnar stated, tonight it is my honor to welcome back Mr. James Farmer to the Planning and Zoning Commission.

Mayor Bodnar administered the oath of office to Mr. James Farmer as Commission member for Planning and Zoning.  Congratulations and welcome back.  Glad to have you back on board.

COUNCIL CLERK:

  • Digitizing permanent records with searchable capacity
    Records Commission meeting – October 18, 2017

Mrs. Betsa reported, I met with John Humbach of Records Imaging.  He highlighted his digitizing scanning program.  He will be meeting with the Records Commission on October 18th at 12:00 p.m. in Civic Hall.  If there are any questions, feel free to let me know.

Mr. Jerome asked, there are records we have that we have to keep forever, right?

Mrs. Betsa replied, yes. Permanent.

Mr. Jerome asked, if we proceed with this, they would digitize all that?

Mrs. Betsa replied, we would maintain the paper copies, but they would digitize them as well.  The other benefit is that they will have searchable capability.

Council President Saponaro asked, any other questions?

There were none.

ADMINISTRATION:

  • Legislation of support to apply for a grant through the Cuyahoga County Supplemental Grant Program to assist with funding of Construction of Phase II of the Grove Amphitheatre Band Shell.

Ms. Wolgamuth reported, we will be applying again for a $50,000 grant from the County.  Phase II of the Band Shell, we call it the green room/storage room and permanent signage on SOM Center and at Parkview Pool parking lot.  The grant application is due November 30th so we need this legislation to attach to the application.

Council President Saponaro stated, terrific.  Any questions?

There were none.

ENGINEER:

  • Engineering Design Services Proposal
    SOM Center Road/Hickory Hill Drive Traffic Signal Design (GPD Group - $9,900).

Mr. Cappello reported, GPD was the low bidder.  We received three quotes. This is for the signal design for the SOM Center Road/Hickory Hill/Cuyahoga County Public Library intersection.

Council President Saponaro asked, any questions on this?

There were none.

FINANCE DEPARTMENT:

  • County Regional Health Plan Renewal

Mr. Wynne reported, there was a meeting down at the County several weeks ago to go over the results for the health plan for this past year and to talk about increases which go into effect January 1 for the Regional Healthcare Plan.  The renewal increases range from a low of 6.5% to a high of 19.3% depending upon the experience of that particular municipality or school district.  We were the low end.  We were 6.5%.  If we stay with the County Plan, we will be looking at an increase of 6.5% on January 1st.  Since joining the plan in 2012, our annual increase for medical has averaged 5.6% which is well below the industry norm which trends to be double digits.  I have our insurance consultant looking at other options just so that we have other prices to compare it to to make sure that we are competitive.  We will need to make a decision on this by the October Council meeting because we will have to let them know by November 1st whether our plans are to stay with the County plan or to move on to something else.

Council President Saponaro stated, very good.  Does anyone have any questions?

There were none.

POLICE DEPARTMENT:

  • Sergeant promotional testing (assessment and written) (Ohio Association of Chiefs of Police – not to exceed $10,385).

Chief Edelman reported, I mentioned at the last Council meeting that one of my Sergeants recently retired.  I am seeking approval from Council to contract with the Ohio Association of Chiefs of Police for the testing and assessment process for promotional.  The OACP is an organization consisting of law enforcement professionals and they will build a test based on what our needs are here in Mayfield Village rather than just an off the shelf test that you get from another testing company.  We have used them in the past.  It is well worth the cost.  The reason it is not to exceed is because it is based on per person cost.  At this point, I am just not sure how many people will sign up to take it.  I have 10 patrolmen who are eligible and I just won’t know until sign ups how many people will be taking the test.

Council President Saponaro asked, this is for existing employees only with at least 2 years?

Chief Edelman replied, that’s correct. Existing patrolmen.

Council President Saponaro asked, any questions on this?

There were none.

  • Acceptance of bid of police vehicle - 2013 Dodge Charger –
    VIN 2C3CDXAG0DH590910 - $7,000

Chief Edelman reported, this is one of the two Chargers that we put on Govdeals.com.  It sold recently for $7,000. I believe this is a fair price for this car.  I am asking Council to approve the sale.

Council President Saponaro asked, any questions on this?

Mr. Jerome asked, what do we have to do to decommission the police vehicles?  Is that part of the process when we buy a new one?  Do they take it off the old one?

Chief Edelman replied, we change out the equipment from the old cars to the new cars and then I just let Council know the cars are available for sale.

Council President Saponaro stated, you are de-identifying them.

Chief Edelman replied, right.

Mr. Jerome asked, the radio, everything comes out?

Chief Edelman replied, that’s correct.

Council President Saponaro asked, any other questions?

There were none.

SERVICE DEPARTMENT:

  • Demolition of 570 SOM

Mr. Metzung reported, we received a couple of quotes to demo the home at 570 SOM which is scheduled to be demolished for the expansion of the retention basin.

Council President Saponaro asked, does anyone have any questions?  The retention basin project, because someone did ask me about that, what is our process in terms of when this is going to be started?  What’s our timeline?

Mr. Metzung replied, we still have a hold up on one of the properties.  I will refer to Mr. Cappello.

Mr. Cappello replied, the one property south of 570, there are some issues with liens.  But in time of year, we are looking more of a spring/early summer construction to excavate the pond and install the sewer.

Council President Saponaro asked, any other questions on this?

There were none.

ANY OTHER MATTERS:

Council President Saponaro asked, any other matters before Council?

Mrs. Mills stated, I brought a board in from the Mayfield Village Garden Club about the butterfly gardens in the Wetlands.  I would like everyone to take a look at it.  We have had the butterfly gardens there for quite a while, but this year Mary Solomon went in there with her group of Garden Club ladies and refurbished it all.  It’s very very beautiful.  We did have some Monarch butterflies there this year.  Next year we are looking for bigger and better amounts of butterflies to come in and visit us.

Council President Saponaro stated, very good.  Anybody else?  Any other matters before Council?

There were no further comments.

There being no further matters, the meeting concluded at 8:10 p.m.