The Grove - November 20th 2014
“The Grove” Committee
Nov 20, 2014 Meeting Minutes
The Grove Committee met on Thursday, Nov 20, 2014 at 7:00 p.m. at the Civic Center.
Members Present: Garry Regan (Chair), Pat Andrzejczyk, and Blythe DiCicco
Also in Attendance:
Patsy Mills, Mayfield Village Council
Jim McKnight, Landscape Architect
Diane Wolgamuth, Director of Administration
Bill Thomas, Recreation Director
Mr. Regan opened the meeting, stating that the Committee needs to get going on plans for programming and infrastructure so we can get numbers to the Mayor and Council. He advised the Committee that he made the presentation to Council summarizing the 2014 season and thought it was well-received by them. Mr. Regan added that many of last year’s performers want to know if they are coming back next summer.
Jim McKnight presented the Committee with a proposal for “landing strip” lighting that could be installed into the hillside. The fixtures are installed to allow mowers to go right over them. Mr. McKnight also provided a proposal for a first row of stone seating with pervious pavers running from the current stage area to the stone wall. Low level lighting could also be installed in the front of the wall to illuminate the stage area. The paved area would provide people using wheelchairs or walkers with a flat area to get them to a safe seat. Mr. Regan asked if the lights could be on a dimmer and Mr. McKnight responded that they are low-level LED lights, but he does not know if they can be on a dimmer. Mr. McKnight advised that we have cost estimates from last year for uplighting various sections of trees. Mr. McKnight suggested that an electrical engineer again be retained to prepare electrical plans for whatever work was planned for this year.
Mr. Regan stated that he likes the idea of provided a paved area for wheelchairs. Mrs. Andrzejczyk asked about the length of the proposed stone wall and if it would allow people to come through it from the hill. Mr. McKnight responded that the wall is 100 ft. long and steps could be added to the wall for accessibility. Mr. Regan stated that he was concerned that people will save seats on the wall and it will not be available for those who need it. The Committee discussed the options and agreed that the lighting on the hill and some uplights in the trees were priorities for 2015. Mr. Regan suggested that if the stone wall cannot be installed this year, perhaps the paver area could be extended for wheelchair access.
Mr. Regan also suggested that the service driveway be graded and stoned and that lights be added to that area as well. Mr. Regan would also like to see some benches placed along the entrance pathway.
Ms. Wolgamuth provided the Committee with a draft job description for an “Arts & Cultural Coordinator” as well as a list of the proposed responsibilities of the position. Ms. Wolgamuth expressed that the job description, as written, would likely require a full-time staff person, at least during the active season as just overseeing 2-3 events per week could take a substantial number of hours. Ms. Wolgamuth added the finding a part-time person with the skills necessary to do the promotional and grant-writing work might be difficult. The Committee discussed the promotional work that was done last year as well as the additional items that might have drawn larger crowds but were not done. The Committee discussed the possibility of hiring a marketing company to handle the promotional work and a consultant to assist with grants. The Committee agreed that removing these responsibilities from the job description might allow the hiring of a seasonal recreation intern to oversee the events for the 2015 season.
The Committee discussed the difficulty with securing food vendors and dealing with their expectations. The crowds attending events and purchasing food were insufficient on some occasions and some of them left, unhappily. The Committee agreed that keeping the kettle corn and ice cream vendors was a good idea and securing food vendors that were tied to a particular event (i.e., Irish/Greek nights) was a better plan than trying to get vendors for all events.
The Committee discussed programming an 8-week season, similar to last summer. Mr. Regan suggested that the Village host one higher-budget event and proposed that the Chagrin Falls Studio Orchestra could present a “Moody Blues” concert at a cost of $5,000.
The Committee members agreed that they would like to show at least one movie and repeat the “Dancing Under the Stars” event. This year, for Polka Night, Mr. Regan is speaking to the Chardon Polka Band that was unable to play at The Grove last year. Mr. Regan suggested the Committee consider the following additional events:
- Rock Concerts – At least two; InCahoots would like to come back
- Modern Dance –Mr. Regan is speaking with two groups: “Inlet Dance Theatre” and “Antaeus Dance Company”
- Mercury Summer Stock
- Cleveland Chamber Orchestra
- Notoriety Show Choir
- Swing Dance with Red Light Roxy Band (including lessons)
- FiveOne Experimental Orchestra
- Repeat the Greek and Irish nights, with bands rather than dancers
- Simple Gifts – folk musicians (two women who play 17 instruments)
- Monica Robbins and The Whiskey Kings or the Ninja Cowboys
Mr. Regan stated that he thought we did not do a good job of attracting teens last year. Mrs. Mills stated that she felt the audiences were very diversified, but agreed there were not many teens. Mr. Regan would like to approach the Student Council at Mayfield High School and Middle School and will speak to the Superintendent or Board of Education about student involvement. Mr. Regan is also willing to meet with other community groups and seek to co-sponsor events with other municipalities.
The Committee agreed to meet again at the beginning of January. The meeting was adjourned at 8:30 p.m.
Diane Wolgamuth, Director of Administration