Safety and Service: April 6th 2015

MINUTES OF THE SAFETY AND SERVICE COMMITTEE
Main Conference Room – Mayfield Village Civic Center
Monday, April 6, 2015 – 7:00 p.m.

The Safety and Service Committee met on Monday, April 6, 2015 in the Main Conference Room of the Mayfield Village Civic Center.  Mr. Marrie called the meeting to order at 7:00 p.m.

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ROLL CALL: 

Present: Mr. Marrie, Mr. Jerome and Mr. Saponaro

Also Present: Mrs. Mills, Mr. Wynne, Mr. Metzung, Mr. Marrelli, Chief Carcioppolo, Chief Edelman, Mr. DiNardo, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

ADMINISTRATION:

Portable Light Tower for Grove

Ms. Wolgamuth stated, the Committee would like to light the hill. When the events are over at the end of the night, the hill is pretty dark and people struggle to get to the pathway lighting.

Mr. Marrelli added, and the driveway is not lit.

Ms. Wolgamuth agreed.  This portable light stand will extend up to 14 feet.  The heads are movable so we can shine some of them at the driveway and some of them on the hill.

Mr. Marrie stated, you can also use it somewhere else if it is portable.

Ms. Wolgamuth stated, yes.  It’s on wheels. Steve, you mentioned that you had seen some other types?

Mr. Jerome stated, from what I saw it seemed like a ton of money for something that is a nice idea.  It seems like a lot of money for what I am looking at and for what it is actually going to put out.  It’s only going to put out 1500 watts, right?

Mr. Marrelli replied, per head.

Mr. DiNardo asked, how many heads?

Mr. Marrelli replied, four. It lights 3.5 acres.

Mr. Marrie asked, how much more would you want?

Mr. Jerome stated, when I was looking at other options, someone told me it wouldn’t be enough.  But I did not know that fact of 3.5 acres.

Mr. Marrelli replied, I think the specs tells you that.  Light assembly, 4 LED’s.

Mr. DiNardo asked, they are LED’s too?

Mr. Marrelli replied, yes.

Mr. Marrie asked, it’s 6,000 watts?

Mr. Wynne stated, it says 600 on the documentation.

Mr. Marrie stated, he said 1,500.  Is it 1,500 or 150?

Mr. Marrelli replied, it’s 4 150 watt LED. 

Ms. Wolgamuth stated, we thought it was slender.  It won’t be all that noticeable. 

Mr. Marrelli confirmed, three acre coverage.

Mr. Jerome asked, why don’t I send you the couple things that I found?  You look at them.  If you think that those don’t make any sense –

Mr. Marrelli asked, they are not customized are they?

Mr. Jerome stated, I found one that was in between this and that.

Mr. Marrelli asked, do you just plug it in?

Mr. Jerome replied, you would buy a regular generator and put it on top of this.

Mr. Marrelli stated, we can’t do that because of the noise.

Mr. Jerome stated, I’m describing what this is.  It can be done either way. It can be plugged in like this could or you put this generator on a little stand. It has a little base on it.  Why don’t I send it to you so you can look at it?

Mr. Marrelli asked, how many heads does it have?

Mr. Jerome replied, 4.

Mr. Marrelli asked, do you know how big they are?  What the lumens are?

Mr. Jerome stated, I don’t know.  It was definitely more than this.

Mr. Marrelli stated, if you can get that information we can compare it.

Mr. Marrie suggested, go ahead and get it to him to look at it.

Mr. Marrelli asked, we need to roll quick on this?

Ms. Wolgamuth replied, we need it by June 26th.    The lead time on this one was pretty quick.

Mr. Jerome stated, the next day or so I will get the information to you and you can look at it and we will go from there.

Ms. Wolgamuth stated, the only other thing I would mention is we got the quote today from Shannon Electric to run conduit from where the electricity exists now up the hill to where we would plug in the portable light. The cost to do that is $2,570.

Mr. Jerome asked, what happened to running power there in the first place?

Mr. Marrelli replied, we were going to.

Ms. Wolgamuth stated, we just haven’t done it.  Until we get the bandshell and we see, it may be possible in the future that we may be able to light the hill from the bandshell.

Mr. Marrie stated, this is just temporary until we get to that.

Mr. Jerome stated, I understand.  But when I saw this, I went, $6,000?  Obviously things that are of this nature where you can’t go to Home Depot and buy it, they are going to be expensive.

Ms. Wolgamuth stated, it’s all weather. It’s going to sit there.  We will chain it down so it is there for the entire season.

Mr. Marrie stated, Steve, get your information to him right away.

Mr. Jerome stated, I will get it to him.

Mr. Marrelli stated, if you need it for Cruise Night or any other event, it folds down and has wheels and we can move it.

Mr. Marrie stated, we can use this in a lot of places.

Mr. Jerome asked, with Shannon Electric, it’s not like if we run this it’s going to be a waste in a couple years?  This is what we planned to do anyways. It’s going to be in the direction we want to go.

Ms. Wolgamuth stated, right. And we will have power at the top of the hill.

Mr. Marrelli stated, anywhere you plug it in it’s going to work.

Traffic Impact Study for Wilson Mills Road between Miner and Lander Roads

Ms. Wolgamuth reported, everyone knows we have long talked about the realignment of Miner Road.  Once we got the two residential properties from the library, we took those houses down in anticipation of this project. We have never quite gotten it on the budget.  Part of that is because we don’t know exactly what we would be doing in that area. The first step to budgeting for it is to get the traffic study done. That will help us determine if there is any funding available to help do the alignment project.

Mr. Marrie asked, is Highland Heights picking up any of this at all?  Since Miner is their baby?

Ms. Wolgamuth replied, Miner comes out and splits at Wilson Mills. We have talked to Highland Heights. They would probably participate in the project. We have not asked them to participate in the study. 

Mr. Marrie stated, I’m fine with the study.

Mr. Jerome stated, Highland Heights is redoing Miner Road.  I don’t think that really affects this because they are not doing anything with the traffic lights yet.

Ms. Wolgamuth stated, right.

Mr. Jerome stated, at this point they are aware we want to do this. We are aware what they are doing. Go ahead with the study and move forward.

Mr.  Marrie asked, any thoughts Chief at this point?

Chief Edelman replied, not until the study is done.

PARKS & REC:

-Parkview Pool turtle replacement and installation
-Raindrop/mushroom and tumblebucket replacement at Parkview Pool
-Chemtrol PC 2100 and Chemtrol PC 3000 units for Parkview Pool

Mr. Thomas reported, I sent out a memo on these items.  These items have been budgeted. They have gone pretty well as far as life expectancy. I am very pleased with that.  Remember we readjusted the pool turtle?  It’s beyond it now.  We need to replace it. We have to have a soft surface turtle. This is the picture I attached for you.  These items are needed, including the Chemtrol. They were purchased 16 years ago. They are the brains of the operation for all our chemicals.

Mr. Marrie stated, basically you are talking maintenance.

Mr. Jerome asked, the turtle and mushroom are good products?

Mr. Thomas replied, very reputable.

Remove and replace with new sealant expansion joints at Parkview Pool

Mr. Marrie asked, is this fairly new?

Mr. Thomas replied, we did it about 4-5 years ago. This will hopefully help with the leak that we had.

Mr. Metzung stated, it is a maintenance issue.

SERVICE DEPARTMENT:

Demo and Site Work at 734 SOM Center Road (ODOT)

Mr. Metzung reported, this is to prepare the specs and go out to bid for the sitework at the ODOT building.  This is basically to remove what is slated as building 2, the middle building and bring soil in and landscape the area.

Mr. Marrie asked, so you are asking for an okay to go out to bid?

Mr. Metzung replied, yes.

Mr. Jerome stated, this is all on the budget.

Purchase of 3 pick-up trucks

Mr. Metzung reported, these are replacement trucks.

Mr. Marrie asked, how old are the ones we have?

Mr. Metzung replied, probably 10 years old.  90,000 some miles on them.  I will have that for the next meeting.

Mr. Jerome asked, these are the standard pick-up trucks? They are going to get plows on them?

Mr. Metzung replied, yes.  250’s, 4x4’s.

Mr. Marrie asked, are your old ones 4x4’s?

Mr. Metzung replied, yes.

Boiler replacement at Service Department

Mr. Metzung reported, ours had a small explosion. Apparently a piece of the insulation on the inside of the boiler fire pit slid down, fell over the burner and caused the gas to leak out until it finally ignited on something.

Mr. Jerome asked, is that the original boiler?

Mr. Metzung replied, I think it is.

Mr. Marrie stated, we will pass this on to Finance.

Memo of Understanding with the Cuyahoga County Health Department for stormwater outfall monitoring and testing.

Mr. Metzung reported, this is our yearly agreement with the Health Department. They come out and test our outfalls. They do 25 outfalls a year.  This is to meet our Phase II requirements for outfall testing.

Mr. Jerome asked, do we usually score pretty well?  Did we have some issues last year?

Mr. Metzung replied, we have probably 6 or 7 that are over the limit. One or two we will have to really address this year. They are from the Thornapple area where we are resewering.

ANY OTHER MATTERS

Mrs. Mills stated, I have a couple of residents with concerns about the new pads, where they are going to put the new stanchions.  Here are some pictures. It’s in the middle of the sidewalk.  What are they going to do with that?

Mr. Metzung replied, we will rearrange the sidewalks to go around them.

Mrs. Mills stated, they are really concerned about the safety of it, especially with bicycles and walkers in the wintertime.

Mr. Metzung stated, obviously we won’t have the poles in the middle of the sidewalk. 

Mr. Jerome stated, they have to put these where they can make a good foundation to hold the mats.

Mr. Metzung stated, these are 6 foot deep.   You have to put them where there isn’t stuff.  Tom Cappello probably has the drawings for it.  These are all recently site located. 

Mr. Jerome stated, I agree. When I first saw them doing it, it looked like some of them were in bad spots, but they have to go where they have to go.

Mrs. Mills stated, I know it has to be what it is, but when you have a number of residents call me.  Also, what are you going to do about snowplowing?

Mr. Metzung stated, they won’t drive in to the pole.

Mrs. Mills stated, I like the signs you put out for the trail.  It’s very nice.

Mr. Metzung stated, the new mile markers are out too.

Mr. Marrie, asked, any other matters?  There were none.

There being no further business, the meeting adjourned at 7:32 p.m.  The next Safety and Service Committee meeting is scheduled for Monday, May 4, 2015 in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, CMC

Clerk of Council