Safety and Service - March 4th 2013

MINUTES OF THE
SAFETY & SERVICE COMMITTEE
Monday, March 4, 2013 at 7:15 p.m.
Mayfield Village Conference Room

The Safety and Service Committee met on Monday, March 4, 2013 in the Mayfield Village Conference Room at the Mayfield Village Civic Center.  Mr. Marrie called the meeting to order at 7:15 p.m.

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Present: Mr. Marrie and Mr. Delguyd

Also Present: Mr. Wynne, Chief Edelman, Acting Chief Shrefler, Mr. Metzung, Mr. Dinardo, Ms. Wolgamuth and Mrs. Betsa

POLICE DEPARTMENT:

  • Sale of old police vehicles

 

Chief Edelman reported, it was going to be two cars, but Mr. Metzung is going to take our old Explorer and he is going to sell one of his old cars.  I am selling one police car.  He is selling one of the Service cars.

Mr. Metzung stated, we had an old used hand me down Suburban that we got from Police. We are going to upgrade to an old used Explorer.

Mr. Marrie asked, what are you selling? Mr. Metzung replied, a 1999 Suburban.

Mr. Metzung asked, that goes out on bid, right? Chief Edelman replied, yes.

Mr. Marrie asked, any other comments or questions?  There were none.

SERVICE DEPARTMENT:

  • 2013 Road Program

 

Mr. Metzung reported, this will be the same as the last two years.  We will be repairing the roadways and an overlay in the Kenwood neighborhood.  It includes Kenwood, Sandalwood, Oakwood, Thornapple, Walnut, all the concrete areas in that neighborhood.  I anticipate the cost to be around a million dollars including the engineering.  We will also be doing asphalt rejuvenator on all of the projects that we have done over the last few years to help maintain the asphalt.  It keeps it soft and pliable.

Mr. Delguyd asked, can you explain what that is? Mr. Metzung replied, it’s magic juice.  It’s an oil that soaks in to the asphalt to help keep it soft and pliable so that the top does not get worn away.

Mr. Marrie asked, are you putting it down on the two areas that you did in the last two years?  Mr. Metzung replied, yes, and your neighborhood also. We will go ahead and do it right away this time.  We will get it done while we are doing them.  It will also include Metropark and Highland Road that we have done in the last five years.

Mr. Delguyd asked, will that require a shut down? Mr. Metzung replied, no. They will come in and spray it. They will spread sand over it. They wait a while and then they come and sweep the sand up.

Mr. Marrie asked, you mentioned at Citizen’s Advisory, the timeline on this?  How long will it take Kenwood to be done?  Mr. Metzung replied, I would imagine no more than two months.

Mr. Marrie asked, you think that’s a good estimate?  Mr. Metzung replied, that’s about what it took us last time.  If we get the same two contractors doing the work, they really work well together.  It depends on how much concrete removal we have to do.  That’s the significant part of the project.

  • Construction of the Greenway Trail

 

Mr. Metzung reported, we are going to go out to bid for the Greenway Trail.  As we complete the overview by ODOT, we wait for their okay to go forward with this.  I am not sure when that will be but I just want to get the authorization from Council out of the way so that when we get the green light from ODOT we can move forward.

Mr. Marrie asked, it’s on the agenda for this evening?

Mr. Metzung replied, yes, it’s on the Caucus agenda, just for discussion.  I don’t need it for Council.  It won’t be done any time soon.  Just so it’s out of the way.  It’s one more thing as we move forward in the project that we get that part out of the way.

  • New Street Sign Program
  • Street Name Signs

 

Mr. Metzung reported, we have talked in the past about the need to upgrade our street name signs to bring them up to Code. That’s what we are moving forward with. We are going to begin with the sample you see out in the hallway.  I will be placing three of those out on the road along SOM at Seneca, Glenview and Bonnieview.  I think everyone is going to be very happy with those. We want to get moving.  The posts come in from California. The brackets are individually made. All that takes time to order as you go.

Mr. Delguyd asked, they are all individual posts?  Mr. Metzung replied, they are black plastic sleeves.  The only people that make the black are in California.  It doesn’t cost any more or less.

Mr. Delguyd asked, when you say per Code, is that our Code, State Code? Mr. Metzung replied, Federal Code.  You have to have so much reflective.  The letters have to be of a certain size, upper and lower case. You will notice that the blades are really big that we are using now to make them so that they fit.  They are very nice.  Back in the neighborhoods they are going to really be a nice touch.

  • Spring Tree Planting

 

Mr. Metzung reported, we are working on the prices for this. We are looking at planting 92 trees this Spring. We have to finish up across the street at the old Village Hall location. We have plantings at The Grove to create the backdrop of that. We have plantings along SOM and Wiley Park.

Mr. Delguyd asked, how does that compare in previous years? Mr. Metzung replied, it’s aggressive. We have been more in the 60-70 range, but a lot of what we are doing are smaller plants for the back of The Grove.  They will be almost six inch tall plants, but there are a lot put close together to create a back screen. That’s why there are so many.  In general, it’s about the same.

  • Sale of vehicle

 

This item was discussed above.  Mr. Marrie asked, any questions or comments? There were none.

FIRE DEPARTMENT:

  • Sale of old fire vehicle
  • Replacement vehicle for Fire Chief

 

Acting Chief Shrefler reported, we have requested to replace the 2004 Crown Vic.  It has over 105,000 miles on it. We found items on State bid that will fit our needs and we submitted the information.  We would like to keep the old vehicle until we receive the new one.  We are still using it at this time.

Mr. Marrie asked, when are you planning on getting it? Acting Chief Shrefler replied, the bids have to be in by April 4th, the orders have to be placed.

Mr. Marrie asked, through the State? Acting Chief Shrefler replied, yes.  Sometimes they are extended, but right now, the requisition approval date is 4/2/13.

Mr. Marrie asked, did I read somewhere where you are looking for an SUV type rather than a car? Acting Chief Shrefler replied, yes. We want to go to a 4 wheel drive, an Explorer, which is going to be a 6 cylinder instead of an 8.  It’s a lighter vehicle.  The 4 wheel drive features are beneficial because of the weather we have.  That vehicle can also be used at certain times if needed as a response vehicle for the Department.

PARKS & RECREATION:

  • Safety surfacing for Parkview Pool 0-40” area around playwater toys

 

Mr. Wynne reported on behalf of Mr. Thomas.  This is the rubberized area. 

Mr. Marrie stated, the request is for $22,000?  That was the low bid?  Mr. Wynne replied, it wasn’t a bid item.  You don’t have to go out and bid because it’s under $25,000.  He received a quote from AquaSeal.

Mr. Metzung added, it is my understanding that this is a lot cheaper than the material that was there before, correct? Mr. Marrie replied, yes.   The last material put in did not last because of the chlorine.  This will last.

Mr. Delguyd asked, and that $22,000 reflects the removal by the Service Department? Mr. Metzung replied, yes.  It’s probably something that indication by Council would be good.  If we get nice days, we are going to get in there and start tearing that out.

Mr. Marrie stated, if it is falling apart and we are going to eventually repaint, then this is the time to do it.  Why go in afterwards?

SENIOR SERVICES:

  • Community Partnership on Aging – Council of Governments Agreement

 

Ms. Wolgamuth reported, as you know, we are participating in the Community Partnership for 2013.  Part of that full year’s membership gives us a seat on their Council of Governments and allows one of our members on Commission on Aging to be on their Commission on Aging.  That’s all the Agreement is.  They need legislation to allow us to be on that Board.

Mr. Marrie asked, that’s Ralph, isn’t it? Ms. Wolgamuth replied, Ralph Tarsitano.

ANY OTHER MATTERS

Mr. Marrie asked, any other comments or questions?

Mr. Metzung reported, we are working on our fertilizer bids with representatives.  I met with one today again.  I will be looking to go to an organic fertilizer.  I expect to have the quotes by the Council meeting.

Mr. Marrie asked, how much more is the organic? Mr. Metzung replied, the gentleman I met with today said significant.  We will see what that means. Once we see what it is going to cost, we will have to tailor it from that point.

Mr. Delguyd asked, what company are you talking with? Mr. Metzung replied, Good Nature.  They are in the Cleveland area.

Mr. Marrie asked, any other comments or questions?  There were none.

There being no further business, the meeting adjourned at 7:30 p.m.  The next Safety and Service meeting is scheduled for Monday, April 1, 2013 at 7:15 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,
Mary E. Betsa, Clerk of Council