Finance: February 20th 2017

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, February 20, 2017 – 7:30 p.m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, February 20, 2017 in the Main Conference Room at the Mayfield Village Civic Center.  Mr. Saponaro called the meeting to order at 7:30 p.m.

Present: Mr. Saponaro, Mr. Marquardt, Mr. Williams, and Mrs. Mills

Also Present: Mayor Bodnar, Mr. Marrie, Mr. Jerome, Mr. Wynne, Mr. Guidetti, Chief Edelman, Mr. Thomas, Mr. McAvinew, Chief Carcioppolo, Mr. Metzung, Mr. Marrelli, Mr. Cappello, Ms. Wolgamuth, and Mrs. Betsa

Approval of Minutes of Meeting of January 23, 2017

Mr. Williams, seconded by Mr. Marquardt, moved to approve the Minutes of the Meeting of January 23, 2017.

ROLL CALL:

Ayes: All
Nays: None

Motion Carried. Minutes of Meeting of January 23, 2017 Approved.

1. Discussion of the Second Reading of Ordinance No. 2017-03, entitled, “An Emergency Ordinance appropriating funds for current expenses and expenditures for Mayfield Village, Ohio for the period from January 1, 2017 and ending December 31, 2017 and declaring an emergency.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 1/23/17  (Finance Department)

Council President Saponaro stated, this is going to stay on Second Reading tonight and will go on Third Reading.  Does anyone have any questions about budgetary items at this point?

Mr. Wynne stated, about a week ago in the packets, I gave Council a memo with the changes following discussions with Department Heads.  Since that time, there has been one additional change.  In looking at the 2017 Road Program, there was a change made to the calculation which added $100,000.  Since you have received the information, the cost of that program has gone from $1.6 million to $1.7 million.  I made the $100,000 change.  It is reflected in the copy of the Ordinance that you received over the weekend.

Council President Saponaro asked, does anyone have any questions?

Mrs. Mills asked, that’s on Second Read?

Council President Saponaro stated, yes, it’s on Second Read.  Ron will be out starting March 8th.  At our Caucus, we will also hold a Special Meeting* so we could have a discussion regarding budgetary items and then approve the budget hopefully at that meeting that night.  Ron would have that taken care of before he leaves to go on leave.  You are going to be gone for how long?

Mr. Wynne replied, I don’t quite know.  I am hoping to be back within several weeks on a part-time basis.  They say 4-6 weeks before you can even start driving.  I will be working from home.

Council President Saponaro encouraged all members of Council, whether they are on the Committee or not, to formulate any questions, certainly with Ron directly, ask of him anything you may need or give them to me and we will make sure we get them to Ron for discussion purposes. Anything else on this matter?

There was no further discussion.

The Committee deferred Item #1.

2. Discussion of Resolution No. 2017-03, entitled, “A resolution requesting the Cuyahoga County Fiscal Officer to adjust the amended official certificate of estimated resources for 2017.”  Introduced by Mayor Bodnar and Council as a Whole. (Finance Department).

Council President Saponaro stated, this goes hand in hand with the previous Ordinance.  We are going to defer both of these.

The Committee deferred Item #2.

3. Discussion of a motion to authorize an addendum to the Economic Development Incentive Agreement between Mayfield Village, Ohio, the Mayfield Community Improvement Corporation and Mars Electric Co.

Mrs. Mills asked, was this because of the weather?

Mr. Guidetti stated, this was just a temporary delay to their move-in date.  We moved the start of the first measurement period back two months from January to March. There are some other housekeeping changes to reflect that change in the start date.

Council President Saponaro asked, does anyone have any questions on the addendum or change?

Mr. Jerome asked, will that affect the ending date then?

Mr. Guidetti replied, March 1st to March 1st.  It’s still a 5-year term.

Council President Saponaro asked, any other questions regarding this?    This is just a motion to authorize?  It’s not in an Ordinance or Resolution format?  We don’t need it in a Resolution?

Mr. Guidetti replied, there’s an emergency Ordinance for it.

Council President Saponaro asked, later?

Mr. Guidetti replied, correct.

The Committee recommended Item #3 for approval.

4. Discussion of a motion to acknowledge receipt of financial reports for January 2017 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, does anyone have any questions regarding this?  Ron has highlighted everything as he normally does regarding the income tax collections and the General Fund, the debt and anything miscellaneous.

The Committee recommended Item #4 for approval.

5. Discussion of a motion to authorize expenditure in the amount of $5,500 to Stryker Medical for annual maintenance and inspection of patient cots, loading systems and stair chairs.  (Fire Department)

Council President Saponaro asked, does anyone have any questions?  This was discussed at Caucus. Anything else change?

There were no comments.

The Committee recommended Item #5 for approval.

6. Discussion of a motion to authorize expenditure in the amount of $7,220 to Physio-Control for annual service contract for cardiac monitors, AED’s and automated CPR machines.  (Fire Department)

The Committee recommended Item #6 for approval.

7. Discussion of a motion to authorize expenditure in the amount of $37,270 to Lebanon Ford for purchase of 4-door Ford Explorer for Fire Department.  (Fire Department)

Council President Saponaro asked, this is the vehicle you discussed at our last meeting?  Because of the new position and needing something for the Fire Marshall?

Chief Carcioppolo replied, it would be for that purpose, primarily during the day, but it would also serve as a vehicle in the event one of our chase vehicles is down for service.

Council President Saponaro asked, any other questions or discussions?

There was none.

The Committee recommended Item #7 for approval.

8. Discussion of a motion to authorize expenditure in the amount of $11,000 to OP Aquatics for installation and freight of pedestals for diving well.  (Parks and Recreation Department)

Council President Saponaro stated, Bill and Shane provided us with pictures of what we are looking to replace. Shane, is there anything different regarding this?

Mr. McAvinew replied, no.

Council President Saponaro asked, any discussion or questions?

There were none.

The Committee recommended Item #8 for approval.

9. Discussion of a motion to authorize expenditure in the amount of $18,000 to SPAN for 2017 dues.  (Police Department)

Council President Saponaro stated, Chief you did a great job of explaining this at Caucus. We appreciate that.  Are there any other questions anyone has regarding what the dues are for?

There were no further questions.

The Committee recommended Item #9 for approval.

10. Discussion of a motion to go out to bid for rubbish and recycling. (Service Department)

Council President Saponaro asked, any questions on this item?

Mr. Metzung stated, we are going to go out to bid for the same product we have today, unlimited pick-up and same recycling we do.  The only other thing is, I talked to Ron and it will be a five-year bid.

Council President Saponaro asked, any other questions?

There were none.

The Committee recommended Item #10 for approval.

11. Discussion of the First Reading of Ordinance No. 2017-05, entitled, “An Emergency Ordinance authorizing an Agreement with MetLife as and for an employee AD&D and life insurance program.”  Introduced by Mayor Bodnar and Council as a Whole.  (Finance Department)

Council President Saponaro stated, this was also discussed at Caucus, Finance and Council.  Any other questions?    Ron, does this need to be passed at the Council meeting?

Mr. Wynne stated, it needs to be passed by the end of March because that’s when the current Agreement expires.  But if we do it tonight, that would be great.

The Committee recommended Item #11 for approval.

12. Discussion of the First Reading of Ordinance No. 2017-06, entitled, “An Emergency Ordinance authorizing an Agreement with Delta Dental as and for an employee dental program.”  Introduced by Mayor Bodnar and Council as a Whole.  (Finance Department)

Council President Saponaro stated, we have discussed this as well.  Are there any other questions or new information?

Mr. Wynne stated, just as a reminder for this item and Item #11, it’s a renewal for a two-year term with no increase in cost from what we are currently paying.

Council President Saponaro stated, perfect.  Thank you for putting that on the record.  I appreciate it.  Again, this will be passed this evening as well, Ron?

Mr. Wynne replied, yes.

The Committee recommended Item #12 for approval.

13. Discussion of the First Reading of Ordinance No. 2017-07, entitled, “An Emergency Ordinance establishing the Parkview Recreation Complex Wages for the 2017 Season.”  Introduced by Mayor Bodnar and Council as a Whole.  (Recreation Department)

Council President Saponaro asked, anything additional?  I know we made some changes.

Mr. McAvinew replied, outside of the changes, there’s nothing additional.

Council President Saponaro asked, is this something we can put through the normal three readings?

Mr. McAvinew replied, yes.  It does not start in June so if you want to wait three readings, that’s fine too.

Council President Saponaro stated, so we can approve it here and have it go through Three Readings and not keep it on our agenda.

The Committee recommended Item #13 for approval.

14. Discussion of the First Reading of Ordinance No. 2017-08, entitled, “An Emergency Ordinance creating certain positions and compensation related thereto for the Village’s 2017 Summer Camp program.”  Introduced by Mayor Bodnar and Council as a Whole.  (Recreation Department)

The Committee recommended Item #14 for approval.

15. Discussion of the First Reading of Ordinance No. 2017-09, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Purchase Agreement to purchase the real estate located at 586 S.O.M. Center Road.”  Introduced by Mayor Bodnar and Council as a Whole.

Council President Saponaro stated, this the Palermo Water Retention Project.  One of the key properties for that.  Does anyone have any questions on this?

There were none.

Council President Saponaro asked, is this something that can go for three readings or does it need to be done sooner?

Mr. Cappello replied, I don’t see why we can’t send it through three readings.

The Committee recommended Item #15 for approval.

16. Discussion of the First Reading of Ordinance No. 2017-10, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Purchase Agreement to purchase the real estate located at 570 S.O.M. Center Road.”  Introduced by Mayor Bodnar and Council as a Whole.

Council President Saponaro stated, this is also part of the Palermo Water Retention Project.

The Committee recommended Item #16 for approval.

17. Discussion of the First Reading of Ordinance No. 2017-11, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Plan Agreement that implements a Health Reimbursement Account for eligible Mayfield Village employees.”  Introduced by Mayor Bodnar and Council as a Whole.

Mr. Wynne reported, if you recall, when we were renewing our health insurance with the County, we had the MERP plan which employees have taken advantage of for the past several years.  We wanted to move away from the MERP plan to an HRA which is projected to save us about $60,000 a year based upon actual usage of the health plan.  This is just a legal document with EGP, Enterprise Group Planning, which is the company that manages the MERP and the HRA to put it in place.  The language in the Agreement is identical to the MERP with the exception of it only covers medical and prescription claims and the funds are not available for dental, vision or any other medical-related type items that go along with the medical plan.

Council President Saponaro asked, does everyone recall the discussion regarding the health plan and establishing this account and moving away from the previous?  Any other questions?

Mr. Jerome asked, do you need to pass this tonight?

Mr. Wynne replied, yes.  It is already in place.

Mr. Jerome stated, it saves us money.

The Committee recommended Item #17 for approval.

18. Discussion of the First Reading of Ordinance No. 2017-12, entitled, “An Emergency Ordinance authorizing and directing the Mayor to enter into a Partnership Agreement among the communities of the Euclid Creek Watershed Council in accordance with the Memorandum of Understanding between the Cuyahoga Soil and Water Conservation District and the Euclid Creek Watershed Council.”  Introduced by Mayor Bodnar and Council as a Whole.

Council President Saponaro stated, this was brought up in 2016.  We voted it down. This came back up.   Doug, is there anything you want to point out regarding this?

Mr. Metzung stated, the original MOU for this had covered other things.  It was mostly for the PIPE program which is our Public Involvement and Public Education.  That was then taken over by a different MOU between Soil and Water and the Regional Sewer District.  Basically what this does is it goes back to the Euclid Creek Watershed Council which does other things other than the PIPE program.  Since we do have water that discharges into Euclid Creek, this is helping to remain in that group to allow them to work forward with projects they have in the future with other items they do in the Watershed.

Council President Saponaro asked, are there any questions?

There were none.

Council President Saponaro stated, is this something that needs to be passed tonight?

Mr. Metzung stated, if you want to do a First Read, but we probably should pass it next month because it’s for the year.

Council President Saponaro stated, it started on January 1st.  No other discussions on this.

The Committee recommended Item #18 for approval.

ANY OTHER MATTERS

Chairman Saponaro asked, are there any other matters that need to come before the Finance Committee at this time?

There were none.

There being no further matters, the meeting adjourned at 7:45 p.m.