Finance Caucus: June 5th 2017

Main Conference Room – Mayfield Village Civic Center
Monday, June 5, 2017 – 7:30 p.m.

The Finance Committee met on Monday, June 5, 2017 in the Main Conference Room at the Mayfield Village Civic Center.  Chairman Saponaro called the meeting to order at 7:30 p.m.

ROLL CALL:         

Present: Mr. Saponaro (Council Representative-Chairman), Mr. Marquardt (Council Representative), Mr. Williams (Council Representative), and Mrs. Mills (Council Alternate)

Also Present: Mr. Marrie, Mr. Jerome, Dr. Parker, Mayor Bodnar, Mr. Wynne, Mr. Metzung, Chief Carcioppolo, Chief Edelman, Mr. Diemert, Mr. Cappello, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent: None


  • Community Supplemental Grant Agreement with Cuyahoga County
    (Grove Band Shell)

Ms. Wolgamuth reported, you received in your packets the Ordinance to accept the Grant Agreement.  The Law Department has reviewed the Agreement.  They said there was nothing unusual or concerning in it.  Once we pass it, the County has indicated any payments we make on the project after April 1st will be honored regardless of when the Agreement was signed so we can wait for the Regular Meeting.

Chairman Saponaro asked, any questions?

There were none.


  • Painting of Exterior Entrances – Civic Hall (Hicap Renovations - $5,150)

Ms. Wolgamuth stated, John is not here tonight.  He asked me to see if anyone had questions.  He provided a memo with three quotes.  He asked me to tell you that despite the difference of the three quotes, he really tried to have them quote apples to apples. He was making sure they were all looking at the same parts of the building.  He did say and stated in the memo as well, we have used Hicap before.  He has no concerns with them.  The big difference seems to be that Hicap will use ladders, the other companies were going to rent lifts.  Those are a little more expensive.  If you have any questions, I can certainly get answers from him before the next meeting.

Chairman Saponaro asked, does anyone have any questions right now?

There were none.


  • Bid results –Traffic Signal Improvements – Wilson Mills Road and Worton Park Drive – (Signal Service Company - $37,999.82)

Mr. Cappello reported, Signal Service was the low bidder.  This is for the illuminated No Left Turn sign on the mast arm.  During non-rush hour times, it won’t be on.  Just during rush hour.  I recommend that Signal Service be awarded this.

Chairman Saponaro asked, any questions?

There were none.


  • Tax Budget - 2018

Mr. Wynne reported, every year by July 15th we are required to pass a preliminary tentative budget for next year and submit it to the County.  It’s basically for when they generate the property tax bills at the end of the year, to know how the money is going to be allocated between funds and to make sure we have enough money allocated to pay our principal and interest payments when they come due.  I have it on the agenda in June because with the timing of the July Caucus and July 4th holiday, I am going to be on vacation, we should get it passed during the month of June and submit it.


  • Senior Snow Removal (2017-2018)
  • Opt out program – senior snow removal (2017-2018)

Mr. McAvinew stated, we want to get this out early so we can get the bids packets prepared, get the bids in early, make our decision and prepare the rest of the required documentation.  This will be the same as last year.


  • Memorandum of Understanding with Cuyahoga Soil and Water Conservation District for providing technical assistance in implementing soil and water conservation measures

Mr. Metzung stated, this is an annual item. Cuyahoga County comes out and does all of our inspections for construction work that goes on.  They also go out and inspect biorention.

Chairman Saponaro asked, any questions on this?

There were none.


Chairman Saponaro asked, any other matters?

There were none.

There being no further business, the meeting adjourned at 7:32 p.m.  The next Finance Committee meeting is scheduled for Monday, June 19, 2017 at 7:30 p.m. in the Main Conference Room at the Mayfield Village Civic Center.