Finance Caucus - May 5th 2014

MINUTES OF THE
FINANCE CAUCUS COMMITTEE MEETING
Monday, May 5, 2014 – 7:30 p.m.
Main Conference Room
Mayfield Village Civic Center

The Finance Caucus Committee meeting was held on Monday, May 5, 2014 in the Main Conference Room at Mayfield Village Civic Center.  Mr. Delguyd called the meeting to order at 7:36 p.m.

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Present: Mr. Delguyd, Mr. Marrie and Mr. Marquardt

Also Present: Mr. Jerome, Mr. Wynne, Mr. Metzung, Mr. Marrelli, Chief Carcioppolo, Mr. Thomas, Mr. Dinardo, Ms. Wolgamuth, and Mrs. Betsa

1. Fuel system repair – Fire Department (Petroleum Maintenance Electronics, Inc. - $9060)

Chief Carcioppolo reported, I called to get the fuel system repaired.  They cannot repair it because it is old and obsolete. They do not make parts for it any more. They will have to put in a new system. It will cost $500 more because we do not have copper phone lines. They quoted a dial up modem. We have a wall full of copper lines but they are not hooked to anything. Everyone will have a unique PIN number so you know who pumps gas. They will put in the vehicle’s PIN number so you know what vehicle it is going in.  Apparently we do not have that ability now.  The system does not meet NPA standards because it is not secured.

Mr. Delguyd asked, so it’s broke.  We need to upgrade it. We can’t upgrade it so we need to replace it? Chief Carcioppolo replied, yes.

2. Fuel management system – Service Department (Petroleum Maintenance Electronics, Inc. - $9060)

Mr. Metzung stated, this is the same system.  It still functions but I could not fix it if it broke.

Mr. Delguyd asked, so it’s $500 more for yours also? Mr. Metzung replied, yes.

Mr. Delguyd asked, so both of them are actually $9,560?  Is this quoted together?  Are you getting any type of discount? Mr. Metzung replied, I got my quote months before Gino did, but it’s the same system.  When he got his quoted, mine came down. 

Chief Carcioppolo asked, did he look at your building for a dial-up modem versus the IP modem?  Mr. Metzung replied, Jeffrey called me about it and said I would probably have the same situation.

Mr. Delguyd stated, it’s worth a phone call to say, you are doing two of them, are there any discounts? Mr. Marrie agreed.

Chief Carcioppolo stated, I think he took that into account.  He did ask about contacting Service again.  He was originally at $4,000 something just to install ours at the Fire station because of the distance. Mr. Marrie stated, it’s worth a phone call.  Just talk to them.

Mr. Metzung stated, we both came down $2,000.  Chief Carcioppolo agreed.

Mr. Marquardt stated, it’s still separate.

Chief Carcioppolo will call him.

3. Concrete repairs:  Wilson Mills at Progressive Drive; Wildwood at Thornsway

Mr. Delguyd stated, we discussed this at Safety and Service.   Mr. Marrie added, regular repairs.

Mr. Metzung stated, I got a quote from T.C. Construction for $7,100 total for the two projects.  The other quote was closer to $11,000.

Mr. Jerome asked, there’s also a grate that’s on the east side of the driveway? Mr. Metzung replied, this is in front of the Progressive drive.

4. Pole barn demo at former Ohio Department of Transportation property

Mr. Metzung is still waiting on a quote.

Mr. Marrie asked, this is nothing we could do? Mr. Metzung replied, no.  You really should have an excavator. The building’s big.  It’s a good size building.

Mr. Jerome asked Doug that before.  I went with Ron Dinardo today and looked at it.  It’s a good size building. It needs to come down. Mr. Metzung stated, you want an excavator for that.

Mr. Marrie stated, okay. I have not seen the building. Mr. Jerome stated, I thought the same thing Tom until I saw it.

5. Custodial cleaning at Civic Center

Mr. Metzung reported, we were looking to get some cleaning done and scaling back our custodian.  In that timeframe, he has chosen to retire.  He is 74 years old.  We are going to meet on Wednesday to get a requote for more extensive cleaning.

Mr. Jerome asked, from the company we use at the Police Department? Mr. Metzung replied, yes.

6. Dump body for new truck (Concord Road Equipment)

Mr. Delguyd stated, this was discussed at Safety and Service.  You are not going to go with the option?  Mr. Metzung replied, no.

7. Repair and refurbish – Parkview Pool Slide (Slide Renu - $16,190.00)

Mr. Delguyd stated, this was discussed at Safety and Service.

Mr. Thomas stated, I would like to push it back to 2015, but I really feel it is a safety issue.  I feel bad, but I did not find out about it until last week.  It’s dangerous. We have 25 seams that need to be caulked and seamed.  Our Service Department tried to do it two years ago. 

Mr. Metzung stated, they are looking to re-gelcote it.

8. Assessments to residents – upcoming sewer project

Mr. Wynne put this item on the agenda so you are aware of it.  It is on Caucus too.  I wanted to give you a preview beforehand.  We have a meeting on June 9th with the residents to go over with them the project and share with them what is going to be involved, including a history of what the assessments have been in the past. Council determines what that assessment will be. There will be legislation that will come forth later on that will have to be approved.  We usually say what the assessment is so we can notify the County.  For the past two projects, the Worton Park project, the assessment was $9,200 and then for Highland, Metro and Zorn, it was $9,630.  I am not sure why there is a $400 difference, but Council’s position has always been to keep the assessments the same to the homeowners so no one resident pays any more or any less than any other resident did when they had theirs done.

Mr. Delguyd asked, these are assessed on 20 years?  Mr. Wynne replied, 20 year assessment.  The homeowner has an option of paying in full.  It’s around $7,500 then.

Mr. Jerome asked, is there any interest on this?  It’s just an assessment spread out? Mr. Wynne replied, yes.  It will get spread out on their property taxes for over 20 years.  It’s up to Council as to whether you want to keep the assessment the same. I figured we would discuss this at Caucus.

Mr. Marrie stated, if that is what we agreed to when we started the sewer projects, we should stick to it.

Mr. Wynne went through the calculation, taking the Worton Park project and rolling it forward for inflation.  It may have gone to around almost $12,000 now for the $9,200 that was done back in ‘95.

Mr. Marquardt stated, I have always had a little problem with this thing.  People who are having sewers put in are getting subsidized.  There are people that paid for the sewers when they built their lots and are not subsidized.  On top of it, we look at the fact that over 20 years people paid the same amount. We do have a factor of inflation there that we have not put in.

Mr. Marrie stated, the way I look at it Bill, when they bought their house they knew it did not have sewers.

Mr. Marquardt stated, but people that bought their lots and had sewers paid for the sewers when they bought their lots. They were not subsidized by the Village.

Mr. Delguyd stated, I bought my house and am happy with my septic. I don’t care if you change it.  I really don’t.  The County has come in and said, no more septics. Get rid of it.

Mr. Marquardt, it’s a double whammy.  We kept their price the same over as many years as we have been doing this.  It seems a little unfair for people who have had to had it done.

Mr. Delguyd stated, I will go the complete opposite direction. I would not assess them. Mr. Marrie asked, at all? Mr. Delguyd replied, at all. I would pay off the debt of the current people who have the assessments.

Mr. Wynne replied, we have had this conversation before. Mr. Delguyd replied, yes, we have had this conversation before.  People would go crazy.  It’s the same people that will say, I bought my house in 2006 and I did not get anything and the guy that bought the house next to me got $8,000 from the government. The answer is, you are in different periods, different years, we are in a different financial situation.  I can make the same argument to you about sidewalks.  I don’t have sidewalks, but we put money into a sidewalk fund every year and then through the homeowner’s association, we pay for people’s sidewalks.  It all evens out in the end.  We can do the assessment.  My guess would be that if you polled the number of people that would save the $500.00, there are probably over 50% of your residents who are going to save money between all of Eastgate, Meadowood, Zorn, Metropark, Highland Road, thorbapple, Robley and Kenwood.  My guess is there is a good amount of people that would say you guys are bringing in a lot of money and are running surpluses.  How about giving the money back to us.  I am not advocating it.  I am just saying. 

Mr. Jerome stated, and the people that waited the longest have had to put the most money in their systems.  They have spent more money because they had to wait. Mr. Delguyd stated, I am just bringing it up as an option. Mr. Wynne stated, that’s why I am bringing it up here so you can be prepared so when it comes up on the floor of Caucus, to discuss it.

Mr. Marrie stated, I would leave it be.  Leave it the same for everybody. Someone is going to point a finger on playing favorites. It’s more than a fair assessment.  It’s spread over 20 years. The fact that it is a different time with inflation and all that, I understand that, but time is time.  It’s the same as buying the house at one price and a couple years later it’s different.

Mr. Delguyd stated, I don’t disagree with you.  I am just bringing it up.  Ron and I have talked about it and it has always come down to, do you guys want to hear complaints?

9. Bid results – Electrical system for The Grove Ampitheatre

Mr. Marrelli stated, basically it comes down to we need $13,769.00 more than we have in the budget and we can get the base and Alternate 1 done which would get all of the trenching and all of the conduit into the ground.

Mr. Delguyd asked, can we make a comment that all we are doing is shifting money from 2015 to 2014?   We are really just taking money that was already allocated for 2015 to 2014.  Then the 2015 dollars would be if we want to do it if it grows, depending on the results of the 2014 season. Mr. Jerome stated, that’s a fair way to put it. Mr. Marrelli replied, we can do that. We are borrowing from 2015.   Mr. Delguyd stated, we are probably saving a little bit of money by not waiting until 2015. Mr. Marrelli agreed.  It would be cheaper now than next year.

Mr. Delguyd stated, if we waited, we would be closing the ground and reopening it. Mr. Marrie agreed.  That would be a mess. Mr. Marrelli stated, there’s some savings to it.

Mr. Delguyd asked, Bill, any questions? Mr. Marquardt stated, sounds like a sneaker to me.  Just add a little bit more here and there. 

ANY OTHER MATTERS

Mr. Delguyd asked if there were any other questions or comments.  There were none.

There being no further business, the meeting adjourned at 7:55 p.m.  The next Finance Committee meeting is scheduled for Monday, May 19, 2014 at 7:30 p.m. in the Main Conference Room. 

Respectfully submitted,

Mary E. Betsa, Clerk of Council