Finance - November 18th 2013

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, November 18, 2013— 7:30 p. m.
Main Conference Room — Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, November 18, 2013 in the Main Conference Room at the Mayfield Village Civic Center. Mr. Delguyd called the meeting to order at 7:32 p.m.

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Present: Mr. Delguyd, Mr. Marrie and Mr. Marquardt

Also Present: Mr. Wynne, Chief Edelman, Mr. Metzung, Interim Chief Carcioppolo, Mr. Marrelli, Mr. Dinardo, Mr. Thomas, and Mrs. Betsa

1: Discussion of a motion to authorize expenditure in an amount not to exceed $15,000 to Tree Service Now for emergency tree service of tree lawn trees.

Mr. Delguyd asked, this is for the storm? Mr. Metzung replied, yes.

Mr. Marrie asked, the Aintree area pretty much? Mr. Metzung replied, the crux of it, yes.

Mr. Delguyd asked, $15,000 even, that’s the bill? Mr. Metzung replied, not to exceed.

The Committee recommended Item #1 for approval.

2: Discussion of a motion to authorize acceptance of bid for 1991 Ford F 350 Horton Ambulance 643 (YIN 1FDKF37M5MNBOS619) from Mike Buzzard in the amount of $1,801.00.

Mr. Delguyd asked, who’s Mike Buzzard? Interim Chief Carcioppolo replied, I don’t know who he is.

Mr. Delguyd asked, there are no special licenses people have to buy with ambulances? Interim Chief Carcioppolo replied, no, they don’t need a special license. We just have to remove the siren and the logos so there’s no Mayfield Village. Fire Rescue is going to come off the side. Mayfield Village is already removed. We will get Fire Rescue also removed even though you don’t have to. The ambulance is not worth anything. Horton did not want it.

The Committee recommended Item #2 for approval

3: Discussion of a motion to authorize expenditure in an amount not to exceed $216,800 to Horton Emergency Vehicles for the purchase of a new ambulance. (actual price $216,800, less $4,800 trade-in total price $212,000)

Mr. Delguyd asked, so the $4,800 trade in was the other ambulance? Mr. Marrie replied, yes. The price is less than what we had in the budget.

Mr. Wynne replied, $250,000. Gino, this includes all the lettering, cot system and everything? Interim Chief Carcioppolo replied, it is the out the door price. You had asked about bringing it down the same day. It will take overnight to get it changed over. It’s a two and half hour ride. We will probably just have two people drive down and drop it off. Mr. Delguyd asked, is it is less expensive to have someone off duty drive it down and take a rental back. You have to take two guys down there and pay them, it makes more sense to have one guy drive down, drop it off and get in a rental car for $70. The next day he can go back down and get the ambulance. It would be cheaper than paying two guy’s wages for the day. Interim Chief Carcioppolo replied, I will check into that and work it out with Ron.

The Committee recommended Item #3 for approval

4: Discussion of a motion to authorize expenditure to City of Bedford Heights in an amount not to exceed $4,999.99 for prisoner housing for the remainder of 2013.

Chief Edelman apologized for the late entry. We typically do this toward the end of the year to get some additional monies approved for the remainder of the year. I anticipated it being under the spending limit. We have to go to Council for approval because it’s part of the original contract. We increased it in January by $5,000. This year there have been some new guidelines and rules of arrest that have caused us to house prisoners a little bit longer than we used to. It’s the cost of doing business. We did not expect to go over the amount. I do not expect to use the whole $4999.99.

The Committee recommended Item #4 for approval.

5: Discussion of a motion to acknowledge receipt of financial reports for October, 2013 and to approve of same as submitted.

Mr. Delguyd stated, we are on pace. Ron, any comments for 2014, what to expect for things that happened this year, not to expect? Obviously we are not going to have the estate tax? Mr. Wynne replied, we will still have the estate tax. The elimination of the estate tax occurred after a certain date, but sometimes it takes a few years for an estate to be settled, so we may still receive some estate tax dollars.

The Committee recommended Item #5 for approval

ANY OTHER MATTERS

Mr. Delguyd asked about the preliminary budget.

Mr. Wynne replied, in next week’s packet you will have a preliminary look at the final budget for this year. That will need to be approved for whatever adjustments that have taken place during the year. You will also receive a preliminary list of the transfers that will need to be approved.

Mr. Delguyd asked, that’s for voting on transferring money to pay for things we want to improve? Mr. Wynne replied, correct.

Mr. Delguyd asked if there were any other matters. There were none.

There being no further business, the meeting adjourned at 7:52 p.m.

Respectfully submitted,

Mary E. Betsa,
Clerk of Council