Finance - May 20th 2013

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, May 20, 2013 – 7:30 p. m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, May 20, 2013 in the Main Conference Room at the Mayfield Village Civic Center.  Mr. Delguyd called the meeting to order at 7:30 p.m.

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Present:                       

Mr. Delguyd, Mr. Marquardt and Mr. Marrie

Also Present:

Mr. Wynne, Chief Edelman, Acting Chief Shrefler, Mr. Metzung, Mr. Thomas, Ms. Wolgamuth and Mrs. Betsa

1. Discussion of a motion to authorize expenditure in the amount of $9,062.00 to Marshall Power Equipment for riding mower.

Mr. Delguyd stated, this was discussed in Caucus.

Mr. Metzung reported, I have a twist.  It was brought to my attention this afternoon that Marshall will offer us the next model up which is the same size mower and same size engine, but it is the newer model with a different deck.  This model that we have specked here is the exact duplicate of what we have.  They demo’d the next model up. The deck is better and stronger with better wheels.  They will sell it to us for this price and the old mower.  

Mr. Delguyd asked, what were we doing with the old mower before then? Mr. Metzung replied, nothing. We were going to keep it for parts.  It has $2,200 worth of work put into a 10 year old mower.

Mr. Delguyd asked, so we are going to lose out on the parts for the old mower which are in your opinion worthless anyway? Mr. Metzung replied, pretty close, yes.

Mr. Delguyd asked, what would you take off, a wheel here and there?  Mr. Metzung replied, if the motor blew up, you could transfer the motor.  This is about $1,000.  Unfortunately, they contacted me right before the end of the day otherwise I would have gotten better information.

Mr. Delguyd asked, so the only issue would be that you would not have a back up part?  Mr. Metzung replied, correct.

Mr. Delguyd asked if there were any further questions.

Mr. Metzung replied, the only thing you will have to do now is to declare the old one surplus. Mr. Marrie agreed. Beyond that, the money stays the same.

Mr. Delguyd stated, it won’t have to come back through Finance. We will recommend approval with the changes.  Are there any further comments?   There were none.

The Committee recommended Item #1 for approval.

2. Discussion of a motion to authorize expenditure in the amount of $5,500 to J.R. Sbrocco for boiler for pool.

Mr. Metzung reported, the boiler for the diving well is done.  They can’t find parts for it. 

Mr. Delguyd asked, is it the original? Mr. Thomas replied, yes.  15 years.

Mr. Delguyd asked, that’s typical for a boiler? Mr. Metzung replied, I don’t know. Mr. Thomas added, that’s what they told us.

Mr. Metzung stated, we went through a period early on with the  pool where we don’t think we had the right ventilation.  One of the two caught fire.  Mr. Thomas added, the main boiler.

Mr. Delguyd asked, there are two boilers? Mr. Metzung replied, one for the pool and one for the diving well. There have been issues with these not burning right for a long time.  What we do now is we made a screen that goes across the bottom of the overhead door that was put down when the boilers are in use to get enough air and ventilation.

Mr. Thomas added, the other problem was the gas line. When they built the pool, the gas line going to the boilers was really small.  It was 1 centimeter.  It should have been 3 or 4 to carry the gas. We had a fire. This goes back to 2001-2002. We finally discovered what the problem was. We were not getting enough gas coming in to the boiler.  That was corrected.

Mr. Delguyd asked, so the problem with the fire was you needed to add more gas? Mr. Thomas replied, I think it was the pressure or something along that line.  It didn’t work right and it caught on fire.

Mr. Delguyd asked, obviously this is not budgeted? Mr. Thomas replied, correct. We did not anticipate this.

Mr. Marrie asked Mr. Wynne, are you okay with it? Mr. Wynne replied, we budgeted $20,000 for every facility for unplanned repair and maintenance.

Mr. Delguyd asked, the pool itself has its own $20,000? Mr. Wynne replied, yes.

Mr. Delguyd asked if there were any further comments. There were none.

The Committee recommended Item #2 for approval.

3. Discussion of a motion to authorize expenditure in the amount of $6,538.75 to J.R. Sbrocco for repair to pool.

Mr. Delguyd asked, this is different? Mr. Metzung replied, yes.  This is for plumbing repairs.  Part of it was for, we redid the plumbing from the chlorine bringing everything in to the building.  It was for miscellaneous plumbing issues that were taken care of.  We initially thought it would be under the Mayor’s spending limit.

Mr. Delguyd asked, we did know about these things? Mr. Metzung replied, this was part of opening up the pool.  Individually, no, but as you start putting things back together, they tend not to fit as well as one would hope.

Mr. Thomas added, it could have been worse too because the electric heater for the main building that gives us warm water for showers and everything else was on the blink but they fixed it. That could have been another $7,000 or $8,000 for that piece of apparatus.

Mr. Delguyd asked, is it fixed? Mr. Thomas replied, it’s fixed.

Mr. Delguyd asked, fixed fixed, or put a bandaid on it and hope it doesn’t break?   Mr. Thomas replied, I think they did a pretty good job of fixing it from my understanding.

Mr. Delguyd asked if there were any further questions.  There were none.

The Committee recommended Item #3 for approval.

4. Discussion of a motion to authorize expenditure in the amount of $5,371.00 to City of Mayfield Heights for money owed for memberships and swim programs at the Fieldhouse (pass through) (straw vote approved – May 8, 2013).

Mr. Delguyd asked, any questions? There were none.

The Committee recommended Item #4 for approval.

5. Discussion of a motion to acknowledge receipt of financial reports for April 2013 and to approve of same as submitted.

Mr. Delguyd asked, Ron, do you have any comments on this?

Mr. Wynne replied, it’s straightforward, but if you notice, the refund came through for that estate, $180,000.  This was from 2009.  We got $800,000 at the end of 2009. At the time they sent it to us they told us that the estate was filing an appeal and that we should anticipate having to refund $200,000. Every year since 2009 we have been budgeting $200,000.  It just came through at $181,000. 

The Committee recommended Item #5 for approval.

6. Discussion of First Reading of Ordinance No. 2013-09, entitled, “An Emergency Ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.” Introduced by Mayor Rinker and Council as a Whole.

The Committee recommended Item #6 for approval.

ANY OTHER MATTERS

Mr. Delguyd asked if there were any other matters. There were none. 

There being no further business, the meeting adjourned at 7:39 p.m.

Respectfully submitted,

Mary E. Betsa, Clerk of Council