CAC - October 28th 2013

Mayfield Village
Citizens Advisory Committee
Meeting Minutes
Oct 28, 2013

The Citizens Advisory Committee met on Monday, Oct 28, 2013 at 7:00 p.m. at the Mayfield Township Historical House, 606 SOM Center Road.

(Click here for a print friednly/pdf document)

Present: Brenda Bodnar (Chair), Sandy Batcheller, Lorry Nadeau, Steve Jerome, Marilyn LaRiche-Goldstein, Kay Phillips, Shirley Jay, and Bob Haycox

Absent: Joe Doran, Mary Singer, Merv Singer, Joan Catalano, and Carole Marrie

Also Present: Diane Wolgamuth (Director of Administration), Ron Wynne (Finance Director), and Patsy Mills (Council Representative)

Approval of Minutes

The Committee approved the Minutes from the Sept 23, 2013 meeting, as written.

Cleveland Conservatory for the Performing Arts (CCPA)– Don Mitri

Mrs. Bodnar welcomed Mr. Mitri and thanked him for coming to the meeting.  Mr. Mitri described that he and his partner, Jeff Blanchard, started the CCPA to offer adult education in the arts and adult performances.  He is very excited about being a part of the Mayfield Village community and being able to offer many different types of events at the Village Civic Center and Reserve Hall.   There will be free events and workshops.  A gala is being planned for January 25, 2014 with music, food and comedy.  He and his partner look forward to getting to know everyone.

Ms. Wolgamuth explained that the CCPA will be offering classes and performances at the Civic Center rather than the Fairmount Center which has dropped back to its offerings in Novelty and is now performing theatre in Chagrin Falls.  Ms. Wolgamuth stated that Mr. Mitri and Mr. Blanchard are local actors with a focus on improvisational comedy.  Mr. Mitri added that improvisation is limited on the east side of Cleveland.  He and Mr. Blanchard previously owned the Big Dog Theatre in Cleveland Heights.  Their hope is to bring more adults into the arts community and get more residents involved.  They will bring in great teachers to teach improv and sketch comedy.  “Residents will not have to go downtown to see one of the best shows in town.” 

Mr. Haycox stated that he recently saw Mr. Blanchard perform and thought he was hilarious. 

Ms. Batcheller asked when the first show is expected.  Mr. Mitri responded that it would likely be in February or March 2014.  Rehearsals will begin after the gala.  Ms. Batcheller stated that she is looking forward to it and that the Committee members agreed to do their best to get friends to attend.  Mr. Jerome asked about plans for The Grove and Mr. Mitri responded that the CCPA intends to be involved in helping to grow the programming at The Grove.  “It will be a great place for live theatre, but it is very much in its infancy right now.”

Capital Projects

Finance Director Ron Wynne distributed a list of capital projects from 2013 and proposed for 2014.  He explained that the first 6 or 7 items are already underway and carry over to 2014.  Mr. Wynne reviewed the following items:

  • 2013 Road Program.  For the last several years, the Village has devoted $1 to $1.2 million per year for road repair and paving.  The Service Department recommends which roads need work.
  • Grove Improvements.  In 2013, the Village spent approximately $57,000 on drainage work, walkways and pavers for the stage.  In 2014, Mr. Wynne anticipates $50,000 to $100,000 will be budgeted, with the focus on installing utilities.
  • Greenway Trail.  Construction has begun.  The contract was awarded to the low bidder, Mr. Excavator.  It is a $1.3 million project with $1,068,000 being funded.  The balance of the cost has already been set aside.
  • Soccer Field Restrooms.  The building is currently being installed.  Progressive will install the pavilion, a paved terrace, and landscaping next spring.
  • Sidewalk Replacement Program.  The Village has a program through which residents can be reimbursed at a rate of $125 per block for sidewalk blocks damaged by tree lawn trees.  The Village averages $25,000 to $50,000 per year for this program.
  • Tree Maintenance and Replacement.  The Village budgets $25,000 to $50,000 per year for trees, which includes tree trimming.  The Service Dept. determines where the new trees should be planted.
  • Street Signage.  The Village has been replacing street signs to comply with new requirements on reflectivity and the size of the letters.  This project has been broken down into two phases.  The first phase was completed in 2013.  The second phase is being planned for 2014.
  • Parkview Pool.  Every five years or so, serious maintenance is needed at the pool.  This year the Village sandblasted and repainted the pool at a cost of $59,000.
  • Parkview Playground.  The Village spend approximately $35,000 this year on playground curbing and flooring.
  • Highland Road Sidewalk.  The Village spent $105,000 to complete the Highland Road sidewalk from the underpass to SOM Center Road.  This included the cost for the crosswalk.

 

Mr. Wynne explained that all the proposed 2014 Projects are subject to the budget being approved.

  • Sanitary Sewer Conversion – Eastgate/Meadowood.  This project is expected to cost $2.8 million.  The Village has been trying for years to get State funding, but has repeatedly been turned down.  We filed a final application last week and will receive word in February or March.  The Village intends to move forward with this project regardless of receiving funding.

 

Ms. Batcheller asked if the homeowners will be asked to contribute.  Mr. Wynne responded that, historically, homeowners have been assessed $9,000 to $10,000, payable over 20 years, on their property taxes.

  • Softball Restroom.  This restroom is expected to cost in the range of $250,000.  It is less than the soccer field restrooms because the utilities are already at the site.
  • Community Room.  The Village has budgeted $300,000 for 2013 and will likely budget another $300,000 for 2014.  The Village has engaged an architect to do some structural analysis and show some quick options.  We hope to be ready to go to bid by Fall of 2014.
  • Neighborhood Entryways.    The Village is waiting to hear from the Hanover Woods Homeowners Association about their entryway and has asked the Landscape Architect to take a look at some of the other entryways, like Aintree Park.
  • Traffic Light Infrastructure.  A light pole at Seneca and Wilson Mills recently came down.  All the light poles are close to the same age and will need to be replaced at a cost of $250,000 per intersection.  The Village will eventually replace them all and is looking into grant monies available.

 

Mrs. LaRiche-Goldstein commented that this is important to do for safety.  Mrs. Jay stated that the intersection at Lander should be split between the two communities and Mr. Wynne advised that the Police Chief will be speaking with Highland Hts.  Mr. Jerome asked about the plan to realign the intersection near the High School and Mr. Wynne responded that would likely not occur until 2015.

  • SOM Sidewalk.  The Village is considering installing a sidewalk from the trail head next to the Fire Station all the way to the Library.
  • Beecher’s Brook Restoration.  Mr. Wynne reported that the Sewer District had planned to use storm water fees to address the erosion problem in Beecher’s Brook.  Unfortunately, the Court of Appeals just ruled against them and all projects are on hold.  The situation is becoming severe and the Village may need to address it without assistance from the Sewer District.

 

Mrs. Bodnar suggested that if the Sewer District ultimately prevails in the court action and the storm water fees are found to be valid, perhaps the Village may be able to recoup some of the money it spends on this project.  Mr. Wynne agreed that the Village will monitor the situation and discuss reimbursement with the Sewer District.

  • Civic Center Parking Lot.  The Village is considering options to relieve the problems with the traffic flow.  The current suggestion is to move the apron to the west and create a loop that serves the Civic Center.  The more western drive would be used to get to Heinen’s.  The majority of this work is likely to be scheduled in 2015.

 

Member Comments

Mrs. Batcheller mentioned that the entrance driveway to the Library is very dark and she finds it difficult to turn in at night.  Mr. Jerome asked if everyone had seen the new directional signage for the Library.  He asked if the Village or the Library had installed it.  Ms. Wolgamuth advised that the Village had done so. 

Mrs. Batcheller suggested that lamp posts on the sides of the driveway might help.  Mr. Haycox agreed that it can be difficult to make a left turn.  Mrs. Mills stated that a traffic light would need to be warranted and agreed that more illumination might help.  Mr. Wynne reminded the Committee that there was pushback just to do the driveway and the Village decided to hold off on lighting to see if it would be necessary.  Mr. Wynne added that cost for the driveway and the lighting could be recouped with a TIF agreement in the future when the back property is developed. 

Mrs. Mills reminded everyone that when SOM was widened there was concern about the amount of light.  Mrs. LaRiche-Goldstein stated that she believes the entryway is unsafe the way it is.  Mrs. Batcheller agreed and reiterated that the entrance should be illuminated.  “Soon it will be snowing and that could be very dangerous.”  Mrs. Mills suggested that this issue be taken to the Safety & Service Committee.

Mrs. Batcheller stated that she wished we would have had a “meet the candidates” night.  Mrs. Mills responded that typically the League of Women Voters hosts such events as it is difficult for residents to be impartial.  Mrs. Bodnar said she would look into this for the future.

Mrs. Batcheller stated that the Recreation Halloween Party was wonderful.  There were many stations with games.  Mrs. Mills responded that the Recreation Department works very hard on these events and could use more volunteers.

Council Update

In Mr. Marrie’s absence, Mrs. Mills provided an update on Council matters, including:

  • Three new firefighters were sworn-in in a very moving ceremony.  The Honor Guard and Pipes & Drums were in attendance.
  • The Recreation Dept. just completed its 15th year of window decorating for Halloween.  The judging was done during the snowstorm.
  • The CPA’s Chili Cook Off is scheduled for Nov 2 from 11:30 to 1:30 p.m. in Highland Hts.
  • Nov 9 is the Senior Watercolor reception at the Civic Center.
  • The Village just signed a 2-year contract with American Fireworks.
  • The house on Wilson Mills near the old Library is going to be demolished.
  • The Village Engineer is preparing specifications for the sewer conversion project.
  • The signal box at SOM and Seneca is being replaced.
  • The Village has entered into an Agreement with Highland Hts. for reciprocal building inspection services.
  • An Ordinance is being introduced on dead trees and the responsibility of the homeowner.  Mrs. Mills stated that she believes the Village must be careful about this ordinance and be sure it can be enforced.
  • The Village is upgrading Code Red.  Mrs. Mills stated that she believes Code Red is one of the best things the Village has ever done.  “We used to have a siren, but when it went off, no one ever knew what the problem was.”
  • There is now a striped crosswalk at SOM and Highland.
  • The election is coming up.  Remember to vote.

 

The meeting was adjourned at 8:20 p.m.  The next meeting is scheduled for Monday, November 25 at 7:00 p.m.

Respectfully submitted,

Diane Wolgamuth, Director of Administration