P&Z: March 16th 2017

Planning & Zoning Commission
Workshop Meeting Minutes
Mayfield Village
March 16, 2017

The Planning and Zoning Commission met in workshop session on Thurs, March 16, 2017 at 7:30 p.m. at the Mayfield Village Civic Center, Main Conference Room for a meeting of the Planning and Zoning Commission. Chairman Syracuse presided.

ROLL CALL

Present: Mr. Vetus Syracuse (Chairman), Dr. Sue McGrath (Chairman Pro-Tem), Mr. Bill Marquardt, Mr. Garry Regan, Mr. Paul Fikaris, and Mr. David Hoehnen

Also Present: Mr. Mark Guidetti (Asst. Law Director), Mr. John Marrelli (Building Commissioner), and Ms. Deborah Garbo (Secretary)

Absent: Mayor Bodnar, Mr. Tom Cappello (Village Engineer), and Mr. Steve Jerome (Council Alternate)

PROPOSAL:

  1. Site Improvement Plan & Timeline
    Temporary and Conditional Use Permit for Outdoor Storage
    Luisa Fappiano, Trustee
    480 SOM Ctr. Rd.
    Kenneth J. Fisher Co., Inc.
    Note: ARB approved fencing & siding on 3/9/17

OPEN PORTION:

Chairman Syracuse called the meeting to order. This is a workshop meeting of the Mayfield Village Planning & Zoning Commission. We have one item on our agenda. We should note that the Architectural Review Board approved the fencing and siding on March 9th, 2017. I wasn’t at the workshop meeting of Jan 19th, but I did read through the minutes. I understand we’re here to follow up on the suggestions and proposal made at that time.

Ken Fisher with Kenneth J. Fisher Co., L.P.A. states, Angelo Fappiano has been working closely with Mr. Marrelli and other Village Officials to come up with a plan that satisfies the comments that were expressed on the 19th, including aesthetics and fencing to compliment the trail amenity that the Village has constructed around their property. I’m hopeful these reiterations put forth will satisfy the requirements of the Village. 

Mr. Regan said, I don’t know if this is relevant, but I was impressed with this plan tonight, thank you for making the effort. I remember at our workshop there was some discussion on pending litigation.

Mr. Guidetti said, there’s been a citation issued and that’s pending in Lyndhurst Municipal Court. I think that’s set for the next couple of weeks. That’s for violation of our code requirements.

Ken Fisher said, this is the Defendant here, Mrs. Fappiano. We appear regularly and ask the Village Prosecutor for continuance as we’re working through this process. I believe he’s aware we’re working through this.

Mr. Guidetti said, obviously the ARB is done and once we get through this tonight, we’ll update the Prosecutor and let him know what’s transpired. What’s pending through the Court is an entirely different trail, a separate issue.

Mr. Hoehnen asked, the storage bins with and without the canopy tops, how many will there be? 

Angelo Fappiano replied, 3 without the top which you won’t see with the 8’ fence. The one canopy top is probably going to be maybe 6’ above the 8’ fence and will be one canopy top.

Mr. Hoehnen asked, are these for equipment?

Angelo Fappiano replied, no equipment in those, material storage only.

Chairman Syracuse asked, will there be anything still stored outdoors after all this work goes in?

Angelo Fappiano replied, trucks, trailers, some excavators & small equipment. With the 8’ fencing a good majority should be hidden.

Mr. Marrelli said, it’s up to the Planning Commission to determine that fencing this whole yard in would meet the intent of the enclosure requirement. You can’t build anything high enough to cover the barn. The barn’s not a problem, it’s mostly the equipment and materials. I’m pretty sure that with the 8’ height against the trail, that it’ll be pretty difficult if not impossible to see any of the materials and vehicles inside. I think that’s the intent of the ordinance, so you don’t have this stuff out in the open.

Mr. Regan said, to be fair, this area was there before we built the trail.

Mr. Marrelli said, but our code was in place before that.

Mr. Regan said, it was never considered to be an area like that.

Mr. Marrelli said, it wasn’t noticeable before because it was so far back in the woods. When the Intergenerational Park goes in, it’ll be just south of this site. Another good reason to get everything cleaned up.

Mr. Regan asked, if this work is approved, will you monitor it?

Mr. Marrelli replied, I’ll work with Angelo, he’s been real easy to work with. We’ll get the siding and fencing done.

Chairman Syracuse said, looking at these materials, for our record, could you summarize all the work that’s going to be done.

Presentation of Site Improvement Plan by Angelo Fappiano

Angelo Fappiano begins at the north side. There’s going to be a 6’ fence that goes around the perimeter of the property, around this jet-out. From this portion here will be an 8’ fence around this perimeter all the way back up this side behind the barn. There’s an existing landscape mound right here, we’re going to utilize that to plant some spruce trees on it. That’ll hide some of this stuff from the trail that wraps around this side. It may take a little bit of time for it to grow to hide things more.

At the ARB meeting, we discussed the siding and the fence types. The siding will be metal siding on this large barn here and this front garage right here. The house is currently painted and this garage, the majority of it’s painted, and the shed.

The material bins, I think there’s going to be a total of 5 altogether. Two of them will have a canopy top which is going to be just one single canopy at the top over both bins. That’ll be the only thing on that side that’ll be probably above the fence line, maybe 6’ to 8’ above the fence line.

Mr. Marrelli asked, is the back covered or open?

Mr. Fappiano replied, it’ll be covered. It’ll look almost like a building structure, but it’s just canopy material.

Mr. Marrelli commented, a covered wagon.

Mr. Fappiano continued, we’re going to stone the whole parking lot area all the way throughout and down the driveway.

I’ve included some before and after photos. Here’s the south elevation before and then this is an after what it’ll look like with new siding and then an 8’ board on board fence. These are the existing shrubs that are there, the arborvitae and the existing split rail fence.

This is a south elevation as well from that side coming around the trail before and then after with new siding on the barn, spruce trees and then all mulched in on the hillside.

North side elevation before, you can see all the trucks and equipment and then here’s the after with the 8’ fence. You’re pretty much not going to see anything except the top of the garage on that side.

Angelo concludes. The west side, you currently can see quite a bit of stuff on the west side from the trail. After that’s done, you may only see the top of the barns and maybe the top of a couple trucks. Then here’s the existing trail fence which I’m not sure if the Village plans on removing that.

Mr. Marrelli said, our Service Director said once you’re done, we might take that down. No sense in having both of them out there.

Chairman Syracuse states, I think based on the last workshop meeting, he’s addressed all the issues.

  • Timeline

Dr. McGrath said, I think we need to set a timeline, with your input.

Angelo Fappiano replied, I prefer a 6 month time period to make sure everything is complete. We’re just starting to get into our very busy season. We’ll be doing about ½ the work ourselves and the other ½ we’ll sub out.

Dr. McGrath said, I think we just need to have some deadlines in place.

Mr. Marrelli said, I’ll be issuing a permit for the fencing & siding.

Chairman Syracuse said, we’ll be taking a vote at our regular meeting on Mon, April 3rd at 7:00 p.m.

Ken Fisher said, can I ask if there are any comments. I don’t want to be presumptuous but it sounds good, obviously we’ve worked hard to get to this point.

Chairman Syracuse replied, absolutely. The reason I mention that is because I don’t know that we can issue a permit until this gets approved at the vote meeting.

Dr. McGrath said, truthfully I’d rather you set a date that you know you can meet, don’t set a date too short.

Ken Fisher said, if we could get the fence up first.

Chairman Syracuse said, the other work could be getting done while the fence is up.

Mr. Marrelli asked, if I issue the fence permit April 4th, can you get it done in 60 days?

Angelo Fappiano replied no, I’ll need 90 days for the fence to be installed, inspected & approved and then an additional 90 days to complete the rest of the work.

Ken Fisher notes, a lot of this is weather driven.

Mr. Regan states, for sure we’ll be able to say the work is underway, give you the freedom once that fence is up to work at the pace the rest of your job schedule dictates and the community will know something is going on. When we vote, I know we’re approving this plan, but are we approving the outdoor storage permit subject to the completion of this plan?

Mr. Guidetti replied, 1173.05 (2) is a temporary permit technically issued by the Planning Commission if you’re satisfied that these measures basically account for, make up for if this were indoors.

Mr. Regan asked, what mechanism do we have if in 6 months this isn’t done?

Mr. Guidetti replied, just like a conditional use permit, it can be withdrawn if the conditions aren’t met.

Mr. Marrelli said, plus you could extend the Court date out.

Mr. Guidetti said, technically that’s a different track.

Ken Fisher said, I don’t know whether Mike Cicero the Village Prosecutor would dismiss until after the work was completed.

Mr. Fikaris asked, assuming everything happens as planned, he’s on a two year renewal permit?

Mr. Marrelli clarified, there’s outdoor storage which is one permit, then there’s a conditional use for the whole property, that’s another permit, it gets reviewed in two years like everybody else.

Chairman Syracuse summarized the four separate issues; the site improvement plan and timeline for it, the temporary permit for the outdoor storage and the conditional use permit for the use of the property. Are there any other comments?

Dr. McGrath comments, I’d like to thank you for the before and after pictures. That helped me to visualize what this will look like and that’s the whole point.

NEXT STEP

Vote meeting scheduled for Mon, April 3rd at 7:00 p.m.

There being no further business, the meeting adjourned at 7:50 p.m.