PZ - March 7th 2016

PLANNING AND ZONING COMMISSION
MEETING MINUTES
Mayfield Village
March 7, 2016

The Planning and Zoning Commission met in regular session on Mon, March 7, 2016 at 7:00 p.m. at the Mayfield Village Civic Center, Civic Hall. Chairman Pro-Tem Syracuse presided.

Roll Call

Present: Mr. Vetus Syracuse (Chairman Pro-Tem), Mr. Bill Marquardt, Mr. Garry Regan, Dr. Sue McGrath, and Mr. Paul Fikaris                                                          

Also Present: Mr. Mark Guidetti (Law Department), Mr. Tom Cappello (Village Engineer), Mr. Ted Esborn (Economic Development Director), Mr. John Marrelli (Building Commissioner), and Ms. Deborah Garbo (Secretary)

Absent: Mr. Jim Farmer (Chairman), Mayor Bodnar, and Mr. Joseph Saponaro (Council Alternate)

Consideration of Meeting MinutesOct 5, 2015

Mr. Regan, seconded by Mr. Marquardt made a motion to approve the minutes of Oct 5, 2015.              

ROLL CALL

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris

Nays: None                            

Motion Carried. Minutes Approved as written.

PROPOSAL:

  1. Premier Development Partners
    6655 Beta Dr.
    New Tenant: Mars Electric Company
    A) Building & Site Improvements
    B) Temporary Permit - Outdoor Storage
    The C.W. Courtney Company

OPEN PORTION:

Chairman Pro-Tem Syracuse called the regular meeting of the Planning & Zoning Commission to order. This is a meeting to elect people to serve in the various offices for the forthcoming year. We have four positions to fill. Jim Farmer is currently serving as Chairman, I’m currently serving as Chairman Pro-Tem as well as our P & Z Rep to the B.O.A. and Deborah Garbo as Secretary.

ORGANIZATIONAL:

  • Election of Chairman
  • Election of Chairman Pro-Tem
  • Election of P & Z Rep to the Board of Appeals
  • Election of Secretary

CHAIRMAN

Chairman Pro-Tem Syracuse entertained a motion for nomination of Chairman for the P & Z 2016 nominations.

Mr. Regan, seconded by Dr. McGrath made the motion to nominate Vetus Syracuse as Chairman.

Chairman Pro-Tem Syracuse asked if there was any discussion. There was none.

The nominations were closed.

Chairman Pro-Tem Syracuse asked for a Roll Call on the nomination.

ROLL CALL:     

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris  

Nays: None                           

Motion Carried. Vetus Syracuse to serve as 2016 Chairman

CHAIRMAN PRO-TEM

Chairman Syracuse entertained a motion for nomination of Chairman Pro-Tem for the P & Z 2016 nominations.

Mr. Fikaris, seconded by Mr. Regan made the motion to nominate Dr. Sue McGrath as Chairman Pro-Tem.

Chairman Syracuse asked if there was any discussion. There was none.

The nominations were closed.

Chairman Syracuse asked for a Roll Call on the nomination.

ROLL CALL:

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris  

Nays: None                           

Motion Carried. Dr. Sue McGrath to serve as 2016 Chairman Pro-Tem

P & Z Representative to the Board of Appeals

Chairman Syracuse entertained a motion for nomination of Representative to the Board of Appeals for the P & Z 2016 nominations.

Mr. Fikaris, seconded by Mr. Marquardt made the motion to nominate Vetus Syracuse as Representative to the Board of Appeals.  

Chairman Syracuse asked if there was any discussion. There was none.

The nominations were closed.

Chairman Syracuse asked for a Roll Call on the nomination.  

ROLL CALL:

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris  

Nays: None                           

Motion Carried. Vetus Syracuse to serve as 2016 Representative to the B.O.A.

SECRETARY

Chairman Syracuse entertained a motion for nomination of Secretary for the P & Z 2016 nominations.

Mr. Regan, seconded by Dr. McGrath made the motion to nominate Deborah Garbo as Secretary.  

Chairman Syracuse asked if there was any discussion. There was none.

The nominations were closed.

Chairman Syracuse asked for a Roll Call on the nomination.  

ROLL CALL:

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris  

Nays: None                           

Motion Carried. Deborah Garbo to serve as 2016 Secretary.

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Premier Development Partners
6655 Beta Dr.
New Tenant: Mars Electric Company
A) Building & Site Improvements
B) Temporary Permit – Outdoor Storage
The C.W. Courtney Company

Chairman Syracuse states, this is a two-fold proposal; 1) Approval of building and site improvements and 2) Request for a temporary permit for outdoor storage. John, you weren’t here at the workshop meeting. Do you, Mark or Tom have any comments?

Mr. Cappello said, I’ve been working with their Engineer C.W. Courtney. They still need to get me final plans before I can approve the storm water and the site itself. I don’t have a problem recommending you pass it contingent on my approval of the final site plan.

Mr. Guidetti said there was some discussion last time about whether the permit would be truly temporary in nature or not. It does have to be a truly temporary permit. There’s simply no code provision for permanent outdoor storage. With that in mind and some of the other concerns raised, I put together a draft of the motion.

Chairman Syracuse asked Mr. Guidetti to read the draft.

Mr. Guidetti said if the Commission so chose, it would be:

Motion to grant a temporary permit for outdoor storage based upon the following conditions:

  • The outdoor storage shall be limited in physical scope to 11,000 square feet.
  • A fence shall be constructed fully surrounding the outdoor storage area subject to approval by the Building Commissioner.
  • The outdoor storage shall be limited to piping and box cars - no other items shall be stored outside.  
  • The outdoor storage permit shall expire and be subject to renewal and approval every two (2) years; and
  • Violation of any of these conditions shall result in withdrawal of the permit.

Mr. Guidetti notes, the general character of this permit, it’s normally something that would go through a variance process with Building, B.Z.A. and Planning, but I think given what you submitted and the fact that the code does allow for the temporary permits through Planning Commission, I think this suffices.

Mr. Regan asked, is it worth noting that typically we renew permits as they become due, unless there’s some blatant violation.

Mr. Marrelli replied, that’s correct. Temporary permits are renewed every two years.

Mr. Regan said, another item was the Parking Agreement. Mark, did you have a chance to see that?

Mr. Guidetti has not seen the Parking Agreement with Mayfran.

Mr. Regan asked, do we have an actual agreement documented?

Jerry Gruszewski with Premier Development Partners replied, I do not have a copy of that agreement with me tonight. Kevin Callahan from our office has been working with Ted on that.

Mr. Esborn said the last time I talked to Kevin he said the agreement was out for signature.

Chairman Syracuse said, I think we should take these two items separately and any motion made, that should be subject to the Agreement as well as contingent on Tom’s approval of the final site plan.

Dr. McGrath asked, am I incorrect in my memory that I thought they were going to park vehicles in that storage area?

Jerry Gruszewski replied, box delivery vehicles.

Mr. Guidetti said, it would be limited to piping and the box cars.

Mr. Fikaris asked, was there discussion on raising the fence height?

Jerry Gruszewski replied, the drawing called for 8’. We discussed 12’ at the workshop. They’d like to move forward with 12 feet.

Mr. Marrelli said, that extra fence height would have to go to the Appeals Board.

Mr. Esborn said I talked to Kevin Callahan about that. He said they would be sending in the necessary materials for the Board of Appeals agenda.

Chairman Syracuse said, that would be a separate issue from what we’re voting on tonight.

DECISION:

A) Building & Site Improvements Mr. Regan, seconded by Dr. McGrath made a motion to approve the Building and Site Improvements for Premier Development Partners at 6655 Beta Dr. subject to:

  1. Approval of Parking Agreement.
  2. Approval of Final Site Plan by Village Engineer.

Chairman Syracuse asked if any further discussion. There was none.

ROLL CALL

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris

Nays: None                                      

Motion Carried. Recommendation to Council.

B) Temporary Permit – Outdoor Storage Mr. Fikaris, seconded by Dr. McGrath made a motion to approve the Temporary Permit for Outdoor Storage for Premier Development Partners at 6655 Beta Dr. subject to:

  1. Mr. Guidetti’s draft Conditions entered into the record.

Chairman Syracuse asked if any further discussion. There was none.

ROLL CALL

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris

Nays: None                                      

Motion Carried. Recommendation to Council.

Chairman Syracuse asked if anyone has any other items for discussion.

Mr. Regan states, I’d like to put on the record that this is a terrific project. I think everyone involved needs to be congratulated. I’m looking forward to this happening. Let’s get more of them.

ADJOURNMENT:

Mr. Regan, seconded by Mr. Marquardt made a motion to adjourn the meeting.

ROLL CALL

Ayes: Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris  

Nays: None                          

Motion Carried.  Meeting adjourned at 7:15 p.m.