PZ - July 17th 2014

Planning & Zoning Commission
Workshop Meeting Minutes
July 17, 2014

The Planning and Zoning Commission met in workshop session on Thurs, July 17, 2014 at 6:30 p.m. at the Mayfield Village Civic Center, Main Conference Room for a meeting of the Planning and Zoning Commission. Chairman Farmer presided.

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Present: Mr. Jim Farmer (Chairman), Mr. Vetus Syracuse (Chairman ProTem), Mr. Bill Marquardt, Dr. Sue McGrath, and Mr. Paul Fikaris                                                          

Also Present: Ms. Diane Calta (Law Department), Mr. Tom Cappello (Village Engineer), Mr. Ted Esborn (Economic Development Director), Mr. John Marrelli (Building Commissioner), and Ms. Deborah Garbo (Secretary)

Absent: Mr. Garry Regan, Mayor Rinker, and Mr. David Hartt (Planning Director)


  1. Site Development
    East Commons Office Development
    East Commons, Ltd c/o Sam Cannata
    Land Design Consultants
  2. Zoning Code Amendments
    “Signs and Parking”
    NOTE: Proposal #2 Postposed to 8/21 workshop meeting date.



Chairman Farmer called the meeting to order. This is a workshop meeting of the Planning & Zoning. We won’t be taking an official vote on anything. We have one item on the agenda.  

East Commons Office Development
East Commons, Ltd c/o Sam Cannata
Site Development

Mr. Marrelli said since the last time we met, we’ve had a lengthy discussion and staff meeting with East Commons Principles to define 10 - 15 items that had been brought up at the Planning Commission that needed to be resolved. I believe almost all of them, if not all, are resolved at this point. A lot of them were engineering details. Some things were related to Indiana Bats, ownership of the property and tree clearing lines, that sort of thing. With that, John turns it over to the East Commons Group to explain what’s been done since the last time they were at the Planning Commission.

Sam Cannata said the larger picture is essentially what you’ve seen for the past three years now. Nothing’s changed as far as that’s concerned. We just got into the details of specific engineering. Now we believe we have a good set of engineering drawings reviewed by Tom Cappello. We’ve addressed all the issues with a series of letters and meetings. 

Revised Site Plan Review Comments by Tom Cappello addressed by Mr. Cannata:

Existing Conditions and Demolition Plan. Mr. Cannata said we addressed this with a tree clearing drawing that identifies the area that we’re going to be clearing first. We don’t want to wipe out the entire site. That’s part of our agreement, but we don’t want to do that anyways from a practical standpoint. We’re going to clear the least amount possible to put in the Storm Detention, the area for the cul-de-sac road, the area for the first building. Then we’re cutting a swath to get back to two areas where the wetlands are. We’re under a time constraint to take those wetlands out. We’ve addressed that with the Army Core of Engineers & the Ohio EPA. We bought the mitigation already. We’ve paid our money to offset taking these wetlands out. They’re very small wetlands.

Dimension Control Plan. Mr. Cannata said there was some dimension control issues. That had to do with site lighting and the large oak tree. Some issues with concrete curb cuts and where the front door’s going to be placed on Building #1. The landscape plan has been revised to match the site plan.

Utility Plan. Mr. Marrelli said I don’t think the Commission wants to know about every gas and waterline.

Site Grading and SWP3. Mr. Cannata said we’ve addressed this with Tom, John & everybody else.

Ms. Calta said it might seem like it’s an easy thing, but we spent a lot of time on what needs to be cleared, how you’re going to access it, how much you have to access, what it’s going to look like when you’re done, how you’re going to fill it, what kind of equipment you need to get back there. We had a pretty detailed conversation about the mechanics of you needing to fill these wetlands because of the timetable on this permit. He needs to pretty much get that done as soon as possible with minimal changes to the property overall.

Mr. Cannata said it’s more practical that we do this in a controlled manner. We’ll let you know when we’re going to be out there and we’ll have Inspectors out there.


Sam Cannata asked, is anybody not familiar with the plan or program?

Mr. Marrelli suggested Mr. Cannata explain Phase 1.

Sam Cannata said Phase 1 we want to put the cul-de-sac road in. We want to put the detention pond in place and we want to start working on Building #1. 

Mr. Cappello said they’re putting the road in all at once and all the infrastructure. All the storm sewer system, all the sanitary, water, everything’s getting built so when they go to the other Phases of the buildings, they just have to tie into that existing infrastructure. The pond will be sized for the entire development, fully developed. It won’t be filling up with the first phase, until it’s all developed.

Mr. Marrelli asked, have you started making payments on this yet? Are you transferring Title soon?

Sam Cannata replied, once we get all our Village approvals, with a deposit, they will deed the property into our name.

Ms. Calta said that was part of our conversation also, that this all needs to be teed up in a way that it’s happening at the same time. He knew if he’s getting his approval, part of the approval is ownership. It’ll all happen at the same time.

Mr. Marrelli states, at this point we’re at approval for Phase 1 & Site approval.

Michael Gatto asked Tom Cappello, do you know anything about having to get EPA approval for the extension of the sewer line and water line for this project?

Mr. Cappello replied, this is a private development, one large site. As far as tying into it, it’s not going to be a publically owned sewer, so I don’t believe so. The County has to look at it. Progressive didn’t have to get a permit because they’re building on their own campus. Their system is their system and it ties into the Village’s system.

Michael Gatto said I brought my excavator my plans this week and he asked if I had EPA approvals for the sewer extension. I said the Engineer, the Village and everybody has looked at this and that was the first I heard of that. He said whenever you extend a sewer or water line, you need to get EPA approval. I then talked to somebody yesterday who said their feeling was that because it’s one parcel, one owner, even though we’re doing multiple buildings on it, I wouldn’t have to.

Mr. Cappello said it might not hurt to do a little more due diligence on your part to make sure.

Mr. Marquardt asked, what’s your timetable?

Sam Cannata replied, we’re hoping we get our approvals by September. First start would be the wetland. Then we have to go out to BID. We want to jump into it right away. We’re ready to go. Phase 1, the first building shouldn’t take but 4 or 5 months to build. We should have this in by next May. When the weather breaks, we can pave in March or April.

Michael Gatto said, in talking to a couple of excavators, most of the guys said “you’re not getting that in this year”. They’re all too busy. They said this is a perfect winter project. They said they can get this in this winter and they can pave first thing spring this year.

Chairman Farmer said we’ll vote on this Mon, Aug 4th. We’ll make a recommendation to Council. 

Sam Cannata asked it Council will have to do three Readings.

Ms. Calta said Council approves most of these by Motion. Council meets on Mon, Aug 18th.

There being no further business, the meeting adjourned at 6:50 p.m.

Respectfully Submitted,

Deborah Garbo
Executive Assistant
Building Department