PZ - March 4th 2013

PLANNING AND ZONING COMMISSION
MEETING MINUTES
Mayfield
Village
March 4, 2013

The Planning and Zoning Commission met in regular session on Mon March 4, 2013 at 7:30 p.m. at the Mayfield Village Civic Center, Civic Hall. Chairman Farmer presided.

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Present:

Mr. Jim Farmer, Chairman
Mr. Garry Regan, Chairman Pro Tem
Dr. Sue McGrath
Mr. Paul Fikaris
Mr. Vetus Syracuse

Also Present:

Ms. Diane Calta, Law Department
Mr. Tom Cappello, Village Engineer
Mr. Ted Esborn, Economic Development Director
Ms. Deborah Garbo, Secretary
Lt. Michael Girbino, Acting Fire Chief

Absent:

Mr. Bill Marquardt
Mayor Rinker
Mr. Nick Delguyd, Council Alternate
Mr. John Marrelli, Building Commissioner
Mr. David Hartt, Planning Director

Consideration of Meeting Minutes: Feb 4, 2013

Mr. Regan, seconded by Dr. McGrath made a motion to approve the minutes of Feb 4, 2013.            

ROLL CALL

Ayes: Mr. Farmer, Mr. Regan, Dr. McGrath, Mr. Fikaris, Mr. Syracuse 

Nays: None                                           

Motion Carried. Minutes Approved as written.

PROPOSALS:

  1. Deacon’s Chrysler Jeep Dodge
    835 SOM Ctr. Rd.
    J.T. Management Limited Partnership
    Davison Smith Certo Architects
    • Approval Lot Consolidation Plat
    • Approval Final Site Plan
  2. Forest City Tree Protection Co., Inc
    Mr. Lauren S. Lanphear, President
    731 Beta Drive; Panzica Realty Company
    • Conditional Use Permit
  3. Conditional Use Permits & Special Use Permits
    Extension of Use x 2 years (Expire Dec 31, 2014)
    Section 1149.02 Use District Exceptions

 

OPEN PORTION

Chairman Farmer called the meeting to order beginning with Deacon’s proposal.

Deacon’s Chrysler Jeep Dodge
J.T. Management Limited Partnership
835 SOM Ctr. Rd.
Davison Smith Certo Architects
A) Approval Lot Consolidation Plat
B) Approval Final Site Plan

Ms. Calta updates on the greenspace easement. We’re all ready to go. At the last meeting I mentioned there was a revision to one of the exhibits. We revised that exhibit but it was brought to my attention today that there’s still a slight other revision we need to make on this exhibit. So the agreement is agreed on and everything’s ready to go except Randy’s going to make this slight adjustment. It’s the greenspace easement that will buffer the property from the residences. There’s a little snippet of it that needs to be taken out of the greenspace easement. We wanted to make sure that was all squared away, ready to go, preferably signed (although it’s not signed), sealed and delivered.  

Randy Smith with Davison Smith Certo Architects elaborates on site plan. We had the greenspace easement extending all the way to line up with the west property line with the Village’s property. The Village is giving us approximately 21’ easement here, so that’s 21’ there that we have to get off the easement.

Ms. Calta said it’s correct on the plan, you can see the greenspace. It’s just not correct on the exhibit I have or the legal I have to attach to the greenspace. That’s all I have. I believe John at the last meeting said that everything’s been addressed.

DECISION:

(A) Lot Consolidation Plan

Dr. McGrath, seconded by Mr. Syracuse made a motion to approve the Lot Consolidation Plat for Deacon’s Chrysler Jeep Dodge as presented.

Chairman Farmer asked if any discussion.

Mr. Regan asked if all the family names are correct now amongst the different parcels. 

Ms. Calta said yes. There’s a new entity that’s been formed and now all of these parcels are owned by that new entity which had to be done first before the consolidation plat could be prepared and provided to Planning Commission for approval. The entity that owns the real estate is called J.T. Management Limited Partnership.

ROLL CALL

Ayes: Mr. Farmer, Mr. Regan, Dr. McGrath, Mr. Fikaris, Mr. Syracuse  
Nays: None                                       

Motion Carried. Recommendation to Council.

(B) Final Site Plan

Dr. McGrath, seconded by Mr. Syracuse made a motion to approve the Final Site Plan for Deacon’s Chrysler Jeep Dodge contingent upon them meeting the final greenspace easement requirement as presented.   

Chairman Farmer asked if any discussion.

There was none.

ROLL CALL

Ayes: Mr. Farmer, Mr. Regan, Dr. McGrath, Mr. Fikaris, Mr. Syracuse  
Nays: None                                       

Motion Carried. Recommendation to Council.


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Forest City Tree Protection Co., Inc
Mr. Lauren S. Lanphear, President
731 Beta Drive; Panzica Realty Company
Conditional Use Permit

Chairman Farmer moves onto the next item on the agenda, Forest City Tree Protection’s request for a Conditional Use Permit. They definitely came prepared with their presentation at the last meeting. Have they met everything that was required?

Ted Esborn said they’ve complied with a lot of the requests on the building and fire codes. They submitted the floor plans and responded to the request for information on what kind of fertilizers. There’s still dialogue that has to take place prior to obtaining an occupancy permit. There’s nothing on my list they need to get in.

Chairman Farmer recalled we talked about signs in the windows and hours of operation at the workshop. Do we have to make that a condition?

Ms. Calta said John talked about signs in the windows as a condition of the approval if you wanted to prohibit something like that or permit it. As far as building wall signage, my understanding is that area has a ‘sign plan’ now for building signage. If an occupant wishes to have a sign specific to their establishment above their door, it will fall within the ‘sign plan’ that was approved.

Mr. Fikaris understood from what Loren Lanphear indicated was that there wouldn’t be anything much more than a sticker type of sign in the window, no illumination.

Nanci Ferrante from Panzica Realty said we haven’t really addressed the window signage issue yet. Loren mentioned he might want to put a STIHL Product sticker in the window.

Chairman Farmer recalls Loren mentioning a STIHL sticker.  

Mr. Regan thinks a condition of the permit should say as long as they continue to operate within the regulations, safety and otherwise. Things could change with government. We talked about the gas tanks and fertilizer.

Ms. Calta said they’ve come to the Village to request the Conditional Use Permit. If it’s approved, then at that point they’ll discuss the details of negotiating a lease which would also include looking at the build-out costs which are going to incorporate many of the things we discussed at the last meeting as far as venting, hoods, sprinklers, etc. That will be a back and forth between the tenant and landlord with the involvement of the Building and Fire Department. All of those things will have to be complied with before he gets an occupancy permit. At this point, I would say you’re just approving the Conditional Use Permit. If there are other things that come up in the course of that negotiation where they may need to make changes to things, I guess it’s possible it could come back to Planning for modifications. They’ve got the space they’ve got. Because there’s somebody next door, they’re not going to be able to add to their space. I don’t see how they could subtract from the space they have because I really don’t know how they’re going to get those three trucks in there. I don’t see the size changing but hypothetically if it did change, that would bring them back.   

Nanci Ferrante doesn’t foresee any changes unless it’s something minor or cosmetic inside the office area, but they’ll have to comply with all the codes.  

Mr. Fikaris asked if the Conditional Use Permit is exclusive to their retail portion.

Ms. Calta replied yes. The retail portion is what brings them here.

Mr. Regan said they would still have this whole safety ventilation issue regardless.

Ms. Calta agreed.

Ted Esborn said the retail is less than 10% of their total square footage.

DECISION:

Mr. Fikaris, seconded by Dr. McGrath made a motion to approve the Conditional Use Permit for Forest City Tree Protection at 731 Beta Drive as presented with the condition as noted:

1. Their retail space to remain at the proposed maximum of 10% of their overall space.  

Chairman Farmer asked if any discussion.

There was none.   

ROLL CALL

Ayes: Mr. Farmer, Mr. Regan, Dr. McGrath, Mr. Fikaris, Mr. Syracuse  
Nays: None                                       

Motion Carried with Condition as Noted. Recommendation to Council.


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Conditional Use Permits & Special Use Permits
Extension of Use x 2 years (Expire Dec 31, 2014)

Chairman Farmer entertained a motion for extension of the Conditional & Special Use Permits.

Dr. McGrath, seconded by Mr. Fikaris made a motion to approve an extension of the Conditional Use and Special Use Permits times two years with a new expiration date of December 31, 2014. Permit holders as follows:

 

  1. Ken’s Auto Body                                 744 SOM
  2. Dr. Jeffrey Eadie                                  865 SOM
  3. Man’s Hair Barbershop                         6579 Wilson Mills
  4. Georgian Center                                  730 SOM
  5. Noreen Londregan School of Dance        750 Beta
  6. Lakeshore Dance & Gymnastics             701 Beta
  7. Mt. Vernon Square                               6690 – 6700 Beta
  8. Progressive Insurance Co.                    651 Beta
  9. Hilton Garden Inn                                700 Beta
  10. Governors Village                                 280 NCB
  11. Altercare Rehabilitation                         290 NCB
  12. Heinen’s                                             860 SOM
  13. Beta Drive Conference Center, LLC         700 Beta
  14. Health 360                                          700 Beta
  15. Color by Laura, LLC                              6449 Wilson Mills
  16. Bella Face Skin Care, LLC                      6449 Wilson Mills
  17. Cuyahoga County Public Library             500 SOM
  18. Sign-A-Rama                                       731 Beta

 

Chairman Farmer asked if any discussion.

There was none.  

ROLL CALL

Ayes: Mr. Farmer, Mr. Regan, Dr. McGrath, Mr. Fikaris, Mr. Syracuse  
Nays: None                                       

Motion Carried. Recommendation to Council.

ADJOURNMENT:

Mr. Regan, seconded by Dr. McGrath made a motion to adjourn the meeting.

ROLL CALL

Ayes: Mr. Farmer, Mr. Regan, Dr. McGrath, Mr. Fikaris, Mr. Syracuse 
Nays:   None                           

Motion Carried.   

Meeting adjourned at 7:55 p.m.