Rec Board - September 17th 2014

Mayfield Village Parks and Recreation Board Meeting
Wednesday, September 17, 2014, 7:00 p.m.
Mayfield Village Civic Center


Attending:  Pat Andrzejczyk, Peggy Kerver, Troy Koch, Mary Murphy, Dave Perout, Lori Sperling, Meg Stifler, Kate Sullivan and Bill Thomas.

(Printable/PDF document)

Introduction:  Meg called the meeting to order at 7:00 p.m.  She asked for approval of the April 16, 2014 Minutes as written.  Dave approved and Mary seconded.  All in attendance approved.

Senior Program Updates

  • The fall series of watercolor classes is underway.
  • Applications for senior snow removal are being accepted.
  • There will be a leaf raking drawing held October 3.
  • The Community Partnership on Aging will host an Introduction to Holistic Health Care at the Community Room on September 19 from 1:00-2:30 p.m.   
  • The next “Out to Lunch” is at Mario Fazios on Wednesday, September 24 at 11:30 a.m.
  • The next Lunch n’ Movie is October 8.  The movie is “Some Like it Hot”, and reservations are due by October 1st.  The menu is Stuffed Pepper Soup. The cost is $5 per person for lunch.
  • The next Foot Clinic is Friday, October 10 from 1-3 p.m. at the Community Room. 
  • Registration is underway for the next trip, a Progressive Wine Tour on October 22.


Debbie Hudacko Run Evaluation

  • Bill reported there was $1,300 profit this year.
  • The committee members discussed the scholarships.   Kate said that all five of the candidates interviewed were superstars.  Kate felt like it was more about the recognition, not the money.    They ended up giving all give students $200.  Mary said she felt that it was more about the money for the candidates, not the recognition.    She said it might be more helpful to give two students $500 each.  Dave said he wondered if students would go through the application/interview process for $200.  Lori said that it helps when the kids do some research on Debbie Hudacko.   Peggy suggested that we determine this year to year.  All recreation board members agreed that was the best approach.


Parkview Pool

  • Pool Stats:  Dave reported on the stats and said that the weather this season was terrible.   He said we opened a week later this year but the numbers were the same as last year.  He said the July numbers were down but it was probably due to weather.  Dave said that July 3 hit a record though, there were 714 people who came into Parkview Pool that day.
  • Mayfield Heights, Mayfield Village Highland Heights did supplemental staff of pool this year.   There was a legal agreement we had to work around.  When lifeguards worked another pool other than their own, their community paid for their services.
  • Next year school opens August 17, 2015.
  • Peggy had some people ask her why the Pool doesn’t open earlier like on Memorial Weekend.   By the middle of August, everyone is done with the pool.  Bill said he can discuss with the Service Department to see if Parkview Pool can open Memorial weekend or June 1 for 2016.  School will let out in 2015 on Tuesday, June 9.
  • Pavilion Rentals:  Two outside groups used the pavilion and trashed it.  They paid the $40 rental fee to use the pavilion.  Does the committee want the Recreation Department to charge a deposit.   Bill said he will ask the police to check the area after each party is over if pool is closed.   The committee decided on a $150 rental deposit for everyone using the facility.  The $40 rental fee for Mayfield School District Residents outside of Mayfield Village will still apply.   Pool staff will check when the pool is open.
  • Discount August Passes:  Bill went over the current rates that are in effect starting August 1 for Mayfield Village residents.   Someone asked him if school district residents could get a discounted pass in August.  The committee members agreed that would be fine.  The committee members discussed starting the discount for all possibly the end of July.  Dave and Bill will discuss and make a decision.
  • Pat said her husband swims at Parkview often and during breaks, he has to kick kids out of the showers.   There are often times paper towel wads on the ceiling and water on the floor.  She suggested that staff monitor the locker room more.
  • Dave said that the new Sportsman software program that they started using at Parkview was great.  He said he would like to get a second scanner next summer.
  • The turtle will be replaced with something new next year. The committee discussed if there needs to be a protective awning/screen over the turtle area to limit sun exposure. The committee members said no and suggested monitoring it next year and asking people who use the turtle area for feedback.


Fall/Winter Brochure

  • Bill asked if everyone received their brochure.  He said that it was mailed out to everyone in the Mayfield School District.


Halloween Party (Saturday, October 18, 1:30 – 3:00 p.m., Community Room)

  • A sign-up sheet was passed around.  Pat, Meg and Peggy signed up.   A few more volunteers are needed.  Anyone interested can contact Danielle
  • Meg will coordinate the party.
  • The committee discussed if decorating could be done on Friday and what Key Club’s involvement would be.  Post Note:  The committee members are asked to decorate the room on Friday.    Danielle and Meg will plan the games, prizes and supplies and Key Club members will just need to show up and run the game.  Key Club members will also be asked to help clean up.
  • Bill said that there will be a group of Key Club students who help Paul Lynch with the haunted house.  They may be able to do setup on Friday also.  


Open Discussion

  • The new bathrooms at the soccer fields cost approximately $325,000.  Progressive contributed approximately $85,000 toward the picnic shelter with supplies and labor.   There should be picnic tables under the pavilion and Bill will check on when they will be arriving.
  • Everyone gave kudos to Gary, Diane and the entire Grove committee for all of their efforts with the events this year.
  • Bill gave an update about Wildcat Sport & Fitness.  He said there is a new fan above the exercise equipment area that is really helping with circulation.   Mary asked if the Saturday hours could be extended 10:00 a.m. – 6:00 p.m. which would be the same as Sunday hours.
  • Someone suggested offering a fishing derby at Parkview Pool.  Bill said he will check out the feasibility of it.  Meg said that we are so close to the Metroparks and we could probably use the Chagrin River.
  • The committee discussed the entertainment they use at the parties and special events.   Meg said she did not care for the balloonist at the Mother’s Day Pancake Breakfast.   Mayfield Heights recommended “Robert’s Amazing Balloon Twisting Experience” to Bill.   The committee is not opposed to using a variety of entertainer and will try using Robert next year.
  • Bill mentioned that the Kiwanis Club is hosting a pancake breakfast at the High School on November 16.


Next Meeting: Wednesday, October 15, 7:00 p.m. at the Civic Center.

Recorded by Mary Murphy, Transcribed by Danielle M. Echt