Rec Board - March 19th 2014


Mayfield Village Parks & Recreation Board Meeting
Wednesday, March 19, 2014, 7:00 p.m.
Village Civic Center

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Attending: Pat Andrzejczyk, Dave Perout, Meg Stifler, Kate Sullivan, Sean Supler, Bill Thomas and Danielle Echt.

Also in Attendance: Garry Regan and Steve Jerome

Introduction: Kate called the meeting to order at approximately 7:08 p.m.  She asked for approval of the February 12, 2014 Minutes as written. Dave approved and Meg seconded. All in attendance approved.

Senior Program Updates

  •  The next Lunch n’ Movie is April 9.  The movie is “August Rush”, and reservations are due by April 2. The menu is Spinach, Veggie and Cheese Strata. The cost is $5 for lunch. 
  •  AARP volunteers will be doing taxes on April 7 at 12, 1, 2, and 3 p.m.  
  • The next Foot Clinic is Friday, April 11. 
  • The next trip which is to Lakeview Cemetery on April 16 is sold out.


Easter Party (Saturday, April 12, 1:30 – 3:00 p.m., Community Room)

  • Danielle reported that they are pretty well set on supplies and entertainment.
  • Bill said there may be Key Club members there to help.   The committee agreed that only two were needed if they were available.  Danielle will touch base with the advisor.
  • Meg said that they could use help decorating.  Danielle said the room is available on Friday.  Meg said somewhere around 4:30 or 5:00 p.m. would be good.  Danielle said she will email the committee to see if anyone is available to help decorate.
  • Danielle said that Meg, Pat, Kate and Stivo have volunteered to help with the party.  Danielle will email the rest of the committee to see if anyone else is available to volunteer.
  • Danielle said that there was no use in the Community Room Sunday after the party so Service Department might be able to take down the tables and chairs.   


The Grove Presentation

  • Garry Regan and Steve Jerome introduced themselves and said they were happy to be presenting at the meeting.
  • Garry wanted to be sure that everyone knew what and where The Grove was.  He explained that the idea of The Grove is approximately 15 or 16 years old and that the project really started taking shape when dirt was being moved a few years ago.    The Grove Committee started with about 7 or 8 members.  
  • Garry said that last year $60,000 was spent on infrastructure.  He said Council was supportive of these funds and for some programs to be run last year.   In June 2013 there was an open house of about 125 – 140 people. Surveys were also given out to residents.     There were four events programmed there last year.  Some were attended better than others. 
  • Garry emphasized that it is not Cain Park but it is an amphitheater where there can be a lot of leisure and recreation programs.   This year they are working on planning 23 programs.  The theme is “Under the Stars”.   He said that based upon the surveys, a lot of responses included musical programs.    The committee is setting up weekly big band concerts opposite weeks of the Gazebo concerts in the summer, classical performances, rock shows and even African drumming. Garry said they are going to have a regular Yoga program there, a movie night, watercolor demonstration and show.  There will be something for everyone and it won’t just be music but there will be an emphasis on musical performances.   
  • Garry stressed that it is imperative to see Mayfield Village residents at The Grove programs.   It cannot survive solely on the Mayfield Village population but residents do need to see what programs are there.    Garry would like to see Mayfield Village residents engage at programs at The Grove.Garry said that Diane Wolgamuth has done a great job marketing the facility.  It’s in the Voice of the Village and on the website.  Residents should have received mailings about this facility and the programs that were offered last year.  There will be more information coming to residents in the mail via a postcard as well as updates on the website.
  • Mayfield Village Council approved the budget for electricity to be added to The Grove in 2014.   The committee wanted a “band shell” for coverage of performers but it was too expensive.  Instead a canvas will be rented.
  • The Grove Committee would like to see the facility being used all year round.   Garry said that it has been used this winter for sledding.  In the future perhaps an ice surface can be made for recreational ice skating.
  • There is a tree donor program where people can purchase a tree to be planted at The Grove.  He said it is a nice idea for individuals, organizations or committees. 


Open Discussion

  • Bill wanted to let the committee know that it was too late to get information to the school about “Who is Debbie Hudacko” for the scholarship applicants.  He said he would get it to them in January next year.  Kate asked to be sent the information as well.
  • Bill said he will email a video of Wildcat Sport & Fitness to the committee.  Steve asked how everything is going there.  Meg said she works at the front desk one night a week and people are buying memberships.  Steve asked if enrollment has doubled since previous ownership.  Meg and Bill said probably more than doubled.    Bill said they are looking at renovating the locker rooms and working on things as they go.   He said it is a work in progress.
  • Bill said there will be no restrooms at the softball field this year.  He said he hopes to work that into the budget next year when there is also more discussion on developing the area at the softball fields.   He said currently there are a lot of projects scheduled for the Village this year.   Meg said whatever happens in the future with the area, parking needs to be addressed.  The committee agreed that the pool parking lot is already full with pool and softball programs and if people start parking there for The Grove and any new amenities it is going to be problematic.  Steve suggested no softball parking at the pool and Danielle said on a weekend when there is a tournament at the fields, there is not enough parking at the gravel lot for softball players.  She said on a typical night it might be okay, she wasn’t sure.  Meg suggested expanding the gravel lot.
  • Meg asked if the staff parking area at the pool could be repainted.


The meeting concluded at 8:00 p.m.

Next Meeting:   Wednesday, April 16, 7:00 p.m. at the Civic Center

Respectfully Submitted,   

Danielle M. Echt,
Assistant Recreation Director