Council: April 17th 2017

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, April 17, 2017 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, April 17, 2017 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Dr. Parker, and Mr. Saponaro                          

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Mr. Marrelli, Mr. Metzung, Assistant Fire Chief Girbino, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mrs. Mills and Mr. Williams

The Pledge of Allegiance to the Flag was given.

Council President Saponaro asked, if everyone can remain standing so that we can have a moment of silence for the tragedy that happened yesterday and how far reaching it is for all of us. Just remember those who were lost.

OPEN PORTION:

For Public Comment (5-minute limit imposed by Chair)

Report from Bob Ross from Mayfield School District (head of the CEVEC program)

Bob Ross

First of all, I just wanted to thank Council and Mayor Bodnar for allowing us some time on the agenda tonight to give you an update on a program that is truly innovative. I teach a couple of classes at Cleveland State part-time, people that are becoming special education teachers.  When I tell them that we have a program where we are teaching students how to be independent and live independently and are actually doing that in a house, people can’t believe it. We are very excited about the great outcomes that this program is offering our students.

With me is Jen Rose who is the teacher of the program. We will definitely do our best here to abide by the, we will go for 10 minutes if that’s okay.  It’s hard to squeeze it in.

Council President Saponaro stated, that’s fine. We understand.

I just wanted to give you a quick overview on the CEVEC program. The Cuyahoga East Vocational Education Consortium was established in 1980.  At that time, there were 14 students that were part of the program in 14 districts.  Currently there are 18 school districts that are members of the consortium.  Mayfield City School District is the fiscal and administrative agent for this program.  Our 18 member districts, most are from Eastern Cuyahoga County but we actually go as far as Streetsboro and Willoughby.  They send high school aged students to us with disabilities. We serve approximately 300 students every year in our program.  We have a rather large talented staff.  We are actually located right down the street behind Mayfield Middle School where there used to be a bus garage that in 2011 was converted into a beautiful 22,000 square foot building.  That’s our center, our home, where we have 22 coordinators who are teachers and 40 job trainers that help us with our mission.

We use what is called a place in train model which with our particular population we found it is best to instead of teach a skill in a classroom setting and then expect that student to use that skill in the real world if you will, we actually teach the skill in a real world.  It’s called the place in train model. We focus on employability skills.  Currently, we have over 100 school business partnerships.  Places like Hillcrest Hospital where our students go for either a half day or full day, in most cases not paid internship experiences to develop their resumes and their skills.  Progressive Insurance has been a long time partner with our program; the variety of campuses in the area.  Heinen’s has also been a partner of ours.  These are just a few of the programs that partner with us where our students go for their training.

Just a little bit about our program.  In 2003, my advisor said, you know, you guys do a great job of teaching kids how to be employees and how to be good workers.  Our students are graduating and they are not graduating with the skills needed to be independent.  Things like cooking and cleaning and budgeting and community safety and home safety and things like that. 

We started our program after a lot of work.  Our first few years we were at Hilltop Village Retirement Community in Euclid and then in 2010 we had the good fortune of being able to acquire the home at 6532 White Road to use for our community living skills program.  From this point, I am going to turn it over to Jen who is going to tell you more specifics about the program.

Jen Rose

Our job is to help our students become more independent whether their plan is to live with their families for the rest of their lives or to live on their own.  We just want them to be more contributing members to their household.  What we do is we teach them everything you do in your home, clean, we work a lot on social skills, have fun.  We work on our money skills.  We learn how to tip at a restaurant. We go to Heinen’s once a week and shop.  We learn how to pay bills.  All those important money skills.  We teach them how to balance a checkbook.  We access the community. We go to Mayfield Library.  We go to Home Depot. Right now at Home Depot we are learning how to make a table.  We go to the Metroparks. We are one block from the Metroparks.  We go to the gym. We visit the hospital and learn how to appropriately visit someone in the hospital.  We learn how to ride RTA.  We also learn kitchen skills, menu planning, cooking, table manners, personal care, how to iron, how to sew.  We have Officer Girbino come in and talk about fire safety.

We assess students.  We grade them on a four point rubric.  All of our students are on an IEP.  We work on safety, following directions, communication and taking initiative.  We have had the house for nine years and I just wanted to thank you.  It’s such a wonderful place to teach this class.  I have talked to so many other professionals who have the same type of curriculum and they can’t do it in a house.  They have to do it in a classroom and it’s not the same.  It’s not like having the real life experience in a house.  Does anyone have any questions?

Council President Saponaro asked, in terms of teaching them, do you have aids and other people teaching with you?

Ms. Rose replied, I have one aid.  I have eight students in the morning and eight students in the afternoon.

Council President Saponaro asked, so when you are going to different places, is it as the group?

Ms. Rose replied, we usually divide and conquer.  I will take four kids to the grocery store and she will stay back with the other four kids and clean or cook.

Council President Saponaro asked, and in terms of the levels of disabilities?

Ms. Rose replied, wide range.  I have kids that actually live on their own in their own apartments and then I have students that are non-verbal.  The whole spectrum of disabilities.

Council President Saponaro stated, we thank you.  It’s a wonderful program.  It certainly is a showpiece and a wonderful asset to our community that we offer this for the school system and surrounding areas.

Ms. Rose stated, if you ever want to come out, just stop by.  I also want to thank the Service Department.  They come out and plow our driveway and mow the grass.  Thanks.

Mr. Ross stated, thanks also to Diane. Diane has been where the rubber meets the road for us since the beginning of making this happen.  I just want to close again by saying this is truly innovative.  There’s nothing like this anywhere.  Our gratitude is deep to all of you for allowing us to use the home to teach these valuable skills.  Thank you again.

Council President Saponaro stated, excellent.  Anyone else?

There were no further comments.

Council President Saponaro stated, thank you.  We really appreciate what you do.

Open discussion – Permanent Moratorium – Medical Marijuana Facilities

Council President Saponaro stated, we had a discussion on this at our Caucus and at the prior Council meeting in March. I put out to the public that I wanted people to come and talk about it because we want to make sure that everyone’s voice is being heard.  I am happy if people come up and talk about it.  If there’s anyone in the audience who would like to come up and address Council with their thoughts, please state your name and address and provide us with your insight.

John Michalko
6852 Wilson Mills

After the last Caucus meeting, I talked to a lot of neighbors and friends that live in the Village.  They totally 100% support what Chief Edelman said about not wanting to have any type of marijuana sales within the Village boundaries.  They said let’s leave the vote to the safety services that have to handle this, but I know Council makes the final decision, but at this point in time, there isn’t a person that I talked to that would like to see this brought to the Village.  They say there is basically no room for it.  Thank you.

David Hoehnen
750 Robley Lane

I would like to offer an alternative point of view to my friend John.  I am a current victim of cancer.  I have been on chemotherapy since December 9, 2016.  I can’t tell you how many days in the last five months that I wish there had been a local convenient dispensary of medical marijuana to relieve the serious side effects of what I am going through right now with chemotherapy.  The most significant one is nausea.  It has been proven beyond a doubt that medical marijuana either alleviates or prevents nausea from the treatments that I am receiving.  Luckily for me I only have three more treatments to go.  But there are other people in this Village I am sure who have cancer or have friends who have cancer.  I think it would be helpful to have a local convenient dispensary available to those people.  I am only talking about medical marijuana, not social recreational marijuana.  Now as far as the production of marijuana, that’s a different matter altogether.

Another problem I see with this ordinance is that it is a permanent moratorium that prohibits the production, the retail.  If every community in this State were to adopt such an ordinance, there would be no medical marijuana at all in Ohio.  That would bring up the issue of State pre-emption.  I am sure the State would step in and say that these ordinance are illegal under State pre-emption laws.  It is simply not legal for all communities to adopt such an ordinance.  I am not saying they will, but theoretically, there could be a State pre-emption.  And if a significant number of localities adopt these ordinances, I think State pre-emption would be evoked.  It’s something to consider.  Thank you for your attention.

Council President Saponaro asked, is there anyone else who would like to address Council regarding this issue?

There were no further comments.

Council President Saponaro stated, thank you.  We will be having a discussion and voting later in the agenda.  Also, there is a change to the agenda. Instead of the First Reading of Ordinance No. 2017-19 which is on the second last page of your agenda, that should read Resolution No. 2017-05.

CONSIDERATION OF MINUTES:

Regular Council Meeting – March 20, 2017

Mr. Jerome, seconded by Mr. Marquardt, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All                                     
NAYS: None                                 

Motion Carried  Minutes of March 20, 2017. Approved as Written.

COMMENTS FROM MAYOR BODNAR

State of the Village Address

Thank you all for coming out tonight.  Welcome to the 2017 State of the Village address.  Many of you know that I like to start out my talks sometimes with a quote that I think may set the tone for the evening, so this is my hope for tonight.

“Life is like riding a bicycle. To keep your balance, you must keep moving.”

That not surprisingly comes to us from one of America’s greatest scientific minds, Mr. Albert Einstein.                                                                                                                     

2016 was the year of transition in Mayfield Village.  As a new Mayor, I was fortunate to stay on track and “keep moving” in the right direction with a team of dedicated, ethical and knowledgeable staff members.  In 2016, our revenues increased, and we kept our expenditures well within our means. On December 31st, the balance in our General Fund alone totaled  $14,609,789 which is over $2.3 million in excess of our 2015 General Fund year-end balance. And the balance of all our funds totaled $24,055,665 which nearly $3.3 million or almost 16% more than our 2015 year-end balance. Part of that number includes funds which are set aside in order to be able to pay off our loans at the first possible feasible moment. And another part includes monies set aside for infrastructure projects.

Perhaps the biggest changes put in motion last year were in our Recreation Department.  Bill Thomas, who had taken the department from 0 to 70 in a matter of years, decided that he finally was going to retire. I worried a great deal about how we were going to replace such a great man.  Turns out that we had 60 qualified applicants; no doubt the number of applications we received was likely due at least in part to the reputation for the department that Bill had built and we hired a well-qualified, experienced and personable gentleman to take the helm.  I have no doubt that Shane McAvinew will ably and creatively lead Mayfield Village Recreation into the next several decades.

Last year, we celebrated the completion of the Community Room, which is a 5-star facility in anyone’s estimation. Since then, it has been used extensively for private parties, Village functions and senior programming.  Its warm hearth, mega-kitchen and beautiful banquet facilities personify the quiet confidence of our community and will serve us, as well as future generations.

Last year, due to construction of the new Community Room, the Rec Department moved Fireworks and Cruise Night north to North Commons Boulevard, a move that was made possible by our friends at Progressive Insurance. Both events were very successful there. This year, we are going to keep Fireworks to the north, in conjunction with events going on at the Grove.  But due to sentiment and in honor of Mayfield Village tradition, we are going to move Cruise Night back to the center of town with participation from Heinen’s and our local restaurants. Due to ODOT construction at Wilson Mills and 271, I would recommend getting there early or walking if you can.

We are also bringing back Gazebo concerts this year.  And not just the big band sound. Get ready to hear an Eagles tribute band, a Frankie Valli band and more diversity including some afternoon concerts.  We are adding concrete picnic tables and benches to the area outside the Community Room too, and we are inviting local food purveyors to participate in selling refreshments through the concession window. Again, get there early if you can to enjoy the evening.

The Grove too will see some traditional programming and some new programming this year.  We aim to find something to please everyone if that’s possible, so please again try to join us for an event. The biggest change at the Grove this year will be Phase I of the band shell project, including two rear walls and an overhead shelter.  Money for Phase I is budgeted from current revenues, with a generous boost from a Cuyahoga County grant.  Ground has broken and the shell will be up by the beginning of the season.

But what happens if it rains on the date of an event? Well, first I assure you that we are going to do our best to see that that doesn’t happen.  But just in case it does, we are going to move events indoors to Reserve Hall whenever that’s possible.  There are some schedules that are out.  I don’t know if they are in print yet, or just on social media.  You can find schedules from what’s going on at the Grove and Gazebo and there’s a little umbrella symbol next to most of the events and if you look that up, what it means is that if there is a rainout and we can’t hold that event outside, we are going to move that event into Reserve Hall.

More recreation.   Thanks to a Natureworks grant we applied for last year, we are preparing to expand Bill Thomas’ Intergenerational Park vision with the addition of tennis courts, bocce courts and sand volleyball courts in areas south and north of Parkview Pool.  A concrete ping pong table or two is also in the offing.  Work on the Park will take place this year, but it may not be complete until late summer or early fall. The pool, too, has undergone repairs and renovations, the most significant being the addition of a separate building to house the pool filters and prevent erosion to them, thus extending their useful life.       

Now any one of us might not use Parkview Pool, play tennis or attend concerts at the Grove, but our recreational opportunities here in Mayfield Village provide a diversity of opportunities for fitness, entertainment and social interaction that can improve the quality of our lives, as and when we choose.

Quality of life is particularly important to us as we age.  Donna Heath, our Senior Programming Coordinator, conducts a number of programs aimed at taking care of the needs of our seniors.  The programs, including foot clinics, exercise, art and cooking classes, card-playing, field trips, and senior snow plow, enrich the lives of our seniors through education, entertainment, household and medical care and necessary social interaction. We also belong to the Community Partnership on Aging, a consortium of several communities, which allows us to pool our resources to provide social services, counseling, and long-term care planning for our seniors. Our senior programs are meant to be accessible to all of our seniors. They are not simply for the poor or for those who might suffer from disabilities. We need to dispel those myths and engender more senior participation.

To that end we are going to plan another Senior Fair this year.  Last year’s fair was well attended and well received, so it is worth building upon. This year we hope to focus the event on meeting the new Director of the Community Partnership on Aging, Wendy Satin and learning how she and the Partnership can help our seniors.

Infrastructure continues to be fundamental. The need for a strong foundation of safe roads, sewers that are in good condition, adequate drainage, and clean water supplies are paramount. This year we will be replacing water lines in the Worton Park/Joyce area, to be followed by resurfacing of those roads next year. We will also replace septic tanks with sanitary sewers in the area of Thornapple, Robley and Wilson Mills. We are increasing drainage basins at SOM and Highland in order to decrease flooding or the potential of flooding in surrounding areas, particularly the northern end of Beta Drive. ODOT is churning through its bridge project at Wilson Mills and SOM as I speak, and will likely be testing our patience for a few more months.

We do our best to keep you informed of what is happening and when.  Our new LED sign in front of the Gazebo is working well in that regard.

The Regional Sewer District will also be redoing the Beecher’s Brook area just south of SOM Court.  They are beginning engineering work on that now and surveying work.  The work will probably be done on that next year.  The money for that is coming from the fees that you pay on your sewer bill.  That will be paid by the Sewer District from the fees that you pay.  The Village is paying for plans to be drawn to connect the existing Greenway to SOM in that area and once we get the plans if we like them we will pay for that connection to the trial.

Finally, you have heard a great deal about the quality of water in Cleveland and some surrounding communities so we hired one of our own businesses, National Testing Labs, to check our water supplies and I am pleased to report that we are under all accepted contaminate limits in every area of the Village that was tested.

The need for well-educated, well-trained, professional men and women to act as our first responders has never been greater. Today, paramedics, firefighters and police officers, including K-9 Leo, face greater dangers as they enter into challenging situations each day.  An increase in our business base over the past several years, including the addition of Altercare and expansion of Governor’s Village, has prompted more calls to our safety forces.  For our safety and the safety of our first responders, we have and will continue to devote resources to personnel, training and equipment.  Keeping our forces safe allows them in turn keep us safe and help us in our times of greatest need.

Last year we created a new position in the Fire Department -- that of Assistant Chief/Fire Marshal. Because of that, we are getting back on track in mandated fire inspections to keep our businesses and their work forces safe. This year plan to hire three new full-time firefighter/paramedics -- one for each of our crews.  This will not only reduce our use of part-time help, which is difficult to staff, but will increase the chances that each shift will be properly staffed so that there are adequate forces to attend to emergencies at all times. We have the best. I want to keep them, and I want to protect them so that they can protect you. 

The shift from plowing to mowing season is one I always welcome. Although we didn’t have too much snow over this past winter season, when we did get snow it came upon us fast and furious, and I had the pride of accepting many compliments on the prompt and thorough response of our Service Department. Both the Service Department and Building Department continue to work with and for you to maintain the high quality of life we enjoy here.

And now, it comes full circle to each of you.  It is your willingness to participate in our governance that has kept our feet on the pedals and our balance strong as we navigate the paths before us and even blaze our own.  Our volunteer committees are strong with citizens who serve not for their own self-aggrandizement, but so that Mayfield Village remains a place that we are proud to call home. Homeowners associations are restarting and growing.  Citizens attend Council meetings and go to the polls, and you keep informed through publications, phone calls and keeping up with our website and other social media.

And as we work on our new vision plan, and we just heard from the County today, we are going to be meeting them next week to get the preliminary ground rules going, once that happens we will again be calling on you to walk, or should I say ride, with us to plan our future.  When we work together, we can engineer a long and successful ride.  Happy trails!

COMMENTS FROM COUNCIL PRESIDENT SAPONARO

I received, and I don’t know if anyone else receives these, I know Council does, but there’s a NOPEC pamphlet that came out.  NOPEC is the Northeast Ohio Public Energy Council.  They have a program that says, “Tired of unwanted door to door solicitors?  Sign up for your community’s Do Not Knock registry.  It’s called  Blocktheknock.com where you can go on and sign up.  We will put information on this on the website if you would like further information.  What NOPEC does for our communities, there’s a lot of different programs we can participate in and our residents can participate in as well.

DEPARTMENT HEAD REPORTS:

Diane Wolgamuth (Administration) – The automatic door openers have been installed at the Community Room and seem to be operational.

John Marrelli (Building):

  • Architectural Review Board – The Board met last Thursday. We approved two new commercials signs – one for the High School and one for the restaurant taking over Fisher’s Tavern.
  • Planning and Zoning – The Commission approved the Conditional Use Permit for 480 SOM, the Fappiano property.

Mary Betsa (Council Clerk):

  • Records Commission – The next meeting is on Wednesday, April 26th at 12:00 at the Civic Center.  There are fliers on the table concerning Shred Day which is scheduled for Saturday, May 13th from 9:00-12:00.  If you have any questions, feel free to call me.

Tom Cappello (Engineer) – The long-awaited Wilson Mills Road night closures are going to begin tonight through the rest of the week.  Partial lane closures, one lane in each direction, are scheduled for 7:00-9:00 p.m. and from 9:00 p.m. until 5:30 a.m., full closure.  They will begin demo’ing the bridges over Wilson Mills.

Council President Saponaro stated, people can access the freeway and exit from the freeway as long as they do not need to go under the bridge.

Mr. Cappello replied, correct.  After this meeting, if you need to head West, you might want to take a detour.                                                                                                                                                           

Assistant Fire Chief Mike Girbino (Fire) – We will be starting our fire hydrant flushing program this year.  We should be starting by the end of the week.  We will be posting at least 24 hours in advance on the streets that we will be flushing.  We do sometimes flush the main streets on weekends on Saturday mornings typically because the traffic is reduced.  It keeps our crews a little bit safer.  Keep in mind, on those dates we are flushing your neighborhood to run your water a little bit before you drink it or before you wash your clothes.

Shane McAvinew (Parks and Recreation):

  • Parks and Recreation Board – The Mother’s Day Pancake Breakfast is coming up. We still have a need for 12 volunteers.  If you are interested and have not signed up yet, I have the sign-up sheet with me tonight so if you want to stop up, we need people to cook.  We need people to serve coffee.  We are in need of volunteers.  If you have not heard, with the help of Jeff Thomas, we are now doing on-line registration for programs in addition to still taking everything in-office, so you have the option to register 24 hours a day 7 days a week with all of our programs. It gives a choice for residents in the Village.  This Thursday, we have the Cleveland Institute of Music coming to Reserve Hall.  I had the pleasure of seeing what they did last month.  They were wonderful. It was a long work day and I was wondering if they would keep me awake, but they definitely kept me awake and entertained for the whole entire time.  So they will be in Reserve Hall this Thursday at 7:30 p.m.  Hopefully some of you guys can come out and enjoy the music.  They are quite an extraordinary group.  As Council President said, we have the Grove schedule that you can access on-line or by Facebook.  The 2017 schedule is not available in print, but you can print it out on-line.  Also, the Gazebo concert schedule is available to print out on-line.  Lastly, myself and Mrs. Wolgamuth met with some of our residents for International Yoga Day.  It will be held at the Gazebo this year on June 21st. Registration is on-line. There are 150 spots available.  Residents have taken the lead on this and are really interested in celebrating International Yoga Day.  Hopefully they will get their 150 goal.
  • Senior Services –  The Anniversary Party for Village seniors 60+ will be on May 5th.  They will be taking reservations until April 26th.  Also, the Community Partnership on Aging Lunch ‘N Movie will be Wednesday, May 10th. The cost is $5  The Foot Clinic will be on the 26th at the Civic Center. We have new series of cooking, baking, watercolor, Spanish lessons, knitting, crocheting and one-stroke painting underway.  There is also a balance class that is full.  The next balance class available to our members is August 9th.

Chief Richard Edelman (Police) – Regarding the road construction on Wilson Mills. Throughout this process, there are going to be partial lane closures on Wilson Mills even when they are not doing the full Wilson Mills’ closure.  I would like to urge everybody if you can to seek alternate routes, not just for your own convenience and your own piece of mind, but when there is construction traffic that congests an area and bottlenecks an area like this, it makes it that much more difficult for emergency vehicles to go through that area.  It’s difficult now even without construction for fire trucks, ambulances and police cars to get through there, so the more we can minimize traffic in that area, the easier it is for us in the event someone has an emergency for us to get through there.  If at all possible, seek an alternate route.

Douglas Metzung (Service) – The rubbish bid opening will not be voted on tonight just to clear up the language.  Kimble did come in as the low bid again by pennies between them and Waste Management. We will not have a change in haulers for the next five years which is nice.

Committee Reports:

Activities Committee – Mr. Jerome – Just to ditto Mr. McAvinew, the annual Pancake Breakfast is coming up Mother’s Day.  I hope to see everyone there.  Bring your best picture face.  Obviously we have our great pictures with a little scene the Garden Club puts up and of course we have our harpist and balloonist.  Our Annual Memorial Day Service is at Whitehaven Memorial Park. It’s always a beautiful day here in the Village to celebrate Memorial Day.

Citizens Advisory Committee – Mrs. Mills – Ms. Wolgamuth reported on Mrs. Mills’ behalf.  The Committee is meeting next Monday the 24th at 7:00.  On the agenda is Mr. Garry Regan who will be reviewing The Grove Summer Season. We will also provide an update on the Bandshell and the construction going on there.

Finance Committee - Mr. Saponaro – We met earlier in the month and this evening. We had 15 items on the agenda which will all be discussed. Some will be put to vote this evening.

Safety and Service – Mrs. Marrie – We met on the 3rd of April. We reviewed and passed 6 items and sent them on to Finance. One of them was for the furnishings at the Community Room that was discussed earlier. Five of the items concerned the Service Department. All of them are on the agenda tonight.

Ad Hoc Committees:
In Committee Status Reports

Hillcrest Council of Council – A program on Our Water – Our Water System; Our Sewers – Our Watershed is scheduled for Saturday, April 29th.  Reservations are due to Mrs. Betsa by Tuesday, April 25th.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2017-07, entitled, “An Emergency Ordinance establishing the Parkview Recreation Complex Wages for the 2017 Season.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 2/20/17; Second Reading – 3/20/17) (Recreation Department)

Dr. Parker, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2017-07.

Council President Saponaro asked, discussion? 

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2017-08, entitled, “An Emergency Ordinance creating certain positions and compensation related thereto for the Village’s 2017 Summer Camp program.”  Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 2/20/17; Second Reading – 3/20/17) (Recreation Department)

Mr. Jerome, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2017-08.

Council President Saponaro asked, discussion? 

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2017-09, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Purchase Agreement to purchase the real estate located at 586 S.O.M. Center Road.” Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 2/20/17; Second Reading – 3/20/17)  (Finance Department)

Mr. Jerome, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2017-09.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2017-10, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Purchase Agreement to purchase the real estate located at 570 S.O.M. Center Road.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 2/20/17; Second Reading – 3/20/17)  (Finance Department)

Mr. Jerome, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2017-10.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-13, entitled, “An Emergency Ordinance repealing Ordinance Number 80-66 in its entirety which authorized the Mayor of Mayfield Village to receive medical coverage under the Village’s policy at Village cost.” Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 3/20/17) (Administration)

Mr. Marrie, seconded by Dr. Parker, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mr. Marquardt, seconded by Dr. Parker, made a motion to enact Ordinance No. 2017-13.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-14, entitled, “An Emergency Ordinance pertaining to the wages, benefits and other terms and conditions of employment for employees of Mayfield Village, Ohio for the calendar years 2017-2019, repealing all ordinances inconsistent herewith.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 3/20/17) (Administration)

Mr. Marrie, seconded by Dr. Parker, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Dr. Parker, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2017-14.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-15, entitled, “An Ordinance amending Chapter 153 of the Codified Ordinances of Mayfield Village, Ohio pertaining to employment provisions, repealing such ordinances as are inconsistent herewith and declaring an emergency.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 3/20/17)  (Administration)

Mr. Marrie, seconded by Dr. Parker, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Dr. Parker, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2017-15.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-16, entitled, “An Emergency Ordinance ratifying the collective bargaining agreement between the International Association of Firefighters, Local 2619, and Mayfield Village, Ohio.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 3/20/17) (Administration)

Mr. Marrie, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mr. Marrie, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2017-16.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2017-17, entitled, “An Emergency Ordinance ratifying the collective bargaining agreement between the Fraternal Order of Police, Lodge #57, and Mayfield Village, Ohio.” Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 3/20/17) (Administration)

Mr. Marrie, seconded by Mr. Marquardt, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mr. Marquardt, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2017-17.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

  • Motion to authorize expenditure in the amount of $9,999.44 to Belson Outdoors for concrete furnishings for Community Room patios.  (Administration)

Mr. Jerome, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $9,999.44 to Belson Outdoors for concrete furnishings for Community Room patios.  (Administration)

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to approve Planning Commission’s recommendation for a Site Improvement Plan and Timeline, Temporary Use Permit for Outdoor Storage and Conditional Use Permit at 480 SOM Center Road for Luisa Fappiano, Trustee.  (Building Department)

Mr. Marquardt, seconded by Mr. Marrie, made a motion to approve Planning Commission’s recommendation for a Site Improvement Plan and Timeline, Temporary Use Permit for Outdoor Storage and Conditional Use Permit at 480 SOM Center Road for Luisa Fappiano, Trustee.  (Building Department)

Council President Saponaro asked, discussion?  

Mr. Jerome asked for a quick recap of what this entails.

Mr. Marrelli stated, a conditional use permit will allow them to continue their landscape operation in the commercial zone behind the residential zone on SOM.  In conjunction with that, we had made a deal, I guess if you will, for them to clean up the property with repairing the building and to get some kind of hard surface on their parking lot and whatnot because it is all mud back there.  They were willing to do all that.  Basically what you have in the site improvements is fencing, siding, roofing, painting of the buildings, gravel parking lot instead of mud in exchange for the way I see it a conditional use permit that they never had and they have been operating without it since 1980.  Now everything is all cleaned up and everybody’s happy as far as I can tell.

Mr. Jerome stated, from what I saw, it’s a little better already.

Mr. Marrelli stated, there’s a six month timeline to get the fences and building sided so I think by late Fall you will see a big difference back there.

Mr. Jerome stated, okay.  Thank you.

Council President Saponaro asked, any other discussion or questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Planning Commission's Recommendation Approved.

  • Motion to acknowledge receipt of financial reports for March 2017 and to approve of same as submitted. (Finance Department)

Mr. Jerome, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for March 2017 and to approve of same as submitted. (Finance Department)

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Financial Reports for March 2017 Acknowledged and Approved.

  • Motion to authorize acceptance of bid in the amount of $1,375.03 from Mike Buzzard for 2003 Crown Victoria, VIN 2FAFP71W13X181719 pending further review and approval by the Finance Director.  (Finance Department)

Dr. Parker, seconded by Mr. Jerome, made a motion to authorize acceptance of bid in the amount of $1,375.03 from Mike Buzzard for 2003 Crown Victoria, VIN 2FAFP71W13X181719 pending further review and approval by the Finance Director.  (Finance Department)

Council President Saponaro asked, discussion?   

Mr. Wynne stated, I just wanted to explain the comment in the motion regarding pending further review and approval by myself.  We only received one bid.  Knowing the condition of the vehicle, this bid seems rather low. I would like to make sure we do some due diligence on some websites to see what the actual market value of the vehicle is versus what the bid was and if I determine that the bid does represent true market value, then I will move forward with it.  If not, this gives me the flexibility to pull it and advertise again for the sale of it.

Council President Saponaro asked, any questions?

There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Bid Accepted and Pending Review and Approval by the Finance Director.

  • Motion to authorize expenditure in the amount of $12,290 to Best Technology Systems, Inc. for the shooting range cleaning.  (Police Department)

Mr. Marrie, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $12,290 to Best Technology Systems, Inc. for the shooting range cleaning.  (Police Department)

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize acceptance of bid from Kimble in the amount of $1,055,504.25 for automated solid waste and recycling services.

Council President Saponaro stated, this motion will be deferred until our May meeting.  We will be removing it from any vote.  As Mr. Metzung said, we want to do some clarification so everyone knows what we are dealing with.

  • Motion to authorize expenditure in the amount of $16,101.66 to Dude Solutions for tracking software with GIS. (Service Department)

Mr. Marrie, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $16,101.66 to Dude Solutions for tracking software with GIS. (Service Department).

Council President Saponaro asked, discussion?   

Mr. Jerome stated, I have one question, if I could.  What is going to be the annual cost?

Mr. Metzung replied, I believe it was $7,000.

Mr. Jerome stated, so this is the initial cost of setting it up.  Once we get rolling with it, it should not be obviously $16,000 a year, right?

Mr. Metzung replied, no.  It’s around $7,000.

Mr. Jerome stated, okay.  Thank you.

Council President Saponaro asked, any other discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $8886.62 to Walker Supply for fertilizer for sports fields.

Mr. Marrie, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $8886.62 to Walker Supply for fertilizer for sports fields.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $14,244 to EcoLawn, Inc. for fertilization and weed/insect control of Village properties.

Mr. Marquardt, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $14,244 to EcoLawn, Inc. for fertilization and weed/insect control of Village properties.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $13,245 to Leff Electric Co. for conversion to LED lighting at the Service and Fire Departments.

Mr. Marrie, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $13,245 to Leff Electric Co. for conversion to LED lighting at the Service and Fire Departments.

Council President Saponaro asked, discussion?  

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • First Reading of Ordinance No. 2017-04, entitled, “An Emergency Ordinance creating Chapter 1505 of the Codified Ordinances mandating automated external defibrillators in certain institutional facilities and amending the title of part fifteen of the codified Ordinances to be known as the “Fire Prevention and Life Safety Code.” Introduced by Mayor Bodnar and Council as a Whole.  (Fire Department)

Council President Saponaro asked, is this something we would like to continue on through three readings?

Mr. Diemert stated, it has been discussed for quite a long time. I know this is the first reading of the legislation as it has been amended.  I know it’s been through Ordinance Review. Everyone’s looked at it.  It’s up to Council.  The sooner the better that we can get those installed.

Council President Saponaro asked, can I entertain a motion to suspend?

Dr. Parker stated, I am wondering, considering what the impact is going to be on all of the businesses that potentially will be impacted, perhaps we should leave it on for just one more meeting so people can respond if they need to.

Mr. Jerome stated, I am in agreement.

Dr. Parker stated, I am thinking perhaps we should not move this along because considering the number of businesses it will impact and the effect it might have, we might want to give them an opportunity just in case someone wants to speak up or have some other opinion so maybe leave it for at least one more meeting for this time and maybe next time considering passing.

Council President Saponaro stated, very good.  We can move it to Second Reading.  Any other discussion on this?

There was none.

Ordinance No. 2017-04 was moved to Second Read.

  • Resolution No. 2017-05, entitled, “A Resolution authorizing and directing the Mayor to file an application with the Ohio Department of Natural Resources for financial assistance with public recreation areas through the State of Ohio Natureworks Grant Program.”  Introduced by Mayor Bodnar and Council as a Whole.  (Administration)

Mr. Marquardt, seconded by Mr. Jerome

Council President Saponaro stated, just to clarify, this is for the trailhead project we had talked about at our Caucus meeting.  We have been talking about this for probably over a year now.  This is an opportunity for us to try and get more funding.  Applications are due as of May 1st.  The Resolution is required as part of the application process.  Any other questions or discussion on this?

There was none.

  • First Reading of Ordinance No. 2017-21, entitled, “An Emergency Ordinance prohibiting any cultivation, processing, or retail dispensaries within the Village of Mayfield.”  Introduced by Mayor Bodnar and Council as a Whole.  (Administration)

Ordinance No. 2017-21 moved to Second Read.

  • Resolution No. 2017-04, entitled, “An emergency resolution authorizing entering into a Purchasing Participation Agreement with the Ohio Department of Transportation for the purchase of sodium chloride (rock salt) for the 2017-2018 season (018-18).”  Introduced by Mayor Bodnar and Council as a Whole.

Mr. Marquardt, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2017-04.

Council President Saponaro asked, any discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Dr. Parker asked, with regard to Resolution No. 2017-05, I did not say anything because I was waiting for discussion time but there wasn’t since it did not move any further.  Can there be a little bit more description?  If you don’t know what’s going on here, you might not understand exactly what it is about.  I think maybe they can add a little bit more detail of some sort so it is a little clearer.  To us, it’s clear, but to someone who did not know the discussion of what was going on, I don’t think it’s very clear.  If they can just do that. It will change the content of it a little bit in terms of clarity.  Thank you.

Council President Saponaro stated, okay.  Anything else?

There were no further comments.

Council President Saponaro stated, at this point, that’s all the business we are going to be conducting and voting on.  We will be going into Executive Session.  In a moment I will ask for a motion.  We are going to go into Executive Session to discuss pending litigation.  You are welcome to stay.  There’s nothing we are going to come back and vote on.  When that is done, we will just be ending the meeting.  it is entirely up to you.

Executive Session

  • Motion to go into Executive Session to discuss pending litigation.

Mr. Jerome, seconded by Dr. Parker, made a motion to enter into Executive Session for a personnel matter relating to collective bargaining and benefits.

OLL CALL:

AYES: All
NAYS: None

Motion Carried.

Council President Saponaro stated, so we will be going into Executive Session.  The way to come out of Executive Session is we will come back to the floor of Council and we will make a motion to leave Executive Session as required.

Council went into Executive Session at 9:04 p.m.

Council returned from Executive Session at 9:45 p.m.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters to come before Council?

There were none.

ADJOURNMENT

Mr. Jerome, seconded by Mr. Marrie, made a motion to adjourn.

The meeting adjourned at 9:45 p.m.  The next Council meeting is scheduled for May 15, 2017 at 8:00 p.m.