Council - September 19th 2016

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, September 19, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, September 19, 2016 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marrie, Mrs. Mills, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Carcioppolo, Mr. Metzung, Mr. Marrelli, Chief Edelman, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mr. Marquardt and Dr. Parker

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

For Public Comment (3-minute limit imposed by Chair).

Jean Triner
829 Hanover Road

First, I would just like to compliment the Council (following the meeting, Mrs. Triner asked that “Administration” be added) and all those responsible for the Community Center. It is a really a very nicely done building.  I love the décor.  I think there will be many good memories there as well as a lot of good use.  Thank you so much.

Secondly, I just have something for next summer. I know this is in advance, but I am a kind of plan-ahead person.  You have had some really good events at The Grove and we attended one that was fabulous with dancers.  We really enjoyed it. The question I have is in case of rain, we have this beautiful auditorium here and I know quite a bit of money was put into it.  If the weather is iffy, is there any reason why that could not be a backup location?  I know there is a hotline which I think is terrific that you can get word out to people that if there’s a question about the weather, they can call and change the location, I can think pretty easily.  I would like to take advantage a little more of some of the things going on there. One time we were unable to commit to friends who wanted to do something that night because it was so iffy.  That was the night of the play.  You moved it under the tent, but it seems like here would be a better alternative.  So, something I would like to suggest for next summer.

Council President Saponaro stated, thank you.

Mrs. Mills stated, that was discussed some time ago.  We usually discuss it at the beginning when we start to book things.  Diane, do you want to address this?

Ms. Wolgamuth stated, we have talked about it every year.  We are talking about it again for next year.

Council President Saponaro asked, so it is under consideration?

Ms. Wolgamuth replied, it is under consideration. I think it depends on the event.  There are some that are more conducive to moving than others.  As our audiences get bigger, it gets more difficult because we can only seat about 180 people here so as the audiences at The Grove become 300 and 400, it would be whoever got here first.  We are talking about it to see which ones we might be able to move.

Mr. Jerome agreed.  If we were paying for someone to come and we had to cancel and still pay them, I was all for trying to move it, but I think with most of our contracts –

Ms. Wolgamuth stated, most of our contracts are at 3:00 p.m. so if we call it before 3:00 p.m. we don’t have to pay.  That’s why we are always struggling about whether to call it and there have been some we called for rain and then it cleared up and was a nice evening.  It’s just difficult.

Council President Saponaro stated, thank you. Anybody else?

There were no further comments.

  • Presentation of IIMC Master Municipal Clerk designation to Mary E. Betsa
    • Lisa Benedetti – Ohio Municipal Clerks’ Association

Council President Saponaro welcomed Lisa Benedetti from the Ohio Municipal Clerks’ Association. Ms. Benedetti is also Clerk of Council for Mayfield Heights.  She is here to present a designation to Mrs. Betsa.

Ms. Benedetti thanked Council.  Council President, Council members, Administration and members of the audience, I am Deputy Clerk of Council of the City of Mayfield Heights and a Past President of the Ohio Municipal Clerks’ Association.  I am honored to be here this evening to present your Clerk of Council, Mary Betsa, with a Master Municipal Clerk designation.  With me this evening also is Deb Hladky from the Village of Oakwood who recently received her MMC and is a big supporter of Mary.  I am glad she is here to support her.

To give you a bit of background on our profession, the office of municipal clerk is the oldest among public servants. It is a time-honored and vital part of local government.  It provides the professional link between citizens, the local governing bodies and agencies of government in other levels.  The office serves as the information center on functions of local government and community and municipal clerks are mindful of their neutrality and impartiality which allows them to be of equal service to all.  We are fortunate to have an international association of municipal clerks which is called the International Institute of Municipal Clerks, or IIMC, which created certification programs with stringent guidelines for municipal clerks, the first level being the Certified Municipal Clerk or CMC and the second level being the Master Municipal Clerk or MMC.  Both certifications involve many hours of attending educational sessions, meetings and conferences, as well as being involved in the community in order to quality.  There are assessments performed at all of the educational sessions, so it is not just attending them and walking away and getting credit for it. You really have to do some homework on it.   Municipal Clerks continually strive to improve the administration of the affairs of the office through participation in these education programs and meetings of their State, local, and international organizations.

I can tell you from firsthand experience that Mary epitomizes this.  She jumped right in when she became Clerk of Council in July 2005.  Not only did she join our local group, she became Vice-President in 2007 and then President in 2008 and 2009.  She holds the office of Vice-President again and has for several years.  She also pursued every opportunity to attend any type of training available in order to remain up to date on the laws which are constantly changing as you are all aware and best practices to bring those back to the Village.  Mary received her Certified Municipal Clerk certification on March 15, 2011.  Not one to rest on her laurels, she continued to become more educated and involved.  She was elected a member of the Board of Directors of the Ohio Municipal Clerk’s Association and an officer.  She continues to be active on many of the committees in the Association and is giving of her knowledge in order to serve her fellow clerks by presenting several sessions at our education conferences.  Mary has also always been quick to relay any information she learned to her fellow clerks to make sure they are informed.  She has hosted several sessions here at the Village for clerks and elected officials.  Hopefully some of you have attended.  She will be hosting more.  I am sure more will attend.    She even took her education one step further and became a Registered Parliamentarian in 2012.

Most importantly though, this education has allowed Mary to strive to be the best public servant she can be to serve you the Council and the residents of Mayfield Village. I know she will continue to participate in educational opportunities as she has an eagerness for learning and strives to improve herself and the office of municipal clerk.

Mary has been congratulated on her dedication to enhancing her professional performance for the public good.  Out of over 9,600 IIMC members, there are only 1,317 Master Municipal Clerks worldwide.  It is my privilege to acknowledge Mary’s achievement of attaining the prestigious designation of Master Municipal Clerk.  We would like to present her with a pin and a certificate.  Please come forward Mary.

Ms. Benedetti also read off a letter from the IIMC President, a copy of which is attached to these Minutes.

Council President Saponaro stated, on behalf of Council, we would also like to thank you for your years of dedication and service.  We recognize this was hard earned and took a lot of time and effort.  This is a token of our appreciation for all of your hard work.

Council presented Mrs. Betsa with a beautiful watch.

Mrs. Betsa thanked everyone.  This would not be at all possible had it not been for Council and Administration allowing me to take these classes and courses and allowing me to participate in community service projects.  To all of the residents, thank you as well.  I can call you my friends.  Whenever you need something, call me. I promise I will continue with my education and community service.  I love all you guys.  Thank you.

Council President Saponaro stated, we have some cake and refreshments and are going to take a short little break.

Council took a break at 8:20 p.m.

Council reconvened at 8:35 p.m.

  • Presentation by Dr. Keith Kelly, Superintendent, and Scott Snyder, Treasurer
    • Mayfield City School District

Dr. Kelly and Mr. Snyder thanked everyone for giving them the opportunity to speak this evening.

Before we begin, I wanted to pay a couple of compliments.  First of all, congratulations to Mary. Also, she has a new daughter-in-law.  Very cool.  Very lovely couple.  I also wanted to congratulate you on your new Center across the street.  It is absolutely beautiful and functional.  I am proud to say that we have had the opportunity to use it.  Mayfield Business Alliance had their trustee meeting there last week.  It was terrific.  I know you are getting a lot of use out of it already.

Scott and I are here tonight to talk to you about our tax levy.  We are on the ballot in November for a 6.9 mill levy.  Five of those mills are operating and 1.9 are for permanent improvements or capital improvements.  I want to share with you some survey results from our Community Attitude Survey.  Scott, my colleague, will put up all kinds of graphs and charts and numbers on small and big pages and share with you the financial story of the School District and why it is that we are on the ballot.  We are taking an educational and financial approach to this presentation to give you the reasons why we are on the ballot in November.

Results from phone survey taken last spring – 400 responded.  68% do not have school-aged children.  They were consistent with the 2015 results.  These are some of the best results the surveyors have seen anywhere.

  • How do you view the school district?
    • Overall 90% said we were excellent or good.
    • 71% perceive us to be one of the top school districts in the State or nation

With regard to what happened with this year’s state report card?  We were an “A” in value added in terms of the progress and growth of our students.  We did not meet all the indicators.  Here’s why.  The children took three different tests in three years to be measured.  If I was a high jumper and you told me I could win a State championship if I jump 6 feet, I am going to train to do it.  But a couple months later, you tell me it was 7 feet.  I am going to have to retrain my body.  How long is that going to take?  It’s the same with the brain.  You can’t change the bar and change the test and expect all “A”s.  It’s a very unfair system.  We have lobbied to the State.  But once our kids get used to these tests, you are going to see their scores go back up.  That’s going to be the path.

We are doing well. Reaching our full potential.  For example, this past year, our high schoolers scored the highest composite ACT score in the history of a school district.  We set the mark two years ago and beat it this year by .1 of a point.  We have more AP Scholars.  We have more advanced placement courses than most school districts.  Our kids do very well on those as well.

  • Adapting curriculum to changing world
    • 79% felt we were doing that.
  • Very challenging School District
    • 82%

Our community loves our teachers.  They know our teachers challenge our kids.   This is what it is all about.  Mayfield and the four communities have supported programs for all kids.  This community has been very special, by passing tax levies, volunteering, donating money.  We have a lot of things for kids to do.  That’s what this levy is about.  We need it to pass so we can continue to provide the variety of educational programming that is the tradition of Mayfield Schools and the kids of this community.  That’s the bottom line.

  • Are people supportive of the Mayfield Innovation Center?
    • 86%
  • Wildcat Sport & Fitness
    • We have 4300 members.
  • Wildcat Health and Wellness
    • Partnership of the Cleveland Clinic for our employees and their families.  This is a terrific program.
  • Up and coming
    • Middle School air conditioning – 82% said that is a priority
    • STE2M program expansion – 92% said it is a priority
    • Mayfield High School theater improvements
    • Lended learning – 88%
    • Middle school renovations
    • Safety improvements

Mr. Snyder stated, all employees took a pay freeze and we placed a cap on our insurance.  The pay freeze was in place 3 of the last 4 years across the board.  We also included an insurance cap which requires us to come back between negotiating periods.

90% of the respondents said they would be more likely to support the district knowing we have strong financial management as recognized in recent awards as identified by the State of Ohio.  Most recently, the Auditor of State has presented an award to the District for its fiscal stewardship.  We are very proud of that.

Mr. Snyder added, 49% said that they would be somewhat more likely to support the district knowing that in order to validate that response, we had to look at the other responses which are less likely and not sure.  53% strongly agree that cutting spending would hurt the quality of the programs. 76% said we do a good job spending tax resources.  Top spending priorities – 84% said to avoid making cuts to current staffing levels.

House Bill 64 and Senate Bill 208 in essence stripped out a subsidy from the State of Ohio because of tax reform from 2004 where they essentially eliminated taxes on businesses, specifically on inventory, equipment, furniture and furnishings to make Ohio more competitive, not only among our neighboring states but in the global economy.  The State eliminated this tax for the competitive balance and also that the State was not a beneficiary or recipient of that tax so it was easy to give away. In exchange, they replaced a commercial activities tax.  When it is all said and done, the State of Ohio will likely be the full beneficiary of that tax.  Mr. Snyder further discussed the problems with the accelerated decline which have been managed through pay freezes, changes to health care and eliminating positions we believe to be not part of our core value system or mission.  We can squeeze, squeeze, squeeze.  It is unfortunate we have to try to fill this delta as well as trying to keep up with inflation.  Had the reimbursement not been stripped out, we could have delayed this.

Mr. Snyder explained the revenue, expense and cash balance and what happens when we receive a levy.  With the elimination of State subsidy, our revenue remains the same. Meanwhile, we try to manage the growth of our expenses, but over time, we are ultimately going to have to negotiate increases with our staff.   The cash balance gets consumed quite quickly.  We are in a fight to compete with not only other public school districts, but private schools, charter schools.

In closing, Dr. Kelly stated, the bottom line is this.  We need this levy because one, we need to take care of our aging facilities.  Two, we need to be able to continue with the programming we already have for kids and three, we need to be able to adapt when we need to in order to provide kids with the education they need to be successful in their world.  We have a great community and great schools.  Thank you for the opportunity.  We will be happy to take any questions you might have.

Mr. Snyder added, it’s Issue 115.  The cost per $100,000 of fair market value is $240 a year or $20 a month.

Council President Saponaro thanked Dr. Kelly and Mr. Snyder.  I know there are questions people might have for you.  If you don’t mind maybe sticking around so people can talk with you.  We need to carry on the business of our meeting.  We appreciate you coming here and explaining everything.  Hopefully you can send us a copy of this so we can put it on our website so we can provide information to people to take a look at it.  Also include contact information.  We appreciate your hard work and efforts.

Dr. Kelly and Mr. Snyder thanked Council for giving them the time.

Mayor Bodnar stated, thank you.  I appreciate your coming to give us the presentation and appreciate your passion to Mayfield Schools.

CONSIDERATION OF MEETING MINTES:

Regular Council Meeting – August 15, 2016

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES:  All
NAYS: None

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR BODNAR

Mayor Bodnar stated, I will keep it short. I just wanted to congratulate Mary Beth Betsa on achieving the Master Municipal Clerk certification. It took a lot of education and public service and a lot of hard work. I am glad you did that, Mary Beth. I am even more happy that you are sharing all of that with us here in Mayfield Village. Thank you.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO

Council President Saponaro echoed what everyone else has said. Congratulations, Mary Beth.  We are very proud of you and we recognize your great contributions here.

DEPARTMENT HEAD REPORTS:

Tom Cappello (Engineer) – Council President Saponaro asked, I had someone inquire as to all of the dates that are on the underpasses.

Mr. Cappello replied, they are monitoring the cracks. Those are coming down.

Council President Saponaro asked, is there any timeframe of when those are coming down?

Mr. Cappello replied, the contract was awarded. They are not going to be able to close anything, Wilson Mills or 271 until April 15th of next year. They may be doing some work on top. They have to construct some cross-overs. That might happen this year.

Council President Saponaro stated, thank you. If you can keep us updated, that would be great.  I appreciate it.

Chief Eugene Carcioppolo (Fire) – Since August 15, 2016 through September 18, 2016, we have responded to 81 EMS calls, 32 fire calls, there were 3 annual fire safety inspections completed, 8 car seat installations and 5 EMS training drills and 10 fire rescue drills. The entire department completed its required driver’s training last week.  We are currently hosting a fire safety inspector course with Tri-C Community College. The Civil Service Commission approved the testing and posted the Assistant Fire Chief/Fire Marshal’s position. The Assessment Center date is November 10, 2016.

William Thomas (Parks and Recreation)

  • Senior Services
    Reports of both departments are attached to the Minutes.

Doug Metzung (Service): The Regional Sewer District will be holding a residential stormwater workshop here in the Civic Center at 5:30 this Thursday the 22nd.

Committee Reports:

Activities Committee – Mrs. Mills – We are meeting tomorrow night at 6:45 at the Civic Center.

Citizen’s Advisory Committee – Mr. Williams – We are meeting on Monday, September 26th at the fire station.

Commission on Aging - Mrs. Mills – Our next meeting is October 13th at the Community Room at 11:30.

Finance Committee - Mr. Saponaro – We met this evening as well as on the 12th.  There were 22 items on the agenda, all of which have been approved and moved to the floor of Council.

Historical Society - Mrs. Mills – We had a very successful ice cream social.  I thank everyone that came.  It was a beautiful evening, even with threatening weather.

Ordinance Review Committee - Mr. Marrie – We met last Tuesday to go over the engineer’s plan for meeting stormwater requirements for the EPA.

Planning and Zoning - Mr. Marrie – We met last Thursday with The Hattie Larlham, which is a non-profit organization that wants to move in to 700 Beta.  They need a Conditional Use Permit.  There won’t be a vote on that until October 3rd.

Records Commission – Mrs. Mills – We will be meeting on October 12th in this room at 12:00.

Recreation Board – Mr. Marrie­ – Our next meeting is on Wednesday, September 21st.

Safety and Service – Mr. Marrie­ – We met on the 12th.  Everything that was discussed and agreed upon is on tonight’s agenda.

Grove Committee – Mr. Jerome – We have not had a meeting since before the season.  We don’t have anything scheduled just yet.  Maybe October or November for a wrap-up meeting.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2016-20, entitled, “An Emergency Ordinance Revising the Zoning Map of Mayfield Village so as to rezone 2.084 acres of land located on the west side of S.O.M. Center Road and North of Wilson Mills Road and known as Permanent Parcel Number 831-15-003 from its current classification of U-1 Residential District to Office-Laboratory District; and to submit the same to a vote of the Electors.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/15/16)

Ordinance No. 2016-20 was left on Second Read.

NEW BUSINESS:

  • Motion to authorize change order and additional expenditure in the amount of $13,300 to Akers Identity, LLC for upgrade of LED sign to 6 millimeter.  ($56,500 initially authorized 8/15/16 – total expenditure with change order - $69,800).

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize change order and additional expenditure in the amount of $13,300 to Akers Identity, LLC for upgrade of LED sign to 6 millimeter.  ($56,500 initially authorized 8/15/16 – total expenditure with change order - $69,800).

Council President Saponaro asked, discussion?

Mr. Wynne stated, this project is budgeted for $80,000, so with combination of the $69,800 here and about $4,700 for the architect, it should be about $5,000 under budget.

Council President Saponaro stated, thank you.  Any other comments?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Change Order Authorized. Expenditure Authorized.

  • Motion to authorize additional expenditure to Showtime Sound Company in the amount of $1,475.00 for additional equipment rental and sound technicians for The Grove 2016 Season.  ($9,350 previously approved by Council on June 20, 2016).

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize additional expenditure to Showtime Sound Company in the amount of $1,475.00 for additional equipment rental and sound technicians for The Grove 2016 Season.  ($9,350 previously approved by Council on June 20, 2016).

Council President Saponaro asked, any discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $8,000 for Volunteer Appreciation Event.

Council President Saponaro asked, this will be held on Friday, October 7th?

Ms. Wolgamuth replied, correct.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in an amount not to exceed $8,000 for Volunteer Appreciation Event.

Council President Saponaro asked, any discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to reject all bids submitted on July 15, 2016 for the Traffic Signal Improvements - SOM Center Road and Sandalwood Road, SOM Center Road and Wilson Mills Road and SOM Center Road and Aintree Park Drive project.

Mrs. Mills, seconded by Mr. Marrie, made a motion to reject all bids submitted on July 15, 2016 for the Traffic Signal Improvements - SOM Center Road and Sandalwood Road, SOM Center Road and Wilson Mills Road and SOM Center Road and Aintree Park Drive project.

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bids Rejected.

  • Motion to authorize acceptance of bid from Signal Service Company and to authorize expenditure in the amount of $89,349.10 to Signal Service Company for the Traffic Signal Improvements - SOM Center Road and Sandalwood Road, SOM Center Road and Wilson Mills Road and SOM Center Road and Aintree Park Drive project. (Bid re-opening – August 26, 2016).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid from Signal Service Company and to authorize expenditure in the amount of $89,349.10 to Signal Service Company for the Traffic Signal Improvements - SOM Center Road and Sandalwood Road, SOM Center Road and Wilson Mills Road and SOM Center Road and Aintree Park Drive project. (Bid re-opening – August 26, 2016).

Council President Saponaro stated, by way of understanding for the audience’s sake, the bids were rejected because they were over a certain percentage so we had to go back out to bid.  We went out to bid and they were reopened on August 26th.  Any other discussion on this?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bid Accepted. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for August 2016 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for August 2016 and to approve of same as submitted.

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Receipt of Financial Reports for August 2016 Acknowledged and Approved.

  • Motion to extend the TIF for Progressive for property tax year 2016.

Mrs. Mills, seconded by Mr. Marrie, made a motion to extend the TIF for Progressive for property tax year 2016.

Council President Saponaro asked, any discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. TIF Extended for Property Tax Year 2016.

  • Motion to extend the TIF for Governor’s Village for property tax year 2016..

Mrs. Mills, seconded by Mr. Jerome, made a motion to extend the TIF for Governor’s Village for property tax year 2016.

Council President Saponaro asked, any discussion?  Ron, for the audience sake, if you could explain quickly what we are doing here?

Mr. Wynne replied, sure.  We have 5 in place.  They were put in place when the construction projects on these properties happened.  What those agreements allow us to do is take the increased tax value of those properties and the tax money that they pay on it comes to us to allow us to pay down on the debt we had to incur to help make their projects happen.  We get about $1 million from these 5 TIFs.  It all goes into our Debt Retirement Fund to help pay the principal and interest on our debt.

Council President Saponaro stated, thank you Ron, appreciate that. Any other comments?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. TIF Extended for Property Tax Year 2016.

  • Motion to extend the TIF for Skoda Minotti properties for property tax year 2016.

Mrs. Mills, seconded by Mr. Jerome, made a motion to extend the TIF for Skoda Minotti properties for property tax year 2016.

Council President Saponaro asked, any discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. TIF Extended for Property Tax Year 2016.

  • Motion to extend the TIF for Heinen’s for property tax year 2016.

Mrs. Mills, seconded by Mr. Marrie, made a motion to extend the TIF for Heinen’s for property tax year 2016.

Council President Saponaro asked, any discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. TIF Extended for Property Tax Year 2016.

  • Motion to extend the TIF for 700 Beta Drive for property tax year 2016.

Mrs. Mills, seconded by Mr. Marrie, made a motion to extend the TIF for 700 Beta Drive for property tax year 2016.

Council President Saponaro asked, any discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. TIF Extended for Property Tax Year 2016.

  • Motion to reject all bids submitted on August 19, 2016 for the Parkview Pool Filter/Heater Room Addition.

Mrs. Mills, seconded by Mr. Williams, made a motion to reject all bids submitted on August 19, 2016 for the Parkview Pool Filter/Heater Room Addition.

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bids Rejected.

  • Motion to reject all bids submitted on September 16, 2016 for the Parkview Pool Filter/Heater Room Addition.

Mrs. Mills, seconded by Mr. Jerome, made a motion to reject all bids submitted on September 16, 2016 for the Parkview Pool Filter/Heater Room Addition.

Council President Saponaro asked, discussion?

Mr. Jerome stated, so we are close to the threshold where we would now need to do prevailing wage?

Council President Saponaro explained, so the audience realizes, again, we have to reject bids when they exceed a certain amount.  They have done it twice now.  Now we are looking at doing something different.

Mr. Wynne asked Mr. Jerome, what was your question?

Mr. Jerome stated, we are close to the threshold.  One bid was right at $75,000 so now we have to do prevailing wage and this is going to cost more money to do.   There’s nothing we can get rid of to bring the cost down to avoid prevailing wage?

Mr. Marrelli replied, we already did that.

Mr. Wynne stated, that’s why we went out to bid the second time.  They still came in right under.  It’s just too close.  With this particular project, 70% of the cost of the project is labor and 30% materials. The major component of it is labor.  It’s too close to mess with and to mess with the Department of Commerce on.

Council President Saponaro asked, so we get to a certain threshold and it therefore becomes a prevailing wage project and that is why we have to look at this from a different perspective, correct?

Mr. Jerome asked, we still think with that we are going to be under what we budgeted?

Mr. Wynne replied, the entire project, yes.  For the audience, what prevailing wage means is that on a public project, if it is a renovation or an improvement of an existing facility, the cut-off is $75,000.  If it is new construction, like across the street, it is $250,000.  What that says is if the contractor hires non-Union labor, they are still required to pay those individuals Union wages.  The Union wages in that particular case in a project that goes above that dollar figure.

Council President Saponaro stated, thank you Ron for that explanation.  Any other discussion points?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bids Rejected.

  • Motion to authorize expenditure in the amount of $5,563 to PM Graphics for Fall/Winter Community Rec Brochure.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $5,563 to PM Graphics for Fall/Winter Community Rec Brochure.

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Carried.

  • Motion to go out to bid for the sale of police vehicles.

Mrs. Mills, seconded by Mr. Marrie, made a motion to go out to bid for the sale of police vehicles.

Council President Saponaro asked, discussion?

Mr. Jerome asked, for two vehicles?

Council President Saponaro stated, the two Chargers.

Chief Edelman replied, yes.

Council President Saponaro asked, any other discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bidding Approved.

  • Motion to declare 1997 Case 621B wheel loader surplus and to offer as trade-in to Murphy Tractor & Equipment Company for $25,500.

Mrs. Mills, seconded by Mr. Jerome, made a motion to declare 1997 Case 621B wheel loader surplus and to offer as trade-in to Murphy Tractor & Equipment Company for $25,500.

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried.

  • Motion to authorize expenditure in the amount of $153,537 to Murphy Tractor & Equipment Company for purchase of a new wheel loader.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $153,537 to Murphy Tractor & Equipment Company for purchase of a new wheel loader.

Council President Saponaro asked, discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

Motion to authorize expenditure in the amount of $5,600 to Green Vision for grinding of wood waste.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $5,600 to Green Vision for grinding of wood waste.

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • First Reading of Ordinance No. 2016-22, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Grant Agreement with the Ohio Development Services Agency for financial assistance through the Local Government Safety Capital Grant Program.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2016-22.

Council President Saponaro asked, any discussion?

Mr. Wynne stated, I wanted to mention that this grant is for $100,000. Our match is $197,000.

Council President Saponaro asked, does anyone else have any questions?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2016-23, entitled, “An Emergency Ordinance authorizing and directing the Mayor to enter into a Partnership Agreement among the communities of the Euclid Creek Watershed Council in accordance with the Memorandum of Understanding between the Cuyahoga Soil and Water Conservation District and the Euclid Creek Watershed Council.” Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2016-23 was left on First Read..

  • Resolution No. 2016-18, entitled, “A Resolution authorizing the Mayor to seek financial assistance from the State Issue I Infrastructure Bond Program for funding of Phase II of the sewer project on Thornapple, Robley and a portion of Wilson Mills Road and declaring an emergency.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-18.

Council President Saponaro asked, any discussion?

Mr. Wynne stated, the total estimated cost of the project for purposes of this application is $3.8 million.  It’s the final sanitary sewer conversion project needed in the Village.  It involves Thornapple Road, part of Wilson Mills for sewer conversion, waterline replacement on Thornapple and Robley, stormwater replacement on Thornapple and a supplemental stormwater line added on to Robley.  Of the $3.8 million, we are planning on $2.8 million in our budget as our portion for the project and applying for $1 million in funding, of which $350,000 is a grant and $650,000 is an interest free loan we would use with the pay-off being from the assessments to the homeowners for the sewer project.

Council President Saponaro stated, thank you for that explanation.  Any other questions?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-19, entitled, “A Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Fiscal Officer.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2016-19.

Council President Saponaro asked, any discussion?

Mr. Wynne stated, this is an annual requirement with the County.  Our property tax collections annually are between $750,000 and $775,000. This Resolution informs the County as to what funds those proceeds go in to.

Council President Saponaro stated, thank you.  Are there any other discussion points here?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Motion to enter into Executive Session for a personnel matter relating to retirement and replacement of Recreation Director.

Mrs. Mills, seconded by Mr. Jerome, made a motion to go into Executive Session to discuss imminent litigation.

Roll Call:

AYES: All
NAYS: None

Motion Carried.

Council President Saponaro stated, we will be going into Executive Session. The following besides Council members and the Mayor is also Mr. Wynne, Mr. Thomas, Ms. Wolgamuth, Mr. Diemert and Mrs. Betsa.  We will ask you to be a part of the Executive Session.  Everyone else is free to leave. You are more than welcome to stay here.  We will be coming back but there will not be anything we are voting on.  We are just having a discussion at this point.  You are welcome to enjoy the goodies.    When we come out, I will make a motion to come out of Executive Session on the floor.  We will not be voting on anything from the meeting.

Council went into Executive Session at 9:20 p.m.

Council reconvened at 9:43 p.m.

  • Motion to re-enter into Regular Session of Council.

Mrs. Mills, seconded by Mr. Jerome, made a motion to re-enter into Regular Session of Council.

Roll Call:

AYES: All
NAYS: None

Motion Carried.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters before Council at this time?

There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 9:43 p.m.  The next Council meeting is scheduled for Monday, October 17, 2016 at 8:00 p.m.