Council - October 17th 2016
MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, October 17, 2016 - 8:00 p.m.
The Council of Mayfield Village met in Regular Session on Monday, October 17, 2016 at Mayfield Village Civic Hall. Council President Saponaro called the meeting to order at 8:00 p.m.
Present: Mr. Jerome, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams
Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Lieutenant Girbino, Mr. Marrelli, Chief Edelman, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa
Absent: Mr. Marquardt and Mr. Metzung
The Pledge of Allegiance to the Flag was given.
For Public Comment (3-minute limit imposed by Chair).
Chairman Saponaro welcomed George Koretis from St. Ignatius High School. He is here to view government in action. Mr. Koretis, if you have any questions, you certainly can raise your hand and we will be happy to help you out either during or after the meeting.
Chairman Saponaro welcomed Mr. William Rubin, Branch Manager of the Cuyahoga County Public Library, Mayfield Village.
Comments from William Rubin, Branch Manager, Cuyahoga County Public Library, Mayfield Village, Ohio
Thank you very much. It’s great to be here today. I was at the opening of the Community Room. It’s good to see you again in an official capacity here today.
I want to tell you about three different things happening in the Mayfield Library for you to go home with and tell your friends and tell your constituents about.
- Innovation Center – This was opened earlier this year. It dovetails very nicely with the STEMM program that the students are getting over at the High School. Our Center is aimed at adults, giving them an opportunity to learn how to program, learn how to use Adobe Speedgrade on Mask, learn how to use Lego Mindstorm and do 3-D printing. We have an orientation for it twice a week on Wednesdays at 7:00 p.m. and Saturdays at 10:00 a.m. The orientation takes about a half hour. We go through what all the equipment is and then those people come in during the week to use the equipment. The staff is available to help them.
- A new series designed for Seniors. I can’t tell you how many of our seniors have said to us over the years, boy I wish I could have come to that but it was at night and I don’t go out at night. We have now, on the second Tuesday of the month at 2:00 p.m., a program each month for seniors. This November is the Perils of the Presidency and December 13th we are going to do The Golden Age of Shopping in Cleveland. Seniors are invited and so is anybody else who happens to be available at that time.
- The new CCPL App is available both from the Apple App store and also from the Google playstore. On this new app, you can search our catalog for books, magazines, movies, music and more. You can download e-books, audiobooks and magazines. You can use the My Account to look at your checkout for items on hold, to renew your items or to pay fines. You can even stream movies, music and comic books. It’s all in one. It’s 24/7, 365 access to the Library.
Those are my three points. Again thank you for inviting me tonight.
Council President Saponaro stated, thank you very much. We appreciate it. Anyone else want to stand up for public comment? State your name and address for the record please.
My question is directed to Chief Edelman. Why do we have a 2-hour parking ban over at Progressive and why do we charge them $5 if they overstay their welcome?
Chief Edelman replied, the 2-hour window for parking is to keep the Progressive employees from blocking the parking areas so that the people that are there to play soccer can park along the street there. That’s why we initiated that parking ban there.
Mrs. Eisenberg asked, they play soccer during the week? I thought they played soccer during the weekend?
Mr. Thomas replied, during the summer months we have uses during the day. Primarily it’s in the summertime that we use it during the day.
Mr. Eisenberg stated, the employees do not like us very much.
Mr. Thomas stated, in the evening during school, we are using that. Employees are working there all sorts of hours. We do not want Progressive employees parking on North Commons Boulevard.
Chief Edelman stated, the employees were told by Progressive management that they have to park on the property. There is no shortage of parking on Progressive property.
Mrs. Eisenberg asked, so they are parking there because it’s close to a door?
Chief Edelman replied, for whatever reason they park on the street. We wanted to have that parking available for the people that play on the soccer fields.
Mrs. Eisenberg asked, and there’s a $5 fine if they overstay their welcome?
Chief Edelman replied, yes. This was vetted through the Law Department. This is what we have been doing for the past two years.
Mrs. Eisenberg stated, you need to look at that again because employees at Progressive do not like us.
Chief Edelman stated, this was done so that the people that use the Village resources, the soccer fields, can have a place to park there. There’s ample parking for Progressive employees on their property.
Mrs. Eisenberg stated, but this says during the week.
Chief Edelman stated, during the summer time, there is soccer there during the day.
Mrs. Eisenberg stated, I think we should come up with a better solution.
Chief Edelman stated, I am open to suggestions.
Chairman Saponaro asked, anyone else?
There were no further comments.
CONSIDERATION OF MINUTES:
Regular Council Meeting – September 19, 2016
Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written.
Motion Carried. Minutes Approved.
COMMENTS FROM MAYOR BODNAR
Mayor Bodnar stated, I will try to be brief. I would like to thank Bill Rubin and the Cuyahoga County Public Library, not just for coming tonight, but for all that you have done for us. I think I can safely say for everyone in this room and probably in Mayfield Village and beyond that the efforts of the Library have truly enriched our lives in a great way with the changes and keeping up with the times. Thank you for that, Bill.
I also wanted to mention on October 6th, our very own Mary Singer was honored by the Hillcrest Rotary Club with their Humanitarian of the Year Award. For those of you who know Mary, she plans and executes our Memorial Day Services each year, putting thousands of flags on the graves of Veterans and does a great service. She also volunteers a great amount of her time with Senior Citizens in other groups. That was a very well-deserved award.
The following night, on October 7th, we had our Volunteer Appreciation Night here at our new Community Room and we honored as Outstanding Citizens, Ruth Petche, Mary Murphy, who is right here with us tonight, for her efforts on behalf of Mayfield Village and we also honored with an Outstanding Citizen Award Bruce Rinker and we were honored to rename the Greenway Trail as “The Bruce G. Rinker Greenway Trail” for all of the time and effort and passion he put in to developing that trail for us.
COMMENTS FROM COUNCIL PRESIDENT SAPONARO
Council President Saponaro wanted to make everyone aware that our next Caucus meeting on November 7th will be in Reserve Hall in order to prepare for voting in this room. That also will be the same night we have the Public Hearing on the 730 SOM property. That will take place at 7:00. Caucus will meet in Reserve Hall at 8:00 instead of here.
DEPARTMENT HEAD REPORTS:
Diane Wolgamuth (Administration): Thank you. I just have a few quick things. I think everyone knows that we made arrangements with the Cleveland Institute of Music to do a music series here. The difficulty that I am finding is that because we are dealing with students, we will never know until the week before what the concert is going to be and who will be performing. This Thursday, we have a trombone quartet. It sounds like it is going to be fabulous. It’s just hard to get word out quickly to all residents and now you may have noticed we don’t have the marquee board. That has been taken down in anticipation of the new signage, so any help anyone can provide; Mr. Rubin, I can probably send the program to you.
Mr. Rubin stated, sure.
On the signage, the masonry work is expected to start this week.
The final thing I wanted to mention is we will also have a public meeting on November 14th, the week after the Caucus at the Community Room. The purpose of this public meeting is for the bandshell that we would like to construct for The Grove. We are going to the County for funding and part of the funding requirements are that we have a public meeting. That is November 14th at 7:00 p.m. at the Community Room.
John Marrelli (Building)
- Architectural Review Board – We met last week and approved an addition on South Woodlane.
- Ordinance Review Committee – We met last Tuesday and you have two Ordinances pending tonight, 2016-24 and 2016-25 for comprehensive stormwater management and erosion and sediment control. Both of those were approved.
- Planning and Zoning – We had a vote last Monday. You have on the agenda tonight a motion to approve a Conditional Use Permit at 700 Beta Drive for Hattie Larlham Community Services.
Mary Betsa (Council)
- Records Commission – Records Commission met on Wednesday, October 12th. We discussed the retention schedule, an update on off-site storage, report on compliance with public records requests, and legislative updates. The Commission approved May 13, 2017 for the next Shred Day. House Bill 9 Training will also be scheduled in May of next year. The next meeting of the Commission is December 21st at 12:00 p.m.
Tom Cappello (Engineer) – With regard to the Beech Hill, Bonnieview, Glenview project, the punchlist was completed last month. So that project is done. The budget was $2.5 million. We came in at about $2,150,000.
Ronald Wynne (Finance) – I just wanted to mention, at Caucus I reported that we got our insurance renewal from the County. It was a 24% increase. The insurance consultant that we use and myself continue to work with the County to try and get that rate down as much as possible. I should have some final numbers for you by November’s Caucus.
Lieutenant Girbino (Fire) – Last week was Fire Prevention Week. The Fire Department worked with Progressive and did two presentations, one on Campus I and one and Campus II using our Fire Safety Trailer and our live fire training system to do fire extinguisher training. It went very well.
William Thomas (Parks and Recreation) – The 18th Annual Halloween Window Painting Contest is being held right now. Students started painting last Thursday. They have until tomorrow to finish their painting. There are 44 windows throughout the community in Mayfield Heights, Mayfield Village and Highland Heights. We had about 75 students participate. The Annual Wildcat Teen Halloween event was held this past Thursday at the Middle School. There were over 200 6th-8th graders participating in a variety of games, refreshments, photo booths. Everything went very well. The kids had a great time.
- Senior Services – The October Lunch and Movie at Governor’s Village is this Wednesday. We have a covered bridge trip in October that was sold out. New classes this month included arthritic exercise, cooking and baking classes, bridge lessons, Spanish lessons. Most of these were requested from the results of the senior survey. There will be a Lunch N Learn program on Wednesday, October 26rh about how hearing loss affects our mental health. It is being sponsored by Zounds Hearing. The Second Annual Mayfield Art Show was held from October 9th through the 16th at Mayfield Library. Thank you Bill for allowing us to use your building.
- Parks and Recreation Board – We had a meeting on Wednesday, September 21st at 7:00 p.m. in the new Community Room. We reviewed the Debbie Hudacko run and walk, the summer camp and Parkview Pool season this past summer. Youth Halloween party is this Saturday, October 22nd from 1:30-3:00. The Committee members agreed to move it to the Civic Center instead of the new Community Room. They thought the Civic Center would be more suitable for kids with refreshments and food as well as hanging decorations and the games. We will keep the new Community Room in good shape. My only concern is parking. We have to deal with Heinen’s on a Saturday afternoon. The Committee members discussed how to control the size of the party and who should be able to attend. They agreed to offer the party for Mayfield Village residents and their families only. They must pre-register in advance through the Parks and Recreation Department. This was a result of our Easter Party where we had about 200 individuals who attended. That was 150 more than we anticipated. I think we have about 25 registered right now. We made the decision at the time, we only had one family registered, I made the administrative decision to make a hard copy and take it over to Center School where most of our Mayfield Village students are. Hopefully we don’t have another 200 people showing up for the Halloween Party this Saturday. The next meeting is this Wednesday at 7:00 p.m.
- Commission on Aging – They met last Thursday, October 13th. Discussion was held about the Senior Fair which was very well attended, current classes and trips, Lunch N Learn, Lunch N Movie and the AARP Safe Driving Class. We had a large number taking that class. Plans are underway for annual Holiday Party on December 9th. The Commission members were updated on the snow removal. We have 220 registered. At this point we do not know opt-outs. With regard to the leaf-raking program, 12 people have applied. We are working on getting individuals to help out. If anybody wants to volunteer, contact Donna at the Senior Services Department. Discussion was also held about the Mayfield Art Show and the Watercolor Artist Student’s Art Show. There were 140 total entries but they only accepted 40. Our own Flo Smith’s watercolor class actually took first, second and third place in the Art Show. I commend the class. Stacy O’Brien of the Community Partnership on Aging updated members about what they will be doing as a result of the first phase of the Innovation Grant they received. She also reported on the Medicare Open Enrollment Program, a day of scary movies on October 24th at the Civic Center and the Chili Cook-Off on November 5th at the Lyndhurst Community Center. The next meeting will be held on Thursday, January 12th at 11:00 a.m. in the Community Room.
Activities Committee – Mrs. Mills – At our last meeting, we evaluated all our summer programs. We talked about the upcoming events which are the Tree Lighting, Singing Angels and Menorah Lighting in December. Our next meeting will be November 15th.
Citizen’s Advisory Committee – Mr. Williams – We met on September 26th. We had the great opportunity to meet at the Fire Department. It was an outstanding meeting. 14 members attended. We had 3 guests. Chief Carcioppolo provided a very comprehensive presentation on the history of fire up to current regulations. It was extremely interesting to everyone there. We had a great tour of the facility. It was an outstanding evening.
Finance Committee - Mr. Saponaro – We met this evening as well as on the 3rd. There were 5 items on the agenda. All were approved and moved to the Council agenda for vote this evening.
Ad Hoc Committees:
In Committee Status Reports:
Historical Society – Mrs. Mills reported that Chagrin Valley Consortium, a group of different historical societies in the Chagrin Valley met here on October 8th in the morning. It was a very good meeting. We had 40 participants come from other Historical Societies. Tickets will be available for our Holiday Dinner Raffle at voting time. I went to a meeting at the Bedford Cemetery in regards to our Mayfield Union Cemetery. They had an on-site man there showing us how to repair different tombstones. I am going to go to our cemetery and photograph the stones that need repair and try to stay in contact with this man. He is from Indiana but he works a lot in Ohio. We will see. I don’t know what his cost is going to be. It’s very difficult to get someone to come in and repair these stones. Number one, after this man’s session, it was interesting to see how many different types of cement and epoxy and things that he used to do these stones. He worked very fast though in what he was doing. That was good.
Hillcrest Council of Councils – There was a meeting this past Saturday the 15th. Kent Scarrett, the new Executive Director from the Ohio Municipal League presented. He discussed improvements and additional programs and expanded services. He also provided legislative updates. It was a very good meeting.
Also, Lyndhurst is going to have a seminar on drug abuse on October 26th at the Lyndhurst Community Room. I don’t have any other information on that. Mary Beth maybe you could call there and get information to put in our packets in case someone wants to attend. [Following the meeting, Mrs. Betsa researched for information on this event. After contacting Chief Edelman, who contacted the Chief of Police for Lyndhurst, information on the event is as follows: Heroin Panel Discussion - Wednesday, November 16th from 6:00-8:00 p.m. at the Lyndhurst Community Center at 1341 Parkview Drive in Lyndhurst. This forum is designed to provide education, prevention and resource information to the Lyndhurst Community and surrounding areas. The event is open to all Mayfield Village residents. A flier will be available shortly. Information has also been placed on the web.]
Council President Saponaro suggested the flier be put on the website to make sure it is available.
Council President Saponaro asked Mr. Williams to update Council on the recent NOACA meeting he attended.
Mr. Williams reported, Mr. Jerome and I attended the Annual Northeast Ohio Area-Wide Coordinating Agency meeting. This group is responsible for planning and designing the transportation requirements of our area, the highways and byways and all of the improvements that go on. They coordinate with ODOT. This was their Annual Meeting. The highlight was the keynote speaker, Mr. Mark Fenton. He spoke about designing healthy active communities with a focus on including biking and walking in your communities as a way of moving forward into the years to come that communities should consider for generations that are coming behind us and what they will need. We should start thinking about those things today. He mentioned the Mayfield Village Bruce Rinker Greenway Trail as an example of a community that has taken the first steps toward including healthy active living in our design. It was a very informative forward-looking presentation on what communities should be thinking about in the years to come to improve their neighborhoods.
Mr. Marrie stated, I would like to elaborate a little bit more on what Bill mentioned for the Parks and Recreation Board and why the change for the registration on the party. At the Easter Party as Bill said, the extra 150 that showed up weren’t even residents. Some of them weren’t even close residents. A lot of our children who were Mayfield Village residents got squeezed out. No gifts, no Easter egg. The little ones come for that. That’s bad news. Last but not least which is also extremely important we were concerned very much about the fire laws, about the capacity. It kind of scared us that day. It was way over capacity. I don’t want a visit from Mr. Girbino about the capacity. We wanted to make sure. And let’s face it, this started off for residents’ children and grandchildren only. There was a group there that sent the word out somehow and they came from near and far. We are now going to go and keep it for residents for the children.
Council President Saponaro asked, are there any other reports?
There were none.
- Third Reading of Ordinance No. 2016-20, entitled, “An Emergency Ordinance Revising the Zoning Map of Mayfield Village so as to rezone 2.084 acres of land located on the west side of S.O.M. Center Road and North of Wilson Mills Road and known as Permanent Parcel Number 831-15-003 from its current classification of U-1 Residential District to Office-Laboratory District; and to submit the same to a vote of the Electors.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/15/16; Second Reading – 9/19/16) (Building Department)
Ordinance No. 2016-20 remained on Third Read.
Council President Saponaro stated, there will be a Public Meeting on this on November 7th at 7:00 p.m. and then at the November Council meeting, it will go for vote.
- Second Reading of Ordinance No. 2016-23, entitled, “An Emergency Ordinance authorizing and directing the Mayor to enter into a Partnership Agreement among the communities of the Euclid Creek Watershed Council in accordance with the Memorandum of Understanding between the Cuyahoga Soil and Water Conservation District and the Euclid Creek Watershed Council.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/19/16) (Service Department)
Ordinance No. 2016-23 remained on Second Read.
- Motion to acknowledge receipt of financial reports for September 2016 and to approve of same as submitted. (Finance Department)
Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for September 2016 and to approve of same as submitted.
Motion Carried. Receipt of Financial Reports for September 2016 Acknowledged and Approved.
- Motion to authorize acceptance of bid in the amount of $4,208.00 from Bay Ridge Motors for 2012 Dodge Charger, VIN 2C3DXAG7CH196805. (Police Department)
Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid in the amount of $4,208.00 from Bay Ridge Motors for 2012 Dodge Charger, VIN 2C3DXAG7CH196805. (Police Department)
Motion Carried. Bid Accepted, Sale Approved.
- Motion to authorize acceptance of bid in the amount of $4,608.00 from Bay Ridge Motors for 2012 Dodge Charger, VIN 2C3DXAG7CH196806. (Police Department)
Bid Accepted. Sale Approved.
- Motion to approve Planning Commission’s recommendation for a Conditional Use Permit at 700 Beta Drive, Unit A for Hattie Larlham Community Services New Constant Companions Program. (Building Department)
Mrs. Mills, seconded by Dr. Parker, made a motion to approve Planning Commission’s recommendation for a Conditional Use Permit at 700 Beta Drive, Unit A for Hattie Larlham Community Services New Constant Companions Program. (Building Department)
Council President Saponaro asked, any discussion?
There was none.
Motion Carried. Recommendation of Planning and Zoning Approved.
- Motion to authorize acceptance of bid from Pat Flowers, Inc. and to authorize expenditure in the amount of $26,272.46 to Pat Flowers, Inc. for 2016 Street Striping Program. (Village Engineer)
Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid from Pat Flowers, Inc. and to authorize expenditure in the amount of $26,272.46 to Pat Flowers, Inc. for 2016 Street Striping Program. (Village Engineer)
Council President Saponaro asked, any discussion?
There was none.
Motion Carried. Bid Accepted. Expenditure Authorized.
- First Reading of Ordinance No. 2016-24, entitled, “An Emergency Ordinance amending Chapter 1128 of the Mayfield Village Codified Ordinances Relative to Comprehensive Storm Water Management.” Introduced by Mayor Bodnar and Council as a Whole. (Village Engineer)
Ordinance No. 2016-24 was left on First Read.
- First Reading of Ordinance No. 2016-25, entitled, “An Emergency Ordinance amending Chapter 1129 of the Mayfield Village Codified Ordinances Relative to Erosion and Sediment Control.” Introduced by Mayor Bodnar and Council as a Whole. (Village Engineer)
Ordinance No. 2016-25 was left on First Read
- First Reading of Ordinance No. 2016-26, entitled, “An Emergency Ordinance authorizing the Mayor to enter into a Natural Gas Sales Agreement with NextEra Energy Services, Ohio, LLC in order to enroll in a gas endorsement program.” Introduced by Mayor Bodnar and Council as a Whole. (Finance Department)
Council President Saponaro stated, this is something that is a timing issue to get passed this evening.
Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.
Motion Carried. Rules Suspended.
Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2016-26.
Council President Saponaro asked, any discussion? My understanding is that we have a timing issue. We want to get this done so we can get the benefit from the rates as soon as possible, correct?
Mrs. Betsa replied, they will process the paperwork tomorrow if it passes this evening.
Mr. Jerome stated, we are losing money as we speak.
Council President Saponaro asked, anything else to discuss?
There were no further comments.
Motion Carried. Ordinance Enacted.
ANY OTHER MATTERS:
Council President Saponaro asked, are there any other matters before Council at this time?
Mr. Williams stated, I just wanted to thank Mayor Bodnar, Chief Edelman, Mr. Cappello and Doug Metzung for attending the neighborhood meeting last week. The Worton Park/Joyce area across the street from Home Depot has been having serious traffic concerns due to an increase in traffic at peak times. Administration came in and met with the neighborhood. We walked away with a preliminary solution, not a total answer, but a preliminary solution to help with traffic there. The neighborhood also agreed to rejuvenate the homeowner’s association in Worton Park. Thank you again Mayor and Ms. Wolgamuth for attending.
Council President Saponaro stated, very good. Any other matters?
There were none.
Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.
The meeting adjourned at 8:34 p.m. The next Council meeting is scheduled for Monday, November 21, 2016 at 8:00 p.m.