Council - November 21 2016

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, November 21, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, November 21, 2016 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker (8:07), and Mr. Saponaro

Also Present:  Mayor Bodnar, Mr. Wynne, Mr. Diemert,Mr. Cappello, Chief Edelman, Mr. Marrelli, Mr. Metzung, Chief Carcioppolo, Mr. Thomas, Ms. Wolgamuth and Mrs. Betsa

Absent: Mr. Williams

The Pledge of Allegiance to the Flag was given.

Council President Saponaro asked for a moment of silence for the families of the children involved in the terrible bus accident in Chattanooga this afternoon.  35 children were on board.  There were multiple fatalities.

OPEN PORTION:

For Public Comment (3-minute limit imposed by Chair).

Rick Christian

510 SOM Center Road

Just wondering what’s going on now with my water problem?

Mayor Bodnar replied, we had written to you with a proposal.  We had not heard back and we wrote you again.  Your latest letter indicated that you were not happy with our proposal and that you had not expected to resolve the issue within 2 months.  We will review that and get back to you again.

CONSIDERATION OF MINUTES:

Regular Council Meeting – October 17, 2016

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None
ABSTAIN: Marquardt

Motion Carried. Minutes of October 17, 2016 Approved.

Special Council Meeting – November 7, 2016

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Minutes of November 7, 2016 Approved.

COMMENTS FROM MAYOR BODNAR

Mayor Bodnar stated, I attended the Community Partnership on Aging COG meeting on November 17th.  They anticipate having made about $5,000 on their chili cook-off which is usually a sold-out event.  I am pleased to say that Mayfield Village took 2nd place in the People’s Choice Award category this year. Also, Richmond Heights has expressed an interested in joining the Community Partnership on Aging.  They are following up on that. The CPA is continuing to develop programs to help people with aging in place, aging in their own homes.  They already received a $25,000 grant toward planning those programs.  Now they are hoping also to get a $50,000 grant to help with implementation of those programs.  They are doing a great job.  They are looking for grant money all of the time.  They are also looking to promote themselves and get the word out there so people use their services.

DEPARTMENT HEAD REPORTS:

Diane Wolgamuth (Administration):  A reminder that the next Cleveland Institute of Music concert is next Thursday, December 1st at 7:30 p.m. in Reserve Hall. I don’t know yet what the program will be. I probably won’t know until next week. As soon as we do, we will try to get the word out as soon as possible.  Thank you.

John Marrelli (Building)

  • Architectural Review Board – We met on the 10th of November and approved a in-ground pool and yardscape on Village Circle Drive.

Mary Betsa (Council):  Reporting on the status of the electric supplier for NOPEC, we are still fielding calls from residents.  Unless there is something of urgency, since this is a short week, packets will not be delivered.

  • Records Commission – We are still researching electric storage of permanent documents.  I will report on that further.

Mrs. Mills stated, today in the mail we received a letter from NOPEC.  I suppose everyone in the Village will be receiving it.  It was about opting in or out.

Council President Saponaro stated, very good.  Be on the lookout. Thank you.

Ronald Wynne (Finance) – I just wanted to mention that next month the meeting is generally full of a lot of financial matters. We will be approving the final transfers and advances for the year, the adjustments for the 2016 budget and then the temporary appropriations budget for 2017.  I will do my best to get you drafts of all of that information in time for Caucus.

Chief Eugene Carcioppolo (Fire) – Just a report to Council of what our Fire Department did for the last month from October 17th to November 20th.  We responded to 80 EMS calls, 30 fire calls, 7 annual fire inspections were completed, 12 car seat installations, 5 EMS drills and 9 fire rescue drills.  Six of our members attended the Northern Ohio Trauma Symposium on the 14th and 15th of this month.  Union President Steve Conti helped me prepare the food for the Chili Cook-Off.  Lieutenant Michael Palumbo came and helped distribute it to the people in attendance.  Thank you.  The Fire Department has also been doing a lot of CPR training at the high school, some of it collaborative with Highland Heights and Mayfield Heights instructors.

Mr. Jerome asked, where are we at with the Assistant Chief position that we are looking to fill?  What is the timeline on that?

Chief Carcioppolo replied, the Civil Service Commission is meeting on the 29th to certify the results and will be sending it to the Mayor.  At the Council meeting in December, the individual would be sworn in. We will need a replacement because that position would move up.

Mr. Jerome asked, everyone who has taken the test is a current employee?

Chief Carcioppolo replied, yes.

Mr. Jerome stated, then you will have to fill that position?

Chief Carcioppolo replied, yes.  If we promote one person from within the ranks, that would open one of our full-time positions currently that we would have to fill so that we are at our full current staffing level.

William Thomas (Parks and Recreation) –

  • Commission on Aging – The next meeting will be held on January 12, 2017 at 11:00 in the Community Room.  Discussion will be on the holiday party recap, programs and trips.
  • Parks and Recreation Board – The Board met on Wednesday, November 9th at 7:00 here at the Civic Center.  We discussed the Youth Halloween Party.  Everyone on the Board thought it went extremely well.  What we did this year was we asked everyone to pre-register so we knew how many Mayfield Village residents or seniors and their grandchildren were coming. We also distributed a hard copy flier to Center School to announce it.  Approximately 50 children attended with their parents and grandparents. The Santa Ride is coming up on Saturday, December 10th at 10:00 a.m. until approximately 1:30 p.m. if we are on time. The party starts at 1:30 and goes until 3:00.  That will be held in this room.  The next meeting will be January 18th at 7:00 here at the Civic Center.
  • Senior Services – As of today, we have received 232 snow applications to opt in and now we have 75 opt outs.  I just received one from that gentleman in the back row.  The next Community Partnership on Aging Lunch N Movie will be on Wednesday, December 7th. The cost is $5.00. Reservations must be made the week before by calling the CPA.  There will be a trip to Higbee’s Silver Grill on December 7th.  There is still time to register.  The next Foot Clinic will be on the 9th of December here at the Civic Center.  The Holiday Party for Village Seniors age 60 and over will be held on December 9th.  It will be from 12:00-3:00 in the Community Room. Reservations are due by November 30th.  The December Lunch N Movie at Governor’s Village is on Wednesday, December 21st. The movie is Miracle on 34th Street.  Session II of Spanish lessons will begin this month.  Watercolor painting will be holding a 2-week class in December.  The Bereavement Group continues to meet.  There will be a second session of Bridge Lessons in January. The arthritic exercise will resume in April.  New sessions of cooking and baking classes and knitting and crocheting will also be scheduled.  One stroke painting will begin in January.  Several residents will have their yards raked this month by Gates Mills Horticultural Center, Cornerstone Church and Village resident Paul Lynch.  Last but not least, the Watercolor Art Show with the students from Flo Smith’s watercolor class will be held during November and December.  Pictures are on display in the hallway.

Chief Richard Edelman (Police):  Thank you.  Just a few comments about this past summer’s bike patrol.  As you know, we resurrected the bike patrol this summer from its original inception from 1991 at which point, a young patrolman named Rich Edelman was the bike patrol officer.  We budgeted $10,000 this past year for the bike patrol.  I think we spent a little less than $8,000 out of that $10,000.  Most of that was for training and new uniforms.  I didn’t want to buy new bikes this year because it was a startup program and new bikes would have taken up most of that $10,000.  I didn’t want to use up all that money on something we were not sure was going to get off the ground.  We used 20 year old bikes that Chief Stevens purchased a number of years ago and we just spent elbow grease and some time and money just putting those bikes back in shape.  It worked out very well.  Six officers were assigned.  They successfully completed training by the International Police Mountain Bike Association through a grueling course.  They were very adequately trained after that.  The bike patrol was deployed for routine patrol 71 times since we started on May 19th.  That does not include special events or the RNC detail.  Bike control is considered part of the regular platoon.  The bikes were carried on the rear of the patrol cars and they could be deployed throughout the Village at any time during the officers’ duty shift. The patrols concentrated on the Greenway Trail; however, they also responded to calls in various Village neighborhoods, Village Park Apartments and our two schools.  We also used the bike patrols prior to and during the RNC for our security and surveillance protocols.  During special events such as Cruise Night, Fireworks and other special events, we used the bike patrols a lot for crowd control and parking lot controls because they very easily can be used in and out of traffic and pedestrian traffic and it is very easy for them to get around the cars.  I think we had a very successful year.  I will be approaching Council starting next year and we will be looking at doing some more intense work with the bikes.

Council President Saponaro stated, thank you so much.  We appreciate you following up.  Does anyone have any questions?

Mr. Jerome asked, how many bikes do you have?

Chief Edelman replied, we have three.

Mr. Jerome asked, is that a good amount?  Do you think you may want to buy a couple new ones?

Chief Edelman replied, I will actually be asking Council for approval to buy three bikes.  I am actually looking at Cleveland.  They have 300 bicycles that they got off of a Federal grant.  I will be looking to purchase some of their bikes that they are not using any more.

Mr. Jerome stated, that would be perfect.

Chief Edelman stated, I have not heard back from them yet but I will be looking into that.

Council President Saponaro stated, excellent.

Douglas Metzung (Service):   Leaf season will continue.  We will be going another 3 weeks or so until the middle of December, weather permitting.

Council President Saponaro stated, one of my neighbors had a question.  They said that their landscaper did not put the leaves far enough beyond their fence on the tree lawn.  Do you guys have to reach to go get them?  I told them you did.

Mr. Metzung replied, correct.  It has to be in the right of way.  You have to be able to get to them.

Council President Saponaro stated, I told them I thought you had the capacity to reach up to the fence.

Mr. Metzung replied, correct.   We have rakers that rake.

Council President Saponaro stated, they were worried they had to rake to the street. I told them they did not have to do that.

Mr. Metzung replied, they will take a flier with them.  If it’s beyond normal, they will let them know that they have to bring them closer or if they have twigs.

Council President Saponaro stated, thank you.

Committee Reports:

Activities Committee – Mrs. Mills – The Tree Lighting will be December 4th at 7:00 p.m. at the Gazebo.  Singing Angels will have their concert on December 10th at 7:00 p.m. in Reserve Hall.  On December 14th, the Historical and Garden Club are having their annual luncheon here at 12:30.  On December 23rd, we will be celebrating the Winter Solstice at The Grove from 7:00-9:00.  They will have hot chocolate and marshmallows.  You can walk in the Wetlands if you so desire.  The Menorah Lighting will be Monday, December 26th from 7:00-8:00 at the Gazebo and in the Community Room.  The next meeting will be in February.

Citizen’s Advisory Committee – Ms. Wolgamuth reported, Citizen’s Advisory met on October 24th. We had a representative from the Heritage Home group.  They gave a presentation.  Everyone had many questions, I am sure everyone saw it in the Minutes.  Part of the conversation led to gun control in the State of Ohio and us allowing guns on our soccer fields and other recreational areas.  At the next meeting which is next Monday, Prosecutor Cicero is going to come and speak to the group about gun laws in Ohio.  That meeting will be at the Community Room at 7:00 p.m. on the 28th.

Council President Saponaro stated, in terms of the Heritage Home program, there was a question about whether it is any part of your property.  If they need driveway replacement or foundation work?

Ms. Wolgamuth replied, they do have certain parameters. I know you can’t do anything in your yard.  It has to be the house. I would think the driveway probably does not qualify but foundation work probably would.

Council President Saponaro stated, okay.  Very good.

Mr. Jerome stated, their main thing is, no pools, no vinyl windows and no vinyl siding.   They will not pay for that.  Other than that, they are pretty open.

Drainage and Infrastructure Committee - Mr. Jerome - We have not called a meeting in some time, but I am working with a resident who previously applied for some help on his property.  I am working with our Engineer and the Sewer District.  They are reviewing the gentleman’s yard in the Worton Park neighborhood.  They are going to look into it further to see what more they can do with some erosion issues.

Finance Committee - Mr. Saponaro – We met this evening.  All of the items are on this agenda.  We had discussions on each of them.  All were recommended for approval and were moved over to this agenda this evening.

Safety and Service – Mr. Marrie – We met on the 7th.  The main discussion was the lighting of the two tunnels on SOM.  It was approved, passed on to Finance and it is on the agenda this evening for a vote.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2016-20, entitled, “An Emergency Ordinance Revising the Zoning Map of Mayfield Village so as to rezone 2.084 acres of land located on the west side of S.O.M. Center Road and North of Wilson Mills Road and known as Permanent Parcel Number 831-15-003 from its current classification of U-1 Residential District to Office-Laboratory District; and to submit the same to a vote of the Electors.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 8/15/16; Second Reading – 9/19/16; Third Reading – 10/17/16) (Building Department)

Ordinance No. 2016-20 remained on Third Read.

  • Third Reading of Ordinance No. 2016-23, entitled, “An Emergency Ordinance authorizing and directing the Mayor to enter into a Partnership Agreement among the communities of the Euclid Creek Watershed Council in accordance with the Memorandum of Understanding between the Cuyahoga Soil and Water Conservation District and the Euclid Creek Watershed Council.” Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 9/19/16; Second Reading – 10/17/16) (Service Department)

Ordinance No. 2016-23 moved to Third Read.

Mr. Jerome asked is there a reason why we are not-

Council President Saponaro replied, they asked us to hold off on that.  There are other things they want to bring in front of Council.  They are not prepared to provide us with that information.  For purposes of at least not keeping it on Second Read and advancing it, it is on Third Read and it is going to sit there.  Does anyone want to add anything or did I cover it?

There were no further comments.

  • Second Reading of Ordinance No. 2016-24, entitled, “An Emergency Ordinance amending Chapter 1128 of the Mayfield Village Codified Ordinances Relative to Comprehensive Storm Water Management.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading 10/17/16) (Village Engineer)

Ordinance No. 2016-24 moved to Third Read.

  • Second Reading of Ordinance No. 2016-25, entitled, “An Emergency Ordinance amending Chapter 1129 of the Mayfield Village Codified Ordinances Relative to Erosion and Sediment Control.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – 10/17/16) (Village Engineer)

Ordinance No. 2016-25 moved to Third Read.

NEW BUSINESS:

  • Motion to acknowledge receipt of financial reports for October 2016 and to approve of same as submitted. (Finance Department)

Mrs. Mills, seconded by Dr. Parker, made a motion to acknowledge receipt of financial reports for October 2016 and to approve of same as submitted.

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Receipt of Financial Reports for October 2016 Acknowledged and Approved

  • Motion to authorize acceptance of bid from Cianci Construction and to authorize expenditure in the amount of $274,500.00 to Cianci Construction for Parkview Pool Filter/Heater Addition and to approve of expenditure (Parks and Recreation Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize acceptance of bid from Cianci Construction and to authorize expenditure in the amount of $274,500.00 to Cianci Construction for Parkview Pool Filter/Heater Addition and to approve of expenditure. (Parks and Recreation Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

ROLL CALL:

AYES: Mills, Marquardt, Saponaro, Parker, Williams
NAYS: Jerome

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $45,276.00 for the purchase of two (2) 2017 Dodge Chargers.  (Police Department).

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $45,276.00 for the purchase of two (2) 2017 Dodge Chargers.  (Police Department).

Council President Saponaro asked, discussion?

There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $13,050.00 to Shannon Electric for lights for tunnel by pool.  (Service Department)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $13,050.00 to Shannon Electric for lights for tunnel by pool.  (Service Department)

Council President Saponaro asked, discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

  • Resolution No. 2016-20, entitled, “An Emergency Resolution of support and acknowledgement of authorization for the Mayor and Director of Finance to prepare and submit an application for the 2017 Cuyahoga County Supplemental Grant Program.”  Introduced by Mayor Bodnar and Council as a Whole. (Recreation Department)

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-20.

Council President Saponaro asked, any discussion?  Does anyone have any questions on this?

There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Council President Saponaro stated, we will be going in to Executive Session.  We will come back.  We will not be voting on anything at that point.  We will come back to the floor and discuss any other matters or closing comments and then adjourn.  You are certainly welcome to stay or leave.

EXECUTIVE SESSION:

  • Motion to enter into Executive Session for a personnel matter relating to collective bargaining and benefits.

Mrs. Mills, seconded by Mr. Marrie, made a motion to enter into Executive Session for a personnel matter relating to collective bargaining and benefits.

Roll Call:

AYES: All
NAYS: None

Motion Carried.

Council went in to Executive Session at 8:34 p.m.

Council reconvened at 9:34 p.m.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters before Council at this time?

There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 9:34 p.m.  The next Council meeting is scheduled for Monday, December 19, 2016 at 8:00 p.m.