Council - May 16th 2016

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, May 16, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, May 16, 2016 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams           

Also Present:  Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Metzung, Mr. Marrelli, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, Mr. Esborn and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

For Public Comment (3-minute limit imposed by Chair).

Dave Perout
902 Beecher’s Brook

I am here to talk about the filter replacement heater building. I think you heard from people about using the contaminated air for combustion and heaters and what that does.  I am here more to talk to the expediency of it.  I believe it needs to get passed as soon as possible to get started as soon as possible because of the construction season and I just kind of point out across the street if that was waited to start this Spring, rather than last Fall, how much of that would have gotten done this Spring since our Springs are getting wetter and colder.  So I think there’s an importance to get it done.  I think it’s the right thing to do and that’s my comments.

Council President Saponaro stated, thank you.

Jean Triner
829 Hanover

I think this is on the agenda. I just have to acknowledge the well-organized Mother’s Day Breakfast. I enjoyed working it.  I enjoyed eating it. Patsy Mills gets special recognition for being there at 6:45 to start the grill.  That’s the first thing. 

Second, everything I’ve read and heard supports the building of the heater project and I would love to see that pass tonight.

Third thing, I am happy you are doing a Town Hall meeting. It’s been publicized I think in the Voice of the Village.  It’s so worthwhile. I don’t know if any other publicity is planned and hopefully there’ll be a good turnout.

Finally, Shred Day is something that we really value and everybody was really helpful, so thanks for that.

Council President Saponaro stated, thank you. Anybody else?

CONSIDERATION OF MINUTES:

Regular Council Meeting – April 18, 2016

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All                                              

NAYS: None

Motion Carried. April 18, 2016 Minutes Approved.

COMMENTS FROM MAYOR BODNAR:

Mayor Bodnar stated, thank you Council President.  Just a couple things.  I want to say to all of those in the audience tonight we appreciate your coming and appreciate you sharing your thoughts with us.  Our government here certainly works better when we have a greater participation so I am very glad that you all came out tonight and encourage you to keep coming to our Council meetings.

I want to reiterate Jean’s comments and thank everybody who was involved in the Pancake Breakfast, coordinators Danielle and Sean, our Service Department, and all of the Village employees and volunteers who worked on the breakfast from set up to clean up and pancake artists and everybody in between.  It certainly made for a wonderful day and I found out from milling around that it’s certainly a Mother’s Day tradition in Mayfield Village and it’s here to stay for a long time.  Special thanks again to Patsy Mills and the Garden Club for bringing us the beautiful plants that we can purchase and take home and enjoy all summer long.  Also, thanks to all of those who attended and ate some pancakes with us.

Saturday morning, I was able to take a walk through our Wetlands with our naturalist, Deb Marcinski and Beth Stickley.  There’s a lot to see out there this time of year.  I have some photos. I am going to be working with Jeff to try to get some up on the website but I would encourage you all, this is a good time of year, to take a walk back there, look around and see what’s there.

Thanks again to everybody involved in Shred Day. It was another successful day.

I would like to offer some kudos to our Councilman Steve Jerome and Fire Chief Gino Carcioppolo.  They will be graduating from Cleveland State University’s Levin College of Urban Affairs Leadership Academy this Friday. We are very proud of you and thankful that you took on the challenge and put a lot of hard work into the project.  If anybody here would like tickets, Mary Beth has indicated there’s still a couple tickets left so you can see Mary Beth.

A reminder that Ron Wynne and I will be presenting budget night one week from tonight.  We invite you all to please come out.  Bring a neighbor if they need a ride. It’s a great opportunity, not only to learn about our finances but to ask any questions you have. 

A reminder that Memorial Day Services are coming up on Sunday, May 29th at 1:00.  Again, in the midst of all of the things we do on Labor Day, getting together with friends and family and lighting the grill and going shopping, I would encourage you to take a little time out and come to the service that is at Whitehaven ceremony and maybe pause and show respect with all of us there for the men and women who gave their lives so that we could enjoy those great family picnics that we can enjoy. It’s always a very fitting tribute and I hope you can join us.

One last thing, I got a letter a week or so ago from residents in the Bonnieview area.  Apparently they met up at the Library and began talking about this subject.  It was an unsigned letter other than to say they were from that area.  It raised some very legitimate concerns. It was a very professional letter.  I would dearly love to respond to the people who wrote that letter but because it was unsigned, I can’t particularly respond, so if you know anybody who was part of that letter, please encourage them to contact me and I can talk to them. I encourage letters to me, phone calls, e-mails at any time.  Don’t be afraid to sign your name whether you agree or you disagree.  I appreciate what you have to say.  Thank you.

Council President Saponaro stated, thank you Mayor.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO:

Council President Saponaro stated, two things. We will be discussing the pool heater. I am not sure where it was believed or understood that Council doesn’t support the pool heater, so I am not really sure where that came from.  Council was waiting for information that they had requested and continue to ask for it and that was where we were at in terms of trying to determine a lot of what our questions were and get them answered.  So that is on the agenda for this evening.  It did pass through Finance Committee.  It’s a view towards that future. 

I am going to ask members of Council if you are so inclined to look at the Administrative Code Section of the Codified Ordinances and if you have any questions, comments, revisions, things that don’t make sense or we don’t do or something along those lines certainly feel free to provide those comments to myself and to Joe Diemert.  Department Heads are going to be doing the same thing at the request of the Mayor. I do encourage you if you are so inclined to do that for Ordinance Review.

DEPARTMENT HEAD REPORTS:

Council President Saponaro stated, I have got everyone listed on here. I don’t know if everyone has them, so if you don’t just give me the high sign and we will go by you.

Diane Wolgamuth (Administration) – I just wanted to mention, there is a new program that we are looking at launching for the summer.  Bill Thomas and the Mayor and I met with a representative from Geauga Family Farms on Friday.  What they are proposing is that we participate in a CSA program which is Community Support in Agriculture. The way it works is they are local farmers who participate in the program, get people to sign up and then once a week you can come and pick up your organic produce and it will be whatever is in season at the time so you can select your level of participation, like it’s for one person, two to four people, or five or more people if you have a larger family.  There’s different price points.  It’s a 20 week program.  So if you sign up, you can start as of the first week of June.  What we were proposing was that we would do it every Thursday afternoon from 2:00-3:30 you could pick up your produce.  That is actually the only timeslot that they had available and we thought a good location would be at The Grove service drive.  People would go there, pick up their produce once a week. You can also start later in the season. You don’t have to start as of June 1st and they will pro-rate the price based on when you start.  We need at least 25 people to participate in order for the program to go forward so we are going to do what we can to advertise it to everyone and this is the first opportunity we have had to talk about it.  So look for more information about that. I did pass out this flier to Council and the Department Heads and there’s a few extra copies on the table for anyone that’s interested.  Thank you.

  • Planning (Ted Esborn) – I am going to save my comments for the discussion about the agreement with Wireless Environment.

John Marrelli (Building) -

  • Architectural Review Board
  • Board of Appeals

We had no Architectural Review Board meeting or Board of Appeals meetings.

Mary Betsa (Council) – Reminder again:   House Bill 9 Training, May 27th in Reserve Hall, Ethics Session, June 1st in Strongsville or June 2nd in Warrensville.  Councilperson Mills, Debbie Garbo and I will be attending a luncheon after the session on the 2nd in order to attend a good government best practices Q&A panel.  Part of the discussion will focus on the changes that Cuyahoga County made to their government structure to ensure more public service integrity.  Also, a reminder that on Saturday, June 4th, the Hillcrest Council of Councils meeting is on OPERS.  This meeting is open to anyone interested in attending, including employees.  Please let me know by next week if you would like to attend.

Finally, Special Congratulations to Tom and Carole Marrie on their 60th Wedding Anniversary!

Tom Cappello (Engineer) – Quick update on the road programs.  The 2015 Road Program, the in-place recycling on Bonnieview, Glenview and Beech Hill should be completed tomorrow.  That takes about a week to cure and then they will be placing an intermediate asphalt course.  After that the drive aprons will be installed. Then they will finish the site restoration and then the final steps will be putting down the interlayer fabric and then the final course of asphalt.  That is anticipated to be completed weather permitting by mid-July.  The 2016 Road Program is well on its way.  Hickory Hill, the intermediate course was placed last week and they are in the process of adjusting the castings and grade and hopefully we will get that completed possibly soon after by this week or early next week.

Ronald Wynne (Finance) – Just one item. Our CPA firm has signed off on the audit report as submitted and has sent it down to the State for their final review.  Within several weeks hopefully we will hear back from the State that they are okay and once we get that okay, we will post that audit report on our website.  We had one obstacle this year that had to deal with the M.C.I.C. with the way we worded the legislation last year and the State was approached that we would need a separate audit report for the C.I.C. and after numerous correspondence back and forth between myself and my counterpart with the State, and Mr. Diemert and his counterpart with the State, they have agreed to accept things the way we have submitted it and we will have some legislation probably at the June meeting just to amend the legislation from last year, some of the wording, just so it more clearly defines the role of the M.C.I.C. in the economic development process and avoids the audit requirement.

Chief Eugene Carcioppolo (Fire) – From our last meeting, through yesterday, our department has responded on 35 EMS calls, 4 fire calls, we completed 5 fire safety inspections, 1 car seat installation, 5 EMS drills and then 2 fire rescue drills, and one of them was a live burn in Mayfield Heights on May 5th so we were there all day with a crew and going into a live fire evolution.  That’s what we have done over the last two weeks.

William Thomas (Parks and Recreation) – The Service and pool staff are busy preparing for Parkview Pool that is going to be opening up on Wednesday, June 1st. We start filling the pool this week.  Our Mayfield Village summer camp that has now replaced Sports N More camp is closing in on all sessions being full.  Sports N More camp was a 5 week program.  Danielle and Sean came up with the idea of offering 4 2-week sessions to give parents the option on when to sign up.  It paid off big time. This camp will be housed at our new picnic shelter by the ballfields.

  • Senior Services – The next Community Partnership Lunch N Movie will be on Wednesday, June 8th. The movie is Joy.  The cost is $5.  Reservations must be made by the week before by calling CPA. The June Lunch N Movie at Governor’s Village is on Wednesday the 15th of June and the cost is $5 and reservations must be made the week before by calling Senior Services. The next trip is to see Phantom of the Opera at the State Theater on June 16th.  It’s sold out.  The next Foot Clinic will be on Friday, June 17th and over 100 senior surveys have been returned to date.

I did want to add to Dave’s comment. The reason why we need to suspend tonight on the pool heater is because we need to start as soon as possible.  We want the project to be started right after the season ends and not push it off until Spring of next year and the reason why is that Spring is a very short period of time. We start in April.  School lets out for next year on May 25th.  That wouldn’t give us enough time and that’s why we are pushing the idea of getting this passed tonight so MELD can start the planning process and have it ready to go for construction by mid-August. Thank you.  End of report.

Doug Metzung (Service) – We have begun our leaf delivery this week. If you haven’t ordered it so far, please do so.

Council President Saponaro asked, mulch?

Mr. Metzung clarified, mulch.   That begins this week.  We hope to be done by the end of the month.

Committee Reports:

Activities Committee – Mrs. Mills – First of all, everybody’s thanking Service, but I think the Garden Club really wants to thank Service because it’s kind of hard to work with about 35 women all dragging in plants and doing whatever they are doing.  Service has always been very polite and pleasant.  I don’t know how they can stand us, but they do, somewhere along the way. Anyway, a little background on this past Pancake Day service.  We served over 600 people.  So you people that worked, you were really working.  The men in Service came in on Saturday and they had to mix up the batter this year and they mixed up about 14 5-gallon buckets.  I think there was one left, so we did sell a lot. The Activities Committee meeting, Garry Regan did a nice presentation on The Grove and the Mayor has already mentioned Memorial Day at Whitehaven, Cruise Night and the Fireworks and I have a sign-up sheet going for Council members to sign up to work at Cruise Night.  So everybody, you always come out and help us and that’s what makes our affairs so nice. Our next meeting is May 24th at 6:45 in this room.  Thank you.

Citizens Advisory Committee – Mr. Williams – We met on April 25th.  We had 14 members in attendance. Our guest speaker for the evening was our Finance Director Ron Wynne who provided a very thorough preview of the upcoming financial meeting on Monday the 23rd.  The 14 members that were there asked a lot of good questions and Ron was up to the task and he’s ready for this coming Monday.  Our next meeting is May 23rd

Commission on Aging - Mrs. Mills – At our last meeting, we recapped all our programs that we are offering and those that are on the agenda and Mary Salomon who is in the audience is our representative for Mayfield Village at the Partnership on Aging.  Our next meeting will be June 23rd but it will be at St. Bart’s instead of here at 11:00.

Drainage and Infrastructure - Mr. Jerome – We met before May’s Caucus meeting and discussed a few projects that we are still working on.

Finance Committee - Mr. Saponaro – We met this evening.  Except for the Codified legislation and the need for corrected replacement pages, all other matters were vetted and approved.

Historical Society - Mrs. Mills – We met on May 5th.  At that time, Garry Regan also did a presentation of The Grove which was very informative because a lot of our members are not Mayfield Village people and they don’t get the Voice of the Village so we handed out a lot of literature and hopefully we will have good representation from other communities. We also honored Pat Negrelli for all of her devotions to the Mayfield Township Historical Society with a nice plaque, flowers and a cake.  And Betsy Ross was there and she talked about the American Flag. The quilt winner was Mary Murphy and I sold her the ticket.

Mrs. Murphy was in the audience.  “Love it”.

Mrs. Mills stated, it’s so strange because I don’t know how it happens but normally a person from Mayfield Village wins the quilt.  I guess it’s because we sold so many here in the Village during voting.  We really appreciate all of your donations.  Thank you very much.

Ordinance Review Committee - Mr. Marquardt – We met on May 10th.  There were two issues on the agenda.  Chapter 955, Drainage and Infrastructure.  It was determined that that is going to need some modification so Mr. Diemert will put that in the works and we will discuss it at the next meeting.  The other item is Chapter 155, Senior Center Community Room building.  That was presented and it had a number of modifications to it, but it is being proposed.

Records Commission - Mrs. Mills – Shred Day was last Saturday.  As usual, we could predict the weather because it’s always a rainy, sleety day.  The girls and Sean worked from 9-12.  It was quite a chore. The Village shred 59 boxes. Residents cooperated with 341 boxes for a total of 400 boxes which equates to 5,675 pounds or 2.8375 tons.  Mary Beth gave me this which is very interesting.  43 trees were saved.  9 cubic yards of landfill saved.  180 pounds of air pollutants saved.  60 gallons of water saved. The Garden Club will tell you to keep recycling.  Our next Shred Day is tentatively May 13, 2017.  Everybody mark their calendars and start filling their boxes.  Also, Mary Beth mentioned the House Bill 9 Training here.  Our next meeting is June 8th at 12:00.

Recreation Board - Mr.  Marrie – We met on April 20th.  We discussed the Easter Party for the children which was a huge success but it was almost too much of a success.  They were coming out the windows so something has to be done in another fashion and that’s being studied.  Meg Stifler did a great job as the one who ran it.  The young man from the Village named Kerver was the magician of the day.  He did a really really great job and the other one was the Debbie Hudacko Scholarship.  Kate Sullivan, Mary Murphy and Laura Prcela met and have decided it will be one student getting $1,000 this year.  They did 7 out of the 10 interviews.  Our next meeting is September 21st.  We do not meeting during the summertime. The Committee is busy working on Committees and volunteering on different parties.  Patsy makes sure that we all sign up.

Safety and Service - Mr. Marrie – All of the items were covered in our meeting before Caucus two weeks ago.  They were all okayed and sent to Finance and are on the agenda tonight for approval.

The Grove Committee - Mr. Jerome – We will be meeting tomorrow at 7:00 p.m., May 17th.

Wage Review - Mr. Saponaro – We will meet at the end of this month. We are verifying the date.  I will get that out to the other members.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2016-09, entitled, “An Emergency Ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.”  Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 4-18-16)

Ordinance No. 2016-09 was left on Second Read.

NEW BUSINESS:

  • Motion to add $1,241.82 representing change order to the previously approved expenditure of $75,375.00 to APG Furnishings for two benches for the new Community Room.

Mrs. Mills, seconded by Dr. Parker, made a motion to add $1,241.82 representing change order to the previously approved expenditure of $75,375.00 to APG Furnishings for two benches for the new Community Room.

Council President Saponaro asked, discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to approve an expenditure in the amount of $10,576.90 to Teak Warehouse for six concrete chairs with outdoor cushions and one concrete coffee table for the new Community Room.

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve an expenditure in the amount of $10,576.90 to Teak Warehouse for six concrete chairs with outdoor cushions and one concrete coffee table for the new Community Room.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to approve an expenditure in the amount of $2,361.97 to Atlas Carpet Mills for a 10’ x 14’ area rug with stain treatment for the new Community Room.

Mrs. Mills, seconded by Dr. Parker, made a motion to approve an expenditure in the amount of $2,361.97 to Atlas Carpet Mills for a 10’ x 14’ area rug with stain treatment for the new Community Room.

Council President Saponaro asked, any comments or discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to approve expenditure in an amount not to exceed $75,000 to Seitz Builders representing additional contingency funds for the Mayfield Village Community Building (change order – straw vote approved 5/2/16).

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve expenditure in an amount not to exceed $75,000 to Seitz Builders representing additional contingency funds for the Mayfield Village Community Building (change order – straw vote approved 5/2/16).

Council President Saponaro asked, discussion?

Mr. Wynne stated, I just wanted to give a brief update.  At Caucus, as you might recall, we were initially going to come and ask Council for $50,000 but on that day we received a quote for about $23,000 of work that needed to be done as a result of some sanitary sewer and stormwater sewer issues that were encountered on site.  After Caucus, Mr. Marrelli and Mr. Cappello and our representative from ThenDesign met with the contractor and their sub and went over those items in detail.  We knocked that $23,000 down to $18,000 with the other $5,000 being items that they should have caught during their field inspection and then they also put them on a time and material basis versus a fixed fee and after the work was actually done I believe that $18,000 was down to about $12,000-13,000. 

Council President Saponaro asked, any other questions or comments?  There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $5,000 to City of Mayfield Heights for funding of the Hillcrest Technical Rescue Team (HTRT) and Hillcrest Mobile Air Unit (HMAU).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $5,000 to City of Mayfield Heights for funding of the Hillcrest Technical Rescue Team (HTRT) and Hillcrest Mobile Air Unit (HMAU).

Council President Saponaro asked, discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for April 2016 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Marrie, made a motion to acknowledge receipt of financial reports for April 2016 and to approve of same as submitted.

Council President Saponaro asked, discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Receipt of Financial Reports for April, 2016 Acknowledged and Approved.

  • Motion to authorize no objection to the application filed by Golden Hog Barbeque & Beer House LLC & Patio in Mayfield Village with the Ohio Department of Commerce, Division of Liquor Control.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize no objection to the application filed by Golden Hog Barbeque & Beer House LLC & Patio in Mayfield Village with the Ohio Department of Commerce, Division of Liquor Control.

Council President Saponaro asked, discussion?

Mrs. Mills stated, that is Fisher’s Tavern.  I tried to get John Marrelli to change the name and he won’t do it.

Council President Saponaro stated, this looks like it is just the name of the LLC not the name of the restaurant itself.

Mr. Diemert stated, they are going to change the name.

Mrs. Mills asked, they are going to?

Mr. Diemert replied, Smokin’ Q’s.

Council President Saponaro stated, Smokin’ Q’s, something like that.

Mrs. Mills stated, okay. That’s better than the Golden Hog.

Mr. Diemert stated, he said it sounded like a Chinese Restaurant.

Council President Saponaro asked, any other discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. No Objection Authorized.

  • First Reading of Ordinance No. 2016-12, entitled, “An Emergency Ordinance authorizing and directing the Mayor and Village Council to approve the bid submitted by Hastings Air Energy Control, Inc. for the installation of the diesel exhaust ventilation system at the Mayfield Village Fire Station.” Introduced by Mayor Bodnar and Council as a Whole.    (Straw Vote Approved – 4-26-16)

Mrs. Mills, seconded by Dr. Parker, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Dr. Parker, made a motion to enact Ordinance No. 2016-12.

Council President Saponaro asked, discussion? This was passed and approved by the straw vote on April 26th.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2016-13, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an Agreement for the addition of a new pool heater room with Meld Architects, Inc.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: Mrs. Mills, Mr. Marrie, Dr. Parker, Mr. Marquardt, Mr. Williams, and Mr. Saponaro
NAYS: Mr. Jerome

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Marrie made a motion to enact Ordinance No. 2016-13.

Council President Saponaro asked, discussion?

Mr. Jerome stated, I cannot support this Ordinance, but by no means am I not supporting that we need to do something.  What I do not support is the process Administration has taken. From my research and independent discussions with experts on the matter, I believe hiring an architect for this project is an overspend of at least $5,000.  Administration made a decision to remove the Municipal Architect position which is in their right, but I do not support spending more tax dollars to compensate for this oversight.  We also did not receive additional information we asked for with options of design build and merely extending a roof over the moved heater and not building the structure.  In addition, we have asked for additional quotes from other architects specifically from ones who are in my opinion not in conflict of interest.  The proposed architect is a resident, is a paid member of the Architectural Review Board and recently started his own firm which we are funding.  Thank you.

Council President Saponaro asked, any other comments?

There were none.

ROLL CALL:

AYES: Mrs. Mills, Mr. Marrie, Dr. Parker, Mr. Marquardt, Mr. Williams, and Mr. Saponaro
NAYS: Mr. Jerome

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2016-14, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an Economic Development Incentive Grant Agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and Wireless Environment, LLC.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2016-14.

Council President Saponaro asked, discussion?

Mr. Esborn stated, just a couple of points on this.  Wireless Environment has indicated that they will sign their Lease after signing this Agreement. I just wanted to point out what I think are two key results from our attraction of Wireless Environment to 600 Beta Drive. First, the occupancy rate on Beta Drive will go from the current 91% up to 94% and second as a result of Wireless Environment signing its Lease, there are no vacant buildings on Beta Drive.

Council President Saponaro asked, any comments or questions?  There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Resolution No. 2016-13, entitled, “An Emergency Resolution authorizing entering into a Purchasing Participation Agreement with the Ohio Department of Transportation for the purchase of sodium chloride (rock salt) for the 2016-2017 season.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-13.

Council President Saponaro asked, any discussion?  There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters that need to come before Council? 

Mr. Jerome stated, I have a statement I would like to read into the Minutes.

Council President Saponaro stated, you have the floor, Mr. Jerome.

Mr. Jerome stated, I would like to make a statement in reference to a memo sent out by Mayor Bodnar dated April 15, 2016 to Council and Department Heads.  There are a couple of statements in the memo I have asked to be revised as they need to be amended. Mayor Bodnar has declined to do so. I would like to put these corrections on the record.  In addition, I ask the Clerk to insert that Memo into today’s Minutes with my corrections.

Number 1, the first statement from the Memo, “Mr. Jerome’s assertion of such work would have been part of Mr. DiNardo’s retainer”.  I never said that the work would have been under retainer.  The Minutes from the Caucus meeting of April 15, 2016 clearly show more than once I said I knew this was above and beyond his retainer.

Number 2, the next statement from the memo is as follows “As stated at the meeting, the Pool Filtration/Heater Room is not a project that would come before ARB”.  This is a discrepancy because I recall most Village projects have been brought to Architectural Review Board. I have been to a few of them personally. I do not understand why we would pick and choose which go and which don’t.

My final statement from the memo reads, “This is no different than past project coming before ARB while Mr. DiNardo served as its Chair”.  This has never happened once.  According to Mr. DiNardo, his company has never done work for Mayfield Village. He acted within his contracted role. Thank you.

Mayor Bodnar asked, Council President, I would like to respond to that briefly if I may?

Council President Saponaro replied, it’s actually just a statement.

Mayor Bodnar stated, I would like to read statement into the record then.

Council President Saponaro replied, okay.

Mayor Bodnar stated, I would like to expound, actually I would like to read a statement into the record relative to the memo that Mr. Jerome referred to.  First of all, I would like to state that not all major projects or projects, municipal projects, come before the ARB.  I note that in 2015, when the softball field restrooms were designed and built they did not come before the Architectural Review Board and they were not approved by them.  The same goes for the pavilion. There are other projects that have been discussed.  They were municipal projects.  They were discussed before the ARB but that’s where it ended. There was no approval sought or granted from them and that would include soccer field restrooms.  I would refer you to the Minutes of February 14, 2013 and the storage shed at The Grove and for that I would refer you to Minutes of September 24, 2015.  We have taken a look briefly at the projects for which our former municipal architect billed us. Our records show that Mr. DiNardo was associated with Howe Architects at least through it looks from our records around 2007.  We were billed over $183,000 through Ron from Howe Architects from 2003 to 2012.  Additionally, we received bills from Mr. DiNardo under his LLC from 2012-2016 for $23,000.  We are doing our best to be accurate and honest in our descriptions of things. I want you all to know that there is no deceit going on here. Thank you.

Council President Saponaro asked, any other matters that need to be discussed or come before Council?

There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Williams, made a motion to adjourn.

The meeting adjourned at 8:40 p.m.  The next Council meeting is scheduled for Monday, June 20, 2016 at 8:00 p.m.