Council - June 20th 2016

DRAFT
MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, June 20, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, June 20, 2016 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams        

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Edelman, Lieutenant Girbino, Mr. Metzung, Mr. Marrelli, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

For Public Comment (3-minute limit imposed by Chair).

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting - May 16, 2016

Mrs. Mills, seconded by Mr. Marquardt, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All       
NAYS: None                                     

Motion Carried. May 16, 2016 Minutes Approved.

COMMENTS FROM MAYOR BODNAR:

Mayor Bodnar stated, I would like to begin by asking that in light of the dedication and service to our community by George Voinovich, our former U.S. Senator, two-term Governor and former Mayor of Cleveland, that we stand for a Moment of Silence.

A Moment of Silence in Remembrance of the Honorable George V. Voinovich was observed.

Administration of Oath of Office:

  • Patrol Officer Charles Pona

Mayor Bodnar stated, it is now my honor to swear in Charles Pona as our newest patrol officer for Mayfield Village. Chief Edelman will begin by reading Mr. Pona’s biography and then after that I would like Charles Pona to come to the front of the room with your mother as I understand that she has the honor of pinning on your badge and I will administer the oath.

Chief Edelman stated, Officer Chuck Pona joined Mayfield Village Police Department in May 2015.  Earlier this year, he participated in our test for full-time patrol officer. After completing the test process with 47 other applicants, Chuck scored in the number 1 position.  Since joining MVPD, he has proven himself to be an asset to Mayfield Village and to the Police Department as well.  I have no doubt he will have a very successful career with us.  He achieved his Associate’s Degree at Lakeland Community College. After speaking with him, I have no doubt that he also will look forward to continuing his education whether it’s kicking and screaming or through his design, but we will put him in that direction and go from there.  Thank you Mayor Bodnar.  I look forward to serving with Chuck in the future.

Mayor Bodnar stated, thank you.  Mr. Pona, please step forward with your Mom.

Mayor Bodnar administered the oath of office to Patrol Officer Charles Pona.

Presentation to Dr. Hiroyuki Fujita of Proclamation in Honor of the 10th Anniversary of QED:

Mayor Bodnar stated, I will be reading a Proclamation congratulating and commending one of our local businesses, Quality Electrodynamics and its leader Dr. Hiro Fujita, on its 10 year anniversary, an anniversary that is marked with progressive growth and success.  Dr. Fujita, would you like to stand at the podium so you can hear the Proclamation better?

PROCLAMATION HONORING THE TENTH ANNIVERSARY OF QUALITY ELECTRODYNAMICS (QED)

QED came to Mayfield Village in 2006 as a company of six employees; and

Whereas, in the past ten years, QED has grown into an internationally renowned medical device manufacturing company with nearly 150 employees; and

Whereas, QED has grown out of its first two Mayfield Village homes, and is in the process of moving into its third; and

Whereas, QED’s growth and success are to the credit of its leadership, especially its president, Dr. Hiroyuki Fujita, who has successfully combined his knowledge, vision, and commitment to family, to QED’s workforce, and to the community, in developing a business with sound roots and sustainable growth; and

Whereas, we have been proud to see Dr. Fujita, receive national recognition, whether it is as a member of the United States Manufacturing Council, or sitting with the First Lady at the State of the Union Address; and

Whereas, we have seen a governor, lieutenant governor, and U.S. Senator come to Mayfield Village just to visit QED; and

Whereas, Mayfield Village and QED have forged a strong relationship over the last decade, working together in various ways to achieve results that are mutually beneficial; and

Whereas, Mayfield Village is the town that has the good fortune to be called QED’s home, and it has been an honor to see firsthand the journey that the Company has made.

NOW, THEREFORE, BE IT PROCLAIMED, that I, Mayor Brenda T. Bodnar, offer heartfelt congratulations from myself and from all of Mayfield Village on ten years of spectacular success.

Congratulations and Best of Luck to Ted Esborn:

Mayor Bodnar stated, I would like to take a bittersweet moment and express my personal thanks and the thanks of Mayfield Village to our Economic Development Director, Mr. Ted Esborn, who most of you know will be leaving us after this week. Ted, you have been with us since 2007 and you have basically blazed the trail of economic development here.  Thanks in large part to your efforts, we have a 94% occupancy rate on Beta Drive and also largely to your credit you have been instrumental in bringing in hundreds of thousands of dollars in grant money to our community.  Most importantly, I think through your personable and professional demeanor, you have gained the respect and trust of many businesses here in Mayfield Village. Ted, it’s hard to see you go, but we wish you every success in the future and we are very confident that you are going to achieve that success.  Thank you so much.

Mr. Esborn stated, I just wanted to say that more than anything I am grateful to Mayfield Village.  When I came here, I was a year out of college and I got this wonderful opportunity to learn and grow here.  It is absolutely one of a kind.  I wanted to thank everyone.

Letter of Commendation from State Auditor’s office:

Mayor Bodnar stated, I have a kudos that is in order to all of our staff. There’s no names mentioned in the letter but I think Mary Beth, the letter was probably in large part about you, but I received a letter from Mark Altier, Chief Legal Counsel to the State Auditor, commending our staff on the “cordial welcome and kind assistance” that was afforded him when he came to present a public records training course here.  It’s a great honor to get a positive letter like this delivered to my home address.  I appreciate all you have done Mary Beth and everyone here who facilitated the course that this gentleman came to teach.  Thank you very much

Oral Proclamation Honoring the Cleveland CAVALIERS:

Mayor Bodnar stated, on behalf of Mayfield Village, I want to extend all of our Congratulations to the National Basketball Association Champions, the Cleveland CAVALIERS on giving Northeast Ohio it’s first national sports championship in over 50 years.  I know that Cleveland is celebrating with a victory parade on Wednesday, June 22nd and I would like to invite all Village employees to wear your CAVS spirit wear and CAVS gear to work on Wednesday and also remember you want to set your electronic devices to record so that you can watch that parade just as soon as you get home from work.

Council took a break for refreshments at 8:10 p.m.

Council reconvened at 8:18 p.m.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO

Chairman Saponaro reminded everyone that the July Caucus is scheduled for July 11th because of the July 4th holiday. 

DEPARTMENT HEAD REPORTS:

William Thomas (Parks and Recreation) – First of all, we had our annual Cruise Night on Sunday, June 12th at Progressive Campus II and our soccer fields.  I wanted to publicly thank Rich and his staff for a great job of enforcing everything and Mike and Gino and our staff in the Fire Department, Doug and his crew that did a great job of setting up and taking down in record time.  They finished by 12:30 a.m.  You guys did a great job.  My staff did a great job and everybody that volunteered, we thank everybody for all of their efforts. We had a little over 6,000 individuals that attended and we had over 700 antique cars that were there cruising.  We will be looking at next year and where we are going to be. A lot of discussion will take place for Cruise Night next year.  We have averaged 182 individuals daily at our pool since we have opened.  We have 3,451 individuals that have come through Parkview Pool.  We opened up about a week and a half earlier than we did last year because school let out so early.

Senior Services – The next CPA lunch and movie will be on Wednesday, July 13th.  The movie is My Big Fat Greek Wedding 2.  The cost is $5. Reservations must be made by the week before by calling CPA.  The July lunch and movie at Governor’s Village is on Wednesday, July 20th.  The movie is For the Love of the Game and the cost is $5.  Reservations must be made by the week before by calling our Senior Services department. Seniors enjoyed their trip to the Phantom of the Opera on June 16th.  They had a full busload. The next trip will be co-opped with Orange going to Ann Arbor Art Fair on July 21st.  The July foot clinics will be on the 1st and 15th of July.

Joe Diemert (Legal Department) - No report, Mr. President, other than the letter I gave out to Council this evening.  The Planning Commission, concerning the property at 730 SOM Center, had its first meeting with the property owner and his lawyer.  They need to do more research and put together different plans and they have asked for an extension of time. The Planning Commission is willing to do that, but they have a 90-day obligation to report and recommend to Council, so if Council is so inclined, Planning would like to have an additional 60 days which only can be done by agreement of Council under the Charter. So if you are so inclined, you can make a motion to approve that and we will let them know.

Council President Saponaro stated, very good.  We will add that to the agenda: “Motion to extend Planning Commission report and recommendation on 730 SOM Center Road for an additional 60 days”.  We will make that the first agenda item after Old Business.

Committee Reports:

Activities Committee – Mrs. Mills – I would like to talk about the Flag Day retirement ceremony that was on June 4th at 7:00 p.m. at the Greenway Trail next to the Fire Station.  Thank you to Lieutenant Girbino and Scout Troop 289 and their Scoutmasters. The Scouts presented a program about the history of the American flag before the flags were placed in the fire.  Grommets were removed. The flags were then placed in the pot, one at a time.  After the ceremony, the 12 people in attendance were given a momentum of the grommet. The ashes, when cooled, are buried.  The ceremony was sponsored by Mayfield Village Women’s Club and the Mayfield Village Women’s Club will also sponsor this event next year.  They are hoping to collect the tattered flags from Village residents.  The Women’s Club also has a project.  The stars are cut from the field of blue and given to Veterans to carry in their wallets. The goal this year is to distribute 500 of these stars, so anyone that has any tattered flags here in the Village, you can bring them to the Civic Center or call me and I will be glad to come and pick them up.  It was a very nice ceremony.  Thank you Michael.  It was very nice.  Our next meeting will probably be in September.  I remind you about our Fireworks on July 2nd.  It’s going to be a hopping time at The Grove with music and splashing in the pool.  We are going to have a good time.  It’s going to be a family day.

Cemetery Committee – Mrs. Mills – The Mayfield Garden Club planted their geraniums.  The flags will be taken off the graves and given to the Mayfield Women’s Club for disposal next year.    

Commission on Aging - Mrs. Mills – The next meeting will be Thursday, June 23rd at 11:00 at St. Bartholomew’s. We will discuss the senior survey results which you all had in your packet, the Senior Fair, new classes for Fall and new trips for 2017.

Finance Committee - Mr. Saponaro – We met before Caucus and again this evening. There were 13 items on the agenda.  11 were approved and 2 were deferred.  They will be discussed in Old and New Business.

Historical Society - Mrs. Mills – We are preparing for our 40th Anniversary of the Ice Cream Social the second Wednesday in September.  Mark your calendars for ice cream and cookies.

Planning and Zoning - Mr. Marquardt – We met on June 6th.  We had one item on the agenda and that was the extension of non-conforming use for Smoking Q’s Barbecue Restaurant at 718 SOM Center Road.  We approved those changes so they can be on their way.

Mr. Jerome asked, I had a question, if I could, Council President.  I threw it out there.  Have they ever thought about possibly just doing a zoning change moving forward as opposed to continuing this grandfathered-in that they are doing?  It was a thought.  Has Planning and Zoning ever had that thought?

Council President Saponaro replied, I don’t know.

Mr. Marquardt stated, nothing came up on that.

Mr. Jerome stated, I think I sent an e-mail.

Council President Saponaro stated, the e-mail was read, but unless it comes from them, there’s nothing for the Committee to consider.

Mr. Jerome stated, I didn’t know if they saw the e-mail and my idea, if they thought about it or anything.

Council President Saponaro stated, that I don’t know.

Mrs. Mills asked, wouldn’t that be a lengthy proposition.  It would have to go before the voters and it would be a very expensive thing for them to do.  They would rather put the money into the interior of what they have now, I am sure.

Mr. Jerome stated, just a thought. Thank you.

Records Commission - Mrs. Mills – We are looking for a date to have our meeting in July.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2016-09, entitled, “An Emergency Ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.”  Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – 4-18-16; Second Reading – 5-16-16)

Ordinance No. 2016-09 will remain on Third Read, pending receipt of the updated pages from changes made.

NEW BUSINESS:

  • Motion to extend Planning Commission report and recommendation on 730 SOM Center Road for an additional 60 days.

Mrs. Mills, seconded by Mr. Jerome, made a motion to extend Planning Commission report and recommendation on 730 SOM Center Road for an additional 60 days.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Planning Commission Report and Recommendation on 730 SOM Center Road extended for additional 60 days.

  • Motion to authorize an expenditure in an amount not to exceed $9,350 to Showtime Sound Company for equipment rental and sound technicians for the 2016 summer season at The Grove.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize an expenditure in an amount not to exceed $9,350 to Showtime Sound Company for equipment rental and sound technicians for the 2016 summer season at The Grove.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for May 2016 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for May 2016 and to approve of same as submitted.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Receipt Financial Reports for May, 2016 Acknowledged and Approved.

  • Motion to authorize expenditure in the amount of $133 to Bella’s Remodeling for additional amount due for satin brass handles for doors to the second floor remodel of the Fire Station (original expenditure of $13,331 approved November 16, 2015).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $133 to Bella’s Remodeling for additional amount due for satin brass handles for doors to the second floor remodel of the Fire Station (original expenditure of $13,331 approved November 16, 2015).

Council President Saponaro asked, any discussion on this other than this is an additional item and it needs to be approved because of the total amount of the expenditure?

There was no further discussion.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $120 to North American Rescue to cover freight for deliveries of Rescue Task Force Personal Protective Equipment. (original expenditure of $7,199.88 approved February 22, 2016).

Chairman Saponaro stated, again, this is in addition to the original expenditure that was already approved for $7,199.88 in February.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $120 to North American Rescue to cover freight for deliveries of Rescue Task Force Personal Protective Equipment. (original expenditure of $7,199.88 approved February 22, 2016).

Chairman Saponaro asked, any discussion?

There was no further discussion.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $6,000 to Bright Idea Shops for 10 round tables for concession stand.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $6,000 to Bright Idea Shops for 10 round tables for concession stand.

Chairman Saponaro asked, discussion?

Mr. Jerome asked, what do we have there now?

Mr. Thomas stated, tables that we have had for a number of years.

Mr. Jerome asked, they are falling apart?

Mr. Thomas replied, yes.  They are in poor shape.

Mr. Jerome stated, okay. Thank you.

Council President Saponaro asked, anything else?

There was no further discussion.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize going out to bid for Senior Snow Removal program for 2016-2017.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize going out to bid for Senior Snow Removal program for 2016-2017.

Council President Saponaro asked, any discussion? 

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bidding Authorized.

  • Motion to amend the agenda

Council President Saponaro stated, the agenda needs to be amended to revise the language in the next item from:  “Motion to authorize expenditure in an amount not to exceed $450,000 to the Garland Company for Service garage roof.” to:  “Motion to authorize going out to bid for the Service garage roof in an amount not to exceed $450,000.”

Mrs. Mills, seconded by Mr. Jerome, made a motion to amend the agenda.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Agenda Amended.

  • Motion to authorize going out to bid for the Service garage roof in an amount not to exceed $450,000.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize going out to bid for the Service garage roof in an amount not to exceed $450,000.

Council President Saponaro asked, any discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Bidding Authorized.

  • Motion to authorize expenditure in the amount of $14,255 to Lamphear Supply for a multi-purpose hydraulic sprayer.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $14,255 to Lamphear Supply for a multi-purpose hydraulic sprayer. 

Council President Saponaro asked, any discussion?

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize the Mayor to enter into a Memorandum of Understanding with the Cuyahoga County Board of Health for stormwater outfall monitoring and testing and to approve expenditure in the amount of $4,102 for sampling and monitoring services for 2016.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize the Mayor to enter into a Memorandum of Understanding with the Cuyahoga County Board of Health for stormwater outfall monitoring and testing and to approve expenditure in the amount of $4,102 for sampling and monitoring services for 2016.

Council President Saponaro asked, any discussion? 

There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Memorandum of Understanding and Expenditure Authorized

  • First Reading of Ordinance No. 2016-15, entitled, “An Emergency Ordinance amending Codified Ordinance Chapter 155 relative to the Senior Center and Community Room Building.”  Introduced by Mayor Bodnar and Council as a Whole.

Ordinance No. 2016-15 was moved to Second Read.

  • Resolution No. 2016-14, entitled, “An Emergency Resolution designating certain financial institutions as depositories for interim funds of Mayfield Village, Ohio for the five (5) year period commencing with January 1, 2016, and authorizing depository agreements with said institutions.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2016-14.

Council President Saponaro asked, any discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-15, entitled, “An Emergency Resolution amending Resolution No. 2015-10 changing the fund name of “Mayfield Community Improvement Corporation Fund” to “Mayfield Economic Development Fund,” authorizing the deposit of funds into such account, and merging all related funds.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-15.

Council President Saponaro asked, any discussion?  There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters that need to come before Council? 

There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Williams, made a motion to adjourn.

The meeting adjourned at 8:45 p.m.  The next Council meeting is scheduled for Monday, July 18, 2016 at 8:00 p.m.