Council - January 19th 2016

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Tuesday, January 19, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Tuesday, January 19, 2016 at Mayfield Village Civic Hall. Council President Saponaro called the meeting to order at 8:05 p.m.

ROLL CALL:

Present: Mr. Jerome, Dr. Parker, Mr. Marrie, Mr. Marquardt, Mrs. Mills, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent:  None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

3-minute limit imposed by Chair. Those who wish to speak must first state their name and address.

Dino DiFranco
553 Zorn Lane

I have been a resident of the Village for 28 years. I married my wife here. I raised my kids here. I have always been a staunch supporter of the Village, always singing praises to everyone who will listen. Late last year, two partners and myself had the opportunity to buy a company in Lake County which we did. It is a 90-year-old company. We wish to move it from its existing location. I set my sights on a piece of property on Beta Drive. I contacted the Westin Group. We have been working on a lease proposal. I have asked that the Resolution on tonight’s agenda be pulled so myself and my partners have the opportunity to meet with the subcommittee to discuss our plans and give a little familiarity with our company.

Our goal is to move us into Mayfield Village. We currently have 30 employees and a substantial payroll. Because the building has been vacant for the past 12 years, there’s a substantial amount of investment needed. My goal is to work with the Village so that together we can take what is in my opinion the worst commercial property in the Village and bring it up to today’s standards and make it a gem for the Village and bring some employment to the Village. I hope to see you again next month after we meet with the subcommittee and bring this again to your attention.

Council President Saponaro stated, thank you Mr. DiFranco. Mr. Esborn will formally invite you to the committee meeting. You can certainly talk to us next month. The Finance Committee deferred action on that Resolution so it will not be considered on this agenda. Thank you. Is there anyone else that would like to speak? There were no further comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – December 21, 2015

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None
ABSTAIN: Marquardt

Motion Carried. December 21st, 2015 Minutes Approved.

Organizational Council Meeting – January 4, 2016

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. January 4, 2016 Organizational Meeting Minutes Approved.

Special Council Meeting – January 4, 2016

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. January 4, 2016 Special Meeting Minutes Approved.

COMMENTS FROM MAYOR BODNAR

Mayor Bodnar welcomed all in the audience this evening. Whether you are just visiting or whether you are here to volunteer as a new volunteer on one of our Boards or Committees, or if you are a returning volunteer, I am very encouraged by your willingness to participate in our government in Mayfield Village. I look forward to working with all of you and I am sure Council does also, to make the Village a better place to be. Just a plug, we have a couple of openings yet on our Activities Committee and Parks and Recreation Board. If you are interested in serving on those or know anyone who is, let us know and we will follow up on that.

  • Motion to approve the Committee selections for 2016

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the Committee selections for 2016.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. 2016 Committee Selections Approved

  • Administration of Oaths of Office for 2016 Committee Members

Mayor Bodnar administered the oath of office to the following 2016 Committee Members present at the meeting. Those not present will be administered their oaths at their next Committee meetings:

Activities

Debbie Thomas, Terrie Haycox, Ronald Lew, Jean Britton, Mary Singer, Dona Kless, and Patti Fioritto

Architectural Review Board

Ed Parker and John Marrelli

Board of Appeals

Alexandra JeanBlanc and John Michalko

Citizens Advisory Committee

Patricia Marie Russo, Allen Meyers, Loretta Williams, Rosemarie Fabrizio, Merv Singer, Mary Singer, Lorry Nadeau, and Bob Haycox

Civil Service Commission

Greg Tarkowsky

Commission on Aging

Ruth Petche, Robert Perna, Jan Perna, and Marie Urbancic

Parks and Recreation

Mary Murphy, Dave Perout, Meg Stifler, Stivo DiFranco, Peggy Kerver, Troy Koch, Lori Sperling, Pam Schutt, and Derek McDowell

Records Commission

Marge Comella

Tax Review Board

Diane Wolgamuth
Robert Finnie

Council took a break for refreshments and to allow the Committee members to sign their oaths of office at 8:15 p.m.

Council reconvened at 8:25 p.m.

  • Resolution No. 2016-01, entitled, “An Emergency Resolution confirming the appointment of Ronald Wynne as the Director of Finance for Mayfield Village, Ohio and establishing the terms, conditions and compensation.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2016-01.

Council President Saponaro asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-02, entitled, “An Emergency Resolution confirming the appointment of Mary E. Betsa,   as Clerk of Council.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2016-02.

Council President Saponaro asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-03, entitled, “An Emergency Resolution establishing the terms, conditions and compensation for the services of the Director of Law and Assistant Director of Law for Mayfield Village, Ohio.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-03.

Council President Saponaro asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-04, entitled, “An Emergency Resolution providing for the employment of an Engineer for Mayfield, Village, Ohio.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2016-04.

Council President Saponaro asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-05, entitled, “An Emergency Resolution re-establishing terms, conditions and compensation for the services of the Prosecutor for Mayfield Village, Ohio.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-04.

Council President Saponaro asked, any discussion? There was none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

The oaths of office were administered by Mayor Bodnar to the Director of Finance, Clerk of Council, Engineer, Director of Law and Prosecutor.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO

Council President Saponaro stated, we truly appreciate all those who are on Committees and volunteer as well as those who have been appointed and continue their appointments. The service you provide to the Village is invaluable and the things you do for our Village is appreciated.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Doug Metzung

Mr. Metzung stated, as I reported earlier this month regarding our salt oversupply, Mother Nature is helping us take care of that. A few more storms like that and we will have no problem fitting our 1300 tons in the salt bin.

BUILDING – John Marrelli

Mr. Marrelli stated, you should have received a copy of our year-end report for the Building Department activities. If you have any questions on that, I would be happy to answer them.

Council President Saponaro asked, from the perspective of years past, what do we look like in 2015 and what are we anticipating if anything, forecasted for 2016?

Mr. Marrelli replied, there was a pent up demand that broke loose in 2012 and 2013. We hit this plateau at that point of new construction because it had been dead for a couple of years. We are now kind of leveling off and maybe going the other way a hair maybe 10-20% down in valuation. We had the high school job and we had some big jobs in 2012 and 2013 that ballooned our numbers. I anticipate Mr. DiFranco’s buildout to be substantial. QED’s buildout is substantial and we have a couple of other companies that are coming around. We have a couple of houses coming. Other than that, unless the school decides to do a large project, we will probably be leveled off.

Council President Saponaro asked, this doesn’t speak to activities in terms of inspections or complaints or things regarding codifications?

Mr. Marrelli replied, we do a standard report where we have to give the State all of our numbers. I would be happy to submit that to you if you care to read it.

Council President Saponaro replied, good. Does anyone else have any questions? There were none.

ENGINEERING – Tom Cappello

There was no report.

LEGAL DEPARTMENT – Mr. Diemert

There was no report.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo thanked Councilman Williams for coming to the fire station for ride-along time with us. He saw the station, equipment and guys. The department likes to see that. If anyone else wants to come, you are welcome to come by. I also wanted to touch base with you about the hydrant markers because the question was raised. We looked into purchasing hydrant markers that are bolted to the hydrant. The cheapest model I could find was $16.49 per unit. To purchase the items for all of the hydrants would be about $5,400.   We have never had an issue with locating a hydrant to my knowledge. We do paint them and put reflective tape on them when we do our annual service to them. It wouldn’t be something we would recommend we need but if that’s the direction Council wishes to go, we could purchase them. I would look at a couple different models of hydrant markers which may cost more money. They would be color coded so we can color code the flows out of each hydrant. That would be a little bit more of an elaborate undertaking.

Council President Saponaro asked, Councilwoman Mills, do you have any questions?

Mrs. Mills stated, people complained last winter about the snow being piled up on the hydrants, but what you stated in our Caucus, it’s up to the residents to keep the fire plugs visible.

Chief Carcioppolo stated, whether it’s summertime with foliage around your hydrant or in the winter, the homeowner should be minding that to keep it clear if they are concerned about it. We carry equipment so we can remove anything obstructing it if we have to. All of our hydrants are marked on a map so the driver of the apparatus or pump operator looks at the map when we are responding to a call to spot the closest hydrant and the nearby hydrants in case there is an issue with one of them so we have a back-up plan in case one of the hydrants do not work appropriately.

Mrs. Mills asked, are you going to put something in the VOV about that? I think it would be wise to do that.

Councilman Saponaro asked, about the maintenance of the hydrants?

Mrs. Mills replied, yes. Exactly what happens. Because people don’t know.

Chief Carcioppolo replied, yes, I will put that in there.

Council President Saponaro asked, anyone else?

Mr. Jerome stated, my only thought on this is we don’t need to do all of them maybe, but maybe ones that are very near someone’s driveway or on a curve. It might be a good idea. Just my two cents.

Mrs. Mills stated, as long as the Fire Department knows exactly where these hydrants are, that’s the most important thing. You are the ones who are going to fight the fire.

Chief Carcioppolo stated, we actually have them with our reporting system, a GPS coordinate, on the map so they can pull that up if they need to.

Mrs. Mills stated, that’s very interesting. The general public would not know that. They would not have a clue about that. So an article somewhere in the VOV would be good.

Council President Saponaro agreed. To talk about what we currently have and to ask them to keep them clean.

Chief Carcioppolo stated, I will add that in.

Council President Saponaro asked, anything else?

Chief Carcioppolo replied, there may be a couple of items I will be bringing to Council Caucus next month, station exhaust removal system, rescue personal protective equipment for hazardous scenes like active threat scenes. We will be implementing training across the region for response to active threats. We don’t have any equipment like that now. Also, some station notification items to go along with the dispatch center.

Council President Saponaro asked, any questions? There were none.

FINANCE – Ron Wynne

Mr. Wynne stated, I will save my comments for items on the agenda.

POLICE – Chief Richard Edelman

There was no report this evening. Just the agenda items.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, all winter programs are in full swing. We are in the process of finalizing the Spring/Summer Parks and Recreation brochure. We are about 4 months and 1 week away from opening up Parkview Pool which will be on Wednesday, June 1st. Think sun. Wildcat Sport and Fitness continues to grow in membership. Just a comparison: in 2014, total membership was 2,877, for 2015, it was 3,527. Individual membership was at 1,959, family membership was 1,141, our seniors, 427, and Mayfield Village had 369 residents taking advantage, that’s 10.5% of the total. There was an article about the Cleveland Clinic opening a wellness clinic at Wildcat Sport and Fitness. It’s for all school employees right now. It is hoped that shortly the members of Wildcat will be able to take advantage of it.

With regard to the senior report, Stacy O’Brien from Community Partnership on Aging hosted a Lunch N Learn for 30 seniors. That was on January 15th. The next Community Partnership on Aging movie will be February 10th. The movie is The Intern. We have received 225 snow removal applications for single driveways and 23 for circular driveways. We have received 130 applications to opt out of the snow removal. Harbor Light Hospice will be hosting a free bingo on January 20th. Governor’s Village is hosting a lunch and movie on January 20th as well. Volunteers from AARP will be preparing tax returns for Village residents on March 21st and April 11th.

PLANNING DEPARTMENT - Ted Esborn

Mr. Esborn reported, I will continue to work with Mr. DiFranco and Magnus Equipment. I will coordinate with CEDC. We are currently helping Magnus to secure a development loan from Cuyahoga County.

ADMINISTRATION – Diane Wolgamuth

There was no report.

CLERK OF COUNCIL – Mary Betsa

Mrs. Betsa reported, Council should have received the information from the Ohio Municipal League about their 2016 Newly Elected Council Member’s Training Program. If you are interested in attending, let me know. The invitation is also open for veteran Council members as well.

The Local Government Officials’ Conference which is run by the State Auditor’s office is scheduled for March 22-24th in Columbus. Let me know if you are interested and I will send you more information.

Also, a reminder to newly-elected Council members and the Mayor, House Bill 9 training will be held here in May, or you can take the on-line program. You can also designate a representative to attend in your stead, however, I strongly suggest you attend. On their agenda is discussion concerning Open Meetings and Public Records. See me for information on that.

Council President Saponaro stated, I took the on-line module for the House Bill 9 training. It’s very good. Mary Beth can be the designee if you want her to be, however, it would be advantageous for you to participate. Certainly if we are hosting it, we should participate. Get information from Mary Beth.

Mrs. Betsa added, I have started to draft Rules and Regulations of Council. I will send it to the Law Department and have them take a look at it.

Council President Saponaro asked, any questions? There were none.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, we will be meeting on February 9th at 6:45.

Architectural Review Board – Mr. Marrelli stated, there was no meeting. There is no report.

Board of Appeals –Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills reported, Ed Hargate is the representative from Highland Heights and Donna Finnie is the representative from Mayfield Heights for the Committee this year.

Citizen's Advisory Committee – Mr. Williams reported, the first meeting of the new year will be January 25th at 7:00 p.m. in Civic Hall.

Drainage and Infrastructure Committee – Mr. Jerome reported, there was no meeting. There is no report.

Safety and Service – Mr. Marrie reported, we met two weeks ago prior to Caucus. All of the items on the agenda were approved and passed on to Finance. They are on this evening’s agenda for consideration.

Finance Committee – Mr. Saponaro reported, we met on January 4th as well as this evening. We had 24 items on the agenda. 21 of them were approved. Three of them were deferred. We will get into greater discussion as we go into the agenda items.

Historical Society – Mrs. Mills reported, it is membership month. Anyone who would like to join the Historical Society, it’s $10 a person. Our annual quilt that will be raffled is on display at the Lake Farmparks in Kirtland. If you have an inkling to go, maybe we will win a prize or two.

Council President Saponaro stated, in terms of membership, it’s $20 a family, $25 for contributing, businesses can donate $50 and also you can donate $40 and have a brick in memory of someone or for a special occasion.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting. There is no report. Mrs. Mills added, they are planning a meeting probably at the end of March.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report.

Planning and Zoning – Mr. Marquardt stated, there was no meeting. There is no report.

Recreation Board – Mr. Marrie stated, we are meeting tomorrow evening at 7:00. Two of the items that will be discussed will be the evaluation of the Annual Children’s Christmas Party and pool and field rental fees.

Commission on Aging – Mrs. Mills reported, we met on Thursday, January 14th. We discussed winter trips. Nine trips have been planned so far for 2016 from April through December. Donna is holding a free Lunch N Learn about the activities program offered by Mayfield Village Seniors on Wednesday, April 6th at 12:00 at the Civic Center. You have to have a reservation. The deadline is March 30th. Call Donna to make a reservation. We discussed the Lunch N Learn programs, the winter classes such as the watercolor program, and other different things they do, our annual spring party and Valentine’s Day party for the card group. Our next meeting is March 17th at 11:00 p.m. at the Senior Services office.

SPECIAL COMMITTEE REPORTS:

Information & Technology – Mr. Marquardt stated, there was no meeting. There is no report.

Records Commission – Mrs. Mills stated, we will be scheduling a meeting shortly.

Community and Economic Development – Council President Saponaro reported, we met this evening. We discussed Magnus and updates regarding the parking agreement between QED and the neighboring property and Mars Electric. That is ongoing. Hopefully that will get resolved and we can anticipate they would be taking possession sometime in May or June.

Mr. Esborn stated, QED and Mars would be moving all of their personnel in late spring.

Mr. Jerome asked, what transpired that we are not moving forward with the agreement with Magnus?

Council President Saponaro stated, from my understanding, Magnus wants to provide us with some additional information based on our typical rubric and how we determine a company based on the size, the payroll, the number of employees and so forth. They believe they fall outside of that. There may be a special exception. They would like to come and talk to us about that at the next CEDC meeting. We have consistently used our rubric so we administer this to everyone in the same fashion. We are giving them the courtesy and want to hear out what they have to say. There is also a potential purchase of that that may be going on with that property, but that is in the very preliminary stage.

The Grove Committee – Mr. Jerome asked, Diane, do you have anything?

Ms. Wolgamuth stated, the programming is fairly tentatively set for the season pending the budget and approval of the budget. Then we will go ahead and do contracts with all of the performers. There is no meeting scheduled right now.

Mr. Jerome asked, do we still have any open dates?

Ms. Wolgamuth replied, there is one. Mr. Regan is working on that one.

OLD BUSINESS:

There was no old business.

NEW BUSINESS:

  • Motion to authorize expenditure in the amount of $6,713 to Creative Microsystems, Inc. for 2016 support for Finance and Payroll Systems.

Mrs. Mills, seconded by Dr. Parker, made a motion to authorize expenditure in the amount of $6,713 to Creative Microsystems, Inc. for 2016 support for Finance and Payroll Systems.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,010 to ECN Intermediate Holding Co. for CodeRed extension for 1/13/16-1/12/17 ($4,510) and CodeRed Weather Warning extension for 1/13/16-1/12/17 ($2,500).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $7,010 to ECN Intermediate Holding Co. for CodeRed extension for 1/13/16-1/12/17 ($4,510) and CodeRed Weather Warning extension for 1/13/16-1/12/17 ($2,500).

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,884 to Camco Cleaning Co. for cleaning of police station – 2016.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $7,884 to Camco Cleaning Co. for cleaning of police station – 2016.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,200 to Treasurer, State of Ohio for LEADS Access Fee with a DMVPN (Dynamic Multipoint Virtual Private Network) connection.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $7,200 to Treasurer, State of Ohio for LEADS Access Fee with a DMVPN (Dynamic Multipoint Virtual Private Network) connection.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $11,568 to TAC Management Co. for CAD System Maintenance in 2016.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $11,568 to TAC Management Co. for CAD System Maintenance in 2016.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $5,500 to Cuyahoga Soil and Water Conservation District for Euclid Creek Watershed Coordinator Annual Appropriation.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $5,500 to Cuyahoga Soil and Water Conservation District for Euclid Creek Watershed Coordinator Annual Appropriation.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $35,832 to Camco Cleaning Co. for cleaning services for Civic Hall and Community Room in 2016.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $35,832 to Camco Cleaning Co. for cleaning services for Civic Hall and Community Room in 2016.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the amount not to exceed $16,000 to Progressive Fitness Center for 2016 memberships for residents (pass-through).

Mr. Marrie, seconded by Mrs. Mills, made a motion to authorize an expenditure in the amount not to exceed $16,000 to Progressive Fitness Center for 2016 memberships for residents (pass-through).

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize an expenditure in the additional amount of $1,584.03 to Progressive Fitness Center for balance of 2015 fitness center memberships (pass through).

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize an expenditure in the additional amount of $1,584.03 to Progressive Fitness Center for balance of 2015 fitness center memberships (pass through).

Council President Saponaro asked, any discussion? We appropriated funds last year in an amount not to exceed. We exceeded that amount by this number. Therefore it has to go before Council again in order for it to be approved.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $5,000 to City of Mayfield Heights for Hillcrest Mobile Air Unit and Tech Rescue Team/MAUTRT Annual Fee for 2016.

Council President Saponaro stated, this motion will be deferred until next month pending receipt of additional information.

  • Motion to authorize expenditure in the amount of $6,700 to S.A. Communale for 5-year internal investigation for Police Department ($2,100) and Fire Department ($3900) and annual sprinkler inspection for Fire Department ($175), Civic Center ($175), Service Department ($175) and Police Department ($175).

Council President Saponaro stated, this motion will be deferred until next month pending receipt of additional information.

  • Motion to authorize expenditure in the amount of $8,357.80 to Cleveland Water Department for Annual Hydrant Fee for 2016.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $8,357.80 to Cleveland Water Department for Annual Hydrant Fee for 2016.

Council President Saponaro asked, any discussion? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $7,200 to All Covered for backup/disaster recovery for server.

Council President Saponaro asked, any discussion?

Mr. Jerome asked, this is part of a three year contract?

Mr. Wynne replied, Council approved a three year contract in 2015. This is the second year. This company does all of the evening back-up of our network, e-mail system and everything to be stored off-site.

Council President Saponaro asked, any other questions? There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to fund the Medical Expense Reimbursement Plan for 2016.

Mrs. Mills, seconded by Council President Saponaro asked, any discussion? There was none.

Mr. Jerome, made a motion to fund the Medical Expense Reimbursement Plan for 2016.

Council President Saponaro asked, any discussion?

Mr. Wynne stated, I wanted to mention that the amount that will be transferred at the end of January based upon current enrollment is $201,750. Throughout the year there may be some other changes, such as if we have an employee who gets married or has a child, there is additional funding required. This is 98% of what we will have for the year.

Mr. Jerome asked, this will cover every employee?

Mr. Wynne replied, yes.

Council President Saponaro asked, any other questions or discussion on this item? There was none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for December, 2015 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Marrie, made a motion to acknowledge receipt of financial reports for December, 2015 and to approve of same as submitted.

Council President Saponaro asked, any discussion?

Mr. Wynne stated, I would like to mention some highlights for the end of the year. First, we have been contacted by our accounting firm on our audit. The annual audit will start the week of February 22nd. For our year end, our General Fund increased by $137,000 and is $11,775,000. We have $1,396,000 put away for the next sewer conversion project that needs to take place in the Village. We have $1,106,000 put away for the Drainage and Infrastructure Fund to deal with the flooding issues that we are evaluating on Beta Drive.

Council President Saponaro asked, that Drainage and Infrastructure Fund is not the committee’s dollars, that is a separate fund? The committee does not appropriate those funds?

Mr. Wynne replied, that’s correct.

Mr. Jerome asked, is that an additional amount? Wasn’t there money set aside from last year that we did not spend for the Fund?

Mr. Wynne replied, the $1,106,000 is commitments. I know we have two requisitions open right now for projects where we have not gotten the 10% from the residents. It is our commitment if the residents want to have the projects done. The Community Room is fully reserved for. We had the funds put away to pay for the entire project. We paid down $1,924,000 in debt. Our current balance is $5,957,000.

Council President Saponaro stated, it bears repeating that in the last 6 years we have reduced our debt.

Mr. Wynne stated, at the end of 2008, our debt was $17,624,000. It’s $5,957,000 today so it is down approximately $12,000,000.

Council President Saponaro stated, excellent. Any other questions or discussion points? There were none.

Roll Call:

AYES: All
NAYS: None

Motion Carried. Receipt of Financial Report for December, 2015 Acknowledged and Approved.

  • First Reading of Ordinance No. 2016-01, entitled, “An Emergency Ordinance establishing the compensation of the Animal Warden for Mayfield Village, Ohio.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome made a motion to enact Ordinance No. 2016-01.

Council President Saponaro asked, does anyone have any questions about this? As we discussed in Finance, if you look on the Ordinance itself, the attachment will really explain the value we receive from Mr. Miller as the Animal Warden. If anyone has any questions on that, we can certainly discuss that. There were no questions.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Ordinance Enacted.

  • Resolution No. 2016-06, entitled, “An Emergency Resolution authorizing the Mayor and President of Council to enter into a mutual exchange of services agreement with Mayfield Heights, Highland Heights and the Mayfield City School District for lifeguard services.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-06.

Council President Saponaro asked, does anyone have any questions on this? This is regarding the cooperation between the communities regarding prior to school closing for summer and then when school goes back into session to make sure all the pools are being staffed and rotated and so forth. We work cooperatively with the other communities.

Mr. Thomas added, and the school.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

  • Resolution No. 2016-07, entitled “A Resolution in support of offering an economic development incentive program grant to Magnus Equipment, LLC and declaring an emergency.” Introduced by Mayor Bodnar and Council as a Whole.

Resolution No. 2016-07 was deferred until next month pending subcommittee discussion.

  • Resolution No. 2016-08, entitled “A Resolution confirming the appointment of special counsel for economic development.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-08.

Council President Saponaro asked, any questions or discussion? There were none.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Saponaro asked, any other matters that may come before Council this evening? There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Williams, made a motion to adjourn.

The meeting adjourned at 9:15 p.m. The next Council meeting is scheduled for Monday, February 15, 2016 at 8:00 p.m.