Council - April 18th 2016

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, April 18, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, April 18, 2016 at Mayfield Village Civic Hall.   Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL: 

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Metzung, Mr. Marrelli, Mr. Cappello, Mr. Thomas, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent: Dr. Parker

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

For Public Comment (3-minute limit imposed by Chair).

Rick Christian
510 SOM Center Road

In looking through the agenda, I see New Business, the first item, motion to refer application of Georgian Medical Arts II, LLC to rezone property located at 730 SOM Center Road.  Many years ago, residents of the Village voted to rezone the Northwest Quadrant as completely residential.  People who owned the property took it to Court and the Court said, you are right, you can’t zone that residential.  It’s zoned layer cake.  The first 300 feet is residential.  The rest of it can be built on. 

For this committee to even think about this is appalling.  This has been this way for years and to start changing it, you either change it all, or change none of it.  We have already gone through this with the Library.  The Library’s parking lot is in residential property which was a farce and the way the property was taken and-

Council President Saponaro stated, we are talking about Georgian Arts.  We don’t want to go back–

Mr. Christian stated, I know, but it’s all the same.

Council President Saponaro stated, it’s not the same.  All they are doing in this is referring an application to rezone it.  All that means is that it goes in front of the electorate.  You, everyone can vote on it.  It’s not –

Mr. Christian stated, everyone in this Village, how many people come to these meetings?  Half the time there’s only three of us here, okay?  Nobody in this Village gives a rat’s butt about what the Village does.

Council President Saponaro stated, they do. I don’t think that’s true.  I think when it comes before everyone where there has to be a vote, people will stand up and take notice.

Mr. Christian stated, people will just say, yeah, go ahead, we don’t care.  I live down at the other end of the Village, what do I care about this end of the Village for?  I think this Council should stand up and say no, we’re not going to do it.  Thank you.

Council President Saponaro stated, it’s not this Council’s decision.  It’s the electorate’s decision.

Mr. Christian stated, it’s Council’s decision to put it before the electorate.

Council President Saponaro stated, the Council can put it before the electorate or the electorate can put it before - a Committee can put it before the voters as well.  It can be done either way, but it’s not been our position to stop residents from being able to weigh in and to vote on something.  It’s their right to do that.  They need to look at the information and go from there.**  Anyone else want to comment, Joe, do you want to comment on this at all?

Mr. Diemert stated, just that the Planning Commission’s chartered duties are to look at these kinds of requests and make their recommendation to Council and then Council makes a decision, so we are in the very beginning stages of this.  It will be well-publicized. There will be public notices.  There will be all kinds of public awareness.

Council President Saponaro stated, very good.  Did everyone hear that?  Yes?  Wonderful. Okay.   Anyone else? 

There was no further comment.

***Clarification following meeting:
“The citizens themselves can put it up for a vote before the electorate.”

CONSIDERATION OF MINUTES:

Regular Council Meeting – March 21, 2016

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All       
NAYS: None

Motion Carried. March 21, 2016 Minutes Approved.

COMMENTS FROM MAYOR BODNAR

Thank you Council President.  I am going to take the podium here so bear with me.  I have a lot to take with me.

All right, good evening everyone.  Fasten your seatbelts ladies and gentlemen, we have a lot to accomplish this evening.  Can everybody hear me okay?

So we are going to begin with the 2016 State of the Village.

  • STATE OF THE VILLAGE

“The car goes where the eye goes.” In eloquently simple prose, author Garth Stein (The Art of Racing in the Rain) gives us a winning formula for navigating race tracks . . .  and life. Focusing on the next turn on the track will not yield the win, Stein reminds us. Rather, we must know our car, understand the impact of road and weather conditions, and look farther down the road to the next turn, and the one beyond that, in order to claim success.

In Mayfield Village, looking ahead has netted us a great deal of our success, and I am pleased to report that we are in sound condition, both financially and as a vibrant community which provides important services and amenities to its 3,400 residents.

Income. We recently passed the 2016 budget, which addresses all facets of the lifestyle we enjoy. As Finance Director Ron Wynne describes in his tandem article, our income tax revenues continue to increase—not radically, but steadily. This statistic is indicative of existing businesses increasing payroll, either through pay raises or expansion, and of new businesses moving into Mayfield Village.

Public/private partnerships. Progressive Insurance, of course, remains our largest business anchor and our ally. As a truly “progressive” leader and innovator in the insurance industry, Progressive’s ability to look ahead has defined its success, and we are thankful that Progressive lends its creative, forward thinking abilities to our community as well. This year, because of construction near the Gazebo, Progressive has not only allowed us to use its grounds for Cruise Night and Fireworks, but has done a great deal of the legwork to make it happen.

Other businesses, such as QED, have expanded within Mayfield Village to our mutual advantage. In addition, new businesses are making Mayfield Village their home. For example, Mars Electric is moving its headquarters to Beta Drive, and a new dental clinic setting up shop in the heart of town will focus on a holistic approach to dental health. Unfortunately, space does not permit me to name all Mayfield Village businesses in this article. One of my goals is to get to know our business base better and to work on increasing a collaborative approach to helping each other. I believe in supporting local businesses and business owners, and we have begun making strides to increase our use of local business to supply our needs.

We must also go to bat for our businesses when the opportunity to help them arises. For example, since RTA recently announced that is considering eliminating service to Mayfield Village of the only route it currently provides—rush hour service to our businesses along Wilson Mills and Beta Drive—I have written letters, gone to a local meeting and contacted our businesses to oppose the elimination of this route, which gets employees to and from work here. Our businesses need a ready work force of individuals who are able to get to work and home. I am continuing to fight for the Number 7 in order to preserve this ability.     

Home to a diverse range of small and mid-sized businesses as well as to a world headquarters, and to doctors, lawyers, accountants and other professionals and business people, Mayfield Village offers our business core a variety of services and amenities, including providing assistance for obtaining loans and grants, mutually beneficial economic incentives, a strong fiber optic network, hiking trails, parks and recreational facilities, and a prime location just off 271. While we may not be able to take credit for the placement of I-271, the development of other assistance, assets and amenities that would prove useful to our business neighbors was looking farther ahead -- not to the next turn, but to the ones after that.          

Debt Reduction and Reserves. Based on our historic income figures and our current debt, as well as Mr. Wynne’s financial analysis of prevailing trends, we are on track to reduce current debt according to its terms (which make prepayment unfavorable) as well as to maintain our reserves this year. In addition, although we have plans to complete or begin several capital projects this year (the Community Room, road projects), we are on target to pay for those projects with money already set aside or with current income. In short, we have no plans to borrow more money or to incur additional debt.

Capital Improvements and Spending. The completion of the 2015 Road Project (Bonnieview, Glenview, Beech Hill) has begun and hopefully will conclude soon. The 2016 Road Project, to include Hickory Hill, Blueberry Circle, Woodbine Circle and Oakton Circle, as well as the conversion of the light at SOM and Sandalwood to a full time working light, and the addition of audible signals at some intersections, will begin soon. ODOT will be resurfacing a portion of SOM Center Road within the Village, a project set to begin later this year, mostly on its dime. We will be covering certain expenses, such as curbing, which do not technically fall under the repaving umbrella.

The Community Room is currently on schedule and on budget and should be complete in August.  We are planning on a community open house for Sunday, August 21. Mark your calendars now -- more details to come later. We have worked hard to plan and build a new Community Room that you can be proud of, and that will serve you and your families for years to come.

Plans for drainage projects are already underway, and we are talking to homeowners, businesses and County organizations to help us develop long-term solutions to water problems in various areas of the Village. We have begun to “write the book” on drainage and infrastructure. With the help of Service Director Doug Metzung, Engineer Tom Cappello and Executive Assistant Susan Jerome, we are compiling a comprehensive binder to include the locations of problems, causes, solutions and resources, so that we can better solve the problems that exist and, hopefully, prevent what future problems that we can.

Safety. We are fortunate to live in a community that has enjoyed a low crime rate and quick, personal assistance from our first responders. Twenty-first Century preparedness demands a continued awareness of local, national and international trends, as well as a thorough knowledge of resources that will keep us safe and help us to manage and control a growing list of situations which we entrust to our first responders. Once again, advance planning by Police Chief Rich Edelman and Fire Chief Gino Carcioppolo have positioned us to be able to keep our forces safe, through training and cutting edge equipment, so that they can keep us safe. Our safety comes at continually increasing costs, but it is and will continue to be a high priority.

Services. Mayfield Village strives to do an excellent job in preserving our community and providing services and assistance, both basic and beyond, to individuals who encounter a wide range of issues with their properties. While Ohio law dictates when and how we can spend taxpayer dollars, we are always looking for innovative approaches and creative solutions to problems. When we can, we work with county and state agencies, and seek private grant money, to solve problems, thereby maximizing the use of your tax dollars for the benefit of Mayfield Village.

Recreation. Recreation Director Bill Thomas has spent years developing the area around Parkview Pool into an intergenerational park that all members of the community can enjoy. This year, Mr. Thomas requested the addition of tennis, sand volleyball and bocce courts in the area to complete his vision. While we were considering a part of that request for inclusion in the 2016 budget, it became known that there could be grant money available, and that we could maximize our chance to receive the grant if we bundled all the courts together. Mr. Thomas, who is always cognizant of spending tax dollars, was the first to withdraw his request for 2016 in the hopes that we can attain the grant and thereby reduce our cost.

The Grove. Step by step, we are implementing improvements to the Grove in order to make it a better venue to provide a variety of cultural, educational and entertainment programs. This year, our step is literally a step. We have built a step or ridge spanning a broadened perimeter of the paved circle, providing some seating and additional definition to the space. We have filled in the widened area with pavers, thus providing increased space for those who may have trouble navigating the grassy hillside and, yes, for dancing too! We are reviewing plans for a band shell which we hope to have in place for the 2017 season. Of course, it must be of good quality, be beautiful and fit in with the surroundings (without being ostentatious), and it must come in at a reasonable cost and within our means. As we progress with the Grove, we have also begun to explore ways to raise money for both its programming and infrastructure. These efforts, which are in their nascent stages, include meeting with community groups, arts groups, businesses and others to explore sponsorships and other methods of obtaining funding. 

Seniors. Donna Heath oversees a range of programs and services dedicated to our growing senior population. We also belong to a local consortium, the Community Partnership on Aging, which supplements our services with their own, including social worker evaluations where appropriate. The problem is, despite our substantial number of seniors, our usage of these programs is too low. Ms. Heath and I are working hard to increase participation in our senior programs, which offer exceptional resources and benefits. Please read Ms. Heath’s article, fill out and return the survey you recently received, and mark your calendars for our senior fair open house on Friday, Aug 26.

Summary. Ohio law dictates how we can spend our tax dollars. A watchful eye helps us to identify what trends and issues may be ahead in the road for us. The principle of stewardship constrains us to use tax dollars wisely and in the best interest of the community. And respect for each other and a love for Mayfield Village enables us to make good decisions which allow us to enjoy our life in the Village now, and preserve it for the future.

I am pleased to report that Mayfield Village is in good shape and capable hands. I thank those before me whose efforts and foresight navigated us through good and not-as-good times and whose far-sighted vision and grace drove us to this place of quiet success. And I pledge to continue to work hard with a very hard working Council as well as our top-notch crew here to steer Mayfield Village successfully into the future. 

Please plan to attend the Town Hall Meeting scheduled for May 23rd, 2016 at 7 p.m., where we will discuss the Village finances in greater detail and take your questions.  Thank you.

[The audience applauded].

Administration of Oaths of Office

  • Firefighter Reed Ruthenberg

Mayor Bodnar stated, and now our next order of business is I am going to administer the oath of office to Firefighter Reed Ruthenberg.  Reed if you would step forward please?  Could you please raise your right hand?  Would you like your fiancé to place your pin on you after you have been sworn in?

Mr. Ruthenberg replied, yes.

Mayor Bodnar asked, do you want to have her come up also then? (inaudible regarding pinning) – but don’t worry, there’s paramedics in the audience.

I, Reed Ruthenberg, hereby solemnly swear that I will support the Constitution and statutes of the United States of America, the Constitution and statutes of the State of Ohio, and the Charter and Ordinances of Mayfield Village, Ohio, in my position as full-time Firefighter/Paramedic Class C for Mayfield Village, to the best of my ability for so long as I hold such position, so help me God.

Mayor Bodnar stated, before you go, you need to come up and sign this.

Mr. Ruthenberg went around the table where he was congratulated.

Mayor Bodnar stated, okay, our next order of business is to swear in Mr. Allen Meyers as a new member of the Drainage and Infrastructure Committee so Al if you would please step forward.  Raise your right hand and repeat after me.

  • Drainage and Infrastructure Committee:  Allen Meyers

I, Allen Meyers, hereby solemnly swear that I will support the Constitution and statutes of the United States of America, the Constitution and statutes of the State of Ohio, and the Charter and Ordinances of Mayfield Village, Ohio, in my position as a member of the Drainage and Infrastructure Committee for Mayfield Village, to the best of my ability for so long as I hold such position, so help me God.

Mayor Bodnar stated, congratulations Mr. Meyers. 

Mr. Meyers went around the table and was congratulated and thanked for volunteering.

  • Citizen’s Advisory Committee:  Mary Salomon

Mayor Bodnar stated, our next order is to swear in Mary Salomon as the newest member of our Citizen’s Advisory Committee.  If you would please step forward Mary.  And I should also note that Mary Salomon is also our, is on the Advisory Board on behalf of Mayfield Village for the Community Partnership on Aging, so, we are keeping you busy.  You know the drill.

I, Mary Salomon, hereby solemnly swear that I will support the Constitution and statutes of the United States of America, the Constitution and statutes of the State of Ohio, and the Charter and Ordinances of Mayfield Village, Ohio, in my position as a member of the Citizen’s Advisory Committee for Mayfield Village, to the best of my ability for so long as I hold such position, so help me God.

Mayor Bodnar stated, congratulations.

Ms. Salomon went around the table and was congratulated and thanked for her volunteer service.

Mayor Bodnar stated, next we have a Proclamation and a special recognition for Gary Busa who has served with our Rec Department for 17 years and is retiring.  So I would like to read it on to the record.

PROCLAMATION CONGRATULATING GARY S. BUSA FOR 17 YEARS OF DEDICATED SERVICE TO MAYFIELD VILLAGE

WHEREAS, Gary S. Busa has lived in Mayfield Village since 1962;

WHEREAS, Gary S. Busa is the son of Jean and Vince J. Busa.  Vince J. Busa was the former Mayor of Mayfield Village from 1968 to 1971, after serving on Council for over 20 years;

WHEREAS, Gary S. Busa is a graduate of the Mayfield High School Class of 1971;

WHEREAS, Gary S. Busa has worked for the Mayfield Village Parks & Recreation Department as an associate at Parkview Pool, since its opening on Saturday, July 3, 1999;

WHEREAS, Gary S. Busa has worked for 17 consecutive  summers at Parkview Pool without missing one day on the job;

WHEREAS, Gary S. Busa is one of the few Village residents that regularly attends Village Council meetings; and

WHEREAS, Gary S. Busa has been a dedicated employee of Mayfield Village and has helped maintain a high standard of cleanliness at Parkview Pool, particularly focusing on keeping the locker rooms and pool deck spotless.

NOW, THEREFORE, BE IT PROCLAIMED, that I, Mayor Brenda T. Bodnar, at the recommendation of Parks & Recreation Director Bill Thomas and on behalf of the Administration, Mayfield Village Council and the citizens of Mayfield Village, am pleased to recognize Gary S. Busa for his years of outstanding and dedicated service with the Mayfield Village Parks and Recreation Department.  On behalf of Mayfield Village, I congratulate Gary S. Busa for a job well done.

Mayor Bodnar stated, Gary, we have this Proclamation for you.  In addition to that, we have a plaque for you.

Mayor Bodnar stated, we are almost done on my list here.  Finally we have a Proclamation declaring May 1st-7th as Public Recognition Week.

PROCLAMATION DECLARING MAY 1-7 AS PUBLIC SERVICE RECOGNITION WEEK

WHEREAS, each year, the President and Congress designate the first full week of May as Public Service Recognition Week in honor of all federal, state, county and local government employees; and

WHEREAS, the Cleveland Division of the Defense Finance and Accounting Service is celebrating our civilian and military public servants this year; and

WHEREAS, Public Service Recognition Week highlights the dedicated public servants who work tirelessly on behalf of Americans and rarely get the credit they deserve.  Throughout our cities and villages are public servants at every level of government who ensure that our citizens are served and the government’s mission is accomplished; and

WHEREAS, the public servants of Mayfield Village are devoted to their professions, enthusiastic about their work, and steadfast to the commitment to provide excellent service to the residents of Mayfield Village.

NOW, THEREFORE, BE IT PROCLAIMED that I, Brenda T. Bodnar, Mayor of Mayfield Village, Ohio am pleased to join my fellow mayors in recognizing all individuals who serve America as federal, state, county and local government employees.  I particularly want to recognize and salute the employees of Mayfield Village for a job well done.

I hereby designate the first week of May, 2016, as Public Service Recognition Week in Mayfield Village and invite all Mayfield Village Public Servants to attend a luncheon on Friday, May 20 at 12:30 p.m. in the Civic Hall, hosted in their honor.

Mayor Bodnar stated, congratulations.

Mayor Bodnar stated, finally, I would like to note that for the next 8-9 days I will be on vacation.  I will be accessible through e-mail.  Everyone is to know that Joe Saponaro, if you need anything answered or if there is any kind of an emergency, you can contact Joe Saponaro, you can contact Diane who can contact Joe and he will take care of it while I am out.  As I said to a couple of people and will say it again, no parties while I am gone.  We are now going to take a little break. You have all been very patient.  We are going to have some of those good refreshments that are back there.

Council took a break at 8:25 p.m.

Council reconvened at 8:35 p.m.

COMMENTS FROM COUNCIL PRESIDENT SAPONARO

  • Council Healthcare
  • Codified Ordinance Review

Council Healthcare goes in line with the Codified Ordinance Review.  We are looking at the Ordinances that we currently have and will have more of a discussion when we get to that ordinance that will remain in New Business on First Read.

Next we will go into Department Head reports.  You will notice that I am not going to call on everyone because everyone does not have a report tonight. 

DEPARTMENT HEAD REPORTS:

Mary Betsa (Council) – Reporting on behalf of the Civil Service Commission, patrol officer applications are being picked up.  The cut-off is April 21st.  The testing will take place on April 28th.  In the newspaper this Thursday will appear the fact that applications will be available for Fire/Paramedic.  That testing will take place in August.  You will find this all on our website if you know of anyone interested in either of the examinations.  Just a reminder that an Ethics seminar is scheduled in Strongsville on June 1st and in Warrensville on June 2nd. If you are interested in attending, let me know. Thank you.

Tom Cappello (Engineer) – Updating on the 2015 Road Program at Glenview, Bonnieview and Beech Hill, we are continuing doing the roadside ditchwork and culverting portions that were previously culverted.  They finished up on Bonnieview and Glenview.  They will be working on Beech Hill tomorrow and that’s moving along.  The 2016 Road Program began last week.  They concentrated over by North Commons or South Commons between Parkview and the pool.  They are expanding the eastern portion of that roadway to facilitate parking for The Grove.  Also, Hickory Hill was supposed to begin today but they pretty much just set up signs and will be out on the road tomorrow.

Chief Eugene Carcioppolo (Fire) – Someone had asked me what we do at the Fire Department so I did a two week report kind of to just summarize what we have done in the last two weeks so I am just going to read that to you real quickly.  We responded to 27 emergency medical service calls, 15 emergency fire calls.  There were 14 fire safety inspections.  There were 7 car seat installations.  We did 4 EMS drills, 3 fire drills and we had 11 emergency call backs.  When our ambulance responds to a call that is out of our community or transports to a hospital further than Hillcrest we will do an emergency call back to bring people back into the station.  So that’s a little summarization of what we have done over the last two weeks.  I will give you another one in 2 more weeks.

I also wanted to update you on the Rescue Task Force gear for the ballistic equipment that Council had approved a couple months ago.  I had written a letter to the Hillcrest 100 requesting assistance in purchasing three additional sets of rescue task force gear.  They approved that letter and they sent us a check today which I forwarded to the Finance Department so they purchased an additional 3 sets for us and the check was in the amount of $3,599.94.   Additionally I entered us into a regional grant through the County through the Urban Area Security Initiative funding mechanism of the Cuyahoga County level of government and it appears that our region will be receiving that so at the end of the year, we should receive two additional sets which would total us at 8.  So I just wanted to update you on that.  The original line item was for $10,000.  We did purchase 3 sets on our own for the amount of $3,600. There is one thing I will have to have you guys approve eventually and it’s that shipping wasn’t included on the original amount that we all approved so it’s an extra $120 to cover the shipping but I just wanted to tell you that we did receive those funds.

Council President Saponaro stated, very good.  Thank you for your report.

William Thomas

Senior Services – We had over 50 seniors attend the Anniversary Party for Mayfield Village Seniors on April 8th. About 50 people attended the Lunch N Learn about music and fashion on March 30th sponsored by Kendra.  Almost 40 people attended the Lunch N Learn about Mayfield Village activities, programs and trips on April 6th.  A reminder that seniors who participated in the snow removal program by opting in must report any damage to their property by the snow removal contractors to the Senior Services Department by May 6th.  The next Community Partnership on Aging Lunch N Movie will be held on Wednesday, May 11th.  The May foot clinics will be on Friday the 13th and the 27th.  The trip this Wednesday is to Quintella’s Tea Room in Burton and it is sold out. The May lunch and movie at Governor’s Village is Wednesday, May 8th and a reminder to Village seniors to return your senior surveys that we have received and we have over 100 surveys already returned to date.

Council President Saponaro stated, thank you.  You will notice for Department Heads and Council that if you don’t have anything that is a separate report that is not an agenda item, if you let me or let Mary Beth know actually and then we won’t put your name on there so that we don’t repeat what we are doing there, okay?  And we will do the same with Council as well with the Committees, but I did not have an opportunity to reach out to everyone.

Committee Reports:

Activities Committee – Mrs. Mills – Pancake Breakfast is May 8th and I am going to send around sign-up sheets, also one for Cruise Night which is June 11th.  Danielle would like you to sign up for that. On May 29th is Memorial Day Ceremonies at Whitehaven. That’s a very nice ceremony.  I think everyone should go to that.  We are making plans for Cruise Night and Fireworks and also Arbor Day is April 29th at 9:00 a.m. in the grassy area right near the north side of the Fire Department. That is a very very nice service that the Garden Club and the Service Department has put together for the children at Center School.

Cemetery – Mrs. Mills – Roger Remec is back in town and he will be taking care of our Cemetery for some clean up and tree trimming and things like that.

Citizens Advisory Committee – Mr. Williams – The Citizens Advisory Committee met on March 22nd.  Our guest speaker this month was Mr. Ted Esborn, our Community Economic Development Director.  He provided a very thorough and detailed presentation on what economic development means to the Village.  I understand there were a lot of questions. It was a very collaborative meeting.  Thanks Ted.  Our next meeting is scheduled for April 25th.

Commission on Aging - Mrs. Mills – I would like to reiterate about the Senior Fair on August 26th from 5:00-7:00 in the New Community Room. There will be a lot of different departments here for services that are available to all of the seniors in the area.  It should be a very very nice affair. We tried it once before and it worked fairly well but we are hoping this will be a better time.  Mayfield Art Show will be at the Library May 9th-17th.

Community Economic Development Committee - Mr. Saponaro – We did not have a meeting this month. There is no report.

Drainage and Infrastructure - Mr. Jerome – We did not meet this past month but we are going to meet with our newest member, Mr. Al Meyers, in May at 6:30 before the Caucus.  That’s probably what we will do and we will keep discussing projects that are from last year and some new ones that are from this year.

Finance Committee - Mr. Saponaro – Finance Committee as you know meets twice each month.  We met this evening. As you may not know, all of our meetings are public so you are welcome to attend all meetings including committee meetings.  Certainly any meeting that is open to the public, you are welcome to be there.  Anyways, we did have 16 items that were on the agenda.  14 of the items were approved.  2 of the items were deferred for further action.  Most of them will be on the agenda tonight.

Historical Society - Mrs. Mills –Our quilt raffle will be on May 11th. That’s our annual meeting.  We still have quilt raffle tickets available. We will be selling them at the pancake breakfast.  We are also making plans for the 40th anniversary of the Historical Society.  We have been trying to get that house together for 40 years. That will be September 14th and we will be honoring Pat Negrelli.  She’s one of the founding members of the Historical Society.

Mr. Jerome asked, can I just make a quick note?  That meeting is going to be in this room because there won’t be a community room anymore.  Well, there won’t be an old one anymore.  Thank you.

Ordinance Review Committee - Mr. Marquardt – The Ordinance Review Committee met on April 12th. There were two major items on the agenda. One was an item of compliance with Ohio EPA and Phase II.  We just discussed that in general.  That won’t have to be in process until about September so it can be passed by December. The other item was a change in the Drainage and Infrastructure Committee.  This one was held off without knowledge of what the objective was.  We will review this again at the next meeting.

Planning and Zoning - Mr. Marquardt –There was no meeting.

Records Commission - Mrs. Mills – The revised retention schedules have been completed.  31 boxes were sent off-site for storage.  House Bill 9 Training will be May 27th here from 10:00-1:15 and Shred Day is May 14th, 9-12, so get your papers ready, we are ready to shred again.

Recreation Board - Mr.  Marrie – Recreation Board is going to meet this Wednesday at 7:00.  The items discussed will be the Easter party evaluation.  It was a huge success and it was a tremendous turnout like never before.  Debbie Hudacko Scholarships will be talked about and discussed and we are looking at scheduling a night out for dinner and a show at The Grove as far as the committee.

Safety and Service - Mr. Marrie –We discussed at our Safety and Service meeting two weeks ago needed Police and Recreation Department equipment was discussed in detail and passed and now they are on the agenda tonight for passing after going through Finance.

The Grove Committee - Mr. Jerome –The first row of stone tiered seating is in.  Extended pavers to follow weather permitting around April 18th, today.  Stage flexibility with south seating area for those who require assistance so it’s going to be east of the, into the bowl of The Grove amphitheater is going to be this extra area of pavers. It’s going to be great for people who have a tough time getting into there whether in a wheelchair or a walker or just hard to walk and they want to get a nice chair on the flat surface so that’s going to be excellent. We have also as Tom Cappello I think had mentioned the work has begun to improve the head-in parking at North Commons which of course was a safety concern with the police and fire so that should make them happy, make the residents happy and should be a good project.  Asphalting of the service drive and concrete extension pathway and plan for the concession trailer are going to be in about mid-May and, Diane did you say you had any items you wanted to distribute, diagrams, were you doing any of that?

Ms. Wolgamuth replied, no, I will attach everything to the Minutes.

Mr. Jerome stated, okay, excellent.  Okay.  The concession trailer, what that is that’s from the across the street where it was, well right now, but we are actually going to repurpose that and use it over at The Grove to serve possibly hot dogs, popcorn, pizza, maybe ice cream. Also, we are reusing it.  Initial publication of season’s schedule and welcome letter to appear in the April issue of the VOV which will come out at the end of the month, beginning of May.  It will include highlights, participation with Village 4th of July Celebration and 2016 location in North Commons recreation area. The Grove Committee has also welcomed two new members, Angela Whitman and Phil Stella.  The Committee’s made several Grove presentations to other Mayfield Village Committees, Advisory Committee, Recreation Board and Activities Committee as well as outside groups including Mayfield Chamber of Commerce. They are going to be at the upcoming Board of Election and Rotary meetings.  Committee and staff met with the Cleveland Foundation to discuss outside funding and will meet shortly with Cuyahoga Arts and Culture and finally the Committee is undertaking conceptual steps related to future bandshell at The Grove which will include possibly storage room.  That is the end of my report. Hopefully we will see everybody at The Grove here very soon.

Wage Review - Mr. Saponaro – Wage Review will start meeting.  I am going to call the first meeting in May.  I will put out the notices to the members.  They will start meeting this year. We will have wages to discuss Village-wide so that will be on board.

  • Motion to go into Executive Session to discuss imminent litigation.

Mrs. Mills, seconded by Mr. Jerome, made a motion to go into Executive Session to discuss imminent litigation. 

Roll Call:        

AYES: All
NAYS: None 

Motion Carried.

Council President Saponaro stated, we will be going into Executive Session.  It is my goal not to be in there for very long but probably between 15-20 minutes is what my goal is.  If it’s longer, I apologize, but I do want to let you know that we will continue on with the rest on the meeting upon return.

Council went into Executive Session at 8:55 p.m.

Council reconvened at 9:25 p.m.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2016-02, entitled, “An Emergency Ordinance amending Chapter 1335 of the Village’s Codified Ordinances adopting the International Property Maintenance Code, 2015 Edition.” Introduced by Mayor Bodnar and Council as a Whole.  (First Reading – February 22, 2016; Second Reading – March 21, 2016).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2016-02.

Council President Saponaro stated, this will be the Third Reading.  This changes from the 2006, I believe was the last time we had updated the Code.

Mr. Marrelli replied, that’s correct.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2016-04, entitled, “An Emergency Ordinance amending Exhibit “1” to Village Ordinance Number 2014-11 as to the position of the IT Coordinator.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – February 22, 2016; Second Reading – March 21, 2016).

Mrs. Mills, seconded by Mr. Marquardt made a motion to enact Ordinance No. 2016-04.

Council President Saponaro asked, discussion?  This was put on First Reading on February 22nd, Second Read on March 21st and this is our Third Read.  Do we have any discussions on this?  There were none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2016-05, entitled, “An Emergency Ordinance repealing Village Ordinance Number 2015-24 relative to the composition of the Drainage and Infrastructure Committee.”  Introduced by Mayor Bodnar and Council as a Whole. (First Reading – February 22, 2016; Second Reading – March 21, 2016).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2016-05.

Council President Saponaro asked, discussion? 

Mr. Jerome stated, I will just add, the explanation of the Ordinance was changed to change the members that could sit on it and we want to repeal that.

Council President Saponaro stated, that is correct.

Mr. Jerome stated, to get it back to its original state.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

  • Motion to refer Application of Georgian Medical Arts II, LLC to rezone property located at 730 SOM Center Road to the Planning and Zoning Commission for review and issuance of a report and recommendation to Council.

Mrs. Mills, seconded by Mr. Jerome, made a motion to refer Application of Georgian Medical Arts II, LLC to rezone property located at 730 SOM Center Road to the Planning and Zoning Commission for review and issuance of a report and recommendation to Council.

Council President Saponaro asked, discussion?  Again this is just to refer the application to Planning and Zoning.  They will then review it, issue a report and a recommendation to Council so this is at the very beginning stages.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried.

  • Motion to authorize expenditure in the amount of $8,710 to Shannon Electric for installation of three-headed light pole near the west driveway of the Civic Center Parking Lot.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $8,710 to Shannon Electric for installation of three-headed light pole near the west driveway of the Civic Center Parking Lot.

Council President Saponaro asked, discussion?  There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $12,490 to TMS Engineers, Inc. for SOM Center Road & Aintree/Wilson Mills Audible Pedestrian Signal Design.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $12,490 to TMS Engineers, Inc. for SOM Center Road & Aintree/Wilson Mills Audible Pedestrian Signal Design.

Council President Saponaro asked, discussion?  There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $24,897 to Slide Renu for resurfacing the interior and exterior of the Parkview Pool slide.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $24,897 to Slide Renu for resurfacing the interior and exterior of the Parkview Pool slide.

Council President Saponaro asked, discussion?  You will note, or it’s definitely of note that this originally was priced at $32,000 but due to the fantastic stylings of our Parks and Rec Director he was able to get this down to $24,897 due to a good timing issue.  Job well done Mr. Thomas, thank you.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $10,150 to OP Aquatics for two new diving boards at Parkview Pool.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $10,150 to OP Aquatics for two new diving boards at Parkview Pool.

Council President Saponaro asked, discussion?   There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $7,838.25 to Health & Fitness Equipment Center to replace personally owned equipment in Fitness Room at Police Department.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $7,838.25 to Health & Fitness Equipment Center to replace personally owned equipment in Fitness Room at Police Department.

Council President Saponaro asked, discussion? There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $9,210.45 to Taser International for six X26P CEW’s, six holsters, two cases of cartridges, one case of batteries XPPM, and the data download kit.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $9,210.45 to Taser International for six X26P CEW’s, six holsters, two cases of cartridges, one case of batteries XPPM, and the data download kit.

Council President Saponaro asked, discussion? There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $14,000 to SPAN for 2016 dues.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $14,000 to SPAN for 2016 dues.

Council President Saponaro asked, discussion?   There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $19,834.60 to Northcoast Two-Way Radio, Inc. for body-worn cameras.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $19,834.60 to Northcoast Two-Way Radio, Inc. for body-worn cameras.

Council President Saponaro asked, discussion?

Mrs. Mills asked, Chief, would you explain to the audience please about the other communities that are involved with these?

Chief Edelman replied, this is a growing trend nationally.  It’s not just in the SPAN communities. It’s something that we have seen more and more of in the last few years. It’s a matter of accountability for the safety forces.  We already have the in-car videos. This is something that the officers wear under their uniforms which provides another level of protection and accountability not only for the officers but for the people we deal with on a day to day basis. The units that we are looking at use the same software and the same computer platform that the in-car videos use so there’s no additional storage fees that we have to use for the data.  It seamlessly uploads into the same computer that we use now for the in-car videos.

Council President Saponaro asked, and then the protocol that you were talking about, the rules of procedure?

Chief Edelman replied, this one naturally would have to come with a policy and procedure protocol that I would have to draft one with the Law Department.  We would put something together before these are deployed. This isn’t something we just take out of the box and just put on and use right away.

Council President Saponaro stated, thank you very much.

ROLL CALL:

AYES: Marquardt, Marrie, Mills, Williams, Saponaro
NAYS: Jerome

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in an amount not to exceed $200,000 to Motorola Solutions, Inc. for MARCs portable radios.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in an amount not to exceed $200,000 to Motorola Solutions, Inc. for MARCs portable radios.

Council President Saponaro asked, discussion?  There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to authorize expenditure in the amount of $16,575.50 to Good Nature for 2016 fertilizer program.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $16,575.50 to Good Nature for 2016 fertilizer program.

Council President Saponaro asked, discussion? There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Expenditure Authorized.

  • Motion to acknowledge receipt of financial reports for March 2016 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for March 2016 and to approve of same as submitted.

Council President Saponaro asked, discussion?

Mr. Wynne stated, I just wanted to highlight our income tax collections to date.  Through the end of March, our collections are $1,363,000 above what they were last year and if you recall last year was a record-setting year for the Village as far as tax collections go.  Part of this is timing.  After our April collections are done, the amount this year over last year will be $988,000.  It bodes well for the Village for this year if things continue at this pace.  I am pretty optimistic about how the year’s going to shake out.

Council President Saponaro stated, thank you.  Anybody else?  There were no further comments.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Receipt of Financial Reports for March 2016 Acknowledged and Approved.

  • First Reading of Ordinance No. 2016-09, entitled, “An Emergency Ordinance to approve current replacement pages to the Mayfield Village Codified Ordinances.”  Introduced by Mayor Bodnar and Council as a Whole.

Council President Saponaro stated, we are going to leave this on First Read. We received pages that are incorrect that did not update.  Items such as the salaries that were approved or they don’t have the correct references so we need to go back to the codifier and get those corrected.  We are looking at other parts of the ordinances to make sure that everything is correct in here and cross-referenced properly so we are going to leave this on First Read until we get those corrected.

Mr. Diemert added, and Mr. President, I recommend that every department who has any ordinances that have been transferred into this look at those ordinances carefully to make sure they reflect what the department head desired.

Council President Saponaro stated, very good.  Duly noted to everyone.  Thank you.

  • First Reading of Ordinance No. 2016-10, entitled, “An Emergency Ordinance authorizing and directing the Mayor to file an application with the Ohio Department of Natural Resources for financial assistance for public recreation purposes through the State of Ohio Natureworks Grant Program.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Mr. Jerome asked, why do we need to suspend it?

Council President Saponaro replied, because if it wants to be passed, we need to suspend it.

Mrs. Mills stated, it’s an ordinance.

Mr. Jerome stated, I am saying do we need it that soon is what I’m asking.

Council President Saponaro stated, I would imagine if you want to speak on this.

Mr. Esborn stated, originally this application was due on May 1st which is why I put it on the calendar for authorization in April.  The deadline has been pushed to June 1st but I left it on figuring have the authorization in place.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome made a motion to enact Ordinance No. 2016-10.

Council President Saponaro asked, discussion?  This is for the intergenerational park, is that correct?

Mr. Esborn replied, correct.  We are still working on the application but it’s for recreational facilities at the intergenerational park.

Council President Saponaro stated, when the Mayor spoke in her State of the Village, she spoke about the tennis courts and bocce and things of that nature, this is the grant that she was speaking of in trying to go and get monies to supplement.

Mr. Esborn replied, right.  Our application will be for some combination of the tennis, bocce and sand volleyball.

Council President Saponaro asked, any other discussion?  There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2016-11, entitled, “An Emergency Ordinance authorizing the sale of 6827 Thornapple Drive, Mayfield Village, Ohio for the sum of $162,000.” Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome made a motion to enact Ordinance No. 2016-11.

Council President Saponaro asked, discussion? So this is going to close on Wednesday.

Mr. Wynne replied, correct.

Council President Saponaro continued, so we can’t put this on three readings as well just from a timing perspective so that we can get the deal taken care of at that point.  Does anyone else care to comment or add to the discussion?

Mr. Jerome replied, it will be nice to get new neighbors.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Ordinance Enacted.

  • Resolution No. 2016-12, entitled, “A resolution in support of offering an economic development incentive program grant to Wireless Environment, LLC and declaring an emergency.”  Introduced by Mayor Bodnar and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2016-12.

Council President Saponaro asked, any discussion?  There was none.

ROLL CALL:

AYES: All 
NAYS: None 

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Saponaro asked, are there any other matters that need to come before Council? 

There were none.    

ADJOURNMENT

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 9:40 p.m.  The next Council meeting is scheduled for Monday, June 20, 2016 at 8:00 p.m.