Council - September 21st 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, September 21, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, September 21, 2015 at Mayfield Village Civic Hall. Council President Marrie called the meeting to order at 8:00 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent: Dr. Parker and Mr. DiNardo

The Pledge of Allegiance to the Flag was given.

SWEARING IN CEREMONY:

LIEUTENANT MICHAEL J. PALUMBO
MAYFIELD VILLAGE FIRE DEPARTMENT

Mayor Rinker stated, we are going to be swearing in a new Lieutenant for the Fire Department.

Chief Carcioppolo stated, last week, September 15, 2015 marked the two year anniversary of Firefighters Jason Brothers, Steven Conti and Mike Palumbo being sworn in. Over the last two years, they have been working vehemently hard to bring up their credential level and training level to be able to fill a role as Lieutenant in the Fire Department. The last few months have been a very grueling process where they have all worked very hard and should all be commended for their performance. They did very well on the exam. Firefighter Palumbo scored number 1 on the examination. He will be sworn in this evening to be your next Lieutenant. The last two years of credentialing they received included Incident Command Training which all of the staff has been going through as well as State Fire Service Instructor Certification, Fire Officer 1 Training and all three of them function on our Technical Rescue Team and have received specialized training in different aspects of technical rescue. I am proud of them and you should all be too.  

Mike started here part-time. It was his first position. He went to a couple other full-time places and ended up coming back here. He has been very ambitious and punctual in carrying on his duties throughout his career. I would like you all to meet Michael Palumbo. Mike, if you want to pick someone to pin you with your Lieutenant’s badge and come up to the Mayor to be administered your oath of office. I wish you a long, rewarding and safe career as Lieutenant of the Mayfield Village Fire Department.

Mayor Rinker administered the oath of office to Lieutenant Michael Palumbo.

Council President Marrie stated, we will take a break for refreshments and cake to celebrate Mike’s promotion.

Council took a break at 8:10 p.m.

Council reconvened at 8:20 p.m.

OPEN PORTION:

- 3-minute limit imposed by Chair. Those who wish to speak must first state their name and address.

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – August 17, 2015

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. August 17, 2015 Minutes Approved.

Special Council Meeting – September 8, 2015

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All
NAYS: None
ABSTAIN: Marquardt

Motion Carried. September 8, 2015 Minutes Approved.

COMMENTS FROM MAYOR RINKER

Mayor Rinker stated, I would like to touch upon a long-awaited decision from the Ohio Supreme Court involving the Northeast Ohio Regional Sewer District. The main party was Bath Township, I believe, but essentially the ruling ends about a 5-year struggle between a number of municipalities in the Sewer District as to its right to be able to include stormwater management under its charter responsibilities under State statute as a regional entity to be able to include stormwater management as part of its services and two, that it is able to collect service fees for that purpose.

There is a pretty solid dissent that essentially indicates that capital improvement projects that the District adopts for regional stormwater purposes need to be funded after the fact, not before the fact. We kind of expect that there will be, essentially anyway, further litigation on that issue.

Right now about $20 million are in escrow with the Courts. The District is trying to pull that money out. Time will tell just exactly what will be the methodology that the District will employ to be able to fund these projects.

From our standpoint, this is pretty critical. We have been on a waiting list for 5 years for restoration of Beecher’s Brook upstream of SOM Center Road just north of Fisher’s. That’s our biggest drainage in the community. We have been tracking for about 2-3 years now, collecting data along with Burgess & Niple to track the erosion. You may recall that when we widened SOM Center Road, part of the project called for correcting downstream erosion on the east side of SOM. That’s when we redirected the stream, created a manmade waterfall, all pretty dramatic change. The fault line in that area horizontally a few hundred yards drops about 100 feet. It’s pretty severe. I may be overstating it, but it’s a pretty impressive grade change in that area so the erosion has been an ongoing issue for quite a while.

That correction worked for a while and we noticed upstream the stream started changing course. What is more critical is that it is bending northward closer to Parkledge. There’s a pretty substantial grade change there. There’s kind of a plateau. This is undercutting that bank gradually. Not something necessarily cause for alarm but it’s something noticeable and something significant enough that it has to be worked on. We have looked at it. Our last study from a few years ago with URS projected roughly about a half million dollar capital improvement would likely be called for, a very rough estimate, but looking for stream revetment modalities that are not going to be cheap. We have already started communication immediately with Regional Sewer. It’s something important for us to look at because if we are looking at next year’s budget as we are, we need to include this as a capital improvement issue Whether it will be accomplished in 2016 or 2017 or even 2018 remains to be seen. A lot of that is we are looking for a substantial amount of funding and we think this project fits into the kind of capital improvement that even the dissent focused upon as an appropriate way for the District to act so we are going to try to leverage that, but I want Council know I am of course getting the timeframe and the potential ETA for this kind of project. It’s just something you need to be aware of.

COMMENTS FROM COUNCIL PRESIDENT MARRIE

There were no comments.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Doug Metzung

Mr. Metzung reported on this evening’s vote on Klyn Nursery. I provided an exact number for that. It’s not to exceed $8,372. We talked about it in Finance. Also, we close out our summer program. Leaf season will begin around October 19th this year which is our typical third Monday of the month.

BUILDING – John Marrelli

Mr. Marrelli reported, Governor’s Village expansion is completed as of today. They will be starting to fill their rooms up shortly. Hopefully some of you have been able to go take a tour through there. The facility came out real nice. I am real proud of it.

ENGINEERING – Tom Cappello

There was no report.

LEGAL DEPARTMENT – Mr. Diemert

Mr. Diemert reported, the Clerk and several, if not all, Council members, received a letter from the Fraternal Order of Police Lodge 57 relative to the Charter amendment pertaining to candidacy for the Chief position in the event of a vacancy in Police or Fire.

The language Council adopted in that Ordinance was changed by the Board of Elections over our objection. We called Brent Larkin from the Board of Elections. He had a totally different version of this particular language that really would have been unrelated to the actual amendment the Charter Review Commission proposed and this Council sent down to the Board of Elections. It’s important to note that Exhibit A to that Ordinance which ultimately went to the Board of Elections, 2015-15, which is how the lower ranks are going to be participating and able to compete for the Chief’s position, the actual amendment itself is exactly the same on the amendment, so whatever the ballot language is, the amendment will be what Exhibit A is.

The goal of the Secretary of State’s office and the Board of Elections and of course ourselves is to try and make the language as reflective of the amendment itself without having the ballot issue two pages long. The Secretary of State would not allow that either. We took our stab at it. Council approved it. The Board of Elections said they wanted to change it. We went back and forth with them and ultimately they came up as you can see from my handwritten notes we had a lot of different changes that we went back and forth with the Board of Elections on and they insisted on this language. We could have appealed it to the Secretary of State but chose not to because it did appear that it would have the same result because Exhibit A is not being changed.

I say that because the FOP is concerned that because they only have one Lieutenant, it will automatically mean outsiders can be considered by the Civil Service Commission for competition for the Chief’s position. The Charter Review Commission’s goal was to do just that. They did not want patrol officers competing for the position of Chief in the event there was only one Lieutenant, that’s the result that would have occurred. It was the Charter Review Commission’s debated decision that if all that was left were patrol officers in order to get two qualified and interested individuals, they wanted to go outside or give the Civil Service Commission the option to go outside. In the event there are Sergeants, it would go to the Sergeants level as well of the Police Department and if there are two or more in the Lieutenant or Sergeant category then they would be allowed to compete. However, the Civil Service Commission has the option of also including outside competitors for the position. The idea being that they want supervisory ranks.

The FOP’s letter indicates that their concern is that it does not go to all the supervisory ranks but in all actuality it would in the Police Department. Both the Lieutenant and Sergeants would have an option although outsiders could be included should the Civil Service Commission decide to do so. So the language that the Board of Elections ultimately decided on although it’s not what we decided on and what this Council adopted, it is what’s going to be on the ballot. There’s not much we can do about it. They have the final say-so on ballot language.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo reported, we received our air compressor. It will be hooked up by the electric company so we can get it started up and running. Our new engine is about 1-2 weeks out before we can put it in service. Everyone’s doing driver’s training. We have been working on fitting it with all our equipment. We should be getting our windows in the next two to three weeks.

Council President Marrie asked, are you still thinking about an Open House?

Chief Carcioppolo replied, we are thinking of doing something during Fire Prevention Week in October. We will revisit that.

FINANCE – Ron Wynne

Mr. Wynne stated, I will reserve my comments when items come up on the agenda.

POLICE – Chief Richard Edelman

Chief Edelman stated, I have one item on the agenda this evening. I will report when we get to that.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, on Wednesday, September 2nd from 6:00-8:00 p.m., we held our first Healthy Mayfield at Wildcat Sport and Fitness. We had approximately 500 participants attend. It was sponsored by the four communities, the School District, Cleveland Metroparks, County Library and the Cleveland Clinic and merchants from our School District, like our own Orange Leaf which had ice cream and yogurt. Every community there had a fire truck on display. Mayfield Village supplied the generator for electricity.

In regards to Wildcat Sport and Fitness, it continues to take shape. Classrooms 131, 132 and 133 are now available for community programming during the day. The Cleveland Clinic has two classrooms for acute care visits such as cold, flu, strep, sinus, minor lacerations and other aches and pains. That will be available first to our Mayfield School District employees at no cost and the operation will be on Monday and Wednesdays from 7:00 a.m. to 3:00 p.m. and Thursdays from 9:00-5:00. It will open sometime late this month.

Reporting on Senior Services, the next Lunch N Movie is October 14th. Foot clinics will be held October 2nd, November 13th and November 20th from 1:00-3:00 p.m. Our next trip is on Wednesday, September 30th to the Toledo Art Museum and Maumee Bay Brewing Company. A Lunch N Learn about Medicare will be held on September 25th. We have 55 students signed up for watercolor. We have 117 snow removal applications to date.

ARCHITECT – Ron DiNardo

There was no report.

PLANNING DEPARTMENT - Ted Esborn

Mr. Esborn reported, I got to tour Governor’s Village last Thursday for their Grand Opening. It really is magnificent. Folks would be amazed. If anyone didn’t get the chance to tour the new wing, let me know and I will try to set up a tour with the folks over there.

On September 10th, at the Chamber of Commerce State of the Cities event, I highlighted a dozen new businesses to Mayfield Village in the last year and I wanted to just run through those for Council. Of course we have Jersey Mike’s in the Musca Plaza between Orange Leaf and Glow Tan Spa. Villaggio Salon and Spa is now on Wilson Mills in front of the Holiday Inn. Dr. Megan Ursick, a new dentist, is in the same building as Dr. Eadie. Dr. Modhoun is a new physician in Jefferson Park specializing in diabetes management. Price Builders and Developers are now in 761 Beta and their owner David Price used to play for the Tampa Bay Buccaneers. Royal Cheer Athletics is a Cheerleading Academy in the Beta Center. Also in the Beta Center is HF Group. They do active records management. In the Beta Park Campus is Hands On Rehabilitation. That’s a group that does outpatient occupational therapy. Colin Doyle is a new State Farm agent. Same property. Sierra Systems is in the Hemingway building. They do e-commerce with automotive parts. Dr. Jeffrey Stockfish is a new ophthalmologist in Mt. Vernon and finally Mo Vaughn Transport, LLC is in the Beta Center and the business owner there is Mo Vaughn who played for the Boston Red Socks in 1990 and was the AL MVP in 1995. All of those businesses are new in the last year.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, Simple Recycling, the new soft recycling program, started last week. All went well. We did very well. We had over 1500 pounds of recycling that they collected.

I hope you all received the e-mail I sent about the Community Room. We had the pre-construction meeting last Tuesday and found out that the construction fence was going up on Friday. We didn’t know the SOM Center entrance was going to be closed until Tuesday. Apparently that needs to come out because that’s where the waterline is going to go. That driveway has to come out. John and I will be having weekly progress meetings with the contractor. If anyone has any concerns, please let us know and we will pass it along or get answers. Thank you.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, our next meeting is in November.

Architectural Review Board – Mr. Marrelli reported, the next meeting is this Thursday.

Board of Appeals –Mr. Marrelli stated, there was no meeting. There is nothing scheduled yet for this month.

Cemetery – Mrs. Mills stated, there is no report.

Citizen's Advisory Committee – Mr. Williams reported, Citizen’s Advisory met on September 14th. Our guest speaker was Service Director Doug Metzung. He provided a very thorough presentation on residential flooding. It was extremely informative. He provided an update on the Drainage and Infrastructure Committee. Our next meeting is October 12th at the Historical House.

Drainage and Infrastructure Committee – Mr. Jerome reported, the next meeting is on October 5th at 6:30 p.m.

Safety and Service – Council President Marrie reported, we met before Caucus earlier this month. Everything on that agenda went through Finance and is on this evening’s agenda.

Finance Committee – Mr. Saponaro reported, Finance Committee met this evening. We had 21 items on the agenda. We approved 20 of them and deferred one item pending further information.

Historical Society – Mrs. Mills reported, the Ice Cream Social was a great success. We had a tour from the Garden Club for Breckenridge this past week.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting. There is no report.

Ordinance Review Committee – Mr. Marquardt reported, Ordinance Review met on September 8th. There were two items on the agenda. The first one was Chapter 505 dealing with animals and fowl. The other one was Chapter 1185, political signs. Both of these items will be addressed at our next Ordinance Review Committee meeting in October. It is unlikely that political signs will be resolved prior to the election.

Planning and Zoning – Mr. Marquardt reported, Planning and Zoning met on September 17th. There were two items on the agenda. One was a conditional use permit for Deacon’s Chrysler for their pre-vehicle detailing center on Beta Drive. The other item was a lot split and dedication plat at 520 SOM Center Road. This was a caucus meeting. These two items will be taken up at our regularly-scheduled meeting on October 5th.

Recreation Board – Mr. Marrie reported, Recreation Board met on the 16th. The Board agreed to still give out $1,500 in scholarships to deserving students in 2016 as they have in the past. $500 automatically goes to an 8th grader at St. Francis and the remainder goes to one or more of the graduating students from Mayfield High School. The school is letting out on Thursday, May 26th. There was a discussion on when Parkview Pool will open. Further discussion will be held on that. There was a discussion of raising non-resident and non-school district pool pass fees. There will be further discussion on this. Parkview Pool will need capital improvements including new sand filters, slide infrastructure and new diving boards. The Halloween Party is scheduled for Saturday, October 24th between 1:30 and 3:00 in the Community Room. Volunteers are welcome at all times for that.

Commission on Aging – Mrs. Mills reported, the next meeting is Thursday, November 12th at 11:00 a.m. at the Senior Services office. The agenda will include a recap of the Fall trips, discussion about 2016 trips, Lunch N Learn programs, new Fall classes and the Holiday Party.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no report.

Records Commission – Mrs. Mills reported, we will be meeting this Wednesday here at 12:00 p.m.

Community and Economic Development - Mr. Saponaro stated, being no items on the agenda, the meeting scheduled for this evening was cancelled. Our next meeting is before the October Council meeting.

The Grove Committee – Mr. Jerome reported, the Committee met on Wednesday, September 9th. We discussed how the season went. We are all pretty happy with it. There was great weather and a lot of great events, a lot of fun. We will be looking into next year what we want to do with infrastructure. We talked about a possible storage shed, tiered seating which could help expand the area in front of the stage and give some extra flat space for wheelchairs and additional seating. We talked about a bandshell and additional programming.   Diane, I had to leave early, is there anything else to add?

Ms. Wolgamuth added, there was a lot of discussion about so many items. We decided to postpone Mr. Regan’s presentation to Council so we could convene again. We are looking to have another meeting on October 7th and hopefully at that point Mr. Regan will give his report to Council.

Mr. Jerome stated, Logan prepared reports throughout the season. She was the summer intern who helped us out during the season for a couple months. She took notes, complaints and concerns. Have we gone through any of that information yet?

Ms. Wolgamuth replied, yes, and a lot of that will be incorporated in the report.

Community Room Committee – Mr. Saponaro reported, the Community Room has progressed. The Committee has not met and will meet on an as-needed basis as determined by Ms. Wolgamuth and Administration for items that need to be addressed.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2015-22, entitled, “An Emergency Ordinance amending Sections 1305.01, 1305.05, and 1305.08 of the Village’s codified ordinances to address certain situations where the Architectural Review Board is lacking a quorum.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – August 17, 2015)

Ordinance No. 2015-22 was left on Second Read.

NEW BUSINESS:

  • Motion to authorize the sale by Mayfield Village of the following vehicles:

1990       Mazda Pick-Up Truck VIN: JMZUF1130L0884780  - $680.00
2001       Ford Dump Truck VIN: 1FDXF46S61ED33347  - $1,186.27
2004       Chevy Silverado Pick-Up VIN: 1GCHK24U84E141199 - $1,500.00
2005       GMC 2500 Sierra Pick-Up VIN: 1GTHK24U95E280145 - $2,397.87
2005       GMC 2500 Sierra Pick-Up VIN: 1GTHK24U25E281332 - $3,600.00
2004       Ford Crown Victoria VIN: 2FAHP71W54X167297 - $707.00
2011       Ford Crown Victoria VIN: 2FABP7BV4BX135689 - $3,064.00
2011       Ford Crown Victoria VIN: 2FABP7BV2BX135691 - $2,999.00

Mr. Saponaro, seconded by Mr. Jerome, made a motion to authorize the sale by Mayfield Village of the following vehicles:

1990       Mazda Pick-Up Truck VIN: JMZUF1130L0884780  - $680.00
2001       Ford Dump Truck VIN: 1FDXF46S61ED33347  - $1,186.27
2004       Chevy Silverado Pick-Up VIN: 1GCHK24U84E141199 - $1,500.00
2005       GMC 2500 Sierra Pick-Up VIN: 1GTHK24U95E280145 - $2,397.87
2005       GMC 2500 Sierra Pick-Up VIN: 1GTHK24U25E281332 - $3,600.00
2004       Ford Crown Victoria VIN: 2FAHP71W54X167297 - $707.00
2011        Ford Crown Victoria VIN: 2FABP7BV4BX135689 - $3,064.00
2011      Ford Crown Victoria VIN: 2FABP7BV2BX135691 - $2,999.00

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES:   All                
NAYS: None                                

Motion Carried. Bids Accepted. Sale Authorized.

  • Motion to authorize expenditure in the amount of $296,596 to Motorola Solutions for purchase of MCC 7500 IP Dispatch Console.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $296,596 to Motorola Solutions for purchase of MCC 7500 IP Dispatch Console

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All
NAYS: None     

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $5,275 to Michael’s Painting for painting of Reserve Hall.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $5,275 to Michael’s Painting for painting of Reserve Hall.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All 
NAYS: None     

Motion Carried. Expenditure Approved.

  • Motion to authorize entering into an agreement with Burges & Niple and to authorize expenditure in the amount of $5,750 to Burges & Niple for Beechers Brook Bluff Erosion Evaluation.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize entering into an agreement with Burges & Niple and to authorize expenditure in the amount of $5,750 to Burges & Niple for Beechers Brook Bluff Erosion Evaluation.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All    
NAYS: None     

Motion Carried. Agreement Approved. Expenditure Approved.

  • Motion to authorize expenditure in an amount not to exceed $8,372 to Klyn Nurseries for the purchase of trees for the Fall planting at various sites throughout the Village.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in an amount not to exceed $8,372 to Klyn Nurseries for the purchase of trees for the Fall planting at various sites throughout the Village.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All
NAYS: None     

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $5,886 to Digest Media for printing of Fall/Winter Community Rec Brochure.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize expenditure in the amount of $5,886 to Digest Media for printing of Fall/Winter Community Rec Brochure.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All
NAYS: None     

Motion Carried. Expenditure Approved.

  • Motion to approve the opt-out subsidy for the 2015-2016 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to approve the opt-out subsidy for the 2015-2016 Senior Snow Removal Program – up to 50% of the paid invoice, not to exceed $75.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All
NAYS: None           

Motion Carried. Opt-Out Subsidy Approved.

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,000 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $225 per driveway - $50 additional for circular).

Mr. Saponaro, seconded by Mr. Jerome, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,000 to MJO Lawn for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $225 per driveway - $50 additional for circular).

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                                   
NAYS: None                          

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,400 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $230 per driveway - $50 additional for circular).

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,400 to Ameriscape for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $230 per driveway - $50 additional for circular).

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                                   
NAYS: None                          

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,400 to Arnold Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $230 per driveway - $50 additional for circular).

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $18,400 to Arnold Landscaping for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $230 per driveway - $50 additional for circular).

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                                   
NAYS: None                          

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $16,800 to Summerbreeze for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $210 per driveway - $50 additional for circular).

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize acceptance of bid and to authorize expenditure in an amount not to exceed $16,800 to Summerbreeze for snowplowing services with regard to the Senior Snow Removal Program for the 2015-2016 winter season. (Two sections, approximately 80 drives, at $210 per driveway - $50 additional for circular).

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                                   
NAYS: None                          

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to extend the TIF for Progressive for property tax year 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to extend the TIF for Progressive for property tax year 2015.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                 
NAYS: None                              

Motion Carried. TIF Extended for Property Tax Year 2015.

  • Motion to extend the TIF for Governor’s Village for property tax year 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to extend the TIF for Governor’s Village for property tax year 2015.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                
NAYS: None                              

Motion Carried. TIF Extended for Property Tax Year 2015.

  • Motion to extend the TIF for Skoda Minotti properties for property tax year 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to extend the TIF for Skoda Minotti for property tax year 2015.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                 
NAYS: None                              

Motion Carried. TIF Extended for Property Tax Year 2015.

  • Motion to extend the TIF for Heinen’s for property tax year 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to extend the TIF for Heinen’s for property tax year 2015.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                 
NAYS: None                              

Motion Carried. TIF Extended for Property Tax Year 2015.

  • Motion to extend the TIF for 700 Beta Drive for property tax year 2015.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to extend the TIF for 700 Beta Drive for property tax year 2015.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All                 
NAYS: None                              

Motion Carried. TIF Extended for Property Tax Year 2015.

  • Motion to acknowledge receipt of financial reports for August, 2015 and to approve of same as submitted.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial report for July 2015 and to approve of same as submitted.

Council President Marrie asked, any discussion?

Mr. Wynne stated, I just wanted to highlight one item. During the month of August, we made a payment of $1,100,000 against our General Obligation Notes to pay those off in full which brought our debt amount outstanding to $6,527,000 which is about $10,000,000 less than it was 6 years ago.

Roll Call:        

AYES: All                 
NAYS: None

Motion Carried. Financial Reports for August 2015 Acknowledged and Approved.

  • First Reading of Ordinance No. 2015-23, entitled, “An Ordinance creating new Chapter 176 of the Codified Ordinances of Mayfield Village, Ohio regarding municipal income tax.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-23 was left on First Read.

Mr. Wynne stated, several years ago, Governor Kasich started an initiative to try and put together a Tax Code in the State amongst municipalities that was more business-friendly by unifying the Tax Code.   He even went so far as looking to having the State collect income tax dollars from municipalities. They have since backed off of that but they have gone through over the past several years and simplified the Tax Code and made it similar so that every municipality is taxed in the same type of income, is exempt in the same type of income and the only variable between the municipality really is whatever their tax rate is. The forms will be unified. They will be the same. They will be much more friendlier for businesses who are here to retain them as well as hopefully to attract new businesses. House Bill 5 which encompasses all those changes was passed this year. It is effective January 1, 2016. We are creating a new Chapter within our Codified Ordinances, Chapter 176, which will incorporate all of the changes to the tax law. The impact of those changes to us is very very minimal, but we are still required to adopt this unified law similar to other municipalities. The Law Department and I are finishing putting the final review comments on the attachment that goes with this reading. It will be in your packets this weekend. It’s 50 pages long. If you want to read it, God bless you all.

Mayor Rinker added, it may be not well known so I am speaking to the issue. We post Ron’s monthly financial report on-line as soon as Council approves it. We typically get it a couple weeks ahead of time but we wait until Council has looked at it. The record to us is very important to show that on a monthly basis, and we have been doing this for several years, this is something that Ron Wynne initiated as our Fiscal Officer. He provides this overview. We get this in our packets. Council has a chance to look at it. Ultimately by publishing this on the web every resident has the opportunity and we archive this so you can go back and check. To Ron’s point, six years ago our long-term debt was about $10 million more than it is. That is significant. I think it’s also significant to set that into context of where we are with our income tax collections. It’s good for the audience to know and the record to show:

  • For the month of August this year, income tax collections totaled $1,237,905 which is $357,184 above last year which was $880,721 and $28,312 above our 2013 collections, that was our banner year, which at that time was $1,209,593.
  • On the year to date basis for this year, our income tax collections are $11,502,143 which is $806,870 above last year and $226,182 above 2013. That’s 82% of our budget of $14,000,000. We budget $14,000,000. We are at the 82% mark through three quarters.
  • Our income tax collections since 2010 is shown on the chart. That’s when residents voted our rate increase.
  • At the net for this year, our General Fund balance is $16,558,051 as of August 31st. That’s an increase of $4,011,988 from December which at December 31st of last year was $12,546,063. In other words, we are north of $16,000,000 in our General Fund today.
  • We have reduced our long-term debt substantially.
  • We are looking at being able to cover most of these capital improvements that we were talking about for the last year on a cash basis which is pretty significant.

This information is all on-line.

Council President Marrie thanked Mayor Rinker.

  • Resolution No. 2015-11, entitled, “A Resolution authorizing the Mayor to seek financial assistance from the State Issue 1 Infrastructure Bond Program for funding of Phase II of the sewer project on Thornapple, Robley and a portion of Wilson Mills Road and declaring an emergency.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2015-011.

Council President Marrie asked, any discussion? There was none.

ROLL CALL:

AYES: All           
NAYS: None               

Motion Carried. Resolution Adopted.

  • Resolution No. 2015-12, entitled, “An emergency Resolution authorizing the disposition of certain municipal property by the Fire Department of the Village of Mayfield.” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2015-12.

Council President Marrie asked, any discussion? There was none.

ROLL CALL:

AYES: All           
NAYS: None               

Motion Carried. Resolution Adopted.

  • Resolution No. 2015-13, entitled, “A Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Fiscal Officer.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2015-13.

Council President Marrie asked, any discussion?

Mr. Wynne explained, this is just letting the County know when they collect our property tax dollars how much of that gets deposited into our General Fund, our Debt Retirement Fund and two other Funds for next year. There’s no change in the allocation from prior years.

Council President Marrie asked, any other comments? There were none.

ROLL CALL:

AYES: All           
NAYS: None               

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Marrie asked, are there any other matters to bring before Council this evening? There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 9:00 p.m. The next Council meeting is scheduled for Monday, October 19, 2015 at 8:00 p.m.