Council - June 15th 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, June 15, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, June 15, 2015 at Mayfield Village Civic Hall. Acting Council President Marquardt called the meeting to order at 8:00 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mrs. Mills, Dr. Parker, and Mr. Saponaro

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Metzung, Mr. Thomas, Mr. Cappello, Mr. DiNardo, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent:  Mr. Buckholtz, Mr. Marrie, and Mr. Marrelli

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

3-minute limit imposed by Chair. Those who wish to speak must first state their name and address.

Laura Lynch
Beech Hill

I have lived on Beech Hill for 31 years. We lived on that street when it was a dirt road. They put the interceptor sewer in and then our road became paved. It was always a narrow road. Our children grew up on that street. Now, fast forward to today and I understand there’s a repaving of that road with the option of it being widened. There is a group of us here for the widening. We feel among other things it is a safety issue. Just the other day, there was a truck that didn’t have a cab on it. It was parked on Glenview. We went down the street in order to go by that truck that was parked for two days. I had to actually go on to the berm just to get around it. Many times if there’s a school bus coming, I see it coming, I have to get into a driveway and let the school bus pass. It’s a safety issue.

We have a number of children now on that street. When our children were growing up, there wasn’t a lot but there’s a huge amount of children on Beech Hill. I don’t know about the other three streets. They have to go over when there’s a car coming. The residents know to stop and slow down but it’s not only a resident driving on that street. It’s a true safety issue where the kids are on the street because they have to be on the street with their bikes. They have to pull over into driveways in order for cars to pass. Especially on Beech Hill. There’s a little incline heading north. It’s hard to see. It’s tree-lined. It becomes a very narrow and dangerous situation. Any big truck or anything that goes by with another passenger car it becomes very difficult to maneuver. In certain situations, if there’s a big truck parked there, there’s a situation where a truck was parked on one of the streets leading to SOM and a bus tried to pass by and it couldn’t. Another resident had to get out, get the truck driver who was at a house and he was asked to move the truck so a bus could go by. There’s a bunch of us here for the widening. One of the questions is if the other residents on the other three adjoining streets, if we could possibly just widen Beech Hill. Even though there are other people here who are not just from Beech Hill. Thank you.

Acting Council President Marquardt thanked Ms. Lynch. I want everyone to know that this has been under discussion somewhat. Ms. Wolgamuth can summarize what actions have been taken relative to this consideration.

Ms. Wolgamuth stated, I think most of you that are here probably met me. The Engineer and I went door to door. Councilman Jerome also went door to door. Essentially as you know we were just asking your opinion on what you thought about the widening. I have reported the results of that survey to Council and the results are actually of the 55 residents we spoke to, 29 or 54% of them did not want the road to be widened and 19 residents or 36% did. That was essentially the results I reported.

Acting Council President Marquardt asked, is there anyone else who wants to address Council?

Ms. Lynch asked, what is the decision?

Acting Council President Marquardt replied, for right now we are going to go with the road as it is. Based on our poll, we saw no reason to change the original plan.

Ms. Wolgamuth stated, I am going to read to you what I wrote in the memorandum. I said 54% do not want the road to be widened. A common concern was that a wider road would result in cars travelling faster than having to slow down to pass creating a safety issue rather than resolving one. Those opposing the widening do not think the narrowness of the road is a problem except occasionally and they do not believe there is a sufficient benefit to justify the impact to their front yards. Many expressed concern about the loss of trees which they believe would substantially change the feel of the neighborhood. 36% or 19 residents would like the road to be widened. Most residents in favor of widening cited safety as the reason. They stated that cars can have difficulty passing and that the narrowness of the streets is particularly problematic during trash pick-up when it coincides with morning school bus traffic or construction or other trucks are parked on the street. There were several comments that the road became even narrower during the winter months when snow is piled on either side. That was the summary of the concerns on either side.

Tony Setlock
6818 Bonnieview

How many people did you say you spoke to?

Ms. Wolgamuth replied, we visited 76 homes. We received responses from 55 residents. I am sure some of you saw the little fliers we left asking that if they wanted to provide their opinion that they call or e-mail.

How many homes is that for all 4 streets in that area?

Ms. Wolgamuth replied, there’s 3 streets, 76 homes. We spoke with 55 of the 76.

In relation to that, is there any option of residents on one street wanting to widen, and other streets do not, would they widen one street and not the other?

Ms. Wolgamuth replied, I spoke to the Engineer about that. It was not recommended we do one street differently than others. His thought was that they should all be treated consistently. Did you want to speak to that Tom?

Mr. Cappello replied, that’s my opinion.

Is there a reason behind that?

Mr. Cappello replied, no, for consistency sake to be all the same. That’s just my opinion. There is no Code that says you can’t have different sizes.

Coming from a public safety standpoint in relation to police and fire, did they have any input in this as to whether their fire trucks or police cars are able to get down the roads okay?

Chief Carcioppolo replied, yes. My opinion was asked. There is no Code that I could really mandate any road widening because the Ohio Fire Code doesn’t apply to public roadways.

Mr. Saponaro stated, the other thing to note is this. Council may have a discussion on it, but Council is not directed to vote on anything of this nature until it comes before us to be voted on. This was merely for discussion purposes from Council’s perspective. Nothing came before Council in the form of do you vote to have this or not have this in place? It was a discussion that was had but nothing was formalized from any department that said this is what we recommend and we want to do this. The other thing to note is that we have a budget which we have already put in place. This was not in the budget. It would be a cost far above that budget. In terms of decision making, Council has not sat and approve or not approved this. It was just discussed. It would be up to whatever department or administration wants to do if they want to carry it forward with the consideration that it’s not a budgeted item and then coming to the residents and asking what the opinion is. I don’t know if it’s necessarily this will never happen because it was not discussed, it’s not going to happen today. For the budget in place right now, I think that the consensus is that the residents have spoken. It’s not anything that’s being brought before Council to vote on. Is that a fair assessment? Your voices are recommended. It is good that you come and talk to us about these things.

Ms. Lynch asked, I understand Seneca is widened?

Mayor Rinker replied, no.

Ms. Lynch asked, you said there’s just 3 streets involved. There’s actually 4 streets.

Mayor Rinker replied, no, there are 3. Glenview, Bonnieview and Beech Hill. Seneca was done. We are not redoing it.

Ms. Lynch asked, and it was not widened?

Mayor Rinker replied, correct.

Brian Hess
935 Beech Hill

Chief, you had mentioned that your opinion was asked, but you did not tell us which way.

Chief Carcioppolo replied, I always err on the side of caution. The Ohio Fire Code I stated does not have authority over a public roadway. My opinion is that it should be widened. There’s no way for me to have any authority over that.

Mr. Hess stated, for safety issues and to have trucks come in and out of the street, you are saying it would be beneficial to have wider streets?

Chief Carcioppolo replied, yes. It would be better.

Acting Council President Marquardt asked if there were any other comments. There were none.

CONSIDERATION OF MINUTES:

Regular Council Meeting – May 18, 2015

Mrs. Mills, seconded by Mr. Saponaro, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All       
NAYS: None                                    

Motion Carried. May 18, 2015 Minutes Approved.

COMMENTS FROM MAYOR RINKER

Mayor Rinker stated, we were very fortunate again to have our Cruise Night dry. The other thing is we do have a swearing-in ceremony tonight but we are going to have everyone enjoy our meeting. We will handle it at the close of the meeting and have festivities thereafter.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

There were no comments.

DEPARTMENT HEAD REPORTS:

SERVICE – Doug Metzung

There was no report.

BUILDING – John Marrelli

There was no report.

ENGINEERING – Tom Cappello

There was no report.

LEGAL DEPARTMENT – Mr. Diemert

There was no report.

FIRE – Chief Eugene Carcioppolo

There was no report.

FINANCE – Ron Wynne

There was no report.

POLICE – Chief Richard Edelman

Chief Edelman reported, after 40 years of service, Sergeant Timothy Schutt is retiring. His last day will be Friday the 19th. I hope you will all join me in wishing him well. We will be filling his open position with one of our part-time officers who is on our top 10 list, Steven Palko.

I sent you an e-mail last week about the CECOMs issues. There was a link in that e-mail to the Cleveland.com article in which it was described how the County at the last minute decided to not move forward with the construction of the emergency operation center in Bedford Heights. That was an integral part of the discussions we had with the County in our consolidation talks. We met with representatives from public safety and from CECOMs since that article came out. Their opinion right now is that rather than spend the $15 or $18 million dollars they planned on doing, they are going to co-locate with one of the existing regional dispatch centers. More than likely it will probably be Bedford Heights because they have the most room. There’s only three cities in that dispatch center. I can’t say for sure because they have not made that decision. I asked Brandy Carney what that means to co-locate with the other centers. I said, does that mean you are going to essentially take over that center and it’s going to become CECOMs? She wouldn’t say yes or no. She just said, well, we would like to call it co-locating. Well, the fact that this all came down at the last minute and we have been negotiating in good faith with the County, Chief Carcioppolo and I decided that it’s probably in the best interests of Mayfield Village if we just stop our consolidation efforts right now just so that we can take a step back, look at our options again and revisit some things we have looked at before including building it here in Mayfield Village and proceed from there. I don’t think we are in any hurry at this point. We will give it to the end of the year and see what happens in 2016. At this point that’s where we stand. Your dispatch center is not moving. We will have more information for you when it is available.

Mr. Jerome stated, I was going to include this in my Hillcrest Council of Councils report, but since we are talking about it, Patsy and I both attended it on Saturday. Armond Budish, County Executive, was the speaker. There were three or four people, myself included, that asked point blank and had a long discussion about dispatch and CECOMs. What they are telling us too is that they feel even though it’s not a new building, they can still point blank do what they were going to do there in this consolidated facility. I think we are all not real happy with that because we went in knowing we were going to get this new building and we were going to be on the ground floor. It wasn’t the 11th hour, but it was the 10th hour that they decided to change this.

Mayor Rinker stated, I think the 11th hour is right.

Mr. Jerome stated, Mayfield Heights and Pepper Pike’s Fire Chiefs were there. They were among the people who discussed this. It’s unfortunate but I think we kind of just need to let things iron out first because we jump into anything.

Mayor Rinker stated, to dispel any misunderstanding, this is something where our Chiefs spent a lot of effort, a great amount of time going through due diligence, extensive research, discussion with other options, Council looked at this, we considered budgetary aspects of it. But the consistent threat in all of this was we were not going to compromise safety for our community. We were previously satisfied. Our Chiefs asked a lot of hard questions and had a good faith understanding with the County that this would be a very effective transition and a safe one. Given the change in circumstances, and I think frankly the ambivalence in the message going forward, there’s too much transition in the County for us to be able to rely upon this arrangement any further. We will regroup and reconsider. We will stick with what works which is what we have been doing. Council and the Administration going forward, we are going to have to figure out what the budgetary aspects are. Again, our bottom line is going to be safety. It is unfortunate but we move forward. We are not going to compromise.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, summer 2015 is off and running. Parkview Pool opened for the Middle School splash party this past Tuesday. That was their last day. We had over 300 students and teachers attending. On Wednesday, June 10th, we opened up for all of our residents and school district at the pool. We had a beautiful day followed by the second dry day which is a record in Cleveland. Our Learn to Swim started today along with our Aquatics Deepwater Exercise and Aquasize classes. Our Sports N More and Teen Adventure Camps are off and running. I did want to add to Mayor Rinker’s comments, we had a low attendance of spectators for our Cruise Night this year. Part of it was because of the weather being so poor in the morning. People have to make decisions about whether or not to bring their car. Last year’s attendance there was about 8,000-10,000 people. I think maybe we had 4,000 or so this year. It seemed like it went from 6:00 and by 9:30 everyone was cleared out. Did anyone attend Cruise Night? Did you enjoy the activities and everything?

Mayor Rinker stated, you know the answer to that question.

Mr. Thomas stated, we hope you say yes. On the 27th of June we have our Fourth of July Celebration. Mayfield Heights has moved their Unity Days which has always been in late August. They are now moving it to June 27th when we shoot off our fireworks. You will have to get in the middle of Mayfield Heights and Mayfield Village in order to see both of them.

With regard to the Senior Report, Mr. Thomas stated, Phipps Conservatory and Garden trip which is this Wednesday, June 17th along with Nautica Queen on July 15th are all sold out. Congratulations seniors.

Mrs. Mills stated, we have our first event at the Grove on the 27th also.

ARCHITECT – Ron DiNardo

There was no report.

PLANNING DEPARTMENT - Ted Esborn

Mr. Esborn reported, it shouldn’t be confusing to anybody, but just in case it is, 6660 Beta Drive, the old Euclid Industries building, the largest commercial building on Beta Drive has changed its address to 6655. They made the change in the last couple weeks with the post office. If you see that new address, don’t be confused.

ADMINISTRATION – Diane Wolgamuth

There was no report.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, first I would like to thank Mary and Merv Singer for all of their work on the Memorial Day presentation at Whitehaven Cemetery. Doug was able to get the hanging baskets up. They are looking very good Doug. Thank you very much.

Mr. Saponaro asked, who did those this year?

Mrs. Mills replied, Urban Growers. They were planted at no cost to the Village because of the condition of last year’s. That was very gracious of them to do that.   We will see how they do this year.

Mrs. Mills continued, our next meeting will be on July 7th. Don’t forget Fireworks will be about 10:00 on the 27th.

Mr. Thomas wanted to thank all of our volunteers who help out for Cruise Night. I also wanted to commend my two staff members, Danielle Echt and Sean Supler, for coordinating a great event. Thank you.

Architectural Review Board – Mr. DiNardo reported, there were two applicants that came before the Board. One was 6655 Beta which is QED. They are remodeling that building to move in. They were approved. The second applicant was the second presentation on the Community Room by Then Design for the exterior building materials. We approved the building materials with comments. They will move on to the next Board which is the Ad Hoc Committee formed to go over all the details.

Board of Appeals –There is no report.

Cemetery – Mrs. Mills reported, the Garden Club planted the geraniums around the flagpole. The Service Department was gracious enough to help me remove all of the flags they put on the cemetery for Decoration Day. They put a flag on every tombstone there. I usually pull about 200 flags off. I take them and give them to the Boy Scouts. They use them for Flag Day Ceremonies. Anyone that has an old flag and don’t know what to do with it, bring it up to the Civic Center. We will make sure the Boy Scouts get the flags.

Citizen's Advisory Committee – Ms. Wolgamuth reported the Citizen’s Advisory Committee met on May 27th. We walked on the Greenway Trail. Unfortunately it was cut short by a thunderstorm. The only other major discussion was about Simple Recycling. The Committee was very much in favor of it. It is on Council’s agenda for approval this evening.

Drainage and Infrastructure Committee – Mr. Jerome reported, as of now, we are going to meet next month before the next Caucus. There are a couple items we still have to look into. We will be meeting at 6:30.

Safety and Service –. Safety and Service had a combined meeting with Finance this month.

Finance Committee – Mr. Saponaro reported, we met on June 1st. We met this evening. We had 20 agenda items that were approved. We also had residents who came to our meeting to discuss their concerns over the widening. Everything else is on this evening’s agenda.

Historical Society – There was no report.

Hillcrest Council of Councils – Mr. Jerome reported, we had a meeting this Saturday at 9:00 at Hilton Garden Inn. Armond Budish was the speaker. He talked about several things. One thing he found was that businesses were struggling for capital for small businesses, small loans, micro-lending. He is trying to work on that. He is working on innovation centers, partnerships with the County library. Actually one of them is going to be at the Mayfield Library, a pilot program. They are going to have a 3D printer and high speed internet and a couple other things. Abandoned houses and demolition were discussed. They are trying to put more money into that to keep that moving. Not only the City of Cleveland, but the many suburbs that have applied for money too to get houses demolished. The County has stepped up with summer jobs for youth where the State stopped helping kids who were 14 and 15 years old. The County got some money together and pushed the State to rethink money spent for getting young kids summer jobs and got them to put another $2.5 million into the fund for that. Cuyahoga County alone will get almost a million dollars of that. We talked about regional collaboration. That is a buzz word these days, ways not to force communities to combine but how they can enhance services and bring costs down, such as dispatch and healthcare which we are a part of and saves us quite a bit of money. They talked about a data center they were going to build. Now they are going to move it down to Columbus where the State has a facility. That saves them money. We talked about dispatch. The next meeting will take place sometime in September or October.

Mr. Saponaro asked, is there a website with minutes or presentations from those meetings? Were there any handouts?

Mr. Jerome replied, we have had handouts in the past. The meeting before talked about deer management. There’s not really any formal minutes.

Mr. Saponaro asked, there’s nothing recorded or any website you can go on and look at any of that?

Mrs. Mills replied, no, but Highland Heights has a good program with their committee. What is the name of that committee?

Ms. Wolgamuth replied, the Green Task Force.

Mrs. Mills stated, she spoke about deer management.

Mr. Saponaro stated, more about Armond Budish, what he was talking about during the meeting, is there a website we can go to with information from the meeting?

Mr. Jerome replied, there wasn’t, but I have thought about that in the past. I can talk to the Hillcrest Board members and see what we can come up with.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report.

Planning and Zoning – Mr. Marquardt reported, Planning and Zoning met on June 1st. There was one item on the agenda. It was site improvements for 6655 Beta Drive which is Premier Development Partners. The tenant is QED. Planning and Zoning recommended that site improvement at that meeting.

Recreation Board - Mr. Thomas reported, our next meeting will be Wednesday, September 16th here at 7:00.

Commission on Aging – Mrs. Mills reported, the next meeting is June 18th.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no report.

Records Commission – Mrs. Mills reported, we met on June 3rd. We did not have a quorum, but we did have a work session with department representatives. Our next meeting will be some time in August.

Community and Economic Development - Mr. Saponaro reported, we met this evening. We will meet on a monthly basis before Council meetings. On the agenda we discussed the organization’s structure and how to review incentive programs and how to look at and assist businesses. Discussions were more from an organizational standpoint and reviewing standpoint. We also went into Executive Session to discuss items for economic purposes. The next meeting will be on July 20th.

The Grove Committee – Mr. Jerome stated, the Committee met in May. I was unable to attend. Diane, if you have any key points.

Ms. Wolgamuth reported, everyone should have received their Grove schedule for the summer. The first weekend is the weekend of Fireworks. Our opening night is a Moody Blues tribute. It’s the Chagrin Valley Orchestra with a Moody Blues band in front. It should be a very good show. Saturday night there is a class rock band called In Cahootz that will play from 7:00-9:30. Afterward are our fireworks at Town Center. They will not be moved. There will be a concert at The Grove earlier. On Sunday we have the Cleveland Shakespeare Festival. That’s our opening weekend. We have hired our programming coordinator for the summer. Her name is Logan Snell. She will be starting on Wednesday of this week.

Mr. Saponaro asked, what time does the event on the 28th start?

Ms. Wolgamuth replied, 7:00. Almost all the programs are either at 7:00 or 7:30. You should have received schedules. They are also available in the front office and one the website.

Community Room Committee – Mr. Saponaro reported, the Committee will meet tomorrow at 5:30.

OLD BUSINESS:

  • Second Reading of Ordinance No. 2015-08, entitled, “An Emergency Ordinance amending Chapter 137 relative to the Department of Public Service.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – May 18, 2015).

Ordinance 2015-08 will be left on Second Read.

  • Second Reading of Ordinance No. 2015-09, entitled, “An Emergency Ordinance creating new Chapter 138 relative to the Building Department.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – May 18, 2015).

Ordinance 2015-09 will be left on Second Read.

NEW BUSINESS:

  • Motion to authorize expenditure in the amount of $11,187.30 to Deere & Co. for purchase of John Deere Gator (State purchasing).

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $11,187.30 to Deere & Co. for purchase of John Deere Gator (State purchasing).

Acting Council President Marquardt asked, any discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Expenditure Approved.

  • Motion to authorize purchase of 1,200 tons of salt through the ODOT summer salt program from Morton Salt at $80.06 a ton.

Mr. Saponaro, seconded by Dr. Parker, made a motion to authorize purchase of 1,200 tons of salt through the ODOT summer salt program from Morton Salt at $80.06 a ton.

Acting Council President Marquardt asked, any discussion?

Mr. Saponaro thanked Doug for getting the information to us on the chart. That really set forth all the communities and counties so that we can see the pricing throughout the whole State since there was such a big increase and understanding where the process is with that.

Mr. Jerome stated, a lot of people stepped up to Armond Budish and said, we need to work on getting better prices for salt or figure out if someone has a shortage, you can go through the County. They have their own salt for their facilities. A lot of the communities hoped the County can help in the future. California has their water problems. We have our snow and ice problems.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $7,850 to Jennison Ice for purchase of ice machine at the Fire Station.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $7,850 to Jennison Ice for purchase of ice machine at the Fire Station.

Acting Council President Marquardt asked, any discussion?

Mr. Saponaro stated, the ice machine we are talking about is not for beverages. For the purpose of discussion, can we put what it is used for in the Minutes?

Chief Carcioppolo stated, we have a machine in the Fire Station which we use to refill coolers every day in the summer months for firefighter rehabilitation. It’s also utilized by the Historical Society and the Service Department because it’s accessible and it’s a free form of ice to a point for the other departments to use. Our old machine was approximately 10 years old. It was experiencing mechanical failure. Rather than keep repairing it and keep putting $300-500 into it which we did last year and the year before, it was time to replace it. This new one is a new version of an ice machine that doesn’t have bacteria. It’s self-cleaning. It dispenses the ice to people are not reaching inside the ice bin with dirt on their arms or clothing. It’s more sanitary.

Acting Council President Marquardt asked, any other discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Expenditure Approved.

  • Motion for authorization to go out to bid for replacement windows for the Fire Station.

Mr. Saponaro, seconded by Mrs. Mills, made a motion for authorization to go out to bid for replacement windows for the Fire Station.

Acting Council President Marquardt asked, any discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Expenditure Approved.

  • Motion to authorize acceptance of bid and approval of expenditure in the amount of $126,385.00 to Tucson, Inc. for Palermo Pond Expansion – Phase I Project.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize acceptance of bid and approval of expenditure in the amount of $126,385.00 to Tucson, Inc. for Palermo Pond Expansion – Phase I Project.

Acting Council President Marquardt asked, any discussion?

Mr. Saponaro stated, this was part of the presentation put on between Tom and Rich Wasosky from Euthenics regarding the flooding issues and some of the ways to resolve some of that. This is part of that solution.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize acceptance of bid and approval of expenditure in the amount of $58,910.00 to Baumann Enterprises for building demolition and site improvement project at 734 SOM Center Road.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize acceptance of bid and approval of expenditure in the amount of $58,910.00 to Baumann Enterprises for building demolition and site improvement project at 734 SOM Center Road.

Acting Council President Marquardt asked, any discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize acceptance of bid and approval of expenditure in the amount of $294,004.20 to Perk Co. for SOM Center Road Sidewalk Project.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize acceptance of bid and approval of expenditure in the amount of $294,004.20 to Perk Co. for SOM Center Road Sidewalk Project.

Acting Council President Marquardt asked, any discussion?

Mr. Saponaro asked, any clarification? Where is this program? What sidewalks?

Mr. Cappello replied, it starts at the trailhead by the Fire Station. It heads north and ends at Beta.

Acting Council President Marquardt asked, any further discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize acceptance of bid and approval of expenditure in the amount of $304,917.00 to Specialized Construction for Civic Center Parking Lot Improvement – Phase II.

Mr. Saponaro, seconded by Dr. Parker, made a motion to authorize acceptance of bid and approval of expenditure in the amount of $304,917.00 to Specialized Construction for Civic Center Parking Lot Improvement – Phase II.

Acting Council President Marquardt asked, any discussion?

Mr. Jerome asked, was there an alternate included?

Mr. Cappello replied, we bid two alternates. One was landscaping. That was $44,7100 and the other alternate was entrance signs for the new entrance. That was $27,000. That was for the masonry construction. There is still going to be a cost to the actual physical steel sign that gets cut out. I don’t have that on me.

Acting Council President Marquardt asked, any other discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Bid Accepted. Expenditure Approved.

  • Motion to authorize expenditure in the amount of $10,303 to Anselmo’s Inc. for Drainage & Infrastructure project located at 6818 Bonnieview.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in the amount of $10,303 to Anselmo’s Inc. for Drainage & Infrastructure project located at 6818 Bonnieview.

Acting Council President Marquardt asked, any discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Expenditure Approved.

  • Motion to acknowledge receipt of financial reports for May, 2015 and to approve of same as submitted.

Dr. Parker, seconded by Mrs. Mills, made a motion to acknowledge receipt of financial reports for May 2015 and to approve of same as submitted.

Acting Council President Marquardt asked, any discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Receipt of Financial Reports for May 2015. Acknowledged and Approved.

  • Motion to accept the proposal of DiGioia Excavating in the amount of $10,500.00 for house demolition and site restoration at 6826 Meadowood Road

Mrs. Mills, seconded by Mr. Saponaro, made a motion to accept the proposal of DiGioia Excavating in the amount of $10,500.00 for house demolition and site restoration at 6826 Meadowood Road.

Mr. Jerome asked, do we feel that’s a good price?

Mr. Cappello replied, we got two bids. The other one was $12,000. That’s about standard right now.

Ms. Wolgamuth stated, one of the things that Council requested was that we again go to the residents to see how they think about the demolition of the house. We did a survey. The results were 3 residents were in favor of improving the house and placing it on the market. Thirty-seven were in favor of razing the house and replacing it with landscaping and greenspace.

Mr. Jerome stated, I drove down there the other day. I don’t know if Tom knows this, but what is the property to the east?

Mr. Cappello replied, there’s a portion that is not buildable. It was a plotted separate lot or residual lot, but it is just woods.

Acting Council President Marquardt asked, any other discussion? There was none.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Expenditure Approved.

  • First Reading of Ordinance No. 2015-11, entitled, “An Emergency Ordinance authorizing and directing the mayor to enter into an agreement with Geauga County for the boarding of prisoners.” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Dr. Parker, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Dr. Parker, made a motion to enact Ordinance No. 2015-11.

Acting Council President Marquardt asked, any discussion?

Chief Edelman replied, we discussed this at Safety and Service, Finance and Caucus. This is for jail services since Bedford Heights closed their jail recently.

Mr. Jerome stated, at Hillcrest Council of Councils, we brought that up too. There were many communities that were using Bedford. We are pressing on the County to see if they can look at an option in the future.

Chief Edelman asked, what was Mr. Budish’s response to that?

Mr. Jerome replied, they are looking into it. He’s new on the job.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Ordinance Enacted.

  • First Reading of Ordinance No. 2015-12, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an Agreement for the collection of soft recyclables with Great Lakes Recycling, Inc.” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Rules Suspended.

Mr. Saponaro stated, the only thing we wanted to point out is this is a voluntary program.

Mr. Jerome stated, and it doesn’t cost us anything.

Ms. Wolgamuth mentioned, this is for curbside pick-up of soft recyclables defined as clothing, textiles, bedding, tiles, belts, shoes, purses, any of those kinds of items that are difficult to find somewhere to take it. You don’t always want to take it to Goodwill or those organizations because they are very worn. This group will take it and grind it into fibers and reuse those fibers. It is a free service to the Village. It will be picked up on the same day as recycling is picked up every week on your lawn. Simple Recycling will mail to each resident two bags. As you use bags, they will provide you with a replacement.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to enact Ordinance No. 2015-12.

Roll Call:        

AYES: All        
NAYS: None                 

Motion Carried. Ordinance Enacted.

Mr. Diemert stated, the next 6 ordinances are all Charter amendments recommended by the Charter Review Commission. Chairman Paul Fikaris is here this evening if Council has initial questions about the proposed amendments.

  • First Reading of Ordinance No. 2015-13, entitled, “An Ordinance proposing an amendment to Article III, Section 6, relative to the compensation of the Mayor and members of Council.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-13 was left on First Read.

  • First Reading of Ordinance No. 2015-14, entitled, “An Ordinance proposing an amendment to Article III, Section 4, of the Charter of Mayfield Village to substitute the term “Civic Center” for “Village Hall” in this section and throughout the Charter where applicable.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-14 was left on First Read.

  • First Reading of Ordinance No. 2015-15, entitled, “An Ordinance proposing an amendment to Article V, Section 6(E) of the Charter of Mayfield Village to allow competition for appointment to the position of Chief within the police and fire departments to include individuals outside the department should there be two or less qualified interested individuals from the supervisory lower ranks, and to eliminate classified civil service status for part-time employees.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-15 was left on First Read.

  • First Reading of Ordinance No. 2015-16, entitled, “An Ordinance proposing an amendment to Article V, Section 6(B)(3) clarify positions excluded from the Civil Service.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-16 was left on First Read.

  • First Reading of Ordinance No. 2015-17, entitled, “An Ordinance proposing an amendment to Article XII, Section 9 of the Charter of Mayfield Village to provide availability of amended copies of the Charter to the residents.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-17 was left on First Read.

  • First Reading of Ordinance No. 2015-18, entitled, “An Ordinance proposing an amendment to Article V, Section 12(A), and any related subsections so as to allow the Board of Zoning Appeals to grant “use” variances in non-residential districts only, and requiring Council approval after public hearing.” Introduced by Mayor Rinker and Council as a Whole.

Ordinance No. 2015-18 was left on First Read.

  • Resolution No. 2015-10, entitled, “An Emergency Resolution amending Resolution No. 2007-13 changing the Fund name of “County Innovation Zone (CIZ Fund,” also known as the “Mayfield Innovation Zone (MIZ) Fund,” to “Mayfield Community Improvement Corporation Fund,” authorizing the deposit of funds into such account, and merging all related funds.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2015-10.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Acting Council President Mr. Marquardt asked if there were any other matters coming before Council.

Mr. Jerome asked if Chairman Fikaris could discuss the Charter process at all or any notes he may want to mention to us.

Chairman Fikaris thanked Council for letting him speak. As you know, per the Charter we require that every 5 years we form a Charter Review Commission to review the Charter of Mayfield Village. This being 2015, we did so. We began in January and completed our last meeting just recently. We did a very thorough job. We had a very engaged group, very intelligent, very thorough job. We looked over the Charter as it existed and made suggestions on improvements. We solicited comments from various department heads which we did receive. We had discussions on various issues. There were a number of thing proposed. We boiled it down to what you have before you tonight. If anyone has any specific questions, I can address the individual ones if you would like in order.

  • Ordinance No. 2015-13, entitled, “An Ordinance proposing an amendment to Article III, Section 6, relative to the compensation of the Mayor and members of Council.” Introduced by Mayor Rinker and Council as a Whole.

Compensation of area elected officials has been in the newspaper recently. We felt as we reviewed the Charter the process was in the hands of Council and their possible reluctance to increase their compensation. We have a part-time Mayor and Council in name, certainly not in effort. We proposed a Charter amendment to increase their salary. They have not had one since 2000 and a number of years before that. It’s certainly not a lot of money, but it is public money so we decided to bring that forward and have Council vote on that to go through to the electorate.

  • Ordinance No. 2015-14, entitled, “An Ordinance proposing an amendment to Article III, Section 4, of the Charter of Mayfield Village to substitute the term “Civic Center” for “Village Hall” in this section and throughout the Charter where applicable.” Introduced by Mayor Rinker and Council as a Whole.

This is a clean-up issue. Every Charter Review, there’s language improvement needed.

  • Ordinance No. 2015-15, entitled, “An Ordinance proposing an amendment to Article V, Section 6(E) of the Charter of Mayfield Village to allow competition for appointment to the position of Chief within the police and fire departments to include individuals outside the department should there be two or less qualified interested individuals from the supervisory lower ranks, and to eliminate classified civil service status for part-time employees.” Introduced by Mayor Rinker and Council as a Whole.

We had extensive discussion on this. We received input from both our Chiefs and the Fraternal Order of Police on their concerns and issues. They felt last time there was a promotion issue that was brought to our attention. We felt it was in the best interests of the Village to change the Charter so that if these circumstances fall, we can allow competition from the outside should there not be two willing and qualified candidates.

  • Ordinance No. 2015-16, entitled, “An Ordinance proposing an amendment to Article V, Section 6(B)(3) clarify positions excluded from the Civil Service.” Introduced by Mayor Rinker and Council as a Whole.

This is also a clean-up issue to specify that certain positions not be included. It is a clarifying issue.

  • Ordinance No. 2015-17, entitled, “An Ordinance proposing an amendment to Article XII, Section 9 of the Charter of Mayfield Village to provide availability of amended copies of the Charter to the residents.” Introduced by Mayor Rinker and Council as a Whole.

We call this our Green Initiative. The Charter required that we print and mail copies of the Charter to every resident. We thought that might be in these times a little wasteful. We gave the option of having it available electronically or upon request a printed copy could be mailed or would be available for pick up at the Civic Center.

  • Ordinance No. 2015-18, entitled, “An Ordinance proposing an amendment to Article V, Section 12(A), and any related subsections so as to allow the Board of Zoning Appeals to grant “use” variances in non-residential districts only, and requiring Council approval after public hearing.” Introduced by Mayor Rinker and Council as a Whole.

We had the most discussion about this one. This proposes to allow the Board of Zoning Appeals to grant use variances in non-residential districts and requiring Council approval following a public hearing. There was discussion about this. We felt this would enhance the attractiveness of our commercial districts. I remember in Planning and Zoning we were dealing in the past five years with increased uses and different uses for Beta Drive and we are attempting to do that with special use permits and conditional use permits that we felt that by offering a use variance that would go with the land that would enhance the attractiveness while keeping all the controls that we have with conditional use permits in place. We feel that it is the best of both worlds on either side because it does protect us and controls the special and conditional use permits, yet it makes it more attractive. Conditional use permits and special use permits were on a two year basis. We felt that sometimes possibly some developers are a little bit weary about sinking substantial amounts of money in development without something more than a two year agreement. We felt we kept all the controls in place that the BZA has and puts conditions upon this. It has to go through Council and would also have a public hearing as well.

Does anyone have any questions?

Council thanked Mr. Fikaris and the Committee members. You guys did a great job.

Mayor Rinker stated, the report you have just heard, it is a little bit of an understatement. As he noted, every 5 years, Charter Review, all appointed volunteers, with a good cross section of opinions in the tedious task and thankless job of meeting on a regular basis, getting a lot of guidance from our law department and having pretty much a carte blanche opportunity to open up any kind of questioning about the existing Charter. I can say from my experience over the years, every Charter Review Commission takes the task on very seriously. This year is no exception. It seems to me that there was a lot of thought put in to this. These are abstract ideas, sometimes it’s mere housekeeping. Ultimately this is something that voters in the community do vote upon and we try to publish the information pretty well and really encourage everyone. Those of you here tonight, take a look at these, try to get your neighbors to look at them. They are constitutional amendments if you will. They are something people should take seriously. Kudos for the Commission’s work.

SWEARING-IN CEREMONY OF FULL-TIME AND PART-TIME FIREFIGHTERS

Chief Carcioppolo thanked Council and the Mayor for understanding our needs. This is finishing what we started in September 2013 with filling vacancies we have had from departures.

The history of the Fire Service exemplifies the courage, integrity and honor that societies expect from their public safety personnel. This coupled with the professional credentials, duties and demands placed on today’s fire service requires a candidate that meets both the stigma of our service history synthesized with an intrinsic motivation that pushes a candidate to make themselves shine in a competitive arena for jobs. All of the members being sworn in here tonight, Part-time Firefighter David Johnson, Firefighter Rick Teckmeyer, and Full-Time Firefighters Timothy Byrne, Anthony Havel and Jeffrey Cook, have fit these criteria and that is why we are here to swear them in this evening. Without further ado, I would like to turn it over to the Mayor and welcome our firefighters.

Mayor Rinker administered the oath of office to Full-Time Firefighters:

  • Tim Byrne
  • Anthony Havel
  • Jeffrey Cook

Mayor Rinker administered the oath of office to Part-Time Firefighters:

  • David Johnson
  • Rick Teckmeyer

The firefighters were congratulated. Chief Carcioppolo thanked everyone for attending. We moved it to the end of Council because people like to hang out and talk afterwards. There is pizza provided by the Union as well as cake and refreshments. You are all welcome to stay.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 9:15 p.m. The next Council meeting is scheduled for Monday, July 20, 2015 at 8:00 p.m.