Council - July 20th 2015

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, July 20, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, July 20, 2015 at Mayfield Village Civic Hall. Council President Marrie called the meeting to order at 8:10 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro

Also Present: Mr. Wynne, Mr. Guidetti, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. DiNardo, Ms. Wolgamuth, Mr. Esborn and Ms. Heath

Absent:  Mayor Rinker and Mr. Cappello

The Pledge of Allegiance to the Flag was given.

Council President Marrie stated, for all that don’t know, Mr. Buckholtz has resigned effective today as Council President and Council member in his Ward. Council has 30 days to act on appointing a person which they will immediately get involved in. As Pro Tem, it falls on me automatically to become Council President. Council will also discuss electing a Pro Tem at the next meeting. Are there any questions? There were none.

OPEN PORTION:

- 3-minute limit imposed by Chair. Those who wish to speak must first state their name and address.

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – June 15, 2015

Mr. Saponaro, seconded by Mrs. Mills, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All   
NAYS: None

Motion Carried. Minutes Approved.

Special Council Meeting – July 6, 2015

Mrs. Mills, seconded by Mr. Jerome, made a motion to approve the minutes as written.

ROLL CALL:

AYES: All   
NAYS: None

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

There were no comments.

COMMENTS FROM COUNCIL PRESIDENT MARRIE

There were no comments.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Doug Metzung

There was no report.

BUILDING – John Marrelli

There was no report.

ENGINEERING – Tom Cappello

There was no report.

LEGAL DEPARTMENT – Mr. Guidetti

There was no report.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo reported, we will be receiving our new fire engine next week. It is in Ohio now. We will have it in service by mid-August.

FINANCE – Ron Wynne

Mr. Wynne reported, our General Obligation Notes in the amount of $1,100,000 come due in the early part of next month. We are paying those off in full.

POLICE – Chief Richard Edelman

There was no report.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, we held our 26th Annual Debbie Hudacko Memorial Run on July 12th. Our Police Department did an outstanding job. I want to thank Rich and his staff, Paul Jablonski, who coordinated it. We also had CERT volunteers, Jerry Banks, Ginny Callen, Pat Gregoric, Rick Juarbe, Diane Tripodo, Rick Whitehead, Theresa Whitehead and Frank Zatko. I want to personally thank them. They did a great job as far as keeping the safety of our runners. We also had in addition Progressive Insurance security staff handling all their driveways along North Commons Boulevard. The Key Club from the High School also helped out. It’s a big undertaking to make sure that all is safe. I also thank our Recreation Board and all of our sponsors, Willoughby Supply, Parker Orthodontics, Mayfield Physical Therapy, Heinen’s, Yours Truly, Pizzazz, Megan Ursick Dentistry and Micelli’s Cheese and Health 360. Thank you to all those people for making the run possible.

Council President Marrie added, and Danielle.

Mr. Thomas stated, and Danielle and my staff. Logan Snell also helped out on that day. Thank you.

Reporting on Senior Services, Mr. Thomas stated, the next Lunch n’ Movie is going to be August 12th. The movie is The Long Hot Summer. Reservations are due to the Community Partnership on Aging by August 5th. Foot clinics will be held on July 24th, August 14th and August 28th from 1:00-3:00. Call Donna to make an appointment. Our last trips were a tour of Phipps Conservatory in Pittsburgh and a cruise aboard the Nautica Queen. They were both sold out. Our next trip is in August to take a safari at The Wilds. We have over 50 people registered right now. The AARP Safe Driving Class was held on Wednesday, June 24th. The next Safe Driving class will be September 24th.   Mayfield residents can still register for those classes. Two new classes will begin in September, a Head to Toe Exercise class and a Music in Motion class.

Council President Marrie asked, how many did we have for the Debbie Hudacko run? Was it up or down from last year?

Mr. Thomas replied, we had about 100 for the walkers/runners. It’s about the same as last year.

ARCHITECT – Ron DiNardo

There was no report.

PLANNING DEPARTMENT - Ted Esborn

There was no report.

ADMINISTRATION – Diane Wolgamuth

Ms. Wolgamuth reported, we have three projects that are out to bid currently, the 2015 Road Program, the Community Room and the Softball Field Restroom. Results for those bids will be brought to the Finance Committee in August.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported, at our last meeting we discussed 50’s Night and Fourth of July. We also have our winter programs in line. One of our members asked why we gave our donation from 50’s Night to Make a Wish. Is there another agency that people would prefer? He is taking it on to send out a survey. It will be interesting to see what they are going to come up with. I will let you know.

Architectural Review Board – Mr. Marrelli stated, there was no meeting. There is no report.

Board of Appeals –Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills stated, there is no report.

Citizen's Advisory Committee – Ms. Wolgamuth stated, there is no report. The next meeting is July 30th at The Grove.

Drainage and Infrastructure Committee – Mr. Jerome reported, we decided not to meet this past month. We are going to meet before the August Caucus meeting to discuss a couple of issues.

Safety and Service – Council President Marrie reported, we met on July 6th. All of the items were sent to Finance. They are on the agenda this evening.

Finance Committee – Mr. Saponaro reported, we met on July 6th for Caucus as well as this evening. On our agenda were 8 items that we approved. We have deferred action on 2 Ordinances based on the drafting of the Ordinances. We hope to have them approved at a Special Meeting after the August Caucus.

Historical Society – Mrs. Mills reported, on July 24th we are going to the Northeast Ohio International Museum Council. It is going to be at Brownwood Farms in Middlefield, Ohio. This is a consortium of the historical societies in the Northeast Ohio area.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting since the last update. There is no report.

Ordinance Review Committee – Mr. Marquardt reported, Ordinance Review met on July 14th. There were two items on the agenda. The first was a discussion on a change in the Building Codes to allow the Building Commissioner to act when there was a not a quorum for Architectural Review Board. The second item was a discussion on changes in Chapter 505 regarding animals and fowl. We will continue these discussions at the next meeting and possibly have something for the next Council meeting for consideration.

Planning and Zoning – Mr. Marquardt reported, Planning and Zoning met on July 16th. The discussion was on a Conditional Use Permit for Verizon Wireless, a monopole tower at the Mayfield City School District Stadium. That one will likely be coming up for vote.

Recreation Board – Council President Marrie reported, Rec Board does not meet during the summer, but you heard the report from Mr. Thomas on the Debbie Hudacko Run.

Commission on Aging – Mrs. Mills reported, we will be meeting on Thursday, September 13th at 11:00 a.m. in the Senior Services offices. The agenda will include discussing the December trips, 2016 trips, Lunch and Learn programs, classes and the holiday party. We are also planning to hold the Art Show from the Watercolor classes in November. They will be hanging in the hallways.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no report.

Records Commission – Mrs. Mills reported, we will be meeting in August.

Council President Marrie asked, Shred Day is once a year?

Mrs. Mills replied, yes, just once a year in May.

Community and Economic Development - Mr. Saponaro reported, we met this evening. On the agenda we had a visit from OneCommunity and Everstream. They explained their relationship with the Village, how it started, where Everstream has come from in terms of the relationship. Also, we will be working with Ted to provide us with information on what we currently are taking advantage of, what other opportunities there may be and some different structures that we may want to move towards. We also discussed the property that is Pizzazz Pizza and whether there is any economic development there. The current tenant may have some rights to upgrade and maintain that property. Also, 700 Beta may be coming before us with a new tenant, so we had a general discussion on that.

The Grove Committee – Mr. Jerome stated, we have not met. We are halfway through our season. We had the Cleveland Institute of Music and a brass quintet. Greek Night consisted of Greek food and music. We had an event Saturday that unfortunately got cancelled. It was the Battle of the Bands. There were not enough bands to make it a viable event. So far so good. We have had some good crowds. We have had pretty good weather. We had a couple electrical issues that have been resolved from last year that carried on to this year. Other than that, everything is doing well. The grass looks good.

Mr. Saponaro asked, how about the grass cutting?

Mr. Jerome stated, it looks great. It’s nice. It’s easy to lay on so you are not covered in grass.

Council President Marrie asked, was Greek Night as big as last year?

Mr. Jerome replied, I heard it was bigger. I was not at last year’s.

Community Room Committee – Mr. Saponaro reported, the Committee met on July 2nd to discuss the interiors. From that point they have moved to go out to bid. As Ms. Wolgamuth stated, we will get the bids back and will be able to discuss those hopefully by Caucus?

Ms. Wolgamuth replied, the bid opening is August 7th.

Mr. Saponaro stated, by our next Council meeting. It will go to Committee and we will go from there.

OLD BUSINESS:

  • Third Reading of Ordinance No. 2015-08, entitled, “An Emergency Ordinance amending Chapter 137 relative to the Department of Public Service.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – May 18, 2015; Second Reading – June 15, 2015).

Mrs. Mills, seconded by Mr. Saponaro, made a motion to enact Ordinance No. 2015-08.

ROLL CALL:

AYES: All   
NAYS: None

Motion Carried. Ordinance Enacted.

  • Third Reading of Ordinance No. 2015-09, entitled, “An Emergency Ordinance creating new Chapter 138 relative to the Building Department.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – May 18, 2015; Second Reading – June 15, 2015).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2015-09.

ROLL CALL:

AYES: All   
NAYS: None

Motion Carried. Ordinance Enacted.

  • Second Reading of Ordinance No. 2015-13, entitled, “An Ordinance proposing an amendment to Article III, Section 6, relative to the compensation of the Mayor and members of Council.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – June 15, 2015).

Ordinance No. 2015-13 was left on Second Read.

  • Second Reading of Ordinance No. 2015-14, entitled, “An Ordinance proposing an amendment to Article III, Section 4, of the Charter of Mayfield Village to substitute the term “Civic Center” for “Village Hall” in this section and throughout the Charter where applicable.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – June 15, 2015).

Ordinance No. 2015-14 was left on Second Read.

  • Second Reading of Ordinance No. 2015-15, entitled, “An Ordinance proposing an amendment to Article V, Section 6(E) of the Charter of Mayfield Village to allow competition for appointment to the position of Chief within the police and fire departments to include individuals outside the department should there be two or less qualified interested individuals from the supervisory lower ranks, and to eliminate classified civil service status for part-time employees.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – June 15, 2015).

Ordinance No. 2015-15 was left on Second Read.

  • Second Reading of Ordinance No. 2015-16, entitled, “An Ordinance proposing an amendment to Article V, Section 6(B)(3) clarify positions excluded from the Civil Service.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – June 15, 2015).

Ordinance No. 2015-16 was left on Second Read.

  • Second Reading of Ordinance No. 2015-17, entitled, “An Ordinance proposing an amendment to Article XII, Section 9 of the Charter of Mayfield Village to provide availability of amended copies of the Charter to the residents.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – June 15, 2015).

Ordinance No. 2015-17 was left on Second Read.

  • Second Reading of Ordinance No. 2015-18, entitled, “An Ordinance proposing an amendment to Article V, Section 12(A), and any related subsections so as to allow the Board of Zoning Appeals to grant “use” variances in non-residential districts only, and requiring Council approval after public hearing.” Introduced by Mayor Rinker and Council as a Whole. (First Reading – June 15, 2015).

Ordinance No. 2015-18 was left on Second Read.

NEW BUSINESS:

  • Motion to authorize an expenditure in an amount not to exceed $24,207.30 to Breathing Air Systems for purchase of air compressor system and carbon monoxide monitor.

Dr. Parker, seconded by Mrs. Mills, made a motion to authorize an expenditure in an amount not to exceed $24,207.30 to Breathing Air Systems for purchase of air compressor system and carbon monoxide monitor.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Expenditure Approved.

  • Motion to authorize an expenditure in the amount of $8,084.00 to TAC Management Co. for new server.

Mrs. Mills, seconded by Mr. Saponaro, made a motion to authorize an expenditure in the amount of $8,084.00 to TAC Management Co. for new server.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Expenditure Approved.

  • Motion to authorize an expenditure in the amount of $20,978.50 to Collection Auto Group for the purchase of a new GMC Sierra 1500 (1/2-ton pick-up).

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize an expenditure in the amount of $20,978.50 to Collection Auto Group for the purchase of a new GMC Sierra 1500 (1/2-ton pick-up).

Council President Marrie asked, any comments? There were none.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Expenditure Approved.

  • Motion to authorize an expenditure in the amount of $18,374.91 for the purchase and installation of plows and safety lighting from Best Truck Equipment for three new pick-ups.

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize an expenditure in the amount of $18,374.91 for the purchase and installation of plows and safety lighting from Best Truck Equipment for three new pick-ups.

Council President Marrie asked, any comments? There were none.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Expenditure Approved.

  • Motion to authorize purchase of 1,500 tons of salt through the ODOT winter salt program from Cargill Salt Company at $52.98 a ton.

Mrs. Mills, seconded by Dr. Parker, made a motion to authorize purchase of 1,500 tons of salt through the ODOT winter salt program from Cargill Salt Company at $52.98 a ton.

Council President Marrie asked, any discussion? There was none.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Expenditure Approved.

  • Motion to authorize going out to bid for Senior Snow Removal program for 2015-2016.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize going out to bid for Senior Snow Removal program for 2015-2016.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Bidding Approved.

  • Motion to authorize a change order in the amount of $82,605.00 to Burton Scot Contractors for the following additional road work: Beta Drive Traffic Calming, Thornapple Drive Paving and SOM Center Road Southern Underpass Paving.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize a change order in the amount of $82,605.00 to Burton Scot Contractors for the following additional road work: Beta Drive Traffic Calming, Thornapple Drive Paving and SOM Center Road Southern Underpass Paving.

Council President Marrie asked, any discussion?

Mr. Jerome stated, this was discussed in Finance.

Mr. Saponaro stated, in 2014 we had funds that were appropriated but not utilized. These are three projects that can be done now. Doug, if you want to discuss them just so we can have it on the floor.

Mr. Metzung reported, the three projects being, the Beta Drive Traffic Calming, we would have a raised walkway to the Greenway Trail. The Thornapple Drive Paving will be from Meadowood to SOM where the roadway has been damaged. The third one is the Southern Underpass is constructed of a series of boxed culverts. The floor is uneven and it’s a trip hazard. We have put a layer of asphalt to level that out. Now that we are going to use the southern underpass with the sidewalk program, that needs to get done.

Mr. Jerome stated, this is already bid out. It makes more sense to do it as opposed to reopening everything up and going out to bid.

Mr. Metzung stated, right.

Mr. Saponaro added, and the prices are consistent.

Mr. Marrie asked, any other comments or questions?

Mr. Wynne stated, for the record from a financing standpoint. We had $959,000 budgeted for the 2014 Road Program. It is going to come in about $100,000 under budget. What we are requesting Council to do with this motion is reappropriate that $100,000 within the same vendor but to these three projects with the 2014 Road Program.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Change Order Approved.

  • Motion to acknowledge receipt of financial reports for June, 2015 and to approve of same as submitted.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to acknowledge receipt of financial reports for June 2015 and to approve of same as submitted.

Roll Call:        

AYES: All             
NAYS: None            

Motion Carried. Financial Reports for June 2015 Acknowledged and Approved.

  • First Reading of Ordinance No. 2015-20, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an economic development grant and incentive agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and Quality Electrodynamics.” Introduced by Mayor Rinker and Council as a Whole.

Council President Marrie stated, this was discussed in Finance. It was agreed to leave this on First Read for future wording changes.

Mr. Saponaro stated, yes. We need to make some revisions to the Agreement so that it is uniform and in line with what we expect to put out there in terms of protecting Mayfield Village, looking at MCIC and making sure that we have consistent terms. Because this is the first incentive grant that we have put out there, we want to make sure the benchmark is high here. It’s not there yet, but we hope to have it completed and on the agenda for the next Caucus. We will then have a Special Meeting to get this approved.

Ordinance No. 2015-20 was left on First Read.

  • First Reading of Ordinance No. 2015-21, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an economic development grant and incentive agreement between the Mayfield Community Improvement Corporation, Mayfield Village, Ohio, and The Freedonia Group, Inc.” Introduced by Mayor Rinker and Council as a Whole.

Council President Marrie stated, this was also discussed in Finance. We are leaving this on First Read also?

Mr. Saponaro replied, correct. The intention is not that Council is not supportive of these Agreements. It is again to make sure the Agreements are representative of what the Village’s interests are.

Ordinance No. 2015-21 was left on First Read.

ANY OTHER MATTERS:

Council President Marrie asked, are there any other matters to bring before Council this evening? There were none.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Jerome, made a motion to adjourn.

The meeting adjourned at 8:40 p.m. The next Council meeting is scheduled for Monday, August 17, 2015 at 8:00 p.m.