Council - January 21st 2014

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield
Village Civic Hall
Tuesday, January 21, 2014

The Council of Mayfield Village met in Regular Session on Tuesday, January 21, 2014 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:05 p.m.

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ROLL CALL: 

Present: Mr. Buckholtz, Mr. Marrie, Mr. Jerome, Mr. Marquardt, Mrs. Mills, Dr. Parker, and Mr. Delguyd

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Dinardo, Mr. Cappello, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

5-minute limit imposed by Chair. Those who wish to speak must first state their name and address. 

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – December 16, 2013

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written. 

ROLL CALL: 

AYES: All          
NAYS: None 

Motion Carried. Minutes Approved.

Organizational Council Meeting – January 13, 2014

Dr. Parker, seconded by Mrs. Mills, made a motion to approve the minutes as written. 

ROLL CALL: 

AYES: All             
NAYS: None                                           

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

Mayor Rinker stated, we were thinking about doing this outdoors. The Council President and I were discussing the format.  The options are, we can do you one at a time, maybe fill the room up with a little more heat, or my suggestion is, since you are all here and you braved the elements, we will handle, like we did last year, the proverbial cattle call.  You all know why you are here.  Hopefully you know which Committees and Boards you have been appointed to. Bless you for signing up yet again for another tour of duty.  What I am going to ask you all to do collectively is to stand, raise your right hand, repeat your name and Committee or Board. Announce to the world. We will make this official. Sound like a plan?

Mayor Rinker asked the committee members present to stand up and be administered their oaths of office.  Oaths will be on the table for members to come up and sign them.  Mayor Rinker administered the oaths to the following Committee members present:

Board of Appeals

William Russ

Activities

Chris Barni, Debbie Thomas, Jean Britton, Dona Kless, and Mary Singer

Citizen’s Advisory

Brenda Bodnar, George William, Loretta Williams, Carole Marrie, Bob Haycox, Merv Singer, Mary Singer, and Shirley Jay

Civil Service

Brenda Bodnar

Commission on Aging

Ruth Petche, Ralph Tarsitano, and Marie Urbancic

Parks and Recreation

Pat Andreczyk, Mary Murphy, Dave Perout, Kate Sullivan, Petty Kerver, and Troy Koch

Council took a break for refreshments at 8:15 p.m.

Council reconvened at 8:25 p.m.

Resolutions No. 2014-01 to 2014-06 were moved up for consideration by Council.

Resolution No. 2014-01, entitled, “An emergency resolution confirming the reappointment of Ronald Wynne as the Director of Finance for Mayfield Village, Ohio and establishing the terms, conditions and compensation.” Introduced by Mayor Rinker and Council as a Whole.

Dr. Parker, seconded by Mr. Delguyd, made a motion to adopt Resolution No. 2014-01.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL: 

AYES: All    
NAYS: None          

Motion Carried. Resolution Adopted.

Resolution No. 2014-02, entitled, “An emergency resolution confirming the appointment of Mary E. Betsa, as Clerk of Council.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2014-02.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL: 

AYES: All   
NAYS: None 

Motion Carried. Resolution Adopted.

Resolution No. 2014-03, entitled, “An emergency resolution providing for the employment of an Engineer for Mayfield Village, Ohio.” Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2014-03.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL: 

AYES: All    
NAYS: None 

Motion Carried. Resolution Adopted.

Resolution No. 2014-04, entitled, “An emergency resolution re-establishing the terms, conditions and compensation for the services of the Prosecutor for Mayfield Village, Ohio.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2014-04.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL: 

AYES:   All        
NAYS:  None 

Motion Carried. Resolution Adopted.

Resolution No. 2014-05, entitled, “An emergency resolution re-establishing the terms, conditions and compensation for the services of the Director of Law and Assistant Director of Law for Mayfield Village, Ohio.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2014-05.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL: 

AYES:   All    
NAYS:  None 

Motion Carried. Resolution Adopted.

Resolution No. 2014-06, entitled, “An emergency resolution providing for the employment of a municipal architect for Mayfield Village, Ohio according to Ordinance No. 70.7 and Section 1301.03 of the Codified Ordinances.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Jerome, made a motion to adopt Resolution No. 2014-06.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL: 

AYES: All    
NAYS: None      

Motion Carried. Resolution Adopted.

Mayor Rinker administered the oath of office to Ron Wynne, Director of Finance; Mary Betsa, Clerk of Council; Tom Cappello, Engineer; Mike Cicero, Prosecutor; Joseph W. Diemert, Jr., Director of Law; and Ron Dinardo, Municipal Architect.

DEPARTMENT HEAD REPORTS:                            

SERVICE – Douglas Metzung

Mr. Metzung reported, we have begun to take possession of the ODOT property, having had the locks changed and moved some of our items over there. We have not started to put salt in there.

Speaking of salt, during the first big cold snap, we got down to our last 20 tons of salt. We have not seen that since Gus Amendola was here. We are back at full strength again. That was a little bit of a scary time.

BUILDING – John Marrelli

There was nothing to report.

ENGINEERING – Tom Cappello

There was nothing to report.

LEGAL DEPARTMENT – Joseph W. Diemert, Jr.

There was nothing to report.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo reported, ISO will be coming out to do their fire department inspection next Monday.

FINANCE – Ron Wynne

Mr. Wynne stated, I will save my comments for the agenda items as we get to them.

POLICE – Chief Edelman

There was nothing to report.

PARKS & RECREATION – Bill Thomas

Mr. Thomas stated, Council President had a question in regards to how we were going to use our new picnic shelter out by the new restrooms. There was discussion in my department. It will not be like the Parkview Pool or Wiley Park picnic shelter. Those are reserved. This is basically for program use for the programs at the soccer field.  Obviously, there would be an exception that if Progressive had an event they wanted to do, we would work with them to make sure they had that available.  Primarily that is used for soccer programs that we have on the soccer field. That would be the Mayfield Soccer Club, our Adult Co-Ed, all of the summer camps that we have, anybody that uses those fields would have use of that picnic shelter during the time that they are using the field.

Council President Buckholtz asked, so they are not rentable?

Mr. Thomas replied, that is correct.

Council President Buckholtz asked, you can’t reserve them?

Mr. Thomas replied, that is correct.  You cannot reserve them.   We do it at the pool and at Wiley.

Council President Buckholtz asked, and if a Village group wanted to approach you asking to use it at a time it is not being used by an activity?

Mr. Thomas replied, we would work it out.

Mr. Thomas continued, we are finalizing our Spring/Summer brochure which ultimately will be mailed the first week in March.  The senior report, three items, there were approximately 60 people who attended the Holiday Party on December 20th. We have always held that on Saturday. This was the first year we held it on Friday. The attendance was real good. We are now looking for next year to offer it on Friday again. The next Lunch N Movie with our Community Partnership Program we have is on February 12th. The movie is The Last King of Scotland. They will be making sloppy joe’s on a crusty roll, chopped salad and dessert. The next foot clinic is on February 14th.

ARCHITECT – Ron Dinardo

There was no report.

PLANNING DEPARTMENT  - Ted  Esborn

Mr. Esborn reported, for the members of Council on the Community and Economic Development Committee, I will be contacting you shortly to set up a meeting of the CEDC. The two main items for discussion are zoning code amendments. This is something the Planning Development Department has been working with the Planning and Zoning Commission for the latter half of 2013. We want to make sure that representatives from Council are aware and know what’s going on with that process.

Also, this came up a little bit in Finance. The Mayfield Village fiber network has successfully gotten to the point where our users have generated enough fees that we have the capability of taking opportunities to expand our network. We need to develop a strategy about which opportunities to take and how to use those resources.  I will contact you soon and we will set up a meeting to discuss this and I am sure other things.

ADMINISTRATION – Diane Wolgamuth

There was no report.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills reported that Mary Singer was elected the Chairman at our meeting on January 14th.  Under discussion was the Pancake Breakfast, the Memorial Services at Whitehaven, 50’s Night, Fireworks and band concerts. The Committee is really active and doing a good job.

Architectural Review Board – Mr. Marrelli reported, Architectural Review Board met last Thursday.  We reviewed and approved an alteration to an out building.

Board of Appeals – Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills stated, Susan Sabetta from Mayfield Heights is the representative for the Cemetery Committee. Ed Hargate will remain as the representative for Highland Heights.  I will be the representative for Mayfield Village. The communities have been invoiced for their annual donation.

Citizen's Advisory Board – Mr. Marrie reported, our first meeting of the year will be next Monday the 27th.

Safety and Service –  Mr. Delguyd stated, Safety and Service met last week.  All items are on the agenda.

Finance Committee –  Mr. Delguyd stated, all items are on the agenda. We will discuss them as they come up.

Historical Society – Mrs. Mills reported, it’s time to renew your membership. We would appreciate it if you would join us and join us at our meetings.

Hillcrest Council of Councils – Mr. Jerome reported, we met on December 14th.  Councilwoman Mills and I went to that meeting.  Cuyahoga County came in and talked about the shared services they offer, and about collaboration and some other services they want to look to in the future.  It was a good discussion.  OneCommunity is also offered through the County. The next meeting should be in March.  I will let everyone know of the date once I receive notice.

Mr. Esborn stated, when I have seen the presentation they have done on the shared services, they have pointed out that Mayfield Village is the first community take advantage of doing a phone system through the County which is something they would like to see other communities do.

Mr. Jerome agreed.  Overall, there are a lot of good things that we can look forward to.

Ordinance Review Committee –  There was no meeting. There is no report.

Planning and Zoning – Mr. Marquardt reported, Planning and Zoning had a workshop last Thursday.  There was a lot split and consolidation on the agenda.

Recreation Board -  Mr. Marrie reported, we met on the 15th.  Discussed were the Christmas Party for the children and the Santa Ride which did very well.  I would like to thank the Recreation Board for their ongoing volunteer work in making this a success.  Parkview Pool fees will remain the same for 2014 and we have a teen event, Dodgeball Tournament Pool Party on the 23rd at Wildcat Park. Volunteers are welcome.

Commission on Aging – Mrs. Mills reported, the Commission on Aging met today. Stacey O’Brien was there. She reinforced the Community Partnership on Aging services.  It was very interesting. The Committee is in the stages of planning their bus trips and lunches and card games. They are doing an excellent job there too.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported the Commission will meet on February 5th at 12:00 at the Civic Center in this room.

Community Economic and Development – Mr. Delguyd reported, we will have a meeting in January to discuss some issues.

OLD BUSINESS:

Third Reading of Ordinance No. 2013-15, entitled, “An Emergency Ordinance adopting new Codified Ordinance Section 1353.075 relating to trimming and preservation of trees; removal of dangerous trees.”  Introduced by Mayor Rinker and Council as a Whole. (First Reading – November 18, 2013; Second Reading – December 16, 2013)

Mrs. Mills, seconded by Mr. Marquardt, made a motion to enact Ordinance No. 2013-15.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL:

AYES: All    
NAYS: None 

Motion Carried. Ordinance Enacted.

Third Reading of Ordinance No. 2013-16, entitled, “An Emergency Ordinance amending Codified Ordinance Section 351.03 relating to prohibited standing or parking places and Section 1501.04 enforcement relating to the issuing of citations for violations in fire laws.”  Introduced by Mayor Rinker and Council as a Whole. (First Reading – November 18, 2013; Second Reading – December 16, 2013)

Mrs. Mills, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2013-16.

Council President Buckholtz asked if there was any discussion. There was none.

ROLL CALL:

AYES: All    
NAYS: None 

Motion Carried. Ordinance Enacted.

Second Reading of Ordinance No. 2013-17, entitled, “An Emergency Ordinance amending Codified Ordinance Section 1511.05(g)(2)(C) relating to portable outdoor fire places used at one and two family dwellings.”  Introduced by Mayor Rinker and Council as a Whole. (First Reading – December 16, 2013)

This Ordinance was left on Second Read.

Mr. Christian asked, what is the ordinance?  I was here for the First Reading.  No one said anything about it. They just read it off. What is the ordinance?

Chief Carcioppolo replied, the Fire Code permits these portable units to be within a certain distance as long as they are UL listed.  Ordinance Review Board has approved this.  I can make you a copy of the ordinance.

Mr. Christian asked, is it saying you can’t have them?

Chief Carcioppolo replied, the Code doesn’t permit the units to be a chiminea.  It has to be within a certain distance of a residential property.  If we go to an open burning complaint and you have a chiminea and it’s too close to your home, we can have you move that within an appropriate distance away from your home so that it won’t potentially light your house on fire. Does that make sense?

Mr. Christian replied, yes.

Mr. Delguyd stated, the ordinance allows us to comply with the Code.

Mr. Christian asked, how far away from the house do you have to be?

Chief Carcioppolo replied, if it is UL listed for a certain distance, whatever that UL listing is would allow that to be up to that distance from your home.

Council President Buckholtz added, there’s probably a chart in the State Code that says, number of btu’s.

Chief Carcioppolo stated, if it is UL listed, it’s tested and is written in the documentation that you purchase it with.

Mr. Delguyd stated, it depends on the product bought.

Mr. Christian asked, are you talking about these little potbelly things you buy at Home Depot, throw it out, set it on fire, it’s got a stack coming out?

Chief Carcioppolo replied, like that, yes.

Mayor Rinker stated, I think there’s also a provision for Mr. Christian so he doesn’t have to worry about it. These are prohibited within 1000 feet of a library.

Mr. Christian asked, that means I can set the Library on fire?

Mayor Rinker stated, only you could come up with that deduction.

Council President Buckholtz stated, and would say that out loud so we know you are kidding.

Second Reading of Ordinance No. 2013-18, entitled, “An Emergency Ordinance amending Codified Ordinance Section 141.01(b) establishment of positions in the Fire Department in removing the position of part-time Captain.  Introduced by Mayor Rinker and Council as a Whole. (First Reading – December 16, 2013)

This Ordinance was left on Second Read.

NEW BUSINESS:

Motion to authorize the Service Director to seek proposals to demolish the house located at 6128 Wilson Mills Road.

Mr. Marquardt, seconded by Mr. Marrie, made a motion to authorize the Service Director to seek proposals to demolish the house located at 6128 Wilson Mills Road.

Council President Buckholtz asked if there was any discussion.

Mr. Metzung stated, this is the second house of the two we originally discussed taking down when we got them from the Library.

Roll Call:         

AYES: All   
NAYS: None

Motion Carried. Motion Approved.

Motion to authorize an expenditure in the amount of $38,175 to Community Partnership on Aging for renewal of Senior Services for 2014.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize an expenditure in the amount of $38,175 to Community Partnership on Aging for renewal of Senior Services for 2014.

Council President Buckholtz asked if there was any discussion.

Mr. Delguyd stated, this was discussed in Finance.  A couple of things we came up with, basically, a better understanding of how they are billing us. They are billing us the 5% which is based on population.  There was some discussion on what we thought of that.  That has been tabled for further discussion. The biggest thing was the different services we are providing and some of the costs. We have asked Diane to go back and see if we can get a specific transportation cost. That seems to be from a numbers standpoint the least utilized in terms of number of citizens of the different programs offered.  We have argued that our utilization should be higher.  That is just getting out there, spreading the word and marketing.  We also asked for a 6 month update. There was a recommendation for approval with closely monitoring the transportation because it seemed to be a larger chunk of the cost.   

Council President Buckholtz asked, you discussed tabling it pending more information, or after further discussion, you said, go ahead and approve it?

Mr. Delguyd replied, the issue tabled was how we get billed and how they calculate it.  We recommended it. That was just part of the discussion.  We get reports every 6 months. We will talk about it in June.

Council President Buckholtz stated, for the benefit of the people here, the items we went through that are in the Caucus Minutes in terms of just evaluating usage, cost per usage and what we can do to promote it better was address.  Any other comments? There were none.

Roll Call:         

AYES: All   
NAYS: None                                           

Motion Carried. Expenditure Approved.

Mrs. Mills thanked Council for passing this item this evening.

Motion to authorize an expenditure in the amount of $15,000 to OneCommunity for annual subscription and fiber maintenance fee for 2014.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize an expenditure in the amount of $15,000 to OneCommunity for annual subscription and fiber maintenance fee for 2014.

Council President Buckholtz asked if there was any discussion. There was none.

Roll Call:         

AYES: All                                              
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize an expenditure in the amount of $7,500 to CodeRed for 3-year weather notifications.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize an expenditure in the amount of $7,500 to CodeRed for 3-year weather notifications.

Council President Buckholtz asked if there was any discussion.

Mr. Wynne clarified, the $7,500 is the total cost for the 3 years.  It is $2,500 a year.

Council President Buckholtz asked, any other comments?  There were none.

Roll Call:         

AYES: All  
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize an expenditure in an amount not to exceed $15,000 to City of Bedford Heights Jail for prisoner housing for 2014.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize an expenditure in an amount not to exceed $15,000 to City of Bedford Heights Jail for prisoner housing for 2014.

Council President Buckholtz asked if there was any discussion. There was none.

Roll Call:         

AYES: All                                             
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $7,884.00 to Carlson Service Company for cleaning of police station for 2014.

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $7,884.00 to Carlson Service Company for cleaning of police station for 2014.

Council President Buckholtz asked if there was any discussion.

Dr. Parker asked, how many nights cleaning is that?

Chief Edelman replied, two full nights cleaning and one night for trash.

Council President Buckholtz asked, that’s for the whole year.

Chief Edelman replied, yes. Same price as last year.

Roll Call:         

AYES: All    
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $8,217.44 to Division of Water for Annual Hydrant Fee for 2014.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $8,217.44 to Division of Water for Annual Hydrant Fee for 2014.

Council President Buckholtz asked if there were any questions. There were none. 

Roll Call:         

AYES: All     
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize expenditure in the amount of $5,000 to City of Mayfield Heights for Hillcrest Mobile Air Unit and Tech Rescue Team/MAUTRT Annual Fee – 2014.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $5,000 to City of Mayfield Heights for Hillcrest Mobile Air Unit and Tech Rescue Team/MAUTRT Annual Fee – 2014.

Council President Buckholtz asked if there was any discussion. There was none.

Roll Call:         

AYES: All    
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize an expenditure in the amount of $6,660.00 to Shannon Electric for fixtures for exterior Fire Station.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $6,660.00 to Shannon Electric for fixtures for exterior Fire Station.

Council President Buckholtz asked if there were any questions. There were none.

Roll Call:         

AYES: All   
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize an expenditure in the amount of $5,500 to Cuyahoga Soil and Water Conservation District for 2014 Annual Appropriation of Euclid Creek Watershed Coordinator.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in the amount of $5,500 to Cuyahoga Soil and Water Conservation District for 2014 Annual Appropriation of Euclid Creek Watershed Coordinator.

Council President Buckholtz asked if there was any discussion. There was none.

Roll Call:         

AYES: All                                              
NAYS:  None

Motion Carried. Expenditure Approved.

Motion to authorize an expenditure in an amount not to exceed $17,200 to Progressive Fitness Center for 2014 memberships for residents (pass through).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize an expenditure in an amount not to exceed $17,200 to Progressive Fitness Center for 2014 memberships for residents (pass through).

Council President Buckholtz asked if there was any discussion. There was none.

Roll Call:         

AYES: All
NAYS: None

Motion Carried. Expenditure Approved.

Motion to approve an expenditure in the amount of $4,885.96 to the Village Prosecutor for 2013 legal fees.  This amount is above the amount previously authorized in Resolution No. 2013-05 - $23,871.56

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve an expenditure in the amount of $4,885.96 to the Village Prosecutor for 2013 legal fees.  This amount is above the amount previously authorized in Resolution No. 2013-05 - $23,871.56

Council President Buckholtz asked, are there any questions? There were none.

Roll Call:         

AYES: All   
NAYS: None

Motion Carried.  Expenditure Approved.

Motion to fund the Medical Expense Reimbursement Plan for 2014.

Mrs. Mills, seconded by  Mr. Marquardt, made a motion to fund the Medical Expense Reimbursement Plan for 2014.

Council President Buckholtz asked if there were any questions or comments.

Mr. Wynne reported, the cost will be approximately $175,000.

Roll Call:         

AYES: All   
NAYS: None

Motion Carried. Funding Approved.

Motion to authorize expenditure in the amount of $6,090.00 to Creative Microsystems, Inc. for 2014 support for Finance and Payroll Systems.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize expenditure in the amount of $6,090.00 to Creative Microsystems, Inc. for 2014 support for Finance and Payroll Systems.

Council President Buckholtz asked if there were any comments. There were none.

Roll Call:         

AYES: All                                              
NAYS: None

Motion Carried. Expenditure Approved.

Motion to authorize the Mayor to enter into a 60 month lease with Neopost USA for  digital mailing system, including equipment maintenance, rate change protection, installation and training at $407.87 a month.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize the Mayor to enter into a 60 month lease with Neopost USA for  digital mailing system, including equipment maintenance, rate change protection, installation and training at $407.87 a month.

Council President Buckholtz asked if there were any questions or comments.

Mr. Wynne explained, this replaces the current system we have to Pitney-Bowes. That lease is expiring. We are currently paying $560 a month. This is about $150 a month less.

Roll Call:         

AYES: All     
NAYS: None

Motion Carried. Lease and Expenditure Approved.

Motion to accept donation by Progressive Insurance of pavilion and paver terrace and to assist with landscaping the area adjacent to the Mayfield Village Soccer Field Restroom Facility and Site Improvement Project and to authorize expenditure in the amount of $22,589.00 to Miracle Midwest in payment of pavilion and paver terrace.

Mrs. Mills, seconded by Mr. Jerome, made a motion to accept donation by Progressive Insurance of pavilion and paver terrace and to assist with landscaping the area adjacent to the Mayfield Village Soccer Field Restroom Facility and Site Improvement Project and to authorize expenditure in the amount of $22,589.00 to Miracle Midwest in payment of pavilion and paver terrace.

Council President Buckholtz asked if there was any discussion.

Ms. Wolgamuth clarified, the $22,589.00 is for the purchase of the pavilion kit.  It doesn’t have anything to do with the paver terrace. This is a pass-through. We will purchase the kit so that it is in our name.  Progressive will reimburse us.

Council President Buckholtz asked if there were any other comments.  There were none.

Roll Call:         

AYES: All     
NAYS: None                                           

Motion Carried. Donation and Expenditure Approved.

Motion to acknowledge receipt of financial reports for December 2013 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Marquardt, made a motion to acknowledge receipt of financial reports for December 2013 and to approve of same as submitted.

Council President Buckholtz asked if there were any questions or comments.

Mr. Wynne would like to highlight a few things to touch on for the year.  We will have our normal Town Hall meeting where we talk about the results for the year as well as our budget for 2014. 

This past year was really a very good year.  For our General Fund, we budgeted revenues of $14.8 million. We came in at $18.4 million.  Our revenues exceeded budget by $3.6 million.

Our Operating Expenses in the General Fund excluding transfers were budgeted at around $13 million. They came in at $12.4 million.  Our Operating Expenses were $600,000 under budget.

From a capital projects standpoint, some of the more significant projects during the year:  the new ambulance came in under budget by $33,000; the road program came in under budget by $100,000; Highland Road sidewalk came in under budget by $52,000; and the soccer field restroom came in over budget by about $49,000. 

On the Greenway Trail, the project just started this Fall and will be completed in 2014. We had originally been awarded funding from that project from NOACA of $600,000. Administration went back to NOACA. That funding was increased to $1,067,000. 

From the standpoint of our fund balances, our General Fund or our Rainy Day Fund which we kind of like to refer to it, when you exclude the advance we had to make to the Greenway Corridor Fund just temporarily until we got the money from NOACA, our rainy day fund grew by $10.1 million to $11.7 million. We have also put away $300,000 into the Community Room Fund for future plans.  We put away $1.5 million into the Sanitary Sewer Conversion Fund for the project to take place starting this year. Also, we put $300,000 additional into the Debt Retirement Fund to be used for future expenses.

Council President Buckholtz stated, good report. Any other questions? There were none.

Roll Call:         

AYES:    All      
NAYS:  None                                                

Motion Carried. Financial Reports for December 2013 Acknowledged and Approved.

First Reading of Ordinance No. 2014-01, entitled, “An emergency ordinance establishing the compensation of the Animal Warden for Mayfield Village, Ohio”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Dr. Parker, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL: 

AYES: All    
NAYS: None 

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2014-01.

Council President Buckholtz asked, any comments or questions?

Mr. Jerome asked, how long have we been using this Animal Warden?

Mr. Metzung replied, as long as I have been here.

Mayor Rinker replied, years. We did, over a decade ago, tried an alternative.  I don’t know if anyone is familiar with Al Capp and Dog Patch. That was an experience that was short-lived. This is probably the premier service in the area.  He’s dependable and consistent. We have never had, to my knowledge, any complaint. Sometimes I wonder what the cost of road kill and other sundries may be, but it’s a steady service.

Mr. Metzung added, we had a call today from a resident that was being attacked by squirrels. It was nice to be able to say, I will contact the Animal Warden. They took care of it.

Mr. Jerome asked, if someone ever has an issue, they can call Service or Police?

Chief Edelman replied, typically they call the Police Department.  We will contact the Animal Warden.  It’s a matter of bringing out a trap or giving advice on how to get it out of the resident’s yard.

Council President Buckholtz asked if there were any further questions.  There were none. 

ROLL CALL: 

AYES: All       
NAYS: None                                           

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2014-02, entitled, “An emergency ordinance authorizing and directing the Mayor to enter into an amendment to Appendix B to the Billing Services Agreement with Life Force Management, Inc.”  Introduced by Mayor Rinker and Council as a Whole.

Dr. Parker, seconded by Mrs. Mills, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL: 

AYES:  All
NAYS:  None                                           

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2014-02.

Council President Buckholtz asked if there was any discussion.

Mr. Wynne reported, at the last meeting, I was explaining that when we invoice non-residents for ambulatory service, the agreement was to accept whatever the insurance company pays. What was happening was it was being looked at from a strictly cash basis so if we invoice the individual for $650 for a run and the insurance company allows $500 for that type of service, we should collect the $500. But if the individual had a co-pay or deductible, let’s say of  $100, the insurance company would pay us $400 and it would be the individual’s responsibility for the $100.  Our agreement was to not allows us to invoice that individual for the $100 co-pay for deductible.   This now allows Life Force to invoice those non-residents for co-pays or deductibles.

Dr. Parker stated, obviously the reason to suspend is the sooner they can start doing that, the sooner they can start bringing in the money because it’s a time-sensitive thing.

Council President Buckholtz asked if there were any further questions.  There were none. 

ROLL CALL: 

AYES: All   

NAYS: None 

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2014-03, entitled, “An emergency ordinance amending Codified Ordinance Section 1523.91(c) relating to the recovery of costs for emergency services provided to non-residents.”  Introduced by Mayor Rinker and Council as a Whole.

Mrs. Mills, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

ROLL CALL: 

AYES:  All
NAYS:  None                                           

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Dr. Parker, made a motion to enact Ordinance No. 2014-03.

Council President Buckholtz asked if there was any discussion.

Mr. Wynne replied, this relates to Life Force also. The way the codified reads, the Fire Chief has the responsibility for the financial aspects of the agreement.  We felt it made more sense to be with the Finance Director. We are changing the codified to Finance Director.

Council President Buckholtz asked if there were any questions. There were none.

ROLL CALL: 

AYES: All 
NAYS: None 

Motion Carried. Ordinance Enacted.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other matters.  There were no other matters before Council.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 9:10 p.m.  The next Council meeting is scheduled for Tuesday, February 18, 2014 at 8:00 p.m.