Council: December 15th 2014

 

MINUTES OF THE REGULAR MEETING OF COUNCIL
Mayfield Village Civic Hall
Monday, December 15, 2014 - 8:00 p.m.

The Council of Mayfield Village met in Regular Session on Monday, December 15, 2014 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

(Print friendly/PDF)

ROLL CALL: 

Present: Mr. Buckholtz, Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills and Mr. Saponaro

Also Present: Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Cappello, Mr. Dinardo, Mr. Esborn, Ms. Wolgamuth and Mrs. Betsa

Absent: Dr. Parker and Mayor Rinker

The Pledge of Allegiance to the Flag was given.

OPEN PORTION:

There were no comments.

CONSIDERATION OF MINUTES:

Regular Council Meeting – November 17, 2014

Mrs. Mills, seconded by Mr. Marrie, made a motion to approve the minutes as written. 

ROLL CALL:

AYES: All    
NAYS: None

Motion Carried. Minutes Approved.

COMMENTS FROM MAYOR RINKER

There were no comments.

COMMENTS FROM COUNCIL PRESIDENT BUCKHOLTZ

Council President Buckholtz thanked Mrs. Mills for the holiday treats passed out at the table.

DEPARTMENT HEAD REPORTS:                          

SERVICE – Douglas Metzung

Mr. Metzung reported, this will be our final week of leaf collection. 

BUILDING – John Marrelli

Mr. Marrelli wished everyone happy holidays.  See you next year.

ENGINEERING – Tom Cappello

There was no report.

Mrs. Mills asked Mr. Cappello, what is going on on Glenview?

Mr. Cappello replied, because the line, which is an old steel line, has a lot of condensation in it, it is sprouting a bunch of holes. We have been in contact with Dominion. They are doing emergency repairs. They are trying to locate the extent of it and will be replacing it.

Mrs. Mills stated, it looks like they are going all the way down Glenview now. They had a lot of equipment there today.

Mr. Cappello stated, the last I heard it was only 300 feet. I will look into that and find out.

Mr. Jerome stated, they don’t let it be known that there is a lot of water in those lines.  Mine froze last year. I am sure other people had that problem too.

Council President Buckholtz asked, any other questions? There were none.

LEGAL DEPARTMENT – Joe Diemert

There was no report.

FIRE – Chief Eugene Carcioppolo

Chief Carcioppolo reported, we will be holding a Civil Service examination on the 17th.  Thank you all for your support throughout the year. Thank you for the candy. Everyone have a good New Year’s if I don’t see you.

FINANCE – Ron Wynne

There was no report.

POLICE – Chief Richard Edelman

There was no report.

PARKS & RECREATION – Bill Thomas

Mr. Thomas reported, our annual Santa Ride with the elves was held this past Saturday. The weather was absolutely spectacular.  There was no snow, no rain and hardly any wind. It was just perfect temperature. We had close to 400 popcorn balls that Santa distributed to all the children in the Village. We started at St. Bart’s Church at 10:00 and went through the entire Village and were back by 1:35 at the Community Room for our annual party.  A special thanks to our two firemen, Jason Brothers, our driver as well as directing traffic, and Jeff Cook who was helping him.  We thank the Fire Department and fire truck.  I got to the station about 9:50 and Mike Girbino came up to me and said, we may need this fire truck.  That normally is not what we ride through the Village.

Chief Carcioppolo stated, we used our ladder truck that we just put a new rear differential in.  In the past, we used a truck that really didn’t go on calls.  It wasn’t that critical that it was out driving Santa around. Now if you needed a fire truck, then it would have to go with Santa to the fire.

Mr. Thomas continued, we stopped by many families who took pictures.  We had over 50 families attend the Annual Party after we got back. There were arts and crafts, projects and refreshments. All of the children got a nice gift.

Under Senior Services, Mr. Thomas reported, we have received over 250 applications to opt-in for snow removal. We have almost 100 opt outs which are due no later than December 31st. The Lunch N Movie is January 14th.  The movie is The Fault in our Stars. Reservations are due by January 7th.  Trips on November 19th were enjoyed.  It was an excellent lunch and tour of the Canton Women’s Club.  They toured the First Ladies’ Museum and President McKinley’s home. On December 3rd, they toured Stan Hywet’s Hall in Akron.  On December 4th we went to the State Theater to see Irving Berlin’s White Christmas. The next trip is January 21st to the Natural History Museum.  70 seniors attended the holiday party on December 12th.  State Representative Marlene Anielski attended.  Thanks to the Commission on Aging members and Patsy Mills for all of her help.  Lunch N Learn will be on January 23rd at 12:00.  The topic is Live Life to the Fullest with Better Hearing. It is being sponsored by Zounds Hearing of Mayfield Heights. Deadline to register is January 8th.  Registration is underway for watercolor, knitting and crocheting classes which will begin the new session in January.  Volunteers from AARP will be doing taxes for Mayfield Village seniors on February 23rd, March 16th and April 6th. Residents should contact Donna to make an appointment.

ARCHITECT – Ron Dinardo

There was no report.

PLANNING DEPARTMENT - Ted Esborn

There was no report.

ADMINISTRATION – Diane Wolgamuth

There was no report.

STANDING COMMITTEE REPORTS:

Activities Committee – Mrs. Mills thanked the Service Department for helping decorate the Village. They always do a good job. The Singing Angels were here Saturday night. There were approximately 125 paid admissions.  Tomorrow night at 7:00 will be the Menorah Lighting.  Our next meeting is in January.

Architectural Review Board – Mr. Marrelli stated, there was no meeting. There is no report. 

Board of Appeals – Mr. Marrelli stated, there was no meeting. There is no report.

Cemetery – Mrs. Mills reported, we have the wreaths on the fence along the front row of the cemetery. The holiday wreath was placed at the gravesite.

Citizen's Advisory Board – Mr. Marrie reported, our next meeting will be at the Historical House on January 20th.

Drainage and Infrastructure Committee – Mr. Jerome reported, we are coordinating a organizational meeting in January to see where we want to take the Committee in the future.

Safety and Service – There was no report.

Finance Committee – Mr. Marquardt reported, Finance Committee met this evening and recommended approval of all items on the agenda.  Not all votes were unanimous.

Historical Society – Mrs. Mills reported, the Historical Society and the Garden Club had a luncheon here last Wednesday which was very very nice. We had 68 people in attendance.  Our Garden Club Craft Show was December 6th. It was a very good show. We made some good money for scholarship. The tree against the wall is a replica of the one that the Garden Club did down at the Botanical Gardens last year.

Hillcrest Council of Councils – Mr. Jerome stated, there was no meeting. There is no report.

Ordinance Review Committee – Mr. Marquardt stated, there was no meeting. There is no report. 

Planning and Zoning – Mr. Marquardt stated, there was no meeting. There is no report.

Recreation Board - Mr. Marrie stated, our next meeting will be January 21st. We did not have a meeting in December.

Commission on Aging – Mrs. Mills reported, our next meeting will be January 8, 2015.

SPECIAL COMMITTEE REPORTS:

Information & Technology – There was no meeting. There is no report.

Records Commission – Mrs. Mills reported, our next meeting is December 18th in Civic Hall at 12:00.

Community and Economic Development - Mr. Saponaro reported, we had a meeting this evening.  There were various items on the agenda including the organization and structure of the committee itself.  We then talked about the zoning code amendments.  It has been on the table and off the table. We discussed how to approach that with the understanding this committee would not be in charge of that.  There may be some input as a result of possible future businesses that come in and there being issues.  Updates were provided on the East Commons project which is moving at a slower pace but moving forward. QED’s lease expires in November 2015. They are looking at a couple options here in the Village but they are also looking elsewhere. We want to try to work with them.  We talked about the Holiday Inn redevelopment. This has been something that has been discussed between Ted and John Krupinski where they would be building a new hotel and using the existing hotel property where it is currently at for retail. That is in the development stages. We have not heard anything more but they may or may not start moving quickly on that. We just need to be on board with it to understand what is going on.  Obviously it has to go through its process. We also talked about trailfront properties in terms of there may be some opportunities for specialty shops or something along the trail if it makes sense. That is being explored. Trailhead funding is on the agenda tonight for the application for the ODNR for part of the trail funding.  We also talked about the use of the Zako property at 470 SOM Center; discussions regarding possible use of the building for concessions or restrooms, things of that nature although while the property is not in disrepair, it would need a lot of work. These are all things on the agenda.  Nothing is moving forward.  The items are just ongoing for discussion. We talked about the fiber optic opportunities.  There is a company called Everstream that would act as a broker dealing with businesses trying to sell the line capabilities that is being developed right now.  Ted will provide more information on that and get back with us.  All of these items were discussed, nothing moved forward to any other committee.  We also need to figure out what kind of committee we want this to be; if it is going to be a standing or ad hoc committee, on an as-needed basis. Everyone moved towards the latter, however, we have to make sure we are not waiting a year to move some of these items forward or at least have discussions on them. We have no meeting scheduled at this point.

Council President Buckholtz asked, will there be minutes of the meeting?

Mr. Saponaro replied, yes. Diane is taking minutes for distribution to Council.

Council President Buckholtz stated, your report was good.  I just wanted to know what kinds of things are being talked about.

Mr. Saponaro stated, the minutes will provide that.  Obviously Council members and anyone else who receives them can look at them. It can spur on more discussion or help direct where this needs to go.

Council President Buckholtz stated, those items are important things.

Mr. Saponaro replied, sure.  Absolutely. We also talked about the concern about the Zoning Code amendments.  Are we stopping businesses from coming in that we don’t even know because they look at our Code and get scared?  On the other side of that we talked about a marketing effort to show that, yes, our Code is what it is, but here’s what we typically do or how the process works.

Council President Buckholtz stated, those are the things we have talked about for a long long time. 

Mr. Saponaro agreed.   We talked about maybe coming up with a brochure or marketing packet.

The Grove Committee – Mr. Jerome reported, we had a meeting on November 20th.  I was unable to attend.  Diane, do you have anything to add?

Ms. Wolgamuth replied, we talked about programming, infrastructure needs and this time a little bit more about staffing and what we are looking for someone to do. We are hoping we can get through this season with a recreational intern for the summer rather than trying to hire someone on a full-time or part-time basis. We are meeting again on January 7th. We will have more after that.

OLD BUSINESS:

Third Reading of Ordinance No. 2014-23, entitled, “An Emergency Ordinance amending Codified Ordinance Section 1185.14(e) by adding Section 1185.14(e)(3) relating to temporary signs permitted in any district.”  Introduced by Mayor Rinker and Council as a Whole. (First Reading – October 20, 2014; Second Reading – November 17, 2014)

Mr. Saponaro, seconded by Mr. Marrie, made a motion to enact Ordinance No. 2014-23.

Council President Buckholtz asked if there was any questions or comments. There were none.

ROLL CALL:

AYES: All          
NAYS: None                                          

Motion Carried. Ordinance Enacted.

NEW BUSINESS:

Motion to authorize expenditure in an amount not to exceed $8,366.33 to Valley Freightliner for repair to Service Department truck 3 engine.  (Straw vote approved for $15,681.52 on 11/19/14).

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize expenditure in an amount not to exceed $8,366.33 to Valley Freightliner for repair to Service Department truck 3 engine.  (Straw vote approved for $15,681.52 on 11/19/14).

Council President Buckholtz asked, any questions?

Mr. Saponaro pointed out that Cummings was contacted. As a result, Valley Freight reduced the amount from $15,681.52 to $8,366.33.

Council President Buckholtz asked, was that a warranty item?

Mr. Saponaro replied, it was not.

Mr. Metzung added, it was out of warranty, but the truck had very low hours and miles. Cumming stepped up and helped pay for it.

Council President Buckholtz asked, any other comments? There were none.

Roll Call:        

AYES: All        
NAYS: None           

Motion Carried. Expenditure Authorized.

Motion to authorize expenditure in the amount of $11,570.00 to Mayfield City Schools for Wildcat Sports & Fitness Rental for 2014 (pass through).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize expenditure in the amount of $11,570.00 to Mayfield City Schools for Wildcat Sports & Fitness Rental for 2014 (pass through).

Council President Buckholtz asked, any questions?  There were none.

Roll Call:        

AYES: All          
NAYS: None              

Motion Carried. Expenditure Authorized.

Motion to acknowledge receipt of financial reports for November 2014 and to approve of same as submitted.

Mrs. Mills, seconded by Mr. Jerome, made a motion to acknowledge receipt of financial reports for November 2014 and to approve of same as submitted.

Council President Buckholtz asked, any discussion? There was none.

Roll Call:        

AYES: All
NAYS: None

Motion Carried. Financial Reports for November 2014 Acknowledged and Approved.

TRANSFERS:

Major Infrastructure and Critical Building Maintenance/Repair

  • Motion to authorize transfer from the:
    • General Fund to the Street Construction Maintenance and Repair Fund to cover salt purchases, traffic signal mast arms, and the 2014 road program the sum of One Million Eight Hundred Thousand Dollars ($1,800,000).
    • Sanitary Sewer Relief Fund to the Sanitary Sewer Conversion Fund to cover the projected costs of the Eastgate/Meadowood project the sum of Two Million Seven Hundred Sixty Four Thousand Dollars ($2,764,000).
    • General Fund to the Sanitary Sewer Relief Fund for future sewer conversation projects the sum of Six Hundred Thousand Dollars ($600,000).
    • General Fund to the Infrastructure Improvement Fund to cover costs relating to Village flooding issues and various D&I projects the sum of One Hundred Thousand Dollars ($100,000).

 

Mr. Marquardt, seconded by Mrs. Mills, made a motion to authorize transfer from the:

  • General Fund to the Street Construction Maintenance and Repair Fund to cover salt purchases, traffic signal mast arms, and the 2014 road program the sum of One Million Eight Hundred Thousand Dollars ($1,800,000).
  • Sanitary Sewer Relief Fund to the Sanitary Sewer Conversion Fund to cover the projected costs of the Eastgate/Meadowood project the sum of Two Million Seven Hundred Sixty Four Thousand Dollars ($2,764,000).
  • General Fund to the Sanitary Sewer Relief Fund for future sewer conversation projects the sum of Six Hundred Thousand Dollars ($600,000).
  • General Fund to the Infrastructure Improvement Fund to cover costs relating to Village flooding issues and various D&I projects the sum of One Hundred Thousand Dollars ($100,000).

 

Council President Buckholtz asked, any questions on any of the above transfers?

Mr. Wynne pointed out, the first item, the Street Construction Maintenance and Repair Fund for $1.8 million, that was originally $1.6 million in the budget passed in March.  We increased that by $200,000 to cover additional salt purchases we were required to make during the summer and then also the cost of the work done on the Civic Center driveway. That cost will be returned to us in the first quarter of next year when we get our grant money. The final item on the infrastructure improvement fund was originally $25,000.  It was increased to $100,000 to cover the costs for previous items Council approved to study the flooding issues on Beta as well as the cleaning up of the Wiley basin.

Council President Buckholtz asked, so there has already been legislation approved for these items or would be approved in terms of the difference of the $1.6 million to $1.8 million?

Mr. Wynne replied, they were items Council approved during the year.

Council President Buckholtz asked, previously, so they are reflected in the budget now?

Mr. Wynne replied, yes.

Mr. Jerome asked, what was different this year?  We got the salt in the summer for this winter season?

Mr. Metzung replied, they offered a summer salt fill program. It’s been a long time since they have done it. We took advantage of that. It saved us a few dollars per ton over what the winter numbers were.

Council President Buckholtz asked, any other questions? There were none.

Roll Call:        

AYES: All                                           
NAYS: None            

Motion Carried. Transfers Approved.

Bond Retirement and TIF Transfers

  • Motion to authorize transfer from the:
    • General Fund to the General Bond Retirement Fund to cover current and future debt payments not funded by T.I.F., Special Assessment and Property Tax Revenue the sum of Nine Hundred Thousand Dollars ($900,000).
    • North Commons T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Eight Hundred Seventy Four Thousand Three Hundred Eighty Seven Dollars and Twenty-Two Cents ($874,387.22).
    • Governor’s Village T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Seventy-Eight Thousand Nine Hundred Three Dollars and Ninety Cents ($78,903.90).
    • Heinen’s T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Sixteen Thousand Four Hundred Twenty Nine Dollars and Four Cents ($16,429.04).
    • Skoda, Minotti T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Fourteen Thousand Two Hundred Twenty Four Dollars and Two Cents ($14,224.02).
    • OMNI Hotel T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Seventy Four Thousand One Hundred Fifty Three Dollars and Twenty-Three Cents ($74,153.23)

 

Mr. Marquardt, seconded by Mr. Marrie, made a motion to authorize transfer from the:

  • General Fund to the General Bond Retirement Fund to cover current and future debt payments not funded by T.I.F., Special Assessment and Property Tax Revenue the sum of Nine Hundred Thousand Dollars ($900,000).
  • North Commons T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Eight Hundred Seventy Four Thousand Three Hundred Eighty Seven Dollars and Twenty-Two Cents ($874,387.22).
  • Governor’s Village T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Seventy-Eight Thousand Nine Hundred Three Dollars and Ninety Cents ($78,903.90).
  • Heinen’s T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Sixteen Thousand Four Hundred Twenty Nine Dollars and Four Cents ($16,429.04).
  • Skoda, Minotti T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Fourteen Thousand Two Hundred Twenty Four Dollars and Two Cents ($14,224.02).
  • OMNI Hotel T.I.F. Fund to the General Bond Retirement Fund to offset debt payments the sum of Seventy Four Thousand One Hundred Fifty Three Dollars and Twenty-Three Cents ($74,153.23)

 

Council President Buckholtz asked, any questions or comments on the above items?

Mr. Wynne stated, the first item was originally $600,000.  With some of the additional tax monies we collected this year, we wanted to increase that amount to $900,000 so we have funds available next year to completely pay off the $1.1 million in Notes we have that will mature in August.

Council President Buckholtz asked, any other comments or questions? There were none.

Roll Call:        

AYES: All
NAYS: None

Motion Carried. Transfers Approved.

Motion to authorize transfer from the:

  • Police Pension Fund to the General Fund to offset pension costs the sum of Fifty One Thousand Dollars ($51,000).
  • Police Operating Fund to the General Fund to offset operating expenses the sum of Sixty Four Thousand Dollars ($64,000).

 

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize transfer from the:

  • Police Pension Fund to the General Fund to offset pension costs the sum of Fifty One Thousand Dollars ($51,000).
  • Police Operating Fund to the General Fund to offset operating expenses the sum of Sixty Four Thousand Dollars ($64,000).

 

Council President Buckholtz asked, any comments? There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Transfers Approved.

Motion to authorize transfer from the General Fund to the Community Room Fund to cover the cost of future construction the sum of One Million Dollars ($1,000,000).

Mr. Saponaro, seconded by Mrs. Mills, made a motion to authorize transfer from the General Fund to the Community Room Fund to cover the cost of future construction the sum of One Million Dollars ($1,000,000).

Council President Buckholtz asked, any comments?

Mr. Wynne replied, this was originally $300,000. In light of the studies done by the architect at the Town Hall meeting had with various committees, we increased it from $300,000 to $1,000,000 so that we have the funds set aside for whatever direction we decide to take with the Community Room.

Mr. Saponaro asked, we currently have $350,000 in the fund, so we will have $1,350,000 set aside, correct Ron?

Mr. Wynne replied, yes.

Council President Buckholtz stated, once again, for the record, in terms of transfers, these are not expenditures or costs, they are budgeted items being transferred into the appropriate funds for future use, correct?

Mr. Wynne replied, in this case, yes.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Transfers Approved.

Motion to authorize transfer from the General Fund to the Civic Center Fund to cover future capital needs the sum of One Hundred Thousand Dollars ($100,000).

Mrs. Mills, seconded by Mr. Marquardt, made a motion to authorize transfer from the General Fund to the Civic Center Fund to cover future capital needs the sum of One Hundred Thousand Dollars ($100,000).

Council President Buckholtz asked, any comments?

Mr. Wynne replied, we have budgeted for the past couple years to replace the boilers in this building because they are getting kind of old. We have not had to. This year we decided that even though we have not spent the money, to transfer the money into that fund so that the money will be set aside for that purpose once the need arises.

Council President Buckholtz asked, what does that put the balance of that fund at, roughly?

Mr. Wynne replied, approximately $150,000.

Council President Buckholtz stated, okay, so it’s building up for a rainy day fund.  Any other comments?  There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Transfers Approved.

Motion to authorize transfer from the General Fund to the Capital Improvement Fund to cover the cost of entryway, lighting and sidewalk projects, the sum of Two Hundred Thousand Dollars ($200,000).

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize transfer from the General Fund to the Capital Improvement Fund to cover the cost of entryway, lighting and sidewalk projects, the sum of Two Hundred Thousand Dollars ($200,000). 

Council President Buckholtz asked, any discussion?

Mr. Wynne replied, this is to cover the actual cost of the entryways at Aintree and Hanover, the lighting on the road into the Library and setting funds aside now for the project we are doing next year for the sidewalk going from the fire station to Beta.

Mr. Saponaro asked, are any funds coming back on this one?  Do we get reimbursed for anything on this?

Mr. Wynne replied, the Library paid for half the cost of the lighting. We already received that.

Council President Buckholtz asked, any other comments or questions? There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Transfers Approved.

Motion to authorize transfer from the General Fund to the Green Corridor Construction Fund to cover costs associated with the trail system the sum of One Hundred Fifty Thousand Dollars ($150,000).

Mrs. Mills, seconded by Mr. Marrie, made a motion to authorize transfer from the General Fund to the Green Corridor Construction Fund to cover costs associated with the trail system the sum of One Hundred Fifty Thousand Dollars ($150,000).

Council President Buckholtz asked, any discussion?

Mr. Wynne replied, coming into this year, we knew the cost of the construction project was going to be about $1.3 million. We were getting $1,067,000 back from the NOACA Grant. We had a beginning Fund balance, I am not sure of the amount, but this $150,000 was to cover the shortfall that existed as a result of those three items.

Council President Buckholtz asked, it’s no specific expenditure?

Mr. Wynne replied, no.

Mr. Saponaro asked, so the original budgeted amount was $1,067,417.58?

Mr. Wynne replied, that’s the amount of the grant.

Council President Buckholtz asked, the original budgeted amount was $1.3 million?

Mr. Wynne replied, yes.  With Mr. Excavator.  Of that $1.3 million, $1,067,417.58 was coming back in the form of a grant. On top of that, we had some engineering costs we had to incur during the year. Take those amounts less the beginning fund balance, we were short by about $150,000 which is what this transfer is. 

Mr. Jerome asked, so we won’t get this back?

Mr. Wynne replied, no.

Council President Buckholtz asked, when you say engineering costs, is that one company?

Mr. Wynne replied, it was our engineer. On-site within the spectrum of the project going on.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Transfers Approved.

Motion to authorize partial return of 2013 advance to the Green Corridor Construction Fund from the General Fund the sum of Nine Hundred Thirty-One Thousand Seven Hundred Forty Seven Dollars and Fifty-Four Cents ($931,747.54)

Mrs. Mills, seconded by Mr. Jerome, made a motion to authorize partial return of 2013 advance to the Green Corridor Construction Fund from the General Fund the sum of Nine Hundred Thirty-One Thousand Seven Hundred Forty Seven Dollars and Fifty-Four Cents ($931,747.54)

Council President Buckholtz asked, any discussion?

Mr. Wynne stated, last year when Council approved the contract for the construction of the trail, we had to transfer money from the General Fund to the Green Corridor Fund to cover that commitment. That transfer at that time was an advance of the $1,067,417.58. We are getting that money back in the form of a grant.  We get that money back as we pay Mr. Excavator.  $931,000 represents our reimbursement of what we already paid Mr. Excavator. We will get approximately another $136,000 back next year once the final payment is made. 

Council President Buckholtz asked, the reimbursement has to come through the Green Corridor Fund and then gets repaid to the General Fund?

Mr. Wynne replied, yes.

Council President Buckholtz asked, any other questions? There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Transfers Approved.

First Reading of Ordinance No. 2014-26, entitled, “An ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2014 and ending December 31, 2014 and declaring an emergency.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Rules Suspended.

Mr. Saponaro, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2014-26.

Council President Buckholtz asked, discussion?

Mr. Wynne reported, this is just the final budget for the year incorporating all of the items Council passed during the year that might not have been initially budgeted for and any other miscellaneous items that need to be adjusted, all of which were outlined to you in the handout a week and a half ago. There have been no changes to that handout.

Council President Buckholtz asked if there were any further questions.  There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Ordinance Enacted.

First Reading of Ordinance No. 2014-27, entitled, “An ordinance appropriating funds for current expenses and expenditures of Mayfield Village, Ohio for the period from January 1, 2015 and ending March 31, 2015 and declaring an emergency.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to suspend the rules of Council requiring an Ordinance to be read on three separate occasions.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Rules Suspended.

Mrs. Mills, seconded by Mr. Jerome, made a motion to enact Ordinance No. 2014-27.

Council President Buckholtz asked, any discussion?

Mr. Wynne reported, this legislation passes as a temporary budget for the first quarter of next year allowing us to pay bills until the final budget is passed by Council at the March Council meeting.

Council President Buckholtz asked, any questions?

Mr. Jerome asked, when do we get the proposed budget?

Mr. Wynne replied, I generally get a draft out in the middle of February which will then allow us several weeks to talk about it in Committee and ask questions before it gets passed at the March meeting.

Council President Buckholtz asked, any other questions?  There were none.

Roll Call:        

AYES: All        
NAYS: None         

Motion Carried. Ordinance Enacted.

Resolution No. 2014-30, entitled, “An Emergency Resolution authorizing and directing the Mayor and Director of Finance to file an application with the Ohio Department of Natural Resources for funding through the Recreational Trails Program.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mr. Marrie, made a motion to adopt Resolution No. 2014-30.

Council President Buckholtz asked, any discussion? This is just to move forward for grant money?

Mr. Esborn replied, right.

ROLL CALL:

AYES: Mr. Buckholtz, Mr. Jerome, Mr. Marrie, Mrs. Mills, and Mr. Saponaro
NAYS: Mr. Marquardt

Motion Carried. Resolution Adopted.

Resolution No. 2014-32, entitled, “A Resolution Requesting the Cuyahoga County Fiscal Officer to adjust the amended official certificate of estimated resources for 2014.”  Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to adopt Resolution No. 2014-32.

Council President Buckholtz asked, discussion?

Mr. Wynne replied, this is making some budget adjustments with our revenues and telling the County about them so that they understand that our beginning fund balances plus receipts are in excess of what we are spending.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

Resolution No. 2014-33, entitled, “A Resolution Requesting the Cuyahoga County Treasurer to Advance from the Proceeds of Tax Levies for the Collection Year 2015.” Introduced by Mayor Rinker and Council as a Whole.

Mr. Saponaro, seconded by Mrs. Mills, made a motion to adopt Resolution No. 2014-33.

Council President Buckholtz asked, discussion? 

Mr. Wynne replied, this is just the annual requirement to send to the County telling them to send us our money when they get it versus sitting on it for a few months.

Mr. Jerome asked, does anyone not ask for it right away?

Mr. Diemert replied, many forget.

ROLL CALL:

AYES: All
NAYS: None

Motion Carried. Resolution Adopted.

ANY OTHER MATTERS:

Council President Buckholtz asked if there were any other comments.

Mr. Marrie wished everyone a very Happy and Merry Christmas and Happy Holiday. Good health to their families in the coming year.

Mr. Saponaro stated, the Voice of the Village deadline is January 12th.  We got a schedule of Council meetings for next year, first one being January 12th.

Mr. Jerome stated, it has been a good year. Thank you everyone for their hard work.  I hope everyone is safe over the holidays.

Mr. Marquardt wished everyone Happy Holidays.

Mrs. Mills stated, Happy Holidays.

Council President Buckholtz wished everyone Happy Holidays. We will see everyone January 12th.

ADJOURNMENT

Mrs. Mills, seconded by Mr. Marquardt, made a motion to adjourn.

The meeting adjourned at 8:14 p.m.  The next Council meeting is scheduled for Monday, January 26, 2015 at 8:00 p.m.