Caucus: June 5th 2017

MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall - Mayfield Village Civic Center
Monday, June 5, 2017 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, June 5, 2017, at Mayfield Village Civic Hall in the Mayfield Village Civic Center.  Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL:          

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Metzung, Mr. Cappello, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mr. Marrelli

MAYOR:

Mayor Bodnar stated, I just wanted to put in a note of thanks to Mary Singer and all who participated and came to our Memorial Day Services this year. They were extremely well-attended.  I have never seen so many people.  The services were a very fitting tribute to the men and women who have given their life in service to our Country.

On another note, we approved in the budget earlier this year three new firefighters for our Fire Department. Firefighter Soriano, Martin and Green will be sworn in at the June meeting and will begin in July.  We also had an opening for Lieutenant. Firefighter Conti was promoted to that position.  He will also be sworn in at the June Council meeting to begin in July.

CLERK OF COUNCIL:

Upcoming Events:

  • Arts and Culture Public Officials Breakfast
    Friday, June 16, 2017 – 8:00-10:00 a.m. - Cleveland Institute of Art
  • Annual Meeting of the Northeast Ohio Areawide Coordinating Agency
    Friday, September 8th 11:00-2:00-Global Center for Health Innovation
  • Training Session – Robert’s Rules, Minutes, Agendas, Legislation
    September 21, 2017 – 12:00-4:00 p.m. - Sponsored by Mayfield Village
    Mayfield Village Reserve Hall

Mrs. Betsa stated, if anyone wishes to attend the listed upcoming events, please let me know.  Of particular note, the training session on Robert’s Rules has been firmed up in the way of logistics with the Auditor’s office.  Mark Altier will be presenting.  So far, I have 30 registered.

ADMINISTRATION:

  • Community Supplemental Grant Agreement with Cuyahoga County
    (Grove Band Shell)

Ms. Wolgamuth reported, on Council’s agenda is the Supplemental Grant Agreement.  It is for the $50,000 grant we received for the band shell for the Grove. The Law Department has reviewed the Agreement and said there are no concerns.  We are ready to consider for passage at the next meeting.

BUILDING DEPARTMENT:

  • Painting of Exterior Entrances – Civic Hall (Hicap Renovations - $5,150)

Council President Saponaro stated, we had three bids.  Hicap came in the lowest.  We have done work with them before. The highest bid was $17,000.

Mr. Jerome asked, what was the extent of it?

Ms. Wolgamuth replied, it appears they are doing the entryways.  The large entryway at the front of the building and the entryway at the back.

Mr. Jerome asked, everything else is still fine?

Ms. Wolgamuth replied, yes.

ENGINEER:

  • Bid results –Traffic Signal Improvements – Wilson Mills Road and Worton Park Drive – (Signal Service Company - $37,999.82)

Mr. Cappello reported, we received three bids.  The low bidder was Signal Service.  They did the work on the audible signals out here.  We recommend they be approved.  This is the No Left Turn illuminated sign at the Worton Park and Wilson Mills intersection.  The sign is an LED No Left Turn sign that will be illuminating during rush hour.  At all other times, we will allow left turns.

FINANCE DEPARTMENT:

  • Tax Budget – 2018

Mr. Wynne reported, every year by July 15th, we are required to pass an Alternative Tax Budget and file it with the County by July 20th.  All it is is just a very abbreviated snapshot of what we think our revenues and expenses will be next year and how our real estate tax dollars will be allocated between our different funds.  It is for the County to determine that we have enough resources coming in to pay our principal and interest payments when they become due.  I have this on the agenda for June because the timing for July conflicts with when I will be on vacation and the meeting in July is later because of the July 4th holiday.

  • MCIC Meeting – Monday, June 19, 2017
    Immediately following Regular Council Meeting

Mr. Wynne reported, a meeting is scheduled for June 19th to review the Economic Development Agreements for QED and Freedonia and the results for 2016 of those two Agreements.

Mr. Wynne stated, another item that is not on the agenda is our insurance broker right now is shopping the market for our property and casualty insurance renewal.  Those policies are up for renewal come July 1st.  Hopefully I will have some renewal information by the June Council meeting.

LAW DEPARTMENT:

  • Medical Marijuana regulation

Mr. Diemert reported, as you know, we are almost to the end of the 6-month temporary moratorium on the medical marijuana.  It is up in July.  The papers have been reflecting what has been going on around the State.  We fully expect applications will come in for retail sales within the Village sometime between July and September.  If we do not have legislation on board either prohibiting the moratorium or temporarily prohibiting the moratorium or regulating retail sales, they will go under our current Ordinances and we will have really no control over regulating or prohibiting.  My recommendation in consulting with the Mayor and Administration is that in  case Council is not ready to vote at the June meeting to prohibit permanently, I will have another temporary prohibition moratorium on the agenda so that you can at least do it temporarily and protect the time periods that we have to deal with.

  • Political Sign Ordinance draft amendments

Mr. Diemert reported, as you know, there was a Supreme Court case that was reported to Council earlier this year, Garfield Heights v. Wagner.  It had to do with the U.S. Circuit Court of Appeals making a decision that municipal signs regulating political campaign signs has to conform with all other signs within a community.  Ours does not.  Ours is equally as varied as Garfield’s was and therefore the decision would fall squarely on us.  We have been working with the Building Commissioner in trying to come up with a recommended proposal which we have submitted now.  It’s just in draft form.  We expect it will go to Ordinance Review. I anticipate that is where you are also sending the medical marijuana legislation.

Council President Saponaro stated, that was my question.  You and I had a conversation on this regarding Ordinance Review.

Mr. Diemert stated, regarding the medical marijuana decision, Ordinance Review, according to the Ordinance that was adopted in 1993, really isn’t meant to set policy but rather compare legislation with what’s on the books.  There’s really nothing on the books relating to this because it was not allowed back then.  It’s really a legislative decision as to whether or not to regulate or prohibit.  That was delegated by the State legislature to municipal Councils.  So really Ordinance Review is, I don’t know what you could benefit from that.  I will go to that meeting if you are still referring it to them.  They certainly don’t understand what I have already explained and written to Council about the State law and its impact on localities and what it’s going to do and how it has to be addressed.  I will have to go educate them on that before they make any kind of decision.  We will give them the Chief’s thoughts on this given to Council when you were considering the matter.  I will probably go anyway for the political sign ordinance to explain the Court of Appeals’ decision applicable to this so that they understand that.  I was going to send them the whole decision, but it’s a little difficult for lay people to read.

Council President Saponaro asked, so from your standpoint, it is not prohibited for us to send it to Ordinance Review?

Mr. Diemert replied, it’s not prohibited, but it’s really not something within the realm of what Ordinance Review has customarily been addressing.

Council President Saponaro asked, may I have other people’s thoughts on this?

Mr. Jerome stated, I think we talked about this before, it does not hurt to have more eyes on it just to get consensus, but to Joe’s point, the real reason it’s there is to compare it to existing ordinances.

Council President Saponaro asked, I thought we were going to have Citizen’s Advisory discuss it?  Have they discussed it at any of their meetings at all?

Mrs. Mills replied, no.

Council President Saponaro asked, is that something you would like to do?

Mrs. Mills replied, we are not going to have a meeting until the Fall.

Ms. Wolgamuth stated, there’s not another meeting until Fall.  They take the summer off.

Mrs. Mills stated, it’s not going to work.

Council President Saponaro stated, what we have tried to do is I have tried to make it a public forum so that people can certainly address it with everyone.  I don’t know what each Council person’s individual experience has been with people talking to them about it or citizens talking about it one way or the other; if anyone wants to share any of that.

Mr. Jerome stated, I talked to the Richmond Heights Mayor about it.  They are going forward with it for tax revenue.  They are excited for it in that realm from what I have heard.  Each community has to decide what works for them.

Mr. Marquardt stated, I think it should go to Ordinance Review.

Council President Saponaro asked, you would like to see it there?

Mr. Marquardt replied, yes.

Council President Saponaro stated, they meet next Tuesday.  It can’t hurt.  I will just put it through like we had planned.  Joe, you are going to be there anyways, so if anyone has any thoughts or questions or anything on it.  Dr. Parker, you will be there.  I don’t think it can hurt.  It’s a public meeting, so obviously if anyone from the public would like to be there, they certainly can.  It is going to come to a vote at the June Council meeting, so if there is something else we need to discuss or bring someone in, if you would like to have a speaker come in and talk about it, let me know so we can prepare for that.  It is going to go to vote at the June meeting.

Mr. Diemert stated, so maybe we would not even need to bring the temporary?

Council President Saponaro replied, we may not need to, but I think we have to at least have it in place.

Mr. Marrie asked, why don’t we cover ourselves to be sure?

Mr. Diemert stated, we drafted it already.  So let’s say Ordinance Review is not ready to make a recommendation, then that might stall it further.

Council President Saponaro stated, sure.  So we will have the temporary or permanent one, but there will be a vote at the June meeting.

Dr. Parker stated, I don’t know that we will be ready.  A lot of times we see things we like changed or we make recommendations on, so we probably won’t be ready to vote on it, I guess.

Mr. Diemert asked, Mary Beth, could you make sure Ordinance Review gets the moratorium legislation as well as the permanent prohibition as well as the Chief’s minutes at the hearing held with Council on all the pros and cons?

Mrs. Betsa replied, sure.

Mr. Jerome asked, do we know any other communities that have done it permanently?  Do we know of any neighboring?

Mayor Bodnar replied, I believe Gates Mills has done it permanently.  There’s a couple other communities who have already done a permanent moratorium.

Council President Saponaro asked, can we get some other ordinances from neighboring communities that have already put this in place?

Mr. Diemert asked, to regulate?

Council President Saponaro replied, to do what we are trying to do here.

Mr. Diemert asked, to prohibit?

Council President Saponaro replied, yes.

Mr. Diemert stated, it’s pretty simple. The format they have used is not as detailed as ours is. We have shared it with other communities.  Maybe Mary Beth would want to reach out to her clerks if anyone’s done it, and they can give you a copy of what they have done.

Mrs. Betsa replied, there was a recent poll taken from municipalities.  I just received the results.  I will send another e-mail to the clerks, update the poll and forward it to everyone.

Council President Saponaro asked, if we can, send it to the committee and tell them to make sure they thoroughly read it and be prepared to have a discussion on it.

Mr. Diemert stated, if they read it ahead of the meeting, they can be prepared to ask questions.

Council President Saponaro stated, sure.  And Mr. Diemert will be there to explain and answer questions and go from there.  Anything else on this topic?

There were no further comments.

PARKS & REC:

  • Senior Snow Removal (2017-2018)
  • Opt out program – senior snow removal (2017-2018)

Mr. McAvinew reported, there are no changes in these programs from last year.

Mr. McAvinew stated, a reminder that this week is Cruise Night.  It is my first Cruise Night.  Hopefully I will see everyone there.  I am still looking for a few volunteers to assist.

Mr. McAvinew stated, additionally, we have our first Wednesday concert coming up in the daytime on Wednesday, June 21st from 12:00-2:00.  I have been working with Donna in the Senior Services Department. She was able to cover about 70% of the cost with sponsorships from the concerts this year.  All Wednesday day concerts, she collected $900 toward the cost of the program.

SERVICE DEPARTMENT:

  • Memorandum of Understanding with Cuyahoga Soil and Water Conservation District for providing technical assistance in implementing soil and water conservation measures

Mr. Metzung reported, Cuyahoga Soil and Water will provide us with plan review, construction inspection and post-construction inspection of best management practices for stormwater for the village.

Council President Saponaro asked, any questions on this?  There were none.

 ANY OTHER MATTER BEFORE COUNCIL:

Council President Saponaro stated, thank you. Is there any other matter before Council?

Mrs. Mills stated, the Garden Club will be celebrating their 50th Anniversary with a luncheon on Wednesday.  We are quite proud of that.

Council President Saponaro stated, congratulations to the Garden Club.

Mrs. Mills stated, we still have two charter members.

Council President Saponaro asked, that’s fantastic.

Mayor Bodnar asked, who would those be, Patsy?

Mrs. Mills replied, Joanne Smakula and myself.

Mr. Jerome asked, would you say the Garden Club has definitely grown over the years?

Mrs. Mills stated, at one time we had about 110 members.

Mr. Diemert stated, they just blossomed.

Mrs. Mills stated, our membership is about 45 right now.

Mr. Jerome stated, some good women in there, including yourself.  I have stopped in.

Council President Saponaro asked, only women, or are there men too?

Mrs. Mills replied, we would like to have some men.  We need people who can lift and carry.

Council President Saponaro asked, anything else?

There were no further matters.

There being no further matters, the meeting concluded at 8:15 p.m.